DU208WP-13-R-0036.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

NFWP

1670 BROADWAY 23RD FLOOR

OFFICER

OFFICE OF THE CHIEF PROCUREMENT

US DEPARTMENT OF HUD

CODE 16. ADMINISTERED BYCODE

X

X

541611

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORNFWP

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

SMALL BUSINESS

08/20/2013 1300 ET

07/10/2013

303-672-5159Debra McCraw (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

DU208WP-13-R-0036

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 63 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

DENVER CO 80202-4801

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

DENVER CO 80202-4801

1670 BROADWAY 23RD FLOOR

OFFICER

OFFICE OF THE CHIEF PROCUREMENT

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$14.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

US DEPARTMENT OF HUD

EDWOSB

X

NAICS:

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

PASS BUSINESS SUPPORT AS DESCRIBED IN THE

ATTACHED PERFORMANCE WORK STATEMENT.

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL SERVICES PREPARED IN ACCORDANCE WITH

THE FORMAT IN FAR SUBPART 12.6 AS SUPPLEMENTED

WITH ADDITIONAL INFORMATION INCLUDED IN THIS

NOTICE. PROPOSALS ARE BEING REQUESTED; THIS

ANNOUNCEMENT CONSTITUTES THE ONLY WRITTEN

SOLICITATION.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Christopher S. Stuart

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDEND

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

THE NAICS CODE IS 541611; THE SMALL BUSINESS SIZE

STANDARD IS $14M. THIS REQUIREMENT IS SET-ASIDE

100% FOR 8(a) SMALL BUSINESS PARTICIPATION.

SEE SCHEDULE

Period of Performance: 09/20/2013 to 09/19/2014

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

63 2 of

DU208WP-13-R-0036

TABLE OF CONTENTS

PRICE SCHEDULE…………………………………………………………………………………………………………..04

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT………………………………………………………………09

CONTINUATION OF SF1449……………………………………………………………………………………………….23

CONTRACT CLAUSES……………………………………………………………………………………………………...23

52.252-02 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)…………………………………………23

52.212-05 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS-COMMERCIAL ITEMS (JAN 2013)…………………………………………………………..23

52.219-18 NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(A) CONCERNS (JUN 2003)..……29

52.232-18 AVAILABILITY OF FUNDS (APR 1984)…………………………………………………………………30

2452.203-70 PROHIBITION AGAINST THE USE OF FEDERAL EMPLOYEES (FEB 2006)…………………….30

2452.209-72 ORGANIZATIONAL CONFLICTS OF INTEREST (APR 1984)………………………………………30

2452.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)(FEB 2008)………………31

2452.237-70 KEY PERSONNEL (FEB 2006)………………………………………………………………………….32

2452.237-73 CONDUCT OF WORK AND TECHNICAL GUIDANCE (DEC 2012)………………………………...33

2452.237-75 ACCESS TO HUD FACILITIES (DEC 2012)……………………………………………………………34

2452.239-70 ACCESS TO HUD SYSTEMS (DEC 2012)……………………………………………………………..36

2452.239-71 INFORMATION TECHNOLOGY VIRUS SECURITY (FEB 2006)……………………………………40

2452.251-70 CONTRACTOR EMPLOYEE TRAVEL (OCT 1999)…………………………………………………...40

SPECIAL CONTRACT REQUIREMENTS

PROPOSAL PREPARATION INSTRUCTIONS………………………………………………………………………….45

SOLICITATION PROVISIONS……………………………………………………………………………………………...48

52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)………………….48

52.212-02 EVALUATION – COMMERCIAL ITEMS (JAN 1999)…………………………………………………..48

SOURCE SELECTION PROCEDURES……………………………………………

52.212-03 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2012)50

52.216-01 TYPE OF CONTRACT (APR 1984)…………………………………………………………………

LIST OF ATTACHMENTS………………………………………………………………………………..64

PART I - SUPPLIES, SERVICES, AND PRICE/COST

SERVICES - The Contractor will provide Business, Operations, and Data Analysis Support Services for the Real Estate Assessment Center’s (REAC) Physical Assessment Subsystem (PASS).

PRICE SCHEDULE - As total compensation for all services performed in accordance with the terms, conditions, and specifications stated herein, the Contractor will be paid according to the prices listed below.

* NOTE * Funding for this requirement is equally divided between PIH and Housing. CLINs ending in “P” are funded by PIH; CLINs ending in “H” are funded by Housing. Offerors are advised that the Government may obtain funding from one source but not necessarily the other; each task should be priced accordingly.

BASE PERIOD - (12 MONTHS) CLIN 0001

CLIN Requirement Unit Unit Price

PIH

Unit Price

HOUSING

UNIT * UNIT

PRICE

(ANNUAL)

TOTAL

PRICE PER

TASK

(ANNUAL)

0001P TASK 1 – Business Processes Development and Modifications

Monthly

0001H TASK 1 – Business Processes Development and Modifications

Monthly

0002P TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

0002H TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

0003P TASK 3 – Develop (initial period only) and maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

0003H TASK 3 – Develop (initial period only) and maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

0004P TASK 4 – Develop (initial period only), maintain, and support of scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

0004H TASK 4 – Develop (initial period only), maintain, and support of scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

0005P TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

Monthly ---------------

0005H TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

Monthly ----------------

TOTAL

OPTION PERIOD 1 - (12 MONTHS) CLIN 1001

CLIN Requirement Unit Unit Price

PIH

Unit Price

HOUSING

UNIT * UNIT

PRICE

(ANNUAL)

TOTAL

PRICE PER

TASK

(ANNUAL)

1001P TASK 1 – Business Processes Development and Modifications

Monthly

1001H TASK 1 – Business Processes Development and Modifications

Monthly

1002P TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

1002H TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

1003P TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

1003H TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

1004P TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

1004H TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

1005P TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

Monthly ---------------

1005H TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

OPTION PERIOD 2 - (12 MONTHS) CLIN 2001

CLIN Requirement Unit Unit Price

PIH

Unit Price

HOUSING

UNIT * UNIT

PRICE

(ANNUAL)

TOTAL

PRICE PER

TASK

(ANNUAL)

2001P TASK 1 – Business Processes Development and Modifications

Monthly

2001H TASK 1 – Business Processes Development and Modifications

Monthly

2002P TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

2002H TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

2003P TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

2003H TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

2004P TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

2004H TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

2005P TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

Monthly ---------------

2005H TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

OPTION PERIOD 3 - (12 MONTHS) CLIN 3001

CLIN Requirement Unit Unit Price

PIH

Unit Price

HOUSING

UNIT * UNIT

PRICE

(ANNUAL)

TOTAL

PRICE PER

TASK

(ANNUAL)

3001P TASK 1 – Business Processes Development and Modifications

Monthly

3001H TASK 1 – Business Processes Development and Modifications

Monthly

3002P TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

3002H TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

3003P TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

3003H TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

3004P TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

3004H TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

3005P TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

Monthly ---------------

3005H TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

OPTION PERIOD 4 - (12 MONTHS) CLIN 4001

CLIN Requirement Unit Unit Price

PIH

Unit Price

HOUSING

UNIT * UNIT

PRICE

(ANNUAL)

TOTAL

PRICE PER

TASK

(ANNUAL)

4001P TASK 1 – Business Processes Development and Modifications

Monthly

4001H TASK 1 – Business Processes Development and Modifications

Monthly

4002P TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

4002H TASK 2 – Maintenance, Enhancement, Support of Current Off-line Prototypes (Tools), Standard Operating Procedures, and Quick Reference User Guides for the Current Off-line Prototypes (Tools)

Monthly

4003P TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

4003H TASK 3 – Maintain a QA Inspection Database for storage, retrieval, scheduling, and updating of QA Inspector Business activities/events; establish an interface between the QA Inspection Database and the REAC business operating environment

Monthly

4004P TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

4004H TASK 4 – Maintain and support scheduling tool, Standard Operating Procedures, and Quick Reference User Guide for the tool

Monthly

4005P TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

Monthly ---------------

4005H TASK 5 – Data development, analysis, quality assurance, and ad-hoc reports

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

C.1. BACKGROUND

The Office of Public and Indian Housing-Real Estate Assessment Center (PIH-REAC), Physical Assessment Subsystem (PASS) developed and manages the protocol and processes required to assess Public Housing Authorities (PHAs), and Multifamily insured and noninsured properties. PASS assesses the physical condition of HUD properties through periodic inspections conducted by independent inspectors certified in the use of the Uniform Physical Condition Standards (UPCS). The REAC physical inspection process predominately resides on HUD’s Secure System, which is an on-line, web based information system. PASS Business is responsible to ensure current statutory and regulatory practices concerning physical inspections are efficiently managed. The evolution of Physical Inspection Program (PIP) has resulted in a complex infrastructure, which requires support for its operations, data management, reporting, and system definition/development needs. PASS relies heavily on its ability to extract and disseminate timely information and data to field offices, headquarters, property owners, public housing authorities, lenders, management agents and other stakeholders.

HUD’s Public Housing Assessment System (PHAS) provides an oversight tool that measures the performance of a public housing agency (PHA) based on standards that are objective and uniform. The physical condition assessment under the PHAS utilizes uniform physical inspection procedures to determine compliance with the UPCS and is an important indicator of the PHA’s performance. In consultation with its partners, HUD has been working to improve the current PHAS and the contractor may be called on to provide support and direction to any proposed changes. PASS has to provide timely information to field offices, headquarters, property owners, public housing authorities, lenders, management agents and other stakeholders for monitoring purposes. PASS business supports the physical inspection process from the recruiting and training of inspector candidates to the final release of the physical inspection score.

PASS business trains and certifies inspectors; coordinates the procurement of inspections for Multifamily Housing (MFH) assisted properties and PHA projects; ensures appropriate inspection scheduling for both PHA and MFH properties; provides property specific on-line reporting of UPCS inspection results through HUD Secure Systems; provides quality assurance reviews for 100 percent of inspections conducted;

arranges for correction and rescheduling of inspections that are deemed outside of standard, incomplete or deficient; calculates all property inspection scores; and responds to technical review and database adjustment appeal requests from PHAs and MFH.

PASS business contractor-provided support is required to provide maintenance and development requirements to PASS IT for Full and Emergency Releases. These gaps in knowledge and experience necessitate the need for contract Subject Matter Experts (SME) with technical knowledge and backgrounds and support staff to address the critical needs raised during the System release processes.

In order to make information available to all stake holders in a timely manner PASS has had to develop prototypes (tools). Therefore, PASS business requires contract Subject Matter Experts and support staff to ensure the continued success of the PASS business operations through maintenance and enhancements to current prototypes and the development of new prototypes, as well as documentation and demonstrations on these prototypes, necessary to address the evolving physical inspection process. PASS business is called upon to address the numerous and varying inquires for information which comes from our stakeholders.

C.2. ABBREVIATIONS, DEFINITIONS, AND APPLICABLE DOCUMENTS/PUBLICATIONS

2.1. ABBREVIATIONS

2.1.1. FHA - Federal Housing Administration

2.1.2. MFH – Multi-family Housing

2.1.3. NLT – Not later than

2.1.4. PIH-REAC - Office of Public and Indian Housing-Real Estate Assessment Center

2.1.5. PHA - Public Housing Agency

2.1.6. PHAS - HUD’s Public Housing Assessment System

2.1.7. PIP - Physical Inspection Program

2.1.8. PASS - Physical Assessment Subsystem

2.1.9. QA – Quality Assurance

2.1.9.1. CQA – Collaborative Quality Assurance

2.1.9.2. LQA – Limited Quality Assurance

2.1.10. RAP - PASS Reverse Auction Physical Inspections Program

2.1.11. UPCS - Uniform Physical Condition Standards

2.2. DEFINITIONS

2.2.1. CALENDAR QUARTER – means January 1

st

– March 31 st , April 1 st

– June 30 th , July 1 st

September 30 th , October 1 st

– December 31 st

2.2.2. CONTRACTING OFFICER (CO) - The government official responsible for the execution and administration of contracts on behalf of the government.

2.2.3. DAY – Means calendar day. If a deliverable is due on a weekend or federally recognized holiday, the deliverable is considered due on the next business day.

2.2.4. FEDERAL ACQUISITION REGULATION (FAR) - The FAR is the Federal Government regulation that establishes and directs procurement policies and procedures for all Federal agencies.

2.2.5. GOVERNMENT TECHNICAL MONITOR (GTM) – Assists the GTR and monitors daily contractor operations.

2.2.6. GOVERNMENT TECHNICAL REPRESENTATIVE – Contract liaison specialist.

C.3. SCOPE OF WORK

3.1. TASK 1 – BUSINESS PROCESSES DEVELOPMENT AND MODIFICATIONS

3.1.1. The contractor will develop business requirements that are fully identified, documented, communicated, and tested. This development is done prior to and following the successful conversion into system requirements and incorporated into HUD’s on-line system, Secure System, for current business as well as new initiatives or enhancements. The business requirements will be accurately tracked as the requirements evolve and are finalized for each release.

3.1.2. The contractor will:

3.1.2.1. Develop strategic plans and risk analysis reports geared toward improving organizational efficiency and effectiveness, while ensuring compliance with statutes, regulations, acts, circulars, policy, and strategies to address a wide range of highly complex issues that arise on a daily basis with regard to lifecycle of inspections;

3.1.2.2. Develop (or update) the necessary release documentation, including the Business Requirements Documents (BRD), User Tests and Requirements Traceability Matrixes, for the full system release and updates to the Business Requirements Documents (BRD), User Tests and Requirements Traceability Matrixes, for the emergency releases following accepted HUD documentation guidelines;

3.1.2.3. Resolve unexpected issues associated with the changes through PASS IT and the programmatic impact associated with business decisions, re-prioritization of business needs, and system changes/enhancements via IT releases on an ongoing basis.

Successfully test the system both prior to and following the full and emergency releases which necessitates the test plans, documentation of identified system deficiencies, risk assessments based on the identified problems, monitoring of the results of the test and reporting, which summarizes all the aforementioned items;

Note: Full releases are typically completed in January, April, July and September. Emergency releases correct or patch small portions of the previous full release and will thus require fewer staff hours than the full release. A typical emergency release is apparent within the first two weeks of a full release. Emergency release is also used to correct current production problems.

3.1.2.4. The contractor will provide:

3.1.2.4.1. 4 Full Releases

3.1.2.4.2. 12 Emergency Releases (based on historical analysis, average is one per month)

3.1.2.4.3. 4 Strategic Plans and Risk Analysis Reports

3.1.3. DELIVERABLES

3.1.3.1. FULL RELEASE - BUSINESS REQUIREMENTS DOCUMENTS (BRD), USER TESTS,

AND REQUIREMENTS TRACEABILITY MATRIXES.

3.1.3.1.1. The contractor will deliver the draft documents NLT 120 days before each full release. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT five days after receipt of the draft reports.

3.1.3.1.2. The contractor will deliver the final documents NLT seven days after receipt of comments.

3.1.3.2. EMERGENCY RELEASE – UPDATED BUSINESS REQUIREMENTS DOCUMENTS

(BRD), USER TESTS, AND REQUIREMENTS TRACEABILITY MATRIXES.

3.1.3.2.1. The contractor will deliver the draft documents NLT seven days after GTR or GTM notification of the emergency release. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT seven days after receipt of the draft reports.

3.1.3.2.2. The contractor will deliver the final documents NLT seven days after receipt of comments.

3.1.3.3. STRATEGIC PLANNING DOCUMENTS AND RISK ANALYSIS REPORTS

3.1.3.3.1. The contractor will deliver the draft document NLT seven days after the end of each quarter. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT seven days after receipt of the draft reports.

3.1.3.3.2. The contractor will deliver the final document NLT seven days after receipt of comments.

3.2. TASK 2 – MAINTENANCE, ENHANCEMENT, SUPPORT OF CURRENT OFF-LINE PROTOTYPES

(TOOLS), STANDARD OPERATING PROCEDURES (SOP), AND QUICK-REFERENCE USER GUIDES

FOR THE CURRENT OFF-LINE PROTOTYPES (TOOLS)

3.2.1. The contractor will maintain, enhance and document changes to the current PASS business off-line prototypes (tools) to remain in line with current and future business requirements. Prototype tools currently in use include:

3.2.1.1. Technical Review and Data Base Adjustment (TR/DBA)

3.2.1.2. Physical Inspection Monitoring (PIM) and Timestamp Analysis

3.2.1.3. PASS Inspection Monitoring (PIM) Production and Process Reports - GTM Action

3.2.1.4. Ordering Management (OM)

3.2.1.5. Inspection Oversight (IO)

3.2.1.6. PASS Super-tracker

3.2.1.7. QA Scheduler Tool

3.2.1.8. Training Tracking (TTT)

3.2.1.9. Inspection Information (IIT)

3.2.1.10.Aggressive Scheduling

3.2.1.11. Prevalence Report

3.2.1.12.Servicing Mortgagee Report

3.2.1.13.PASS Correspondence Tracking System

3.2.1.14.Monthly Management Report (MMR)

3.2.1.15.Contracting Administration (CAT)

3.2.1.16.Email Engine

3.2.1.17. Inspection Correction

3.2.1.18.PASS QA Matrix Tool

3.2.1.19.Quality Review Scheduler System (QRSS)

3.2.2. The contractor will continue to perform full analysis of all tools listed above and all other PASS data to ensure the necessary information is available in the REAC data warehouse. The contractor will also provide all logic to ensure easy migration to the data warehouse and assist with micro strategy report creation.

3.2.3. The contractor will review, update and maintain the existing Standard Operating Procedures (SOPs) for all current business process prototypes (tools).

3.2.4. The contractor will provide 12 Off-Line Prototype Requirement Documents (one per month).

3.2.5. The contractor will provide 6 Data warehouse process guides (one every other month)

3.2.6. The contractor will provide updates to:

3.2.6.1. 2 Standard Operating Procedures (twice a year)

3.2.7. DELIVERABLES

3.2.7.1. OFF-LINE PROTOTYPE REQUIREMENTS DOCUMENTS

3.2.7.1.1. The contractor will deliver the draft document NLT the 1 st days of each month.

The GTR, with input from the GTM, will provide written comments, via e-mail, NLT five days after receipt of the tool.

3.2.7.1.2. The contractor will deliver the final tool NLT seven days after receipt of comments.

3.2.7.2. DATA WAREHOUSE PROCESS GUIDES

3.2.7.2.1. The contractor will deliver the draft document NLT the 1 st day of each month.

The GTR, with input from the GTM, will provide written comments, via email, NLT five days after receipt of the tool.

3.2.7.2.2. The contractor will deliver the final guide NLT seven days after receipt of comments.

3.2.7.3. STANDARD OPERATING PROCEDURES (SOPS) AND QUICK REFERENCE USERS

GUIDES

3.2.7.3.1. The contractor will deliver the draft documents NLT 15 days prior to the end of each sixth month period based on the effective date of the contract/option year. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT 10 days after receipt of the draft reports.

3.2.7.3.2. The contractor will deliver the final document NLT 7 days after receipt of comments.

3.3. TASK 3 – DEVELOP (INITIAL PERIOD ONLY) AND MAINTAIN A QA INSPECTION DATABASE FOR

STORAGE, RETRIEVAL, SCHEDULING, AND UPDATING OF QA INSPECTOR BUSINESS

ACTIVITIES/EVENTS; ESTABLISH AN INTERFACE BETWEEN THE QA INSPECTION DATABASE

AND THE REAC BUSINESS OPERATING ENVIRONMENT

3.3.1. The Contractor will develop (initial period only) a QA Inspection relational database. The database will contain the following inspection and property data at a minimum: Inspection ID, Property ID, Property Name, Scattered Site Designation, Property Type Designation, Building Count, Total Unit

Count, Estimated Inspection days, PIH Project, PHA Code, Insured or not, Property Address, Property Contacts with contact information, Inspection Request Date, Request Type, Requestor, Inspection Target Date, Inspection Scheduled Date, QA Status, Inspection Type, QA Inspector Name, Completed Inspection Date, Last Inspection Score, Last Inspection Date, Inspection Score, Inspection Status, Inspection Sensitivity, Inspection Comments, Contract Inspector Risk Category, Contract Inspector Status History with Dates, Contract Inspector LQA History Status with Dates, Contract Inspector CQA History Status with Dates including any halted inspections and the reason, Contract Inspector Phase II Status History with Dates, Contract Inspector Timestamp/Technical Review/Engineering Reject Classification, and other identified property and inspection data.

The database will use an interface to REAC’s Business Operating Environment and incorporate available historical data and new data, as required. The Contractor will establish a link between the QA Inspection database and the PIH REAC secure systems including associated databases, data warehouses, and/or other repositories for inspection and property data in order to extract from HUD systems certain information. Updates from the REAC business operating environment will be made daily and each update will overwrite the previous status with the current status. The contractor will detail all design information and ensure that all of the individual components of the tool function correctly and interface properly with other components within QA Division business activities. * See Appendix A for an overview of the scheduling process.

3.3.2. DELIVERABLES

3.3.2.1. QA INSPECTION DATABASE

3.3.2.1.1. The contractor will complete the development and deliver the inspection database NLT 60 days after the post award conference. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT 7 days after receipt of the database.

3.3.2.1.2. The contractor will deliver the final database NLT 7 days after receipt of comments.

3.3.2.2. ESTABLISH THE INITIAL INTERFACE BETWEEN QA INSPECTION DATABASE AND

REAC DATABASE

3.3.2.2.1. The contractor will establish the initial interface NLT 15 days after developing the final QA inspection database. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT seven days after receipt of the draft reports.

3.3.2.2.2. The contractor will deliver the final interface NLT seven days after receipt of comments.

3.4. TASK 4 – DEVELOP (INITIAL PERIOD ONLY), MAINTAIN, AND SUPPORT SCHEDULING TOOL, STANDARD OPERATING PROCEDURES (SOP), AND QUICK-REFERENCE USER GUIDE FOR THE

TOOL

The Contractor will develop a Scheduling Tool (initial period only) that can be used in seamless integration with the REAC business operating environment and the QA Inspection database. The scheduling tool will provide a weekly schedule for each QA inspector that includes the following minimum data: Assignment Category, Date, Time, Phase II Exam, Day 1 or 2, Title, Mentor, Mentored, Contract Inspector M ID Number, Contract Inspector Name and Contact Information, Contract Inspector Risk Category, and Confirmation and any other identified data fields. The weekly schedule will optimize priority elements such as inspection time sensitivity, employee travel costs, and QA inspector profile data. The scheduling tool will include scheduling, reporting, and other business information for Public Housing, Multifamily Housing, Office of Healthcare, the Housing Choice Voucher, and special inspection programs.

The current scheduling process overview is available at Appendix A. Current tools used in the scheduling process include the QRSS and QA Tracker. Both tools consist of Microsoft Access based forms supplemented with Microsoft Excel and Map Point functionality and rely extensively on the manual manipulation of lists and reports. The scheduling business tool solution will replace QRSS and QA Tracker and enhance functionality and capabilities. While the new tool is being developed and implemented, QRSS and QA Tracker will run in parallel.

The tool will provide for the following:

Develop and Validate the Scheduling Tool - The contractor will detail all design information and ensure that all of the individual components of the tool function correctly and interface properly with other components within QA Division business activities. Validate that the populated database and scheduling tool meets the solution requirements minimizing manual input and maximizing the routine creation, update, and distribution of assignment schedules and HUD’s data management standards, maximizing data use and update – pre-inspection and post-inspection data will be automatically updated into the QA Inspection database;

Schedule creation – the QA scheduling tool will create schedules for each of the QA inspectors based on geography, type of inspection, and other factors;

Communication generation - the tool will automatically generate email and distribute it to inspectors and managers based on routing lists and individual email addresses after approval, and the tool will generate inspection letters and email customized letters to the property agents;

Real-time schedule updates – the tool will provide the scheduling staff with the ability to create or edit inspector schedules in real time. Once the schedule has been changed and updated, a confirmation and notification email with a copy of the revised schedule with be sent to the managers, as well as the individual inspectors.

A query, reporting, and analytical business tool using the REAC business operating environment, various data sources, and all QA business tools – The tool will create and generate a number of different reports at the request of the QA Division staff and ad hoc queries will be available to the users. The contractor will conduct a one-time needs assessment, using interviews with appropriate staff, to determine commonly required and desired reporting, query, and analytical aspects for all QA Division business requirements.

The contractor will document the interview experiences; indicate how the reporting, query, and analytical solutions will address the needs. The contractor will include the data collection and analysis methodology and identify issues, assumptions, benefits, risks, and recommendations associated with reporting and analysis.

Tool interface - The tool will interface and obtain required data from the REAC business operating environment using a data-extract interface tool. The tool will be a standalone tool allowing data retrieval from other existing data tools. The effort will also concentrate on moving the tool into the REAC business operating environment and gain HUD approval of the new tool.

3.4.1. The contractor will develop (Initial Period only), and maintain Standard Operating Procedures (SOP) and a Quick-Reference Guide for the scheduling tool. In the option periods, the contractor will review, update, and maintain the existing Standard Operating Procedures (SOP) and Quick- Reference Guide for the process prototype (tool).

3.4.2. Training of QA Division End Users – The Contractor will provide an overview of, and detailed information about, accessing, navigating, and maintaining all business tools to approximately 30 QA staff at a REAC-provided training facility. The training will consist of a group live seminar featuring presentation, case studies, group discussion, class materials, brainstorming, and questions and answers (Q & A). The contractor will provide a binder for each participant containing all presentations, a user manual, maintenance guides, and all other training materials. The Contractor will provide this training NLT 180 days after modification execution. The contractor will also provide follow-up training on a one-on-one basis to select staff (as directed in writing by the

GTR).

3.4.3. Initial Performance Period - The contractor will provide and update:

3.4.3.1. 1 Scheduling Tool Requirement Document

3.4.3.2. 1 Standard Operating Procedure

3.4.3.3. 1 Quick Reference User Guide

3.4.4. Option Periods - The contractor will provide updates to:

3.4.4.1. 2 Scheduling Tool Requirement Document

3.4.4.2. 2 Standard Operating Procedures

3.4.4.3. 2 Quick Reference Guides

3.4.5. DELIVERABLES

3.4.5.1. SCHEDULING TOOL

3.4.5.1.1. The contractor will complete the development and validation of the tool and deliver the draft tool NLT 210 days after the post-award conference. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT 14 days after receipt of the tool.

3.4.5.1.2. The contractor will deliver the final tool NLT 14 days after receipt of comments.

3.4.5.1.3. The contractor will provide training to the stakeholders NLT 30 days before the tool is deployed. The contractor will also provide follow-up training on a one-on-one basis to select staff as directed in writing by the GTR.

3.4.5.2. SCHEDULING TOOL REQUIREMENTS DOCUMENT, STANDARD OPERATING

PROCEDURES (SOP), AND QUICK-REFERENCE USER GUIDE

3.4.5.2.1. The contractor will deliver the draft document NLT seven days after completion of tool design and NLT every 60 days after the effective date of each option period. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT seven days after receipt of the draft reports.

3.4.5.2.2. The contractor will deliver the final document NLT 7 days after receipt of comments.

3.5. TASK 5 – DATA DEVELOPMENT, ANALYSIS, QUALITY ASSURANCE, AND AD-HOC REPORTS

3.5.1. The contractor will produce reports based on appropriate data extraction and analysis, both via quick-turnaround Ad Hoc requests from the GTR or GTM, as well as regularly scheduled reports such as the PASS portion of REAC-Wide Quality Assurance Plan.

3.5.2. The contractor will provide:

3.5.2.1. 24 Ad-Hoc Reports

3.5.2.2. 4 Updated PASS Portion of the REAC-Wide Quality Assurance Plan

3.5.3. DELIVERABLES

3.5.3.1. AD-HOC REPORTS

3.5.3.1.1. The contractor will deliver the draft reports NLT three days after GTR or GTM assignment. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT 10 days after receipt of the draft reports.

3.5.3.1.2. The contractor will deliver the final report NLT five days after receipt of comments.

3.5.3.2. UPDATED PASS PORTION OF THE REAC-WIDE QUALITY ASSURANCE PLAN

3.5.3.2.1. The contractor will deliver the draft document NLT 10 days after the end of each quarter. The GTR, with input from the GTM, will provide written comments, via e-mail, NLT five days after receipt of the draft reports.

3.5.3.2.2. The contractor will deliver the final document NLT seven days after receipt of comments.

Appendix A: Scheduling Process Overview

The scheduling cycle will begin approximately one month in advance of each assignment week; schedule the following in priority order using the applicable QA Inspector Profile:

1. Schedule holidays

2. Schedule leave and other appointments/meetings/special requirements with travel (as needed)

3. Schedule Full Inspections and Special Inspections with travel

Assign priority and time-sensitive inspections to QA inspection staff until all required inspections are scheduled.

Contact properties to schedule the inspection time and date.

Through communication link with REAC’s business operating environment, transfer information to include property inspection time and date and the QA Inspector’s H ID number.

Monitor scheduled inspections and update the schedule as necessary.

Generate the confirmation letter regarding time, date and other details concerning the inspection and email letter to the Property contact.

4. Schedule LQA Reviews with travel

Assign priority and time sensitive reviews to QA inspection staff until all required reviews are scheduled.

Contact the Property to schedule the LQA review.

Generate the confirmation letter regarding time, date and other details concerning the review and email letter to the Property contact.

5. Schedule Phase II Training and Examination of Contract Inspector candidates with travel. Work with new

Contract Inspector candidate/Management Company to schedule appropriate Phase II field training and testing inspections based on inspection composition and duration.

6. Schedule CQA reviews.

Using a list of all scheduled inspections for the week, prioritize CQA reviews based on the Contract

Inspector category and map QA Inspector CQA assignment proximity for any available timeframe in the QA Inspector Schedule. Allow a maximum driving time of 100 miles between inspection locations for multiple CQA assignments.

Select the CQA reviews that best fit with scheduled Full, LQA, Special, and Phase II inspections and other assignments in the Weekly Inspection Schedule.

The cycle will involve management review and approval after requested changes until a consolidated schedule is published and distributed to the QA Inspectors, ten calendar days in advance of the assignment week, so that travel and other arrangements can be made. Due to changes in Contract Inspectors’ schedules, the QA Inspector Schedule may also require updating after the schedule is published. Unavoidable issues such as a cancelled inspection may require the Contractor to generate additional CQA assignments throughout the assignment week.

A basic scheduling scenario for a QA Inspector would be travel from his duty location to the assignment location on Monday; perform the review, inspection, or other assignments Tuesday through Thursday; and travel back to the duty location on Friday. Frequently, weekly assignments require travel to multiple locations and/or involve multiple reviews, inspections, and/or projects. Normally, each QA Inspector has a unique assignment schedule.

C.4. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

QUALITY OF PRODUCT OR SERVICE

RATING DESCRIPTION

Unsatisfactory Non-conformances are jeopardizing the achievement of contract requirements, despite use of

Agency resources. Recovery is not likely. If performance cannot be substantially corrected, it constitutes a significant impediment in consideration for future awards containing similar requirements

Poor Overall compliance requires significant Agency resources to ensure achievement of contract requirements

Fair Overall compliance requires minor Agency resources to ensure achievement of contract requirements

Good There are no, or very minimal, quality problems, and the Contractor has met the contract requirements

Excellent There are no quality issues, and the Contractor has substantially exceeded the contract performance requirements without commensurate additional costs to the Government

Outstanding The Contractor has demonstrated an outstanding performance level that was significantly in excess of anticipated achievements and is commendable as an example for others. It is expected that this rating will be used in those rare circumstances where Contractor performance clearly exceeds the performance levels described as "Excellent

TIMELINESS OF PERFORMANCE

RATING DESCRIPTION

Unsatisfactory Delays are jeopardizing the achievement of contract requirements, despite use of Agency resources. Recovery is not likely. If performance cannot be substantially corrected, it constitutes a significant impediment in consideration for future awards.

Poor Delays require significant Agency resources to ensure achievement of contract requirements Fair Delays require minor Agency resources to ensure achievement of contract requirements.

Good There are no, or minimal, delays that impact achievement of contract requirements.

Excellent There are no delays and the Contractor has exceeded the agreed upon time schedule.

Outstanding The Contractor has demonstrated an outstanding performance level. It is expected that this rating will be used in those rare circumstances where Contractor performance clearly exceeds the performance levels described as "Excellent".

BUSINESS RELATIONS

RATING DESCRIPTION

Unsatisfactory Response to inquiries and/or technical, service, administrative issues are not effective. If not substantially mitigated or corrected it should constitute a significant impediment in considerations for future awards

Poor Response to inquiries and/or technical, service, administrative issues is marginally effective Fair Response to inquiries and/or technical, service, administrative issues is somewhat effective Good Response to inquiries and/or technical, service, administrative issues is consistently effective Excellent Response to inquiries and/or technical, service, administrative issues exceed Government expectation Outstanding The Contractor has demonstrated an outstanding performance level. It is expected that this rating will be used in those rare circumstances where Contractor performance clearly exceeds the performance levels described as "Excellent

C.5 - CONTRACT DELIVERABLE REQUIREMENTS LIST (CDRL)

CDRL Reference Service Requirement Frequency Delivery Date – Not later than (NLT)

Deliver to:

1 3.1.3.1.1. DRAFT FULL RELEASE - BUSINESS

REQUIREMENTS DOCUMENTS

(BRD), USER TESTS, AND

REQUIREMENTS TRACEABILITY

MATRIXES

Four times per year

120 days before each full release.

GTR

and

GTM

2 3.1.3.1.2. FINAL FULL RELEASE - BUSINESS

REQUIREMENTS DOCUMENTS

(BRD), USER TESTS, AND

REQUIREMENTS TRACEABILITY

MATRIXES

Four times per year

7 days after receipt of comments

GTR

and

GTM

3 3.1.3.2.1. DRAFT EMERGENCY RELEASE –

UPDATED BUSINESS

REQUIREMENTS DOCUMENTS

(BRD), USER TESTS, AND

REQUIREMENTS TRACEABILITY

MATRIXES

As assigned by the GTR or GTM

7 days after GTM notification of the emergency release.

GTR

and

GTM

4 3.1.3.2.2. FINAL EMERGENCY RELEASE –

UPDATED BUSINESS

REQUIREMENTS DOCUMENTS

(BRD), USER TESTS, AND

REQUIREMENTS TRACEABILITY

MATRIXES

As assigned by the GTR or GTM

7 days after receipt of comments

GTR

and

GTM

5 3.1.3.3.1. DRAFT STRATEGIC PLAN AND RISK

ANALYSIS REPORT

Quarterly 7 days after the end of each month

GTR

and

GTM

6 3.1.3.3.2. FINAL STRATEGIC PLAN AND RISK

ANALYSIS REPORT

Quarterly 7 days after receipt of comments

GTR

and

GTM

7 3.2.6.1.1. DRAFT OFF-LINE PROTOTYPE

REQUIREMENTS DOCUMENTS

Monthly 1 st day of each month

GTR

and

GTM

8 3.2.6.1.2. FINAL OFF-LINE PROTOTYPE

REQUIREMENTS DOCUMENTS

Monthly 7 days after receipt of comments

GTR

and

GTM

9 3.2.6.2.1. DRAFT STANDARD OPERATING

PROCEDURES (SOPS) AND QUICK

REFERENCE USERS GUIDES

Twice a year

15 days prior to the end of each sixth month period based on the effective date of the contract/option year

GTR

and

GTM

10 3.2.6.2.2. FINAL STANDARD OPERATING

PROCEDURES (SOPS) AND QUICK

REFERENCE USERS GUIDES

Twice a year

7 days after receipt of comments

GTR

and

GTM

11 3.2.7.2.1. DRAFT DATA WARE HOUSE

PROCESS GUIDE

Monthly 7 days after receipt of comments

GTR

and

GTM

12 3.2.7.2.2. FINAL DATA WARE HOUSE

PROCESS GUIDE

Monthly 7 days after receipt of comments

GTR

and

GTM

13 3.3.2.1.1. DRAFT QA INSPECTION DATA BASE Once 60 days after the post award conference or effective date of the option period.

GTR

and

GTM

14 3.3.2.1.2. FINAL QA INSPECTION DATA BASE Once 7 days after receipt of comments

GTR

and

GTM

15 3.3.2.2.1. DRAFT INTERFACE BETWEEN

INSPECTION AND REAC DATA

BASES

Once 15 days after completion of inspection data base

GTR

and

GTM

16 3.3.2.2.2. FINAL INTERFACE BETWEEN

INSPECTION AND REAC DATA

BASES

Once 7 days after receipt of comments

GTR

and

GTM

17 3.4.5.1.1. DRAFT SCHEDULING TOOL Once 210 days after the post award conference or effective date of the option period

GTR

and

GTM

18 3.4.5.1.2. FINAL SCHEDULING TOOL Once 14 days after receipt of comments

GTR

and

GTM

19 3.4.5.1.3. TRAINING Once Not later than 30 days before the scheduling tool is deployed

GTR

and

GTM

20 3.4.5.1.3. FOLLOW ON TRAINING As assigned GTR and

GTM

21 3.4.5.2.1. DRAFT SCHEDULING TOOL

REQUIREMENTS DOCUMENT, AND

STANDARD OPERATING

PROCEDURE (SOP) AND QUICK

REFERENCE USER GUIDE

Once 7 days after completion of tool design and NLT every 60 days after the effective date each option period

GTR

and

GTM

22 3.4.5.2.2. FINAL SCHEDULING TOOL

REQUIREMENTS DOCUMENT, AND

STANDARD OPERATING

PROCEDURE (SOP) AND QUICK

REFERENCE USER GUIDE

Once 7 days after receipt of comments

GTR

and

GTM

23 3.5.3.1.1. DRAFT AD-HOC REPORTS As assigned but no more than 24

3 days after GTR or GTM assignment

GTR

and

GTM

24 3.5.3.1.2. FINAL AD-HOC REPORTS As assigned but no more than 24

5 days after receipt of comments

GTR

GTM

25 3.5.3.2.1. DRAFT UPDATED PASS PORTION

OF THE REAC-WIDE QUALITY

ASSURANCE PLAN

Quarterly 10 days after the end of each quarter

GTR

and

GTM

26 3.5.3.2.2. FINAL UPDATED PASS PORTION OF

THE REAC-WIDE QUALITY

ASSURANCE PLAN

Quarterly 7 days after receipt of comments

GTR

and

GTM

27 4.1. MANAGEMENT WORK PLAN Once 10 days after the post award conference

GTR,

GTM &

CO

28 4.2. QUALITY CONTROL PLAN Once 10 days after the post award conference

GTR,

GTM &

CO

29 4.3. PROGRESS REPORTS Twice a month st and 15 th day after the end of the previous month.

GTR,

GTM &

CO

30 4.4. DRAFT FINAL REPORT Once per performance period

10 days prior to the expiration of the contract performance period.

GTR,

GTM &

CO

31 4.5. “FINAL” FINAL REPORT Once per performance period five days after receipt of comments

GTR,

GTM &

CO

PART II - CONTINUATION OF SF1449

CONTRACT CLAUSES

52.252-02 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/. HUDAR clauses may be accessed electronically at http://hudatwork.hud.gov/po/arc/regs/hudar/toc.cfm

Clause Title Date

52.212-04 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS FEB 2012

52.217-08 OPTION TO EXTEND SERVICES

30 days

NOV 1999

52.217-09 OPTION TO EXTEND THE TERM OF THE CONTRACT

(a) 10 days; 60 days

(c) 60 months

MAR 2000

52.227-14 RIGHTS IN DATA DEC 2007

52.227-16 ADDITIONAL DATA REQUIREMENTS JUN 1987

52.227-17 RIGHTS IN DATA – SPECIAL WORKS DEC 2007

52.228-05 INSURANCE – WORK ON A GOVERNMENT INSTALLATION JAN 1997

52.245-01 GOVERNMENT PROPERTY APR 2012

52.245-09 USE AND CHARGES APR 2012

52.212-05 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS - COMMERCIAL ITEMS (JAN 2013)

(a) The Contractor will comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated…