E.15 - CMS 508 PowerPoint Checklist.xlsx
XLSX spreadsheet 38 KB Posted
- Attached to
- State Medicaid Program Integrity Audits Federal contract opportunity
- Solicitation number
- 75FCMC24RJ002
About this file
This document is a CMS 508 PowerPoint Checklist that provides guidelines for ensuring the accessibility of PowerPoint presentations. It covers requirements related to time-based media, text alternatives, adaptable information and relationships, distinguishability, keyboard accessibility, timing, seizures, navigability, readability, predictability, and input assistance. The checklist includes specific criteria for compliance with WCAG 2.0 standards, such as providing text transcripts for audio-only and video-only content, ensuring appropriate color contrast, and maintaining logical keyboard focus order. It also includes vendor instructions for addressing accessibility issues, such as providing alternate versions or remediation plans.
The related federal contract opportunity is for State Medicaid Program Integrity Audits (SMPIA), issued by the Department of Health and Human Services Centers for Medicare and Medicaid Services. The purpose is to assist CMS with reviewing state Medicaid and CHIP program integrity oversight functions, including compliance with regulations and beneficiary eligibility requirements.
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Report Details
| Report Details | ** FOR CMS USE ONLY ** |
| Reviewer Name: | |
| Review Date: | |
| Procurement Name: | |
| Document Description: | |
| Overall Assessment: | |
| Microsoft Office Version: | |
| Additional Note: | |
| If linked or embedded file(s) are not owned by the agency, there must be an attempt to retrieve an accessible version from the content owner | |
| Resources: | |
| For more information about each failure please view the WCAG Guidelines at: | |
| How to Meet WCAG (Quick Reference) | |
| (Version: 03/2020) |
http://www.w3.org/WAI/WCAG20/quickref/ Time-Based Media
| Guidelines | WCAG Ref #(s) | Standard ID # | Compliance Criterion | Conformance Level | Remarks and Explanations | Additional Notes (CMS Use Only) |
| 1.2 - Time-based Media |
Non-Text Content;
| Audio-only and Video-only (Prerecorded) | 1.1.1; | |
| 1.2.1 | 3B | A descriptive text transcript (including all relevant visual and auditory clues and indicators) is provided for non-live audio-only media (audio podcasts, MP3 files, etc). |
| 1.1.1; | ||
| 1.2.1 | 3C | A text transcript or audio description is provided for non-live video-only content (e.g., video that has no audio track). |
| Non-Text Content; | ||
| Captions (Prerecorded) | 1.1.1; | |
| 1.2.2 | 3D | Synchronized captions are provided for non-live audio (YouTube videos, etc). |
| Non-Text Content; | ||
| Audio Description or Media Alternative (Prerecorded) | 1.1.1; | |
| 1.2.3 | 3E | A descriptive text transcript OR audio description audio track is provided for non-live video. |
| Non-Text Content; | ||
| Captions (Live) | 1.1.1; | |
| 1.2.4 | 3F | Synchronized captions are provided for all live multimedia that contain audio (audio-only broadcasts, web casts, video conferences, animations, etc). |
| Non-Text Content; | ||
| Audio Description (Prerecorded) | 1.1.1; | |
| 1.2.5 | 3G | Audio descriptions are provided for all video content. NOTE: Only required if the video conveys content visually that is not available in the default audio track. |
Results
| Guidelines | WCAG Ref #(s) | Standard ID | Compliance Criterion | Conformance Level | Remarks and Explanations | Additional Notes (CMS Use Only) |
| Best Practices | N/A | 1A | Where no method exists to correct content so that it meets the requirements, an alternate version is provided. If not, contact the COR for alternate content options or to arrange a meeting with the Section 508 team. | Vendor Instruction: |
If the offeror is unable to make the content accessible they should provide an alternate version or provide a remediation plan to the section 508 team.
N/A 1B Where the document links to or embeds another file, an appropriate checklist has been provided for each link or attachment. Vendor Instruction:
If document submitted contain links or embedded documents a checklist should be completed for the attachments.
| 1.1 - Text Alternatives | ||||
| Non-Text Content | 1.1.1 | 2A | All images/objects/shapes have descriptive text as alt text (Format Picture > Layout & Properties > Alt Text > Description), a caption, or are described in the surrounding text. | |
| 1.1.1 | 2B | Images that do not convey content, are decorative, or with content that is already conveyed in text have a blank space in the Format Picture > Layout & Properties > Alt Text > Description field. |
(Note: When using Office 365, check the "Mark as Decorative" checkbox instead.)
| 1.1.1 | 2C | Equivalent alternatives to complex images are provided in context or on a separate (linked and/or referenced) page. | ||
| 1.1.1 | 2D | Images of, or that include text (ex. logos), have the text as part of the description. | ||
| 1.1.1 | 2E | Embedded content (ex. Excel objects) is identified via accessible text. | ||
| 1.1.1 | 2F | Animated content has an alternative or is described in text. | ||
| 1.1.1 | 2G | Mathematical formulas have an alternatives or are provided as text. | ||
| 1.1.1 | 2H | All characters are Unicode values. | ||
| 1.1.1 | 2I | Images and drawing remnants are grouped where appropriate. | ||
| 1.2 - Time-based Media | 1.1.1; | |||
| 1.2.# | 3A | Where media content is present or embedded, the checkpoints on the Time-Based Media worksheet are compliant. | ||
| 1.3 - Adaptable |
Info and Relationships;
| Name, Role, Value | 1.3.1; | |||
| 4.1.2 | 4A | Blank lines, tabs or spaces are not used for structure. | ||
| 1.3.1 | 4B | Home > Arrange > Selection Pane displays Title and Subtitle objects for slide title elements. | ||
| 1.3.1 | 4C | The bullets. numbering or multi-level list icon is selected on Home > Paragraph for all list items. | ||
| 1.3.1 | 4D | A different bullet or numbering style (than the parent style) is selected for sub-list items. | ||
| 1.3.1 | 4E | Insert > Table function is used for tabular data and merged or split cells are avoided. | ||
| 1.3.1 | 4F | Data table headers are appropriately identified by the "Header Row" checkbox being checked under Tables > Design. | ||
| 1.3.1 | 4G | Data table row and column header cells are not blank. | ||
| Info and Relationships; | ||||
| Name, Role, Value | 1.3.1; | |||
| 4.1.2 | 4H | The presentation is free of pictures of tables. | ||
| 1.3.1 | 4I | Data table captions and summaries are used where appropriate. | ||
| 1.3.1 | 4J | When a layout table is used to provide structure, the "tab" order follows the visually implied reading order. | ||
| Meaningful Sequence | 1.3.2 | 4K | Home > Arrange > Selection Pane displays the slide content (including multiple columns) from bottom to top in the visually implied reading order. | |
| Non-Text Content; | ||||
| Meaningful Sequence | 1.1.1; | |||
| 1.3.2 | 4L | Vital header, footer or background content is duplicated from View > Slide Master near the beginning of the presentation. | ||
| 1.3.2 | 4M | Additional content that has been placed in the Slide Notes is identified on the slide itself or at the beginning of the presentation. | ||
| Sensory Characteristics | 1.3.3 | 4N | Instructions do not rely upon shape, size, or visual location (e.g., "Click the square icon to continue" or "Instructions are in the right-hand column"). | |
| 1.3.3 | 4O | Instructions do not rely upon sound (e.g., "A beeping sound indicates you may continue"). | ||
| 1.4 - Distinguishable | ||||
| Use of Color | 1.4.1 | 5A | Color is not used as the sole method of conveying content or distinguishing visual elements (such as size, shape, and location). | |
| 1.4.1 | 5B | Color alone is not used to distinguish links from surrounding text unless the luminance contrast between the link and the surrounding text is at least 3:1 and an additional differentiation (e.g., it becomes underlined) is provided when the link is hovered over or receives focus. | ||
| 1.4.1 | 5C | Non-text content (ex. images) use patterns to convey the same information as color. | ||
| 1.4.1 | 5D | Comments are used as collaboration methods (instead of color and highlighting). | ||
| Audio Control | 1.4.2 | 5E | A mechanism is provided to stop, pause, mute, or adjust volume for audio from multimedia or animation that automatically plays for more than 3 seconds. | |
| Contrast (Minimum) | 1.4.3 | 5F | Text and images of text have a contrast ratio of at least 4.5:1. | |
| Resize Text | 1.4.4 | 5G | The document is readable and functional when the text is resized up to 200 percent. | |
| Images of Text | 1.4.5 | 5H | Text is used instead of images of text (unless it is essential for conveying the information). | |
| 2.1 - Keyboard Accessible | ||||
| Keyboard | 2.1.1 | 6A | All document functionality is available (receives focus and can be activated) using the keyboard, unless the functionality cannot be accomplished in any known way using a keyboard (e.g., free hand drawing). | |
| 2.1.1 | 6B | All functionality of the content is operable without requiring specific timings for individual keystrokes. | ||
| No Keyboard Trap | 2.1.2 | 6C | Keyboard focus is never locked or trapped at one particular document element. The user can navigate to and from all navigable elements (ex. embedded objects) using only a keyboard. | |
| 2.2 - Enough Time | ||||
| Timing Adjustable | 2.2.1 | 7A | Where the application has a time limit, the user is given options to turn off, adjust, or extend that time limit. This is not a requirement for real-time events (e.g., an auction), where the time limit is absolutely required, or if the time limit is longer than 20 hours. | |
| Pause, Stop, Hide | 2.2.2 | 7B | Automatically moving, blinking, scrolling, or auto-updating content (ex. multimedia, animation, etc.) that lasts longer than 5 seconds can be paused, stopped, or hidden by the user. Moving, blinking, or scrolling can be used to draw attention to or highlight content as long as it lasts less than 5 seconds. | |
| 2.2.2 | 7C | Slides only advance via mouse click (Transitions > Timing > Advance Slides > On Mouse Click is checked). | ||
| 2.3 - Seizures | ||||
| Three Flashes or Below Threshold | 2.3.1 | 8A | No page content flashes more than 3 times per second unless that flashing content is sufficiently small and the flashes are of low contrast and do not contain too much red. | |
| 2.4 - Navigable | ||||
| Page Titles | 2.4.2 | 9A | The presentation has a meaningful title indicating its purpose under File > Info > Properties > Title. | |
| Keyboard; | ||||
| Focus Order | 2.1.1; | |||
| 2.4.3 | 9B | The navigation order of links, buttons, etc. is logical and intuitive. | ||
| Link Purpose (In Context) | 2.4.4 | 9C | The destination, function, and/or purpose of each link (or form image button) can be determined from the link text alone, or from the link text and its context (e.g., surrounding paragraph, list item, table cell, or table headers). | |
| 2.4.4 | 9D | Links (or form image buttons) with the same text that go to different locations are readily distinguishable. | ||
| Headings and Labels | 2.4.6 | 9E | Slide titles are unique and informative. Avoid duplicating slide titles unless the structure provides adequate differentiation between them. | |
| Focus Visible | 2.4.7 | 9F | It is visually apparent which element has the current keyboard focus (i.e., as you tab through the page, you can see where you are). | |
| 3.1 - Readable | ||||
| Language of Page | 3.1.1 | 10A | Review > Language > Language Preferences displays the appropriate language for the presentation. | |
| Language of Parts | 3.1.2 | 10B | The language of slide content that is in a different language is identified through Review > Language > Set Proofing Language. | |
| 3.2 - Predictable |
On Focus;
On Input;
Name, Role, Value 3.2.1;
3.2.2;
| 4.1.2 | 11A | Form controls and quizzes are not present unless an equivalent alternative is provided. |
| 3.3 - Input Assistance |
Error Identification;
| Labels or Instructions | 3.3.1; | |||
| 3.3.2 | 12A | Errors and instructions are provided at the beginning of the slide content via cues, examples, and/or properly positioned labels. | ||
| Error Suggestion | 3.3.3 | 12B | If an input error is detected, provide suggestions for fixing the input in a timely and accessible manner. | |
| Error Prevention (Legal, Financial, Data) | 3.3.4 | 12C | If the user can change or delete legal, financial, or test data, the changes/deletions can be reversed, verified, or confirmed. | |
| 4.1 - Compatible | ||||
| Name, Role, Value | 4.1.2 | 13A | Links are inserted using the hyperlink dialog and the raw URL is provided somewhere (on the same slide, in the slide notes or in an appendix slide) so that users of assistive technology can access the content. |
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