E-500-260-003 (IQC) - Project Manual.pdf
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- Attached to
- (IQC) E-500-260-003 - Replace (9) Nine AHU Humidifiers at the Main Hospital - Cambridge, MD
- Solicitation number
- BPM058339
- Issued by
- Dorchester County, Capitol Heights Town, Maryland
About this file
This is a Project Manual for a construction contract issued by the Maryland Department of General Services (DGS) for the replacement of nine air handling unit (AHU) humidifiers at The Eastern Shore Hospital Center in Cambridge, Maryland. The project, designated E-500-260-003 (IQC), involves the complete removal of existing humidifier units and installation of nine new humidifiers with equal or higher efficiency, including all ancillary piping, components, electrical tie-ins, drainage systems, safety controls, sensors, and building automation system (BAS) controls necessary to meet current hospital and regulatory standards. The scope of work encompasses investigation of existing electrical and water supply adequacy, demolition and debris removal, equipment procurement and installation, factory-authorized operator training, and provision of two bound operations and maintenance manuals. The contractor must complete all work and have the system ready for acceptance within 365 days of receiving the Notice to Proceed. The solicitation encourages site visits prior to bid submission, and all materials and completed work are warranted for two years from system acceptance. All work must comply with state, hospital, and local code standards.
This solicitation is restricted to Small Business Enterprises (SBEs) that have been approved under the Master Contractors Eastern Region contract. Minority Business Enterprises are encouraged to respond. The project manual does not specify a bid due date, award date, or prevailing wage rates directly in the provided content; however, it references that prevailing wage rates, if applicable, will be provided through eMarylandMarketplace. The contractor bears responsibility for obtaining accurate site measurements for bidding purposes and must manage all storage expenses for materials. Demolished materials become the contractor's property and must be removed from the project site. The project was dated December 12, 2025, and all submission requirements, bid bonds, and contractor questionnaires are referenced as eMarylandMarketplace attachments.
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Text version
PROJECT MANUAL
FOR
Replacement of 9 AHU Humidifiers at The Eastern Shore Hospital Center
AT
The Eastern Shore Hospital Center located at 5262 Woods Rd, Cambridge, MD 21613
FOR THE
DEPARTMENT OF GENERAL SERVICES
DGS PROJECT NUMBER: E-500-260-003 (IQC)
DATE: December 12, 2025
PROJECT CLASSIFICATION: “B”
Minority Business Enterprises are Encouraged to Respond to this Solicitation
STATE OF MARYLAND
DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS
Atif Chaudhry., Secretary Wes Moore, Governor Room 1405 Brooke E. Lierman, Comptroller 301 West Preston Street Dereck E. Davis, Treasurer Baltimore Md. 21201
TABLE OF CONTENTS
DIVISION 0 - PROCUREMENT AND CONTRACTING REQUIREMENTS
- This solicitation is being advertised as an IQC qualified contractor bid
- Notice To Bidders - Solicitation Fact Sheet (eMarylandMarketplace attachment)
- Instructions to Bidders for Construction Projects (March 2007) (eMarylandMarketplace attachment)
- General Conditions for Construction Contracts (August 2013) (eMarylandMarketplace attachment)
- Bid Proposal Affidavit (eMarylandMarketplace attachment)
- Contractors Questionnaire
- Bid Bond, if applicable (eMarylandMarketplace attachment)
- Minority Business Enterprise Utilization Procedures (July 2014) (eMarylandMarketplace attachment)
- MBE Attachment D-1A Forms (eMarylandMarketplace attachment)
- List of Prevailing Wage Rates, if applicable
- Addenda, if any (eMarylandMarketplace attachment)
- List of Drawings
- Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).
Specifications:
DIVISION 1 GENERAL REQUIREMENTS # OF
PAGES
Section - I Summary of Work 9
SECTION – I
SUMMARY OF WORK
WORK COVERED BY CONTRACT DOCUMENTS
A. General Statement Concerning Work Covered: The following statements of the Work covered by the Contract Documents do not constitute complete descriptions of the entirety of work involved.
The work to be accomplished under this Contract is located at The Eastern Shore Hospital Center, 5262 Woods Road, Cambridge, MD 21613. The scope of work under this base bid, shall consist of, but not be limited to providing all construction, permits, labor, materials, equipment, services, supplies, testing, instrumentation necessary to, and incidental to the completion of all work as specified herein.
B. The work of this project shall be performed as a construction contract. Without intending to limit or restrict the extent of Work required, the Work is summarized as follows:
Project: Replace the 9, AHU humidifiers in kind. This includes but is not limited to any ancillary components to ensure a fully functional system that meets hospital and all regulatory standards.
Project No.: E-500-260-003 This scope is intended to be a summary of the work to be performed but is not intended to be a complete description of each task involved.
Scope of Work—Investigation: The adequacy of the electrical and water supply should be checked to ensure that those utilities will meet the needs of the new humidifiers throughout the operating range of same.
The delivery method, including rigging and transporting the humidifiers from the delivery vehicle into the boiler room and to the installation location should be thoroughly reviewed by the contractor.
Scope of Work—Demolition: Remove the existing units and any ancillary piping or components as needed.
from the mechanical room. Dispose of all debris appropriately.
Scope of Work—Installation: Provide and install 9 new humidifiers and ancillary piping or equipment of equal or higher efficiency Any submission of equipment must be approved by DGS and ESHC representatives.
• Make tie-ins to the existing electrical panels.
• Install and connect new drain valves and any necessary piping as needed.
• Install all other appurtenances such as safety controls, gauges, flow controls, sensors, BAS controls and any additional equipment that is necessary to meet current laws and code requirements.
• Test run the humidifiers upon completion of the installation running them successfully through the full operating range for a minimum of 48 hours each, prior to turning over to the Facility.
• Provide factory authorized training for the humidifiers to the Facility operators, including operation and maintenance of the units.
• Provide 2 bound operations and maintenance manuals to the Facility for the units.
All materials and work shall be warranted for a period of two years from the acceptance of the system.
All work performed is to meet all state, hospital and local code standards.
PROTECTION
Protect installed products until completion of project.
DURATION OF THE CONTRACT:
The contractor shall have all work completed and ready for acceptance by the Owner within 365 days of receipt of the Notice to Proceed (NTP).
CONTRACT AWARD:
Potential Bidders are strongly urged to inspect the site prior to submitting their bid for this work and to familiarize themselves with all existing conditions.
The submission of a bid will be construed that the bidder has completed such a visit. Any later compensatory claims by the Contractor for labor, equipment, or materials will not be considered if the claim is due to the Contractor’s negligence to visit the site.
NOTE: All quantities and sizes listed are approximate. The Contractor shall be responsible to obtain his/her measurements for this project and bidding purposes. All storage expenses for inadvertent manifestations shall be the obligation of the contractor.
MATERIAL QUALITY
All material used for the performance and completion of this work are to be used and designed for the purposes for which they are installed. Materials are to be utilized in accordance with the manufacturers’ recommendations and/or the applicable industry standards for such use. Materials are to be finished, delivered, erected, connected and finished in every detail and shall be selected and arranged to fit properly into the available space in the specified areas. Where no material(s) quality are specified and there are several appropriate material choices to select for a given use, the material(s) having the higher durability or suitability for the purpose shall be utilized. Any such material selection instances are to be approved by the DGS Project Manager.
MATERIALS OWNERSHIP
Except for items or materials indicated to be reused, reinstalled, or otherwise indicated to remain Owner's property. Demolished materials shall become Contractor's property and shall be removed from Project site.
See attached pictures of the current equipment.
| DURATION OF THE CONTRACT: |
| MATERIAL QUALITY |
| All material used for the performance and completion of this work are to be used and designed for the purposes for which they are installed. Materials are to be utilized in accordance with the manufacturers’ recommendations and/or the applicab... |
| MATERIALS OWNERSHIP |
| Except for items or materials indicated to be reused, reinstalled, or otherwise indicated to remain Owner's property. Demolished materials shall become Contractor's property and shall be removed from Project site. |
| See attached pictures of the current equipment. |
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