Announcer SOW 2025 v2.docx

ANNOUNCER – STATEMENT OF WORK (SOW)

1. SCOPE: Due to the specialized nature of the duties performed by the Announcer, a highly trained and proficient individual must be used. The Announcer will narrate the open house and keep the audience aware of ongoing and upcoming events, sponsorship recognition, activities, entertainment and concessions. The highest priority responsibility for the announcer is crowd control during a mishap or emergency. The Announcer must be thoroughly familiar with the mishap/emergency response plan, location of emergency exits, and able to assist appropriate agencies with crowd control in the event of an emergency.

2. DESCRIPTION OF ANNOUNCER SERVICES

2.1. Shall narrate the open house/Air Demonstrations and keeps the audience aware of ongoing and upcoming events, sponsorship recognition, activities, entertainment and concessions.

2.2. The highest priority responsibility for the announcer is crowd control during a mishap or emergency. The announcer shall be thoroughly familiar with the mishap/emergency response plan, location of emergency exits, and able to assist appropriate agencies with crowd control in the event of an emergency.

2.3. Location. Services shall be performed at Dyess AFB, TX 79607.

2.4. Open House. The Dyess AFB Open House 2025 will start on 19 April 2025 and will continue 20 April 2025. Contractor shall arrive in advance, preferably on 16 April 2025 to help with local promotions, media support, and the arrival program.

3. ANNOUNCER REQUIREMENTS

3.1. Must have experience with large Air Shows (50,000+) attendees.

3.2. Act as liaison with FAA representative and emergency personnel throughout the contract with Dyess AFB Open House until 20 April 2025.

3.3. Must have experience announcing Complex Air Shows as defined in the Flight Standards Information Management System 8900.1 publication, Volume 5, Chapter 9, Section 6.

4. ANNOUNCER PRIMARY DUTIES

4.1. Contractor shall perform Announcer duties relating to the narration of and narration management (to include act provided narrators and sound requirements) of all air show activities during the arrival and practice on Friday, 18 April 2025 as well as during the Dyess AFB Open House on 19 April 2025 and 20 April 2025.

4.2. Contractor shall be present at the Open House pre-show/practice briefing each day, 18-20 April 2025.

4.3. Contractor shall work closely with the Air Boss to provide the safe and efficient control of scheduled Open House event activities and shall work closely with Air Traffic Control (ATC) arrivals, departures, and ground movements.

4.4. Contractor shall coordinate with emergency personnel, security forces, airfield management, and any other related entities in handling lost persons, incident response, or any other emergency during the Dyess AFB Open House, 19-20 April 2025.

5. MATERIALS

5.1. The following shall be provided by the Announcer:

a. Announcers and associated personnel shall provide quality Open House/Air Demonstration narration appropriate for a Top Tier Open House/Air Demonstration.

5.2. The following shall be provided by the Government:

a. Lodging. Number of rooms per request based on quote for duration of attendance quoted.

b. Map. A map of the Open House layout upon request.

c. Location. The contractor will be provided a specified location to conduct business.

d. Courtesy Vehicle. A car/golf cart will be provided by the Government as needed for the duration of the Open House.

6. EMPLOYEES: The contractor shall ensure all employees working on Dyess AFB possess proper identification and/or citizenship documentation. Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U.S. Department of Labor: http://www.dol.gov/compliance/guide/aw.htm#whowhich).

7. CONFIDENTIALITY: All terms and conditions set forth in this contract shall remain confidential between the “Supplier” and the “Sponsor” and its agents. The “Supplier” agrees to indemnify and hold harmless the United States Air Force, its invitees, heirs, and assigns from all liability and against any demands, actions or causes of action arising out of or relating to “Supplier’s” participation in the Dyess AFB Open House 2025 including costs, expenses, and attorney’s fees associated with said actions or causes of action. “Supplier” has in effect a policy of insurance, including liability insurance, covering such events.

8. CONTRACT CANCELLATION: The Contracting Officer (in concert with the Dyess AFB Open House Director) is the Sole Authority to cancel the agreement. Cancellation of the agreement by the Contracting Officer due to weather, natural disaster, Force Protection issues, Health Protection issues, or military contingency will not constitute breach of contract or subject the Sponsor to any liability for damages, if cancelled before scheduled arrival date of Supplier.

9. SECURITY REQUIREMENTS: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government Installation shall abide by all security instructions and directives of Dyess AFB, TX.