PASS_questions_and_answers.docx

1. Is this a new or follow on requirement? If it is a follow on, please let us know the current contract number and contract value? This is an on-going requirement. The current contract number is C-DEN-02443; the value is $1,357,156.50.

2. Who is the incumbent? Is it still eligible to bid as a prime for this contract? The contractor is Unissant. Yes.

3. Let us know that how many total FTE’s (Key Personnel) are required under this requirement? Do we need to submit resumes for required key personnel? This is a performance-based requirement; it is for the offeror to determine how many FTEs are required based on the PWS. No resumes are required; however, offerors are not prohibited from submitting resumes.

4. What is the current Level of Effort (LOE) for the existing contract? This information is proprietary to the current contractor. This information may be requested under FOIA.

5. Will there be a Transition In / Transition Out period for this effort between the incumbent vendor and new vendor? No

6. How many users does PASS currently support? To what extent is the number of users expected to increase or decrease during the period of performance? PASS has been working with 250 lenders who facilitate inspections, 200 inspectors who conduct inspections, 100 contractors who bid and conduct inspections, 3000 housing authorities and about 3000 property owners and management agents who access the system for information on their portfolio. These numbers have been fairly constant over the years there should not be dramatic increase in the numbers

7. What are the pain points/ issues with the current system? There is a new inspection software system and supporting application modules that was released this year and it is going through the maturity process

8. Is PASS a custom-developed system or a COTS product that has been customized to meet the needs of HUD? What software platform is PASS built on? It is custom-developed. The IT system is oracle/java and the tools are Microsoft access based

9. What system does HUD use for storing system requirements? The business requirements are developed in word and stored on a share pointe site

10. What requirements documentation has been developed for the prototype tools currently in use? All tools have requirement documents

11. What is the existing relational database environment? Does the new inspection QA database have to be created in the same environment? There is no relational database but HUD has a data warehouse with all the inspection information. The new QA database will have to get information for the data warehouse

12. Does an interface exist to REAC’s Business Operating Environment or will a new one need to be developed? Will it need to be a specific kind of interface, i.e. web services/ETL, etc.? REAC has an existing data warehouse with all the inspection data.

13. Are the current scheduling tools - QRSS and QA Tracker - integrated with Geographic Business Intelligence solution or is Map Point used manually? Will the replacement solution need Geo Business Intelligence embedded? Map Point is used manually now but has to be part of the scheduling system.

14. Does HUD have any existing enterprise reporting business infrastructure like SAP Business Objects/Oracle BI that the new solution can potentially leverage? HUD has Microsoft Strategy

15. How does HUD currently prepare schedules for the QA inspectors? It is a manual process using excel spreadsheets

16. In order to help vendors determine skill level by Tasks can HUD identify Contract CLIN(s) that would require experience such as Compliance Reviews, Leasing and Occupancy Audits, Maintenance and Modernization and Capital Improvement Projects, procurement, and Financial Management, and may need a certified Property Manager, or Construction Engineer or a combination of equivalent qualifications? This is for the offeror to determine; the technical solution proposed by the offeror is what allows for the basis of competition. The Government will not draft the technical proposal for interested offerors by providing labor mix, hours, or skill-level information. The Government is requesting that information FROM interested vendors.

17. Can you please identify the historical number of labor hours billed by a Certified Property Manager or Construction Engineer in the current contract? This information is proprietary to the current contractor. This information may be requested under FOIA.

18. What is the current mix (number of staff by labor category) on the incumbent contract? This information is proprietary to the current contractor. This information may be requested under FOIA.