DYS 2020-002 Bidder Response Form.xlsx
XLSX spreadsheet 35 KB Posted
- Attached to
- Fresh Produce
- Solicitation number
- BD-20-1035-DYS01-DYS01-43541
- Issued by
- Hampden County, Massachusetts
About this file
This document is a Bidder Response Form for a contract opportunity issued by the Massachusetts Department of Youth Services (DYS) for the supply and delivery of fresh produce (DYS 2020-002 Fresh Produce). The contract seeks vendors to provide a variety of vegetables, fruits, and herbs to designated DYS locations throughout the Commonwealth. Bidders are required to provide information on their company, qualifications, references, product sourcing, seasonal availability, storage time, shelf life, and pricing. Bidders must also describe the measures they have in place to ensure food safety, quality, and freshness. The contract covers delivery to eight (8) DYS facilities located in different regions of Massachusetts, and bidders must identify any delivery charges for the various locations.
The contract opportunity does not specify set-asides, incumbents, or funding sources. Pricing for the various produce items is to be provided by the bidders, with the understanding that prices may fluctuate over the term of the contract. Bidders are permitted to provide additional information they deem relevant to DYS's evaluation of their quote.
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Text version
General Information
| DYS 2020-002 Fresh Produce |
| Bidder Response Form |
1. General Information
| Identify your company and contact person by completing the fields below. |
| Company Name |
| Contact Person Name |
| Title |
| Address |
| City |
| State |
| Zip |
| Country |
| Phone 1 |
| Phone 2 (optional) |
| Fax |
| Website (optional) |
Qualifications
| DYS 2020-002 Fresh Produce |
| Bidder Response Form |
2. Qualifications
| State below how many years your company has been in the produce business. (Bidder must have been in such business for at least five (5) years.) |
| Years in this business: |
If any of the following events have occurred within the last five (5) years, please identify them here:
- the bankruptcy or receivership of the Bidder
- an alleged breach of contract by the Bidder in the conduct of its main business activities that resulted in either contract cancellation or litigation
- a governmental enforcement action against the Bidder, including any imposition of criminal or civil penalties, or revocation or suspension of any license or permit to conduct business.
| Bankruptcy/Receivership |
| Contract Cancellations |
| Contract Litigation |
| Enforcement Actions |
References
| DYS 2020-002 Fresh Produce |
| Bidder Response Form |
3. References
| Please list 3 business references and describe generally the goods sold and/or services provided to them. References will be contacted to confirm the Bidder’s abilities and qualifications. DYS may deem the Quote unresponsive if such confirmation is not obtainable from a listed reference after reasonable attempts. |
| Reference #1 - Company Name |
| Contact Person |
| Title |
| Street Address |
| City |
| State |
| Zip |
| Phone |
| Email address |
| Description of goods or services provided (and when) |
| Reference #2 - Company Name |
| Contact Person |
| Title |
| Street Address |
| City |
| State |
| Zip |
| Phone |
| Email address |
| Description of goods or services provided (and when) |
| Reference #3 - Company Name |
| Contact Person |
| Title |
| Street Address |
| City |
| State |
| Zip |
| Phone |
| Email address |
| Description of goods or services provided (and when) |
Product Information
| DYS 2020-002 Fresh Produce |
| Bidder Response Form |
4. Product Sourcing, Seasonal Availability, Storage Time, Shelf Life, Pricing & Quality Assurance
A. For each item listed below, please identify the following:
(i) the source from which you obtain the item,
(ii) the months of the year in which the item is generally available for purchase from you,
(iii) the typical time the item is stored in a warehouse by you before its delivery by you to your customer, and the point at which it would be discarded if not purchased,
(iv) the typical shelf life of the item after its delivery by you to your customer, and
(v) the price (making clear the unit of measure) you would currently charge DYS under any resulting contract.
Before answering, please note the following clarifications:
- If your sourcing for a particular item typically changes during the course of the year, please so indicate.
- You may elect not to enter specific storage/discard times for all items if you can provide comparably meaningful information in your narrative answer to Part B., below; bear in mind, however, that vague or overly generic answers are unlikely to be scored as highly as more targeted and responsive ones.
- The items listed here are not exhaustive in terms of the produce that DYS may wish to purchase, but will be used as a means of evaluating bidder responses concerning product. It is understood that prices to be charged under any resulting contract will fluctuate over time.
| Item | Source | Seasonal Availability | Storage/Discard Time (pre-delivery) | Shelf Life (for customer) | Price | (Unit of measure) |
| Vegetables | ||||||
| Asparagus | ||||||
| Avocado | ||||||
| Green Bean (snipped) | ||||||
| Haricot Vert Bean (snipped) | ||||||
| Broccoli | ||||||
| Broccolini | ||||||
| Green Cabbage | ||||||
| Red Cabbage | ||||||
| Coleslaw (Dry Mix) | ||||||
| Celery | ||||||
| Corn | ||||||
| Cucumber | ||||||
| Jicama | ||||||
| Green Kale | ||||||
| Red Kale | ||||||
| Iceberg Lettuce | ||||||
| Romain Lettuce | ||||||
| Red leaf Lettuce | ||||||
| Mesclun Lettuce | ||||||
| Boston Bibb Lettuce | ||||||
| Red Onion | ||||||
| Spanish Onion | ||||||
| Poblano Pepper | ||||||
| Red Potato | ||||||
| Yukon Potato | ||||||
| Scallion | ||||||
| Baby Spinach | ||||||
| Popeye Spinach | ||||||
| Brussels Sprouts | ||||||
| Spaghetti Squash | ||||||
| Summer Squash | ||||||
| Zucchini Squash | ||||||
| Tomato | ||||||
| Cherry Tomato | ||||||
| Fruits | ||||||
| Apple (Macintosh) | ||||||
| Banana | ||||||
| Blueberry | ||||||
| Strawberry | ||||||
| Cantaloupe | ||||||
| Red grape | ||||||
| Honeydew melon | ||||||
| Lemon | ||||||
| Lime | ||||||
| Mango | ||||||
| Orange | ||||||
| Pineapple | ||||||
| Plaintain | ||||||
| Herbs | ||||||
| Basil | ||||||
| Chive | ||||||
| Cilantro | ||||||
| Dill | ||||||
| Mint | ||||||
| Oregano | ||||||
| Rosemary | ||||||
| Sage | ||||||
| Thyme |
| B. Bidders must answer the following question. |
| Please describe the measures (controls, processes, agreements, systems, etc.) you have in place to ensure maintenance of the highest standards of food safety (including the prevention of microbial contamination), quality, freshness/ripeness and condition of the vegetables, fruits, and herbs you sell. |
| C. The Bidder may use the space below to provide any additional information it believes DYS should have in order to fully understand and evaluate the Bidder's Quote. (Attach additional sheets if necessary.) For example, if you source organic or hydroponically grown produce, you may wish to so indicate and provide some detail about what those terms mean in the context of your or your sources' particular processes. |
| Additional information (optional): |
Locations
| DYS 2020-002 Fresh Produce |
| Bidder Response Form |
6. Locations
| Please check the applicable boxes (below, right) to identify the DYS locations to which you would be ready, willing and able to deliver fresh produce under any resulting contract. State whether there would be a delivery charge for any of the locations you have checked. | |||
| DYS Facility Locations | Delivery charge (if any) | ||
| Western Region | Department of Youth Services | 280 Tinkham Rd., Springfield, MA 01129 | |
| Department of Youth Services | 51 East Mountain Rd., Westfield, MA 01085 |
| Central Region | Department of Youth Services | 288 Lyman St., Westborough, MA 01581 |
| Paul T. Leahy Center | 363 Belmont St., Worcester, MA 01604 |
Northeast Region Department of Youth Services 33 Gregory St., Middleton, MA 01949
| Metro Region | DYS Metro Youth Service Center | 425 Harvard St., Dorchester, MA 02124 |
| DYS Judge Connelly Youth Center | 450 Canterbury St., Roslindale, MA 02131 |
| Southeast Region | Department of Youth Services | 60 Hodges Ave., Taunton, MA 02780 |
| Department of Youth Services | 456 Flax Pond Road, Brewster, MA 02631* |
* This facility is within Nickerson State Park.
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