E.1 - SMPIA Questions Submission - Response.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- State Medicaid Program Integrity Audits Federal contract opportunity
- Solicitation number
- 75FCMC24RJ002
About this file
This document contains questions and responses related to a Request for Proposal (RFP) for the State Medicaid Program Integrity Audits (SMPIA) contract, Solicitation Number 75FCMC24RJ002, issued by the Department of Health and Human Services Centers for Medicare and Medicaid Services (CMS).
The key details are:
- The contract is for assisting CMS with reviewing state Medicaid and CHIP program integrity oversight functions, including compliance with Medicaid PI regulations and beneficiary eligibility requirements.
- The RFP includes instructions for the technical and business proposal submissions, which will be evaluated in two phases. Phase 1 is limited to Sections A and B of the technical proposal. Additional details are provided on past performance, key personnel, and pricing requirements.
- CMS has provided responses to various questions from offerors related to proposal format, page limits, attachments, and other administrative aspects of the solicitation.
- The contract type is Cost-Plus-Fixed-Fee, and there is no disclosed budget range for the opportunity.
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Questions
CMS State Medicaid Program Integrity Audits 75FCMC24RJ002
| Questions and/or Comments for CMS to Address | |||||||
| Document Name | Section Number | Section Name | Page No. | Question/Comment | CMS Response | ||
| RFP | |||||||
| RFP | L.7 | Technical Proposal Instructions | N/A | Please confirm offerors may submit a Cover Letter as part of their proposal submission. | Offerors may include a one-page cover letter with each Phase submission. While limited to one-page, it will not be included in the Total Page Count. Solicitation Section L.7 has been updated accordingly. | ||
| RFP | L.7 | Technical Proposal Instructions | N/A | Please confirm the Cover Letter does not count toward the page limit | Offerors may include a one-page cover letter with each Phase submission. While limited to one-page, it will not be included in the Total Page Count. Solicitation Section L.7 has been updated accordingly. | ||
| RFP | L.7 | Technical Proposal Instructions | N/A | Please confirm submission documents may be submitted in Adobe PDF and MS Excel | In accordance with Solicitation Section L.6, each proposal shall be compatible with Microsoft Office 365 (MS Word, MS Excel, and PowerPoint with formats of .docx, .xlsx, .pptx.) Signed documents such as conflict of interest shall be submitted in Adobe Acrobat or “PDF” format. Organizational charts may be provided in PowerPoint. | ||
| RFP | L.7 | Technical Proposal Instructions | N/A | To better evaluate the offeror's corporate capabilities, would the government please consider adding a Corporate Experience narrative section to the proposal response and evaluation criteria in Phase 1? | There will be no changes to the evaluation criteria. | ||
| RFP | L.7 | Technical Proposal Instructions | N/A | Please confirm that the offeror shall submit three past performance references from the Prime contractor to describe work performed that is similar in size, scope, and complexity the evaluation of which will provide high confidence that the offeror can successfully perform the work in Phase 1. | Past performance is a Phase II Evaluation Criteria. In accordance with Solicitation Section L.7 (Section D), the Offeror and all its significant subcontractor(s) identified in the proposal are required to provide a summary in table format to disclose past performance information for ALL CMS contracts/task orders greater than the simplified acquisition threshold and ALL relevant contracts/orders entered into with Other Federal Government Agencies, State Agencies, Local Governments, and Commercial Customers, with a period of performance end date within the last three years of the date of this solicitation. | ||
| RFP | E.4 | Scenario 2 | N/A | Please confirm that the offeror is able to alter the column dimensions of the findings/observation submission template. | Offerors may alter the column dimensions within the limits of the format parameters outlined in Solicitation Section L.6. As well, the page limit has been increased to five-pages. Solicitation Section L.7 has been updated accordingly. | ||
| RFP | B.3 | Schedule of Services | 3 | Under what circumstances would CLIN 0007 not be exercised/funded?? | CLIN 0007 would not be exercised in the event that a reprocurment for the same work was awarded to the incumbent Contractor. | ||
| RFP | L.7 | Technical Proposal Instructions | N/A | Please confirm that technical assumptions may be included with Phase 1 submission. | Technical assumptions may be included with the Phase 1 Submission within the page limits established in the Solicitation. | ||
| RFP | L.7 | Technical Proposal Instructions | N/A | Please confirm that the Prime Offeror Checklist may be included with Phase 1 submission. | No, the Offeror does not need to include the Exhibit E.7, Prime Proposal Checklist with it's Phase 1 submission. | ||
| RFP | L.7 | Technical Proposal Instructions | N/A | Please confirm that offerors will be able to submit additional questions after the Phase 1 down select. | No, there will be no additional Q&A after the Advisory Notifications are sent. | ||
| RFP | L.8 | Section D: Business Proposal Spreadsheet | 91 | Attachment E.9 Business Proposal Spreadsheet is mentioned in L.8, Section D. Business Proposal Spreadsheet, the attachment was not attached. Will Attachment E.9 Business Proposal Spreadsheet be provided? | While described as "Business Proposal Spreadsheet" in the Solicitation Section L.8 Section D text, the actual attachment is named E.9 Business Proposal Template. Exhibit E.9, Business Proposal Template was provided in the original posting of the Solicitation on SAM.gov. | ||
| RFP | L.5 | ||||||
| L.7 | PROPOSAL SUBMISSION (L.5) | ||||||
| TECHNICAL PROPOSAL INSTRUCTIONS (L.7) | 80 (L.5) | ||||||
| 82 (L.7) | Section L.5 requires that Phase I proposal submissions are only to include Volume I (Technical Volume), however Section L.7 lists only Sections A and B as being included in Phase I, with Sections C and D included in Phase II. |
| Should the Offeror only include Technical Volume Sections A (Table of Contents) and B (Scenario Response) in their Phase I proposal response, or include the entirety of the Technical Volume as instructed in Section L.5? | Solicitation Section L.5 and L.7 have been updated to clarify that only Volume 1, Section A & B are to be included in the Phase 1 submission. | |||||
| RFP | L.8, Section C(2) | Indirect Cost Rate Agreements and Rate History | 88 | Sentence 3 states: "The Offeror shall also provide all data (Bases and Pools), methodology (accounting practices), and relevant information that supports the proposed indirect rates as fair and reasonable." |
| Does this apply if the Offeror possesses a history of government approved indirect rates and the Offeror is proposing indirect rates that do not deviate from current actuals? | The requirements in Section C #2 only apply if the Contractor has no prior history of government approved indirect cost rates or if the Offeror is proposing indirect rates which significantly deviate from current actuals. | ||
| RFP | L.8, Section D | ||
| L.8, Section E | Business Proposal Spreadsheet | ||
| Business Proposal Narrative | 91 (Section D) | ||
| 93 (Section E) | There are two Section D's in the RFP: "Other Administrative Data" (pg. 89) and "Business Proposal Spreadsheet" (pg. 91). |
| Please consider renaming the section labeled "Business Proposal Spreadsheet" to Section E, and renaming the section labeled "Business Proposal Narrative" to Section F, and renumbering the subsections accordingly. | The Section entitled "Business Proposal Spreadsheet" has been renamed Section "E" and the Section entitled "Business Proposal Narrative" has been renamed Section "F". | ||||||
| RFP | Section D: Other Administrative Data | D.9 Joint Ventures or Teaming Arrangements | 91 | Should offerors that are entering into a traditional prime / subcontract relationship with a teaming partner include a copy of their Teaming Arrangement in the future phase? Document E. 8 - Consent to Subcontract, did not specify. | Offerors may, but are not required to submit the documentation required in D.9 for a traditional prime/ subcontractor relationship. | ||
| RFP | General Document | E.4 - Scenario 2 Response Template | 1 | Due to the four page count for offeror's Scenario 2 response, does this table need to be used? | Yes, the table must be used, however, Offerors may alter the column dimensions within the limits of the format parameters outlined in Solicitation Section L.6. As well, the page limit has been increased to five-pages. Solicitation Section L.7 has been updated accordingly. | ||
| RFP | Section D: Past Performance | 2: Instructions | 86 | Based on the CMS provided text, "Offerors and proposed significant subcontractors without relevant Federal government past | |||
| performance may ask customers to submit no more than three Past Performance Questionnaires (PPQ) for the same or similar work directly to the Contracting Officer (See Exhibit E.5).", if the Offeror or Proposed Significant Subcontractor has relevant Federal prime or subcontract past performance then they do not need to complete a PPQ even if there is no CPAR available for that respective contract? | The submission of PPQs is at the discretion of the Offeror. PPQs can be used for relevant federal government Contracts that have no available CPARs. | ||||||
| RFP | L.7 Section C | Key Personnel and Staffing Plan | 84 | Are there specific Key Staff positions, apart from a Project Director, that CMS expects to see included in the bid? | There are no required Key Personnel positions. Specific Key Personnel positions are at the discretion of the Offeror. | ||
| RFP | L.5 | Proposal Submission | 80 | What is the timeline between submitting the Phase I documents and being notified about participation in Phase II? How much time will companies have to submit the remaining materials after receiving the Phase II notification? | In accordance with Solicitation Section L.5, for planning purposes, the timing of the Phase 2 proposal submissions will be due approximately two-weeks following the Advisory Notification. | ||
| RFP | M.5 | Technical Proposal Evaluation | 99 | Are all Technical Factors weighed equally in the award decision, or are they weighted differently? | In accordance with Solicitation Section M.5, the Technical Factors are listed in descending order of importance as represented in the chart within M.5. | ||
| RFP | L.5 | Proposal Submission | 80 | Will we be able to ask additional questions after Phase I if we are chosen to participate in Phase II? | No, there will be no additional Q&A after the Advisory Notifications are sent. | ||
| RFP | L.8 | Business Proposal (Volume II) Instructions | 85 | Is there an estimated budget range for this contract that can be disclosed? | No | ||
| RFP | B.2 | TYPE OF CONTRACT | 1 | Is the Cost-Plus-Fixed-Fee (CPFF) a requirement for this opportunity or will the Government accept other price structures (e.g., Firm Fixed Price)? | No alternative pricing structures will be accepted. This will be a Cost-Plus-Fixed-Fee (CPFF) contract. | ||
| General | |||||||
| General | NA | NA | NA | Can the Government please extend the due date by a week to help us make a compelling response? | No | ||
| Statement of Work | |||||||
| J.1 - SMPIA SOW | Section II. Requirements | Section A. General Requirements, 1. Key Personnel | 5 | Is CMS expecting proposed Key Personnel to be equal to a 1.0 Full Time Equivalent (FTE) resource? | The level of effort proposed for a Key Personnel position is at the discretion of the Offeror. | ||
| J.1 - SMPIA SOW | Section B. Specific Requirements | 2. Task 2 - Program Integrity Audits | 9 | How many Program Integrity Audits does CMS estimate that this contractor will undertake each contract year? If unavailable, can CMS provide a minimum estimation? | Solicitation Section L.6 has been updated to include Assumptions. | ||
| J.1 - SMPIA SOW | Section B. Specific Requirements | 3. Task 3 - Beneficiary Eligibility Determination Audits | 11 | How many Beneficiary Eligibility Determination Audits does CMS estimate that this contractor will undertake each contract year? If unavailable, can CMS provide a minimum estimation? | Solicitation Section L.6 has been updated to include Assumptions. Examples could be: 20 states with 60 samples per state or 10 states with 120 samples per state, etc. | ||
| J.1 - SMPIA SOW | 2. Task 2 | Program Integrity Audits | 9 | How many audits does CPI anticipate conducting each year? | Solicitation Section L.6 has been updated to include Assumptions. | ||
| J.1 - SMPIA SOW | 3. Task 3 | Beneficiary Eligibility Determination Audits | 11 | How many eligibility audits does CPI anticipate conducting each year? Additionally, how many of these would be targeted versus comprehensive? | Solicitation Section L.6 has been updated to include Assumptions. The determination of comprehensive vs. targeted will be made based on CMS' need at the time. If targeted audits are conducted we would anticipate more audits with smaller sample sizes. Comprehensive audits would result in less audits with larger sample sizes. | ||
| J.1 - SMPIA SOW | 1.2 | Statement of Work | 4 | Given the planned Transition-In, which contract and contractor are currently performing this work? | The current contract name is State Medicaid Program Integrity Reviews and the current contractor is Analytica LLC. | ||
| J.1 - SMPIA SOW | I | Scope | 1 | Are there any specific technologies, platforms, or software that the contractor is expected to use for data analytics and reporting? | In accordance with SOW Section D - Assumptions/ Constraints, the Contractor will submit documentation using BOX and all documents shall be drafted using the Microsoft platform and Adobe. |
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