Dyess Sound Tech SOW 2025 v2.docx

SOUND SYSTEM/TECHNICIAN – STATEMENT OF WORK (SOW)

1. SCOPE: The contractor shall provide all functions of sound service for the Dyess AFB OPEN HOUSE 2025, to be held 18-20 April 2025 at Dyess AFB, TX. These services include, but are not limited to, supply, transport, setup/removal and storage of all required equipment. The equipment shall be sufficient to provide professional and adequate sound amplification and clarity to the show and VIP/ancillary seating areas as outlined in this SOW. Provided sound services shall be free of major distortion/echo and allow spectators to distinctly hear music, radio transmissions and speech from announcers/narrators.

2. DESCRIPTION OF SERVICES:

2.1. The contractor shall provide all labor, tools, materials, and equipment necessary to provide services described above. The contractor shall:

a. Setup audio package that provides optimal coverage with no gaps of the area contained within the crowd fence line. Speakers should be placed at a reasonable height to prevent uncomfortable sound levels for people near the show line.

b. Provide coverage to VIP tents and grandstands with a capability to separately control sound volume. Speakers shall be positioned to provide comfortable (non- blaring) listening levels in those areas.

c. Provide necessary equipment such as a multi-channel mixer, long-range wireless microphones, CD players, and connections for iOS Devices, (iPhones, iPads, etc.), MP3, and other like devices. Provide any necessary cabling to include XLR cables, if required.

d. Provide equipment, cables and connectors necessary to connect cockpit and ATC radio traffic (as desired) directly into the sound system so it can be heard by spectators. Also, provide a press box for audio feeds to the press.

e. Provide Air Boss package that includes an ICOM dual band VHF/UHF base unit, professional push-to- talk switch, and a headset/mic. Provide capability for second audio output that allows another person to monitor radio transmissions, if requested. Provide capability to interface, as necessary, to the Air Boss’s equipment should he prefer to use his own radio equipment. Provide backup radio capability.

f. Provide communications trailer with a roof mounted observation deck and folding tables for use by Air Boss and/or announcers.

g. Deliver the main show equipment and have it set up, connected, tested, and operational on Thursday, 17 April 2025, no later than 2:00 PM CST. The system must be fully functional for the practice on 18 April 2025 (time TBD). Contractor shall remain on site any time the system will be in use in case of audio mishaps.

3. PUBLIC ADDRESS SYSTEM REQUIREMENTS

3.1. Provide sound projection ideally suited for music and speech at loud but pleasing volumes.

3.2. Utilize a speaker system that provides a minimum of 1000 watts of D-Class audio power.

3.3. Have the capacity to place speakers at a reasonable distance and height in order to provide optimal coverage for the crowd fence line and the static aircraft display area with no gaps.

3.4. Be able to broadcast sound a minimum of 500 feet into the crowd and have the ability to modulate the sound down in areas requiring less volume (VIP tent, DV tent, grandstands, etc).

3.5. Have experience working with and the necessary equipment to accommodate the special needs of military and civilian teams.

3.6. Have the necessary equipment to connect to the Air Boss for cockpit and air traffic audio.

3.7. Have well trained technicians experienced in Air Show sound who will work with the Open House Director, Air Boss, logistics manager, announcer, and performers in coordination of equipment set-up and Air Demonstration execution.

3.8. Have the ability to connect all cockpit radio traffic (as desired) directly into the sound system to be heard by the Open House audience.

3.9. Provide hook-up to broadcast VHF air-to-ground radio communication over the PA system.

3.10. Provide Audio console with dual CD, iOS Device (iPhones, iPads, etc.) connections, MP3, and like devices playback capability to allow music to be played over the system.

3.11. Provide a minimum of (2) two audio output connections to allow recording directly from the sound system via XLR, RCA, or ¼ inch feed.

3.12. Provide a minimum of (3) three wired and (3) three wireless microphones with stands (tabletop and/or full sized).

3.13. Provide an announcer stage or platform, height justifiable, a minimum of 8 feet wide, by 13 feet long, and 8 feet high for maximum visibility of aircraft flight line, ramp, and taxi way. The stage will be free of any obstructions that would hinder line of sight visibility in a 360-degree radius. The stage will have guard rails around the perimeter and steps with handrails for safety.

3.14. Provide necessary staff and sound technician to control the narration, music, and cockpit voice PA system interface and to set up, operate and tear down the equipment during the entire duration of the Open House and all performances.

3.15. Provide appropriate standalone quiet power generation equipment capable of handling the total power needs as described including backup generation equipment, as well as the fuel required to support the generator throughout the event. Generator noise shall not interfere with sound system components, the Air Boss/Open House coordinator stand, or distinguished visitor areas. Generators shall be placed to provide minimal impact to the Open House audience.

3.16. Provide all weather equipment in good operating condition at all times during the show and be consistent with standards and practices that are common to outdoor, public demonstration events.

3.17. Provide quiet portable generators (where generator sound would not detract from spectators observing the airshow) and any other required equipment necessary for the setup and operation of the provided sound system.

4. CONTRACTOR QUALIFICATIONS: Contractor shall employ a core of qualified personnel with previous experience in delivering professional sound at large air shows.

5. MATERIALS

5.1. The following shall be provided by the government:

a. Lodging. Number of rooms per request based on quote for duration of attendance quoted.

b. Location. The contractor will be provided a specified location to conduct business.

c. Courtesy Vehicle. A car/golf cart will be provided by the Government as needed for the duration of the Open House.

d. Tentative list of performers NLT 8 March 2025.

6. EMPLOYEES: The contractor shall ensure all employees working on Dyess AFB possess proper identification and/or citizenship documentation. Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify identity and employment eligibility of anyone to be hired (Ref: U.S. Department of Labor: http://www.dol.gov/compliance/guide/aw.htm#whowhich).

7. CONFIDENTIALITY: The Contractor agrees to indemnify and hold harmless the United States Air Force, its invitees, heirs, and assigns from all liability and against any demands, actions or causes of action arising out of or relating to “Contractor’s” participation in the Dyess

AFB Open House 2025 including costs, expenses, and attorney’s fees associated with said actions or causes of action. The Contractor shall have in effect a policy of insurance, including liability insurance, covering such events.

8. CONTRACT CANCELLATION: The Contracting Officer (in concert with the Dyess AFB Open House Director) is the Sole Authority to cancel the agreement. Cancellation of the agreement by the Contracting Officer due to weather, natural disaster, Force Protection issues, Health Protection issues, or military contingency will not constitute breach of contract or subject the 502d ABW or its representatives to any liability for damages, if cancelled before scheduled arrival date of the Contractor.

9. SECURITY REQUIREMENTS: The contractor shall be responsible for safeguarding all shared assets provided in support of this contract. Non-consumable shared assets shall be promptly returned at the end of the contract performance period.