ATEPS_RFP_Amendment_00001.pdf

(x)

DTRT5716R20004

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

V221

Cambridge MA 02142-1001 55 Broadway, V221 Off Site Eng & R&D Contracts USDOT/Volpe Center

V221

Cambridge MA 02142-1001 55 Broadway V221 Off Site Engin & R&D Contracts USDOT/Volpe Center

02/29/2016000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/10/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See attached pages for solicitation changes.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Robert P. Robinson

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation No. DTRT5716R20004 Amendment No. 000001

The purpose of this amendment is to make the following changes to Solicitation

DTRT5716R20004:

1. The slides from the February 25, 2016 Pre-Proposal Webinar are attached to this amendment.

2. The list of attendees from the February 25, 2016 Pre-Proposal Webinar are attached to this amendment.

3. Revise Clause G.2 to read as follows:

G.2 TAR 1252.242-73 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE

(OCT 1994)

a. The Contracting Officer may designate Government personnel to act as the Contracting Officer’s Technical Representative (COTR) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five

(5) working days after contract award or for construction, not less than five (5) working days prior to giving the Contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COTR under the contract.

b. The Contracting Officer cannot authorize the COTR or any other representative to sign documents (i.e., contracts, contract modifications, etc.) that require the signature of the CO.

* Please note that COTR and COR are synonymous.

(End of Clause)

4. Remove and following by reference clause from I.2 and move to Section L, Subsection L.2 FAR – Solicitation Provisions:

52.204-16 COMMERICIAL AND GOVERNMENT ENTITY CODE JUL 2015

REPORTING

5. Add the following full text clause to Section I, Subsection I.2:

FAR 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION

2015-2) (FEB 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) (1) In accordance with Section 743 of Division E, Title VII , of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.

(End of clause)

6. Add the following provisions to Section K:

K.5 FAR 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-

REPRESENTATION (DEVIATION 2015-02) (FEB 2015)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and

Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

K.6 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB

2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

K.7 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (OCT 2015)

Note: This notice does not apply to small businesses or foreign governments. This notice is in three parts, identified by Roman numerals I through III.

Offerors shall examine each part and provide the requested information in order to determine Cost Accounting Standards (CAS) requirements applicable to any resultant contract.

If the offeror is an educational institution, Part II does not apply unless the contemplated contract will be subject to full or modified CAS coverage pursuant to 48 CFR 9903.201-2(c)(5) or 9903.201-2(c)(6), respectively.

I. Disclosure Statement -- Cost Accounting Practices and Certification

(a) Any contract in excess of $750,000 resulting from this solicitation will be subject to the requirements of the Cost Accounting Standards Board (48 CFR Chapter 99), except for those contracts which are exempt as specified in 48 CFR 9903.201-1.

(b) Any offeror submitting a proposal which, if accepted, will result in a contract subject to the requirements of 48 CFR Chapter 99 must, as a condition of contracting, submit a Disclosure Statement as required by 48 CFR 9903.202. When required, the Disclosure Statement must be submitted as a part of the offeror’s proposal under this solicitation unless the offeror has already submitted a Disclosure Statement disclosing the practices used in connection with the pricing of this proposal. If an applicable Disclosure Statement has already been submitted, the offeror may satisfy the requirement for submission by providing the information requested in paragraph (c) of Part I of this provision.

Caution: In the absence of specific regulations or agreement, a practice disclosed in a Disclosure Statement shall not, by virtue of such disclosure, be deemed to be a proper, approved, or agreed-to practice for pricing proposals or accumulating and reporting contract performance cost data.

(c) Check the appropriate box below:

* (1) Certificate of Concurrent Submission of Disclosure Statement. The offeror hereby certifies that, as a part of the offer, copies of the Disclosure Statement have been submitted as follows:

(i) Original and one copy to the cognizant Administrative Contracting Officer (ACO) or cognizant Federal agency official authorized to act in that capacity (Federal official), as applicable; and

(ii) One copy to the cognizant Federal auditor.

(Disclosure must be on Form No. CASB DS-1 or CASB DS-2, as applicable. Forms may be obtained from the cognizant ACO or Federal official and/or from the loose-leaf version of the Federal Acquisition Regulation.)

Date of Disclosure Statement: __________________ Name and Address of Cognizant ACO or Federal Official Where Filed: _________________________

The offeror further certifies that the practices used in estimating costs in pricing this proposal are consistent with the cost accounting practices disclosed in the Disclosure Statement.

* (2) Certificate of Previously Submitted Disclosure Statement. The offeror hereby certifies that the required Disclosure Statement was filed as follows:

Date of Disclosure Statement: __________________ Name and Address of Cognizant ACO or Federal Official Where Filed: ________________________

The offeror further certifies that the practices used in estimating costs in pricing this proposal are consistent with the cost accounting practices disclosed in the applicable Disclosure Statement.

* (3) Certificate of Monetary Exemption. The offeror hereby certifies that the offeror, together with all divisions, subsidiaries, and affiliates under common control, did not receive net awards of negotiated prime contracts and subcontracts subject to CAS totaling $50 million or more in the cost accounting period immediately preceding the period in which this proposal was submitted. The offeror further certifies that if such status changes before an award resulting from this proposal, the offeror will advise the Contracting Officer immediately.

* (4) Certificate of Interim Exemption. The offeror hereby certifies that

(i) the offeror first exceeded the monetary exemption for disclosure, as defined in (3) of this subsection, in the cost accounting period immediately preceding the period in which this offer was submitted and

(ii) in accordance with 48 CFR 9903.202-1, the offeror is not yet required to submit a Disclosure Statement. The offeror further certifies that if an award resulting from this proposal has not been made within 90 days after the end of that period, the offeror will immediately submit a revised certificate to the Contracting Officer, in the form specified under subparagraph (c)(1) or (c)(2) of Part I of this provision, as appropriate, to verify submission of a completed Disclosure Statement.

Caution: Offerors currently required to disclose because they were awarded a CAS-covered prime contract or subcontract of $50 million or more in the current cost accounting period may not claim this exemption (4). Further, the exemption applies only in connection with proposals submitted before expiration of the 90-day period following the cost accounting period in which the monetary exemption was exceeded.

II. Cost Accounting Standards -- Eligibility for Modified Contract Coverage

If the offeror is eligible to use the modified provisions of 48 CFR 9903.201-2(b) and elects to do so, the offeror shall indicate by checking the box below. Checking the box below shall mean that the resultant contract is subject to the Disclosure and Consistency of Cost Accounting Practices clause in lieu of the Cost Accounting Standards clause.

* The offeror hereby claims an exemption from the Cost Accounting Standards clause under the provisions of 48 CFR 9903.201-2(b) and certifies that the offeror is eligible for use of the Disclosure and Consistency of Cost Accounting Practices clause because during the cost accounting period immediately preceding the period in which this proposal was submitted, the offeror received less than $50 million in awards of CAS-covered prime contracts and subcontracts. The offeror further certifies that if such status changes before an award resulting from this proposal, the offeror will advise the Contracting Officer immediately.

Caution: An offeror may not claim the above eligibility for modified contract coverage if this proposal is expected to result in the award of a CAS-covered contract of $50 million or more or if, during its current cost accounting period, the offeror has been awarded a single CAS-covered prime contract or subcontract of $50 million or more.

III. Additional Cost Accounting Standards Applicable to Existing Contracts

The offeror shall indicate below whether award of the contemplated contract would, in accordance with subparagraph (a)(3) of the Cost Accounting Standards clause, require a change in established cost accounting practices affecting existing contracts and subcontracts.

* yes * no

K.8 TAR 1252.237-71 CERTIFICATION OF DATA (APR 2005)

NOTICE: The Secretary of Transportation has determined that this certification shall be retained in accordance with Section 4301(b)(1)(B)(i)(II) of the Federal Acquisition Reform Act (Public Law 104-106, 41 U.S.C. 425, note) and DOT Memorandum dated July 17, 1996.

(a) The offeror represents and certifies that to the best of its knowledge and belief, the information and/or data (e.g., company profile; qualifications; background statements;

brochures) submitted with its offer is current, accurate, and complete as of the date of its offer.

(b) The offeror understands that any inaccurate data provided to the Department of Transportation may subject the offeror, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) enforcement action for false claims or statements pursuant to the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801-3812 and 49 CFR Part 31 and/or; (3) termination for default under any contract resulting from its offer and/or; (4) debarment or suspension.

(c) The offeror agrees to obtain a similar certification from its subcontractors.

Signature: ____________________________________________

Date: ____________________________________________

Typed Name and Title: ___________________________________

Company Name: ______________________________________

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.

(End of provision)

7. Add the following full text provision to Section L, Subsection L.3

FAR 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

The offeror shall check “yes” below if the contract award will result in a required or unilateral change in cost accounting practice, including unilateral changes requested to be desirable changes.

o Yes o No

If the offeror checked “Yes” above, the offeror shall—

(1) Prepare the price proposal in response to the solicitation using the changed practice for the period of performance for which the practice will be used; and

(2) Submit a description of the changed cost accounting practice to the Contracting Officer and the Cognizant Federal Agency Official as pricing support for the proposal.

(End of provision)

8. On Page 96 in Section L, Subsection L.6.II, Section 2 – Information Other Than Cost and Pricing Data, d. Direct Labor, change the referenced attachment number for the labor category definitions from J.3 to J.2.

9. The due date and time for the submission of proposals remains unchanged.

10. Please acknowledge receipt of this amendment with the submission of your proposal.

11. All other terms and conditions of this solicitation remain unchanged.

Pre-Proposal Conference Air Traffic Engineering and Program Support (ATEPS)

Solicitation DTRT5716R20004 (Full and Open)

The National Transportation Systems Center

Advancing transportation innovation for the public good

U.S. Department of Transportation Office of Research and Technology John A. Volpe National Transportation Systems Center

February 25, 2016

Today’s Agenda

Introduction

Ground Rules and Logistics

Volpe Center Overview

ATEPS Overview & Procurement Objectives

RFP Highlights

Technical Proposal

Cost/Business Proposal

Proposal Submission Reminders

Ground Rules and Logistics

Any statements, remarks or explanations made during this pre-proposal conference shall not qualify the terms of the RFP, unless an amendment is issued.

A copy of today’s presentation and list of attendees will be provided as an amendment to the solicitation.

No questions will be entertained during this webinar.

Ground Rules and Logistics – cont’d

Any questions, clarification requests, or other inquires pertaining to the solicitation must be submitted, via e-mail, no later than 11:59 p.m. ET on Wednesday, March 2, 2016

Written questions received after March 2, 2016 will be answered by amendment only if determined by the CO to be in the best interest of the Government.

An amendment will be issued answering written questions received by the CO

Today’s Presenters

Robert Robinson, Office of Acquisitions, Contracting Officer, V-

Dr. Michael Geyer, Office of Air Traffic Systems and Operations, V-

Volpe Center Overview

Background Volpe established in 1970 Part of U.S. Department of

Transportation (DOT) Office of Research and Technology

Named after former DOT Secretary and MA Governor John A. Volpe

Volpe supports DOT goals Safety State of good repair Economic competitiveness Livable communities Environmental sustainability

About Volpe

Operations Offices

Volpe Center organization

Technical Centers

Management and Human Factors Stephen Popkin

Policy, Planning, and Environment

Gregg Fleming

Air Traffic Systems and Operations

Anne Aylward, acting

Infrastructure Systems and Technology

Luisa Paiewonsky

Chief Financial Officer William Henrikson

Chief Counsel Monica Conyngham

EEO Officer Karen Kowalewski

Acting Director David Ishihara

Human Resources

Susan Connors

Acquisitions Mary Doherty

Information Technology

Eric Frykenberg

Facilities Management David Duncan

Communication and Knowledge Management

Cassandra Allwell

Director Emeritus Richard John

Strategic Management Rachel Winkeller

Deputy Director for Research and Technology

Anne Aylward

Deputy Director for Operations David Ishihara

Organizational Culture and Work Life Helen Blackman

Strategic Initiatives Ellen Bell

Multimodal Programs and Partnerships

Mike Dinning Research Infrastructure and Operations Bob Dorer

Technical organizations

Management and Human

Factors

Policy, Planning, and Environment

Safety Information

Systems

Safety Measurement and Analysis

Aviation Safety

Management Systems

Surface Transportation Human Factors

Aviation Human Factors

Economic Analysis

Transportation Planning

Organizational Performance

Environmental Measurement and Modeling

Environmental Science and Engineering

Energy Analysis

CAFE

Program

Office

Infrastructure Systems and Technology

Air Traffic Systems and Operations

Aviation Systems

Engineering

Situational Awareness and

Logistics

Systems Safety and

Engineering

Structures and Dynamics

Advanced Vehicle

Technology

Infrastructure Engineering and Deployment

Technology Innovation and Policy

Air Navigation and

Surveillance

Air Wakes and

Weather

Air Traffic Management

Systems

Aviation Facilities and Business Services

NextGen Program

Office

Air Traffic Systems and Operations Focus Development of aviation systems that alleviate air traffic congestion, improve safety, and mitigate environmental impacts

Planning, testing, research, and evaluation in support of the Next Generation Air Transportation System (NextGen)

Real-time operational communication, navigation, surveillance, and decision support systems

Example projects Aircraft wake turbulence and aircraft separation – FAA Remotely piloted aircraft technology assessments – FAA NextGen surveillance systems(ADS-B) – FAA NextGen modeling and simulation – FAA Air traffic facilities support – FAA

ATEPS Full & Open Overview & Procurement Objectives

ATEPS - Procurement Objective

Acquire the services of a single contractor with expertise and capabilities in system management, development, engineering and deployment activities in support of the Volpe Center’s efforts to support the FAA’s Air Traffic Organization (ATO), Program Management Organization’s (PMO) deployment of the Next Generation Air Transportation System (NextGen)

Recap - FBO Special Notice

TMIS Follow-On Acquisition Strategy Announced on 9/17/2015 https://www.fbo.gov/notices/9a2666bdd7d88cc9714e03c739aef75b

Work has “evolved” to require separate procurements Three Solicitations to be issued

Two for ATEPS (one Full and Open and one SBSA) One for TMSEDS (Full & Open) https://www.fbo.gov/notices/9a2666bdd7d88cc9714e03c739aef75b

ATEPS – Background – Current Contract

Traffic Management Infrastructure Systems (TMIS) multiple award ID/IQ contracts Six master contracts (Boeing Company, Computer Sciences Corporation, Engility

Corporation, Lockheed Martin IS&GS, Raytheon Company, and Science Application International Corporation) awarded December 8, 2011

Ordering Period Expires December 7, 2016. Performance period expires December 7, 2017

Maximum Value: $450 million over 5 Years

To date, 21 task orders have been issued under the TMIS multiple award contracts – 11 of those to support the FAA’s ATO PMO deployment of NextGen

ATEPS – Acquisition Strategy (cont’d)

F&O – Single Award ID/IQ Anticipated Award Date 10/1/2016

SBSA – Single Award ID/IQ for each CLIN – to be issued shortly

First Task Order (Transition) awarded with Master Contract

Cost-Plus-Fixed-Fee(CPFF) and Firm-Fixed Price (FFP) Task

Orders

ATEPS - Procurement Overview

Statement of Work based on ongoing TMIS task orders issued in support of the FAA ATO PMO’s deployment of NextGen.

Funded by Intra-Agency Agreements

Advisory and Assistance Services

Federal Acquisition Certification-certified personnel will ensure appropriate management controls and perform contracting functions under the contracts and all task orders

ATEPS – F&O SOW – Task Areas

The F&O Contractor will support the following task areas:

1. Program Management

2. Financial Management

3. Standards & Rulemaking

4. Systems Engineering

5. Operations Support

6. Field Engineering & Systems Implementation

7. Flight Test, Data Collection & Performance Monitoring

ATEPS - F&O SOW – Task Area 1 - Program Management

Management of Work Breakdown Structure and Earned Value System

Schedule development and maintenance Development of Program Plan and maintenance

Provide technical input for the development of Requests for Information or Market Surveys

Provide Cost and Schedule Risk Assessments

Assist in the development of Investment Analysis

Management of Program data Provide technical input for program planning documents Provide performance based management support

ATEPS - F&O SOW – Task Area 2 - Financial Management

Preparation of budgets and financial status documentation Perform formal budget review cycle support.

Analysis of planned activities and identification of critical paths Preparation and development of Earned Value Management analyses Preparation of program status reports and affordability assessments Support for program project control, including assistance with formulation of control account plans Preparation of cost benefit or financial analysis, including Joint Resource

Council decisions Analysis and preparation of the life-cycle cost and benefits Tracking of project costs against current and future budgets Develop and populate a cost benefit model Support of Cost risk analysis Development of cost benefit estimates.

Support for the Capital Investment and Planning requirements

ATEPS - F&O SOW – Task Area 3 - Standards and Rulemaking

Support for the development of FAA certification standards, equipage requirements, and operational rules/guidance for the installation and use of system avionics. Standards and regulatory documents include Technical Standard Orders for avionics development, Notices of Proposed Rulemaking that establish equipage and operational requirements, and Advisory Circulars that provide guidance to avionics developers, installers and operators

ATEPS - F&O SOW – Task Area 4 - Systems Engineering

Support in system engineering activities such as completion/approval of technical standards, definition of surveillance-automation interfaces, formulation and validation of aircraft separation standards, approval of system safety and risk management plan, computer-human interface design consensus acceptance, and system configuration baseline

ATEPS - F&O SOW – Task Area 5 - Operations Support

Assist in development of current and future operational applications of current and proposed systems. This task area also covers working with groups within the ATO to meet the requirements set forth in the FAA Capital Investment Plan and other mandates

ATEPS - F&O SOW – Task Area 6 - Field Engineering and System Implementation

Coordination with FAA regional headquarters, service areas, field offices, and interface with other contractors working on ATO facilities and systems to ensure that all necessary work to plan, deliver, install, checkout, and assist the Government in performing system deployment and acceptance testing of the projects/services at specified sites has been accomplished

ATEPS - F&O SOW – Task Area 7 - Flight Test, Data Collection, and Performance

Monitoring

Perform flight testing, data collection and performance monitoring activities. Design data collection system to allow collection and storage of aircraft and target aircraft parameters. The flight test aircraft conduct data collection flights in support of signal-in-space analysis, aircraft surveillance performance, effects of navigation performance, key site testing, and aircraft separation

Task Order 0001 – SOW

Perform necessary tasks to ensure full performance by the end of the transition period

Transition Period NTE 90 Days

Task Order 0002 RFP to be issued during the transition period

Transition Plan Deliverables (see Section F – Part II)

RFP Highlights

Sections B through I Contains Parts I and II Part I – Refers to the Master RFP Part II – Refers to Task Order 0001 Parts I and II will not appear in Master Contract and Task Order 0001 The items listed as Part II will be included in the OF 347 for Task Order 0001

Note that the Master Contract and Task Order 0001 will be issued concurrently

Note the Cybersecurity Requirements in the RFP Security and Position Sensitivity (DOT Order 1630.2B)

RFP – Section L

L.3 – Requirements for Certified Cost or Pricing Data Refer to exceptions (para. A)

L.4.I – Exclusion from Making an Offer

L.4.III – Award Without Discussions

RFP Questions – NLT 11:59PM on March 2, 2016 (e-mail only)

Proposal Validity – Minimum of 180 Calendar Days

RFP – Section L – cont’d

L.5.II – Proposal Organization Volume I – Cost/Business Proposal (three labeled sections) o Three (3) copies of Cost/Business (original and two copies) and one (1) copy on virus-free CD (including subcontractors) o CD Must include the completed cost proposal schedules in Microsoft Excel 2010. Excel file must include shall be used to verify calculations (no encrypted or protected cells) o Narrative (such as the subcontracting plan and other business proposal documents) must be provided in Microsoft Word 2010 or compatible format.

o NOTE CDs MUST CLEARY BE LABELED WITH COMPANY NAME, IDENTIFICATION

AS AN OFFEROR OR SUBCONTRATCOR, AND RFP NUMBER.

Volume II – Technical Proposal Cost/Business Proposal (five labeled sections) o Six (6) copies of Technical Proposal (original and five copies) and one (1) copy on virus-free CD o The Technical Proposal CD must be in Adobe Acrobat or compatible format.

RFP – Section L – Technical Proposal

Written Technical Proposal Submission (No Oral Presentations) Consisting of Five (5) Sections

Technical Understanding – contains two (2) subfactors Management Approach – contains five (5) subfactors Staffing – contains two (2) subfactors Transition – contains two (2) subfactors Past Performance – contains six (6) subfactors

Unless otherwise noted, subfactors are rated equally L.5.V – Proposal Format

NO COST INFORMATION SHALL BE INCLUDED IN THE

TECHNICAL PROPOSAL

ATEPS – F&O – Section L – Cost/Business Proposal Follow the guidance as provided in Section L.6 Identification of uncompensated overtime (FAR Provision 52.237-10) Include information required under FAR Provision 52.222-46

(Evaluation of Compensation of Professional Employees) Proposals must contain sufficient information for the Government to complete its evaluation (completely filled out Cost Proposal Schedules )

Supporting documentation must be clear, complete, and convincing Proposals need to be stand-alone proposals and not reference previously submitted proposals or other provided documentation

Proposal cont’d Prime Offerors must complete all ten (10) Attachment J.8 Cost

Proposal Schedules Cost Type Subcontractors must Complete Attachment J.8

Schedules 1 through 5, Schedule 9, and other items as identified on the Attachment J.7 Checklist NOTE: Cost type subcontractors must provide evidence that their accounting system has been approved by a Federal Government Audit Agency or describe how their accounting system could be reviewed and approved.

Cost Type Subcontractors – when completing Schedules 2 and 3, enter $0 for subcontracts and $0 or RFP-stipulated. Those are reserved for the prime offeror.

Note that the second-tier subcontracting is only permissible unless the Offeror can provide a strong technical rationale for inclusion of a second-tier subcontract and demonstrate what steps have been taken to prevent layering of costs and profit.

Cost Type Subcontractors shall also enter 90% of their direct labor to Schedule 2 and the remaining 10% to Schedule 3.

Time and Material (T&M) Subcontractors must provide items as identified on the Attachment J.7 Checklist Consent for T&M type subcontractors will be based on cost build up or commerciality of billing rates (fully loaded).

If consent is based on commerciality, the offeror must provide information and statistical information demonstrating the use of billing rates in substantial quantities to the on-Government public

Burden of proof rests with the offeror and subcontractor If based on commerciality, Include a signed statement that the offered rate is

“most favored customer rate”.

Schedule 1

CPFF Columns: Enter Estimated Cost and Fixed Fee for each Contract Year (from the totals in Schedule 2) o Note to include the RFP stipulated ODC has shown on Schedule 2 o Offeror estimated ODC may be proposed provided that a detailed breakdown is provided. The Master Contract will include a list of offeror proposed ODCs

FFP Columns: Enter Estimated Cost and Profit for each Contract Year (from the totals in Schedule 3) o Note that there is no RFP stipulated ODCs for FFP.

o Offeror estimated ODC may be proposed provided that a detailed breakdown is provided. The Master Contract will include a list of offeror proposed ODCs

The Master Contract Value will be based on the Total provided in this Schedule

Schedule 2

Complete the elements of cost for each cost element by Contract Year.

Totals will be entered in the CPFF Table on Schedule 1 Direct Labor comes from the CPFF labor calculations of Schedule 4 (90% of

Direct Labor Costs) Fixed fee comes the calculations provided in Schedule 6

Schedule 3 Complete the elements of cost for each cost element by Contract Year.

Totals will be entered in the FFP Table on Schedule 1 Direct Labor comes from the Schedule 4 Profit comes the calculations provided in Schedule 6

Schedule 4

Prime Offeror Labor is entered on this schedule o Prime labor hours (excluding subcontractor assigned LOE) is provided in

Section A of this schedule o For Administrative Labor, the offeror shall specify the labor category, the number of hours proposed (Section A) and the unburdened hourly rate in Section B o Unburdened labor rates for each category must be entered in Section B (Labor Rate Calculations - see page 94 – Direct Labor) o Extended Labor costs (hours time hourly rates) must be shown in Section C o 90% of the annual direct labor total costs is entered in Schedule 2 (by contract year) o 10% of the annual direct labor total costs is entered in Schedule 3 (by contract year)

Schedule 5

Prime Offerors shall indicate their indirect rates by their Fiscal Year and calculate a weighted average based on the anticipated performance period (beginning October 1st in each year of contract performance)

Indicate and provide evidence whether the offeror has an approved Forward Price Rate Agreement with the Government. Include a copy of the FPRA.

Offerors shall provide a copy from their cognizant audit agency that their Accounting System has received Government approval.

Offerors shall provide the allocation base for each indirect rate

Schedule 6

Prime Offerors shall complete the schedule for the purpose of indicating the maximum factors for fixed fee and profit

The total for estimated cost for fixed fee and profit shall be based on the entire five year performance period

The fixed fee amounts shall come from Schedule 2 and the profit estimate costs shall come from Schedule 3

The total fixed fee and profit percentages shall be entered in Clause H.14 of the contract

Note that the Government reserves the right to negotiate lower percentages (if the Government decides to negotiate instead of awarding without discussions).

The Government shall analyze proposed fixed fee and profit based on DOT Weighted Guidelines. NOTE: A proposal that proposes fixed fee in excess of statutory limitations shall be eliminated from consideration.

Schedule 7

Complete the amount proposed for each subcontract (for the entire 5 year effort). In addition to the amount indicate the type of subcontract and the total number of technical hours proposed.

90% of the total for subcontractors is entered in Schedule2 while the remaining 10% is entered in Schedule 3. The 90/10 ratio applies to each year of performance)

Schedule 8 Offerors shall provide the allocation of direct labor hours for the prime and each proposed subcontractor for the entire 5 year effort.

Additionally, provide the value and type of subcontract for each year of performance.

Schedule 9

Complete the Labor Cost Realism Schedule by providing the Labor Category for the Resumed Person, the Resumed Person’s Name, their Company Affiliation, their current unburdened labor rate and the Contract Year 1 unburdened labor rate for that labor category (from Schedule 4). Note that there are two errors on this Schedule. The last column states Schedules 3 and 4 and should have stated just Schedule 4. The first asterisk states Schedule 5 and should have stated Schedule 4. These errors will be corrected in Amendment 1.

If the resume person rate is greater or lower than 5% of the Schedule 4 rate, the offeror must provide an explanation on why the rate is higher or lower.

Schedule 10 Offerors shall provide the allocation of direct labor hours for the prime and each proposed subcontractor for the entire 5 year effort.

Additionally, provide the value and type of subcontract for each year of performance.

Task Order 0001 Cost Proposal Complete Attachment J.12 Firm-Fixed Price Consisting of Three (3) Schedules No stipulated ODCs for this Task Order Any proposed Subcontractors must provide the same level of detail as Schedules 1 through 3.

ATEPS – F&O – Section L – Business Proposal Cost Control Plan Subcontract Consent

Offeror compliance with FAR Part 44

Subcontracting Plan Plan subject to SBA and the DOT OSDBU review. If SBA or OSDBU recommends disapproving the pan, the offeror will be required to submit a revised plan.

Conflict of Interest Disclosure Required for offeror and each proposed subcontractor

Limitations on Pass-Through Charges Compliance with FAR 52.215-22 Provide the required information Description of value added may be required

ATEPS – F&O – Section M – Evaluation Factors for Award Basis for Award

Award to be made to the responsive and responsible offeror whose proposal provides the best value to the Government

Award may be made based on initial offers However, the Government may determine during proposal evaluation that discussions may be necessary The Government intends to award Task Order 0001 concurrently with the award of the Master Contract, provided the proposed price for the Task Order is fair and reasonable.

The Government may determine that it is necessary to negotiate Task Order 0001.

If Task Order 0001 is negotiated, then the Task Order may be awarded after the award of the Master Contract.

Factors for Award – cont’d Order of Importance

Technical Proposal significantly more important than the Cost Business Proposal Offerors are cautioned not to minimize the importance of the Cost Business proposal.

Technical Proposal Factors for Evaluation Technical Understanding Management Approach Staffing Transition Past Performance

Factors for Award – cont’d Cost Proposal Evaluation Criteria

Cost Proposal for Master Contract to be evaluated for Realism, Reasonableness and Completeness

Analysis will include a probable cost determination Best Value Determination will be based on Cost Realism Cost Analysis to be performed on Task Order 0001 Price Proposal to establish fairness and reasonableness of the FFP proposal Cost/Business Proposal Evaluation by the Government will also include:

Evaluation for Consistency Evaluation of Proposed Fee Assignment of Risk Evaluation of Uncompensated Overtime, Compensation for Professional

Employees, and the proposed Small Business Subcontracting Plan.

Evaluate the Acceptability of the Cost Control Plan

Amendment A0001

To Be Issued NLT February 29th Provide Webinar PowerPoint Slides Correct Schedule 9 of Attachment J.8 Correct Clause G.2 Add FAR 52.203-99 to Section I Add the following to section K o FAR 52.203-98 o FAR 52.230-1 o TAR 1252.237-71

Add FAR 52.230-7 to Section L On page 94 (Direct Labor) correct references to Attachment J.3 to Attachment

J.2

Important Dates and Reminders

Offerors are encouraged to ask questions.

RFP Questions due NLT 11:59 PM, March 2, 2016 via e-mail to robert.robinson@dot.gov

Terms and Conditions of the Solicitation remain unchanged unless the CO issues an Amendment

Proposals must remain valid for a minimum of 180 calendar days effective from the proposal due date (April 7, 2016)

Proposals Due at 2:00 PM ET, on April 7, 2016.

THANK YOU FOR YOUR ATTENDANCE

mailto:robert.robinson@dot.gov

FirstName LastName Email Title Company Scott Albrecht scott.albrecht@engilitycorp.com Program Director Engility Janet Gustin janet.gustin@engilitycorp.com Sr. Contracts Manager Engility Corporation Bridget Chatman bridget.l.chatman@saic.com Sr. Director, Capture Management SAIC Katie Rudolf krudolf@regulus-group.com Contract Manager Regulus Group LLC Jack Nebb jnebb@bcfsolutions.com BCF Solutions, Inc.

John Buchanan jbuchanan@seatec.com SeaTec Consulting Inc.

Thomas Kraft tkraft@subsystem.com Director Engility Team Jennifer Lamont jlamont@systems-enginuity.com Systems Enginuity (SEI) Bethany Spurrier spurrier@ohio.edu Grants Manager Ohio University Richard Brody rbrody@m2caerospace.com M2C Aerospace David Scali dscali85@comcast.net DS CONSULTING patrick godfrey pmg@mathtechinc.com director mathtech, inc Spencer Curtis scurtis@bcfsolutions.com Division Director BCF Solutions Kevin Walker kevin.walker@a3technologyinc.com Chief Operations Officer A3 Technology Inc.

Paul Abramson pda-associates@comcast.net Principal PDA Associates Robert Bullett robert@bullettconsulting.com CEO Bullett Consulting, LLC Stephen Creaghan screaghan@indev.com Indev, LLC Cynthia Jacobs jacobscy@saic.com Contracts Sr Principal SAIC Dwight Bradford dwight.bradford@tsc.com FAA Programs Manager TSC Bahar Sadjadi bahar.sadjadi@humansolutionsinc.com HSI Richard Zurawski zurawskir@saic.com SAIC Robert Thomas thomasr1@ohio.edu Program Engineer Avionics Engineering Center Stephen Burnham stephen.m.burnham@saic.com Chief Engineer / Architect SAIC Brett Albro balbro@indev.com Partner Indev David Dougherty david.dougherty2@honeywell.com Sr. Program Manager Honeywell Jim Blaylock jim.blaylock@humansolutionsinc.com Proposal Writer/Proposal Manager Human Solutions, Inc.

Robert Etris betris@evansincorporated.com Evans Incorporated Sarah Staab sstaab@dtis-corp.com Director DTIS Kathleen Curran kcurran@mcri.com Vice President MCR Federal, LLC Scott Seifert scott.seifert@saic.com Task Manager SAIC Tim Foerster tfoerster@bcfsolutions.com Director of Strategic Planning BCF Solutions, Inc.

Zofia Starzyk starzyk@ohio.edu Assistant Director for Administration Ohio University Ken Jones kenneth.m.jones@bluemountainaero.com Engility/Blue Mountain Aero