ATEPS_Pre-Solicitation_Slides_Final.pdf

Pre-Solicitation Conference Air Traffic Engineering and Program Support (ATEPS)

Solicitation DTRT5715R20014 (Full and Open) & Solicitation DTRT5715R20015 (Small Business Set-Aside)

The National Transportation Systems Center

Advancing transportation innovation for the public good

U.S. Department of Transportation1 Office of Research and Technology John A. Volpe National Transportation Systems Center

September 30, 2015

Today’s Agenda

Introduction

Presenters

Volpe Center Overview

Government Acquisition Strategy

ATEPS Overview & Requirements

Draft RFP Overview

Concluding Remarks

Disclaimer

The remarks today by Government representatives involved with the ATEPS acquisition should not be considered a guarantee of the Government’s course of action.

The information shared today reflects current Government intentions and is subject to change. The formal solicitation is the only document that should be relied upon in determining the Government’s requirements.

Today’s Presenters

Robert Robinson, Contracting Officer, V-221

Dr. Michael Geyer, Office of Air Traffic Systems and Operations, V-

David Raymond, Chief, NextGen Program Office, V-340A

Volpe Center Overview

Presented by

Dr. Michael Geyer, PhD

Background Volpe established in 1970 Part of U.S. Department of

Transportation (DOT) Office of Research and Technology

Named after former DOT Secretary and MA Governor John A. Volpe

Volpe supports DOT goals Safety State of good repair Economic competitiveness Livable communities Environmental sustainability

About Volpe

What makes us unique

Multimodal, world-class resource

Decades of experience and expertise in every mode of transportation

Institutional knowledge of the global transportation system and its stakeholder perspectives

Experience in responding to large-scale global and national transportation challenges

Cross-disciplinary expertise

Knowledge in the full spectrum of technologies and disciplines relevant to transportation system improvements

Experience in assembling interdisciplinary teams to address technology and public policy innovations

What makes us unique Entrepreneurial, objective, efficient

Fee-for-service; no direct appropriations Flexibility and responsiveness of a consultant A trusted, objective advisor focused on safety and the public good

Federal advantage

Guided by a deep understanding of federal responsibilities, objectives, and practices

Accessibility of a federal in-house resource that can partner on strategy, tactics, policy, and acquisitions

Driven by public interest—not profit

Operations Offices

Volpe Center organization

Technical Centers

Management and Human Factors Stephen Popkin

Policy, Planning, and Environment

Gregg Fleming

Air Traffic Systems and Operations Steven Lang

Infrastructure Systems and Technology

Luisa Paiewonsky

Chief Financial Officer William Henrikson

Chief Counsel Monica Conyngham

EEO Officer Karen Kowalewski

Director and Associate Administrator

Robert C. Johns

Human Resources

Susan Connors

Acquisitions Mary Doherty

Information Technology

Eric Frykenberg

Facilities Management David Duncan

Communication and Knowledge Management

Cassandra Allwell

Director Emeritus Richard John

Strategic Management Rachel Winkeller

Deputy Associate Administrator for Research and Innovation

Anne Aylward

Deputy Associate Administrator for Operations David Ishihara

Organizational Culture and Work Life Helen Blackman

Strategic Initiatives Ellen Bell

Multimodal Programs and Partnerships

Mike Dinning Research Infrastructure and Operations Bob Dorer

Technical organizations

Management and Human

Factors

Policy, Planning, and Environment

Safety Information

Systems

Safety Measurement and Analysis

Aviation Safety

Management Systems

Surface Transportation Human Factors

Aviation Human Factors

Economic Analysis

Transportation Planning

Organizational Performance

Environmental Measurement and Modeling

Environmental Science and Engineering

Energy Analysis

CAFE

Program

Office

Infrastructure Systems and Technology

Air Traffic Systems and Operations

Aviation Systems

Engineering

Situational Awareness and

Logistics

Systems Safety and

Engineering

Structures and Dynamics

Advanced Vehicle

Technology

Infrastructure Engineering and Deployment

Technology Innovation and Policy

Air Navigation and

Surveillance

Air Wakes and

Weather

Air Traffic Management

Systems

Aviation Facilities and Business Services

NextGen Program

Office

Air Traffic Systems and Operations Focus Development of aviation systems that alleviate air traffic congestion, improve safety, and mitigate environmental impacts

Planning, testing, research, and evaluation in support of the Next Generation Air Transportation System (NextGen)

Real-time operational communication, navigation, surveillance, and decision support systems

Example projects Aircraft wake turbulence and aircraft separation – FAA Remotely piloted aircraft technology assessments – FAA NextGen surveillance systems(ADS-B) – FAA NextGen modeling and simulation – FAA Air traffic facilities support – FAA

History of ATO PMO Before ATO Formed – Job Function Oriented

Controllers in Air Traffic Services (AAT) Technicians in Airway Facilities Services (AAF) Systems Development/Deployment in Comm-Nav-Surv Directorate (AND)

ATO Formed (June 2003) – ATC Domain Oriented Controllers/Technicians/Equipment Developers all placed in either o Terminal Services o En Route Services

ATO PMO Formed (June 2011) – Job Function Oriented Size / scope of NextGen programs Desire to build common culture and skills Organizational logic (e.g., Should Surveillance be placed in Terminal or En

Route? – Answer: Neither)

Volpe Role with ATO (PMO & Prior) NextGen Programs

Increase in scope of FAA development programs No corresponding increase in FAA staffing Time required to build program management skills

Volpe Technical Skills Respected Supporting the FAA since 1970 Skills: Surveillance, Navigation, Traffic Management, Safety, Facilities

Development, Wake Vortex, …

Volpe Has Full-Capability Acquisition Department Asked to Help Manage NextGen Contractors

Expands on previous, smaller role Initial successes on major programs Additional requests

Procurement Background and Acquisition Strategy

Robert Robinson

Air Traffic Engineering and Program Support (ATEPS)

Program Management Organization

ATEPS - Procurement Objective

Acquire the services of multiple contractors with expertise and capabilities in system management, development, engineering and deployment activities in support of the Volpe Center’s efforts to support the FAA’s Air Traffic Organization (ATO), Program Management Organization’s (PMO) deployment of the Next Generation Air Transportation System (NextGen)

Provide opportunities for small business to assist the Volpe Center

FBO Special Notice

TMIS Follow-On Acquisition Strategy Announced https://www.fbo.gov/notices/9a2666bdd7d88cc9714e03c739aef75b

Work has “evolved” to require separate procurements Three Solicitations to be issued

Two for ATEPS (one Full and Open and one SBSA) o https://www.fbo.gov/notices/9a2666bdd7d88cc9714e03c739aef75b

(F&O) o https://www.fbo.gov/notices/b9e174337b57d2c096428f5452d7be9d

(SBSA)

One for TMSEDS (Full & Open) https://www.fbo.gov/notices/9a2666bdd7d88cc9714e03c739aef75b https://www.fbo.gov/notices/9a2666bdd7d88cc9714e03c739aef75b https://www.fbo.gov/notices/b9e174337b57d2c096428f5452d7be9d

ATEPS – Background – Current Contract

Traffic Management Infrastructure Systems (TMIS) multiple award ID/IQ contracts Six master contracts (Boeing Company, Computer Sciences Corporation, Engility

Corporation, Lockheed Martin IS&GS, Raytheon Company, and Science Application International Corporation) awarded December 8, 2011

Ordering Period Expires December 7, 2016. Performance period expires December 7, 2017

Maximum Value: $450 million over 5 Years

To date, 21 task orders have been issued under the TMIS multiple award contracts To date, 11 task orders ($349 million) have been issued in support of the FAA’s

ATO PMO

ATEPS

F&O Program Management Financial Management

Standards & Rulemaking Systems Engineering Operations Support

Field Engineering & Systems Implementation Flight Test, Data Collection & Performance Monitoring

SBSA

Strategic Planning

Management Development and Integration Risk, Issues & Opportunity Management

ATEPS – Acquisition Strategy

ATEPS – Acquisition Strategy (cont’d)

Two Requests for Proposals (RFPs) to be issued F&O Competition (seven task areas) SBSA (two CLINs) o Strategic Planning & Management Development and Integration o Risk, Issues, and Opportunity Management

F&O – Single Award ID/IQ

SBSA – Single Award ID/IQ for each CLIN

First Task Orders awarded with Master Contracts

Cost-Plus-Fixed-Fee(CPFF) and Firm-Fixed Price (FFP) Task Orders

ATEPS - Procurement Overview

Statements of Work (SOW) for both procurements are based on ongoing TMIS task orders issued in support of the FAA ATO

PMO.

Incrementally Funded by Intra-Agency Agreements

Advisory and Assistance Services (FAR Part 37).

Contracts with be administered in accordance with a Contract

Management Plan

ATEPS F&O & SBSA

SOW Overview

David Raymond

ATEPS – F&O SOW – Task Areas

The F&O Contractor will support the following task areas:

1. Program Management

2. Financial Management

3. Standards & Rulemaking

4. Systems Engineering

5. Operations Support

6. Field Engineering & Systems Implementation

7. Flight Test, Data Collection & Performance Monitoring

ATEPS F&O TASK AREA & LOE by Program

PMO Program ATEPS Task # Relative

1 2 3 4 5 6 7 % LOE

ACAS-X X X X 4%

ADS-B X X X X X X X 31%

AMSIS X X 3%

ASDE-X X X X 2%

ASR-11 X X 2%

ASR-9 X X X X 2%

ASSC X X X X 5%

ATOP X X X X X X 3%

ATS X X 12%

Data Comm X X X 1%

ERAM X X X 2%

Enterprise Srvcs X 1%

IDSR X X X 2%

LCSS X X 2%

2nd Level Eng X 1%

RWSL X X X X X 4%

SASO X X 5%

TAMR X X X 9%

TBFM X X X 1%

TFDM X X X 7%

UCS X X 1%

ATEPS - F&O SOW – Task Area 1 - Program Management

Management of Work Breakdown Structure and Earned Value System

Schedule development and maintenance Development of Program Plan and maintenance

Provide technical input for the development of Requests for Information or Market Surveys

Provide Cost and Schedule Risk Assessments

Assist in the development of Investment Analysis

Management of Program data Provide technical input for program planning documents Provide performance based management support

ATEPS - F&O SOW – Task Area 2 - Financial Management

Preparation of budgets and financial status documentation Perform formal budget review cycle support.

Analysis of planned activities and identification of critical paths Preparation and development of Earned Value Management analyses Preparation of program status reports and affordability assessments Support for program project control, including assistance with formulation of control account plans Preparation of cost benefit or financial analysis, including Joint Resource

Council decisions Analysis and preparation of the life-cycle cost and benefits Tracking of project costs against current and future budgets Develop and populate a cost benefit model Support of Cost risk analysis Development of cost benefit estimates.

Support for the Capital Investment and Planning requirements

ATEPS - F&O SOW – Task Area 3 - Standards and Rulemaking

Support for the development of FAA certification standards, equipage requirements, and operational rules/guidance for the installation and use of system avionics. Standards and regulatory documents include Technical Standard Orders for avionics development, Notices of Proposed Rulemaking that establish equipage and operational requirements, and Advisory Circulars that provide guidance to avionics developers, installers and operators

ATEPS - F&O SOW – Task Area 4 - Systems Engineering

Support in system engineering activities such as completion/approval of technical standards, definition of surveillance-automation interfaces, formulation and validation of aircraft separation standards, approval of system safety and risk management plan, computer-human interface design consensus acceptance, and system configuration baseline

ATEPS - F&O SOW – Task Area 5 - Operations Support

Assist in development of current and future operational applications of current and proposed systems. This task area also covers working with groups within the ATO to meet the requirements set forth in the FAA Capital Investment Plan and other mandates

ATEPS - F&O SOW – Task Area 6 - Field Engineering and System Implementation

Coordination with FAA regional headquarters, service areas, field offices, and interface with other contractors working on ATO facilities and systems to ensure that all necessary work to plan, deliver, install, checkout, and assist the Government in performing system deployment and acceptance testing of the projects/services at specified sites has been accomplished

ATEPS - F&O SOW – Task Area 7 - Flight Test, Data Collection, and Performance

Monitoring

Perform flight testing, data collection and performance monitoring activities. Design data collection system to allow collection and storage of aircraft and target aircraft parameters. The flight test aircraft conduct data collection flights in support of signal-in-space analysis, aircraft surveillance performance, effects of navigation performance, key site testing, and aircraft separation

ATEPS – SBSA SOW

Contract Line Item Number (CLIN) 0100

• Strategic Planning

• Management Development & Integration

CLIN 0200

• Risk, Issues and Opportunity Management

ATEPS - SBSA SOW – CLIN 0100

Strategic Planning & Management Development

- Integration The contractor shall assist in the development of:

Program charters for governing bodies Business process re-engineering Refinement of processes within PMO programs

The contractor shall provide consultation and support to ATO PMO to enhance:

Senior Leadership’s ability to identify critical issues impacting operations Achievement of strategic goals Development of collaborative behaviors and a culture based on the collective integration of cross-organizational efforts Support to the Leadership Council for governance processes Development of collective skills for effective strategic and operational management

ATEPS - SBSA SOW – CLIN 0200

Risk, Issues, & Opportunity Management

Provide support to the various PMO programs to identify programmatic, technical, and schedule risks and identify necessary actions to mitigate their performance, schedule, and cost impact on the program. The contractor’s support includes:

Development of Risk Management Plans Creation and maintenance of a risk database Analysis, assessment, monitoring, and tracking of identified risks Facilitation of risk management board meetings Coordination with responsible parties and subject matter experts to develop and update risk mitigation plans Generation of white papers and briefings

Draft RFP Highlights

Robert Robinson

ATEPS – F&O & SBSA – Section H – Special Contract Requirements Conflict Of Interests & Exclusions Due to OCIs

Personnel Security & Position Sensitivity

DOT IT Security

Accounting System

Subcontract Consent

ATEPS – F&O – Section L – Technical Proposal Written Technical Proposal Submission (No Oral Presentations) Consisting of Eight Sections

Task Order Technical Understanding Contract Technical Understanding Task Order Management Approach Contract Technical Approach Task Order Staffing Contract Staffing Transition Past Performance

Subject to Change in Final RFP

NO COST INFORMATION SHALL BE INCLUDED IN THE

TECHNICAL PROPOSAL

ATEPS – F&O – Section L – Cost Proposal

Follow the guidance as provided in Section L Proposals must contain sufficient information for the

Government to complete its evaluation Supporting documentation must be clear, complete, and convincing Proposals need to be stand-alone proposals and not reference previously submitted proposals or other provided documentation

Submission of Business Proposal (Subcontracting Plan, Cost Control Plan, etc.)

ATEPS – F&O – Section M – Evaluation Factors for Award Basis for Award

Single Award Full and Open Procedures Responsive and Responsible Offeror Best Value

Technical Evaluation Factors are significantly more important than the cost proposal

However, do not minimize the importance of the cost proposal.

Technical and Cost Proposal Evaluation Factors stated in Section

M

ATEPS – SBSA – Section L – Technical

Technical Proposal Consists of Written and Oral Presentations

Written Proposals

Oral Presentations

Subject to Change in Final RFP

NO COST INFORMATION SHALL BE INCLUDED IN THE

TECHNICAL PROPOSAL

ATEPS – SBSA – Section L – Cost

Follow the guidance as provided in Section L Proposals must contain sufficient information for the

Government to complete its evaluation Supporting documentation must be clear, complete, and convincing Proposals need to be stand-alone proposals and not reference previously submitted proposals or other provided documentation

Subcontracting Plan not required (however, Prime must perform 51% of the services)

ATEPS – SBSA – Section M – Evaluation Factors for Award Basis for Award

Single Award to Each CLIN Responsive and Responsible Offeror Best Value

Technical Evaluation Factors are significantly more important than the cost proposal

However, do not minimize the importance of the cost proposal.

Technical and Cost Proposal Evaluation Factors stated in Section

M

Draft RFP Question

In accordance with FAR Subpart 16.306 (c), a Prime Contractor is not eligible to receive a cost reimbursement contract or a task order award unless its accounting system has been reviewed by a Government audit agency and determined by the CO to be adequate for determining costs under a cost reimbursement contract. The sole responsibility rests with the Offeror to perform whatever preparatory work is required so that its accounting system will be approved should the Defense Contract Audit Agency (DCAA) be engaged to perform the review.

Please clarify if offeror will be required to have their accounting system certified and approved by DCAA prior to (that is before) they submit response to the impending RFP? And will Volpe require DCAA approval before award of contract is made?

Question Response

An offeror’s accounting system does not have to be certified/approved prior to submission of a proposal.

However offerors accounting system must meet the criteria for having an system that is capable of accumulating and reporting of direct and indirect cost as well as unallowable costs (FAR Part 31).

In the event that an offeror’s system has not been reviewed by the Government, the Government may elect to perform a preaward survey.

http://www.dcaa.mil/preaward_accounting_system_adequac y_checklist.html http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html

Concluding Remarks

Final RFPs may be issued in approximately 60 days Pre-Proposal Conference will be held approximately 7 to 10 calendar days after the Final RFPs are issued.

Proposals will be due in about 60 calendar days after the Final

RFPs have been issued (Note that the F&O and SBSA RFPs may have different proposal due dates).

Last day for Draft RFP questions:

F&O – 11:59 PM on October 13th SBSA – 11:59 PM on October 16th

Questions on the Draft RFP must be e-mailed to robert.robinson@dot.gov mailto:robert.robinson@dot.gov

Concluding Remarks (Cont’d)

Responses to Draft RFP Questions will posted in late October at FBO.

The final versions of Sections L & M may be different from the Draft RFP.

All communication from offerors must go through the Contracting Officer

THANK YOU FOR YOUR PARTICIPATION AND BEST OF LUCK!!