E.11 - CMS 508 PDF Checklist.xlsx

XLSX spreadsheet 38 KB Posted Jun 28, 2024

Attached to: State Medicaid Program Integrity Audits Federal contract opportunity
Solicitation number: 75FCMC24RJ002
Issued by: Department of Health and Human Services Centers for Medicare and Medicaid Services

About this file

Written by GovTribe AI · Jun 28, 2024

This document is a 508 PDF Checklist for use by the Centers for Medicare and Medicaid Services (CMS). It outlines the accessibility requirements and compliance criteria that must be met for PDF documents and multimedia content to be considered Section 508 compliant. The checklist covers guidelines related to text alternatives, time-based media, adaptability, distinguishability, keyboard accessibility, enough time, seizures, navigability, readability, and predictability. It provides specific conformance levels and explanatory remarks for each standard. This checklist would be used to assess PDF documents and multimedia associated with the CMS State Medicaid Program Integrity Audits (SMPIA) contract, Solicitation Number 75FCMC24RJ002.

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Other files for this federal contract opportunity

Other files attached to State Medicaid Program Integrity Audits, newest first.
File	Type	Posted
75FCMC24RJ002_Amendment 0001.pdf	PDF	Jul 11, 2024
E.1 - SMPIA Questions Submission - Response.xlsx	XLSX spreadsheet	Jul 11, 2024
E.3 - Scenario 2 - Review Guide Module.docx	DOCX document	Jun 28, 2024
E.4 - Scenario 2 - Response Template.docx	DOCX document	Jun 28, 2024
E.6 - Responsibility Questionnaire.docx	DOCX document	Jun 28, 2024
E.8 - Consent to Subcontract.docx	DOCX document	Jun 28, 2024
E.13 - CMS 508 Word Checklist.xlsx	XLSX spreadsheet	Jun 28, 2024
E.14 - CMS 508 Excel Checklist.xlsx	XLSX spreadsheet	Jun 28, 2024
E.1 - SMPIA Questions Submission Template.xlsx	XLSX spreadsheet	Jun 28, 2024
E.10 - 508 Checklist Instructions.docx	DOCX document	Jun 28, 2024
E.2 - Scenario 1 - Compliance Plan.docx	DOCX document	Jun 28, 2024
75FCMC24RJ002.pdf	PDF	Jun 28, 2024
E.12 - CMS 508 Webapps Checklist.xlsx	XLSX spreadsheet	Jun 28, 2024
J.2 - CFM Report.xlsx	XLSX spreadsheet	Jun 28, 2024
E.15 - CMS 508 PowerPoint Checklist.xlsx	XLSX spreadsheet	Jun 28, 2024
E.9 - Business Proposal Template.xlsx	XLSX spreadsheet	Jun 28, 2024
J.1 - SMPIA SOW.docx	DOCX document	Jun 28, 2024
J.3 - Conflict of Interest Template.docx	DOCX document	Jun 28, 2024
E.5 - Past Performance Questionnaire.docx	DOCX document	Jun 28, 2024
E.7 - Prime Proposal Checklist.docx	DOCX document	Jun 28, 2024

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Report Details

Report Details	FOR CMS USE ONLY
Reviewer Name:
Review Date:
Procurement Name:
Document Description:
Overall Assessment:		Example: Acceptable, Nuetral, Unacceptable
Acrobat Pro Version:
Additional Note:
If linked or embedded file(s) are not owned by the agency, there must be an attempt to retrieve an accessible version from the content owner
Resources:
For more information about each failure please view the WCAG Guidelines at:
How to Meet WCAG (Quick Reference)
(Version: 03/2020)

http://www.w3.org/WAI/WCAG20/quickref/ Results

	Guidelines	WCAG Ref #(s)	Standard ID #	Compliance Criterion	Conformance Level	Remarks and Explanations	Additional Notes (CMS Use Only)
	Best Practices	N/A	1A	Document Properties > Description “Application” or “PDF Producer” does not display “Adobe LiveCycle Designer”. (Please contact the COR for guidance if the statement is false. The COR may contact Section 508 program team for guidance if needed.)
		N/A	1B	Document Properties > Security > “Content Copying for Accessibility” displays “Allowed", If the statement is false, the security settings must be updated.
		N/A	1C	The Accessibility Full Check does not display “Scripts – Needs manual check” under the “Page Content” category. If the statement is false, a web and applications checklist is required to validate the content.
		N/A	1D	Where no method exists to correct content so that it meets the requirements, an alternate version is provided. If the statement is false, contact your Section 508 program team for alternate content options.
		N/A	1E	Where the document links to or embeds another file, an appropriate checklist has been provided for each link or attachment.
	1.1 - Text Alternatives
Non-Text Content	1.1.1	2A	All images and form image buttons have appropriate, concise alternative text.
		1.1.1	2B	Images that do not convey content, are decorative, or with content that is already conveyed in text are changed to artifacts.
		1.1.1	2C	Equivalent alternatives to complex images are provided in context or on a separate (linked and/or referenced) page.
		1.1.1	2D	Images of, or that include text (ex. logos), have the text as part of the description.
		1.1.1	2E	Embedded multimedia is identified via accessible text.
		1.1.1	2F	Animated content has an alternative or is described in text.
		1.1.1	2G	Mathematical formulas have an alternatives or are provided as text.
	1.2 - Time-based Media	1.1.1;
1.2.#	3A	Where media content is present or embedded, the checkpoints on the Time-Based Media worksheet are compliant.
	1.3 - Adaptable

Info and Relationships;

Parsing	1.3.1;
4.1.1	4A	“Yes” is displayed next to "Tagged PDF" under Document Properties > Description > Advanced.
	Info and Relationships;
Name, Role, Value	1.3.1;
4.1.2	4B	Tags are used to structure content in a valid manner (ex. a table is designated by a table tag).
	Info and Relationships;
Name, Role, Value	1.3.1;
4.1.2	4C	Non-standard tags are mapped appropriately in the Role Map.
		1.3.1	4D	Tags are used appropriately to designate headings (i.e. <H1> - <H6>).
		1.3.1	4E	Heading tags are provided in appropriate sequence (<H1>, <H2>, <H3>, etc.).
		1.3.1	4F	Tags are used appropriately to structure Table of Contents lists (<TOC>, <TOCI>).
		1.3.1	4G	Tags are used appropriately to structure lists (a minimum of <L> and <LI> are used).
		1.3.1	4H	Tags are used and nested appropriately to structure sub-lists (a minimum of <L> and <LI> are used).
		1.3.1	4I	Tables are used for tabular data.
		1.3.1	4J	Data table headers are appropriately identified (ex. TH for simple tables and the headers attribute for complex tables).
		1.3.1	4K	Data cells are associated with their headers (ex. scope for simple tables or headers and IDs for complex tables).
		1.3.1	4L	RowSpan or ColSpan is used appropriately for merged cells.
		1.3.1	4M	Data table captions and summaries are used where appropriate.
		1.3.1	4N	Tables are not used to construct layout. Where tables are used for layout purposes, and not data, all table tags are removed from the Tags structure.
		1.3.1	4O	Form input elements have tool tips that identify their purpose and match the associated text label.
		1.3.1	4P	Related form elements and elements with multiple labels are grouped appropriately (ex. group name is identified as part of the tool tip of the element; radio buttons have the same name).
	Meaningful Sequence	1.3.2	4Q	The reading and navigation order (determined by Show/Hide > Navigation Panes > Tags) is logical and intuitive.
		1.3.2	4R	All meaningful content appears in the Tags pane.
		1.3.3	4S	Vital content from a header, footer or watermark is provided in the document.
		1.3.4	4T	Content that is repetitive or decorative is changed to an artifact.
	Sensory Characteristics	1.3.3	4U	Instructions do not rely upon shape, size, or visual location (e.g., "Click the square icon to continue" or "Instructions are in the right-hand column").
		1.3.3	4V	Instructions do not rely upon sound (e.g., "A beeping sound indicates you may continue.").
	1.4 - Distinguishable
Use of Color	1.4.1	5A	Color is not used as the sole method of conveying content or distinguishing visual elements.
		1.4.1	5B	Color is not used as the sole method to distinguish links from surrounding text unless the luminance contrast between the link and the surrounding text is at least 3:1 and an additional differentiation (e.g., it becomes underlined) is provided when the link is hovered over or receives focus.
		1.4.1	5C	Non-text content (ex. images) use patterns to convey the same information as color.
	Audio Control	1.4.2	5D	A mechanism is provided to stop, pause, mute, or adjust volume for audio from multimedia or animation that automatically plays for more than 3 seconds.
	Contrast (Minimum)	1.4.3	5E	Text and images of text have a contrast ratio of at least 4.5:1.
	Resize Text	1.4.4	5F	The document is readable and functional when the text is set to re-flow.
	Images of Text	1.4.5	5G	The "Scanned Page Alert" does not appear when the document is opened and the Tools > Accessibility > Full Check > "Document" category does not say "Failed" for "Image-only PDF" or "Tagged PDF".
	2.1 - Keyboard Accessible
Keyboard	2.1.1	6A	All document functionality is available (receive focus and can be activated) using the keyboard, unless the functionality cannot be accomplished in any known way using a keyboard (e.g., free hand drawing).
		2.1.1	6B	All functionality of the content is operable without requiring specific timings for individual keystrokes.
	Info and Relationships;

Keyboard;

Name, Role, Value 1.3.1;

2.1.1;

4.1.2	6C	Links are properly structured using the <Link> tag with a nested <Link-OBJR> tag.
	No Keyboard Trap	2.1.2	6D	Keyboard focus is never locked or trapped at one particular page element. The user can navigate to and from all navigable page elements (ex. embedded objects) using only a keyboard.
	2.2 - Enough Time
Timing Adjustable	2.2.1	7A	If a page or application has a time limit, the user is given options to turn off, adjust, or extend that time limit. This is not a requirement for real-time events (e.g., an auction), where the time limit is absolutely required, or if the time limit is longer than 20 hours.
	Pause, Stop, Hide	2.2.2	7B	Automatically moving, blinking, scrolling, or auto-updating content (ex. multimedia, animation, dynamic content, etc.) that lasts longer than 5 seconds can be paused, stopped, or hidden by the user. Moving, blinking, or scrolling can be used to draw attention to or highlight content as long as it lasts less than 5 seconds.
	2.3 - Seizures
Three Flashes or Below Threshold	2.3.1	8A	No page content flashes more than 3 times per second unless that flashing content is sufficiently small and the flashes are of low contrast and do not contain too much red.
	2.4 - Navigable
Page Titles	2.4.2	9A	The document has a meaningful title indicating its purpose under Document Properties > Description > "Title" and Document Properties > Initial View > Window Options > Show is set to "Document Title".
	Keyboard;
Focus Order	2.1.1;
2.4.3	9B	The navigation order of links, form elements, etc. is logical and intuitive.
		2.4.3	9C	Keyboard focus moves to and returns from elements appropriately (ex. the opening or appearance and closing of dialogs).
	Link Purpose (In Context)	2.4.4	9D	The purpose of each link (or form image button) can be determined from the link text alone, or from the link text and its context (e.g., surrounding paragraph, list item, table cell, or table headers).
		2.4.4	9E	Links (or form image buttons) with the same text that go to different locations are readily distinguishable.
	Headings and Labels	2.4.6	9F	Page headings and labels for form and interactive controls are informative. Avoid duplicating headings (e.g., "More Details") or label text (e.g., "First Name") unless the structure provides adequate differentiation between them.
	Focus Visible	2.4.7	9G	It is visually apparent which element has the current keyboard focus (i.e., as you tab through the page, you can see where you are).
	3.1 - Readable
Language of Page	3.1.1	10A	Document Properties > Advanced > Reading Options > Language displays the appropriate language for the document.
	Language of Parts	3.1.2	10B	The language of page content that is in a different language is identified through the Properties of the affected tag(s) under the Tag tab > Language.
	3.2 - Predictable
On Focus	3.2.1	11A	When a page element receives focus, it does not result in a substantial change to the page, the spawning of a pop-up window, an additional change of keyboard focus, or any other change that could confuse or disorient the user.
	On Input	3.2.2	11B	When a user inputs information or interacts with a control, it does not result in a substantial change to the page, the spawning of a pop-up window, an additional change of keyboard focus, or any other change that could confuse or disorient the user unless the user is informed of the change ahead of time.
	3.3 - Input Assistance

Error Identification

Labels or Instructions	3.3.1;
3.3.2	12A	Required form elements or form elements that require a specific format, value, or length provide this information as a text description.
		3.3.1	12B	If utilized, form validation errors are presented in an efficient, intuitive, and accessible manner. The error is clearly identified, quick access to the problematic element is provided, and user is allowed to easily fix the error and resubmit the form.
	Labels or Instructions	3.3.2	12C	Sufficient labels, cues, and instructions for required interactive elements are provided at the beginning of the form or set of fields via instructions, examples, and/or properly positioned form labels. Note: Related fields need to provide a group name, example "Gender: Female".
	Error Suggestion	3.3.3	12D	If an input error is detected, provide suggestions for fixing the input in a timely and accessible manner.
	Error Prevention (Legal, Financial, Data)	3.3.4	12E	If the user can change or delete legal, financial, or test data, the changes/deletions can be reversed, verified, or confirmed.

Time-Based Media

	Guidelines	WCAG Ref #(s)	Standard ID #	Compliance Criterion	Conformance Level	Remarks and Explanations	Additional Notes (CMS Use Only)
	1.2 - Time-based Media
Audio-only and Video-only (Prerecorded)	1.2.1	3B	A descriptive text transcript (including all relevant visual and auditory clues and indicators) is provided for non-live audio-only media (audio podcasts, MP3 files, etc.).
		1.2.1	3C	A text transcript or audio description is provided for non-live video-only content (e.g., video that has no audio track).
	Captions (Prerecorded)	1.2.2	3D	Synchronized captions are provided for non-live audio (YouTube videos, etc.)
	Audio Description or Media Alternative (Prerecorded)	1.2.3	3E	A descriptive text transcript OR audio description audio track is provided for non-live video.
	Captions (Live)	1.2.4	3F	Synchronized captions are provided for all live multimedia that contains audio (audio-only broadcasts, web casts, video conferences, animations, etc).
	Audio Description (Prerecorded)	1.2.5	3G	Audio descriptions are provided for all video content. NOTE: Only required if the video conveys content visually that is not available in the default audio track.

File details come from the government source that posted it. Updated Jun 28, 2024.