DTRT57-13-R-20007_Amendment_A0004.pdf

(x)

DTRT57-13-R-20007

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

RVP-32

Cambridge MA 02142-1001 55 Broadway RVP-32 USDOT/ RITA /Volpe Center

RVP-32

Cambridge MA 02142-1001 55 Broadway RVP-32 Contracts & Tech Support Services USDOT/RITA/Volpe Center

06/20/2013A0004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/16/2013

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Recovery:: NON-RECOVERY

Continued on page 2

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Alison R. Fecht

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

DTRT57-13-R-20007

Amendment A0003

SF 30, Block 14 - Description of Amendment/Modification (continued)

1. The purpose of this amendment is to make changes to Sections C, F, and L of the solicitation and provide responses to questions submitted concerning the subject solicitation.

2. Section C, Part II, paragraph C.2.A TRANSITION (CLIN 0001), under “Deliverables”, add “Demonstration” to the end of the “Job Order Financial Information System” deliverable title.

3. Section C, Part II, paragraph C.2.A TRANSITION (CLIN 0001), insert the following sentence after the fourth sentence under the “Job Order Financial Information System Demonstration” deliverable:

“The hardware environment (e.g., space on a server) and software licenses that are necessary to implement and operate the JOFIS in the Volpe Center environment will be provided by the Government.”

4. Section F, Part II, paragraph F.4, DELIVERABLE AND REPORTING REQUIREMENTS – TASK

ORDER 1, the title of Deliverable No. 2, “Job Order Financial Information System” is changed to “Job Order Financial Information System Demonstration”.

5. Section L, paragraph L.5.B.1 - Section 7, CONTRACT PAST PERFORMANCE, insert the following three sentences at the end of the “Federal government references” paragraph:

“If a federal government agency has not completed a past performance report in PPIRS as required by FAR Subpart 42.1503 and is unable to do so by the due date for receipt of proposals, the Volpe Center will accept a performance evaluation report that was completed by the agency even if it was not entered in PPIRS. If a federal government agency has not completed a performance evaluation report in PPIRS or in another format utilized by the agency, the agency may use the Past Performance Questionnaire for Non-Federal References included as Section J, Part III, Attachment J.5. If the agency utilizes the Past Performance Questionnaire for Non-Federal References or a format other than PPIRS to provide past performance information for the purpose of this solicitation, the Contracting Officer who provides the performance evaluation report must affirmatively state in writing on the questionnaire/report that a PPIRS record does not exist for the particular contract/order for which past performance information is being provided.”

6. Section L, paragraph L.5.B.1 – Section 7, CONTRACT PAST PERFORMANCE, insert the following sentence at the beginning of the ninth paragraph before the sentence that begins with “The Offeror is responsible for…”.

“Performance evaluation reports that are not prepared in PPIRS must be emailed directly to the Volpe Center Contracting Officer (Alison.Fecht@dot.gov) by the organization providing the past performance information.”

7. The following documents are included as attachments to this amendment:

Attachment 1: Solicitation No. DTRT57-13-R-20007, Questions and Answers Attachment 2: Solicitation No. DTRT57-13-R-20007- Informational Copy

8. Please acknowledge receipt of this amendment with the submission of your proposal.

9. All other terms and conditions of the solicitation remain unchanged.

mailto:Alison.Fecht@dot.gov

Q1: Regarding RFP paragraph L.5.B.1, Section 7 – Contract Past Performance, our federal government customers have only recently adopted the utilization of CPARS / PPIRS as a performance reporting tool and only for those contracts valued at more than $5M for services. Since, our federal government customers are new to CPARS, they have not yet been registered and trained on how to use it. Therefore, can our federal government customers use the Past Performance Questionnaire released as part of Section J, Part III, attachment J.5, Amendment A0003?

A1. In accordance with FAR Subpart 42.1502, subparagraphs b and c, federal government agencies are required to prepare an evaluation of contractor performance for each contract and order that exceeds the simplified acquisition threshold ($150K). Far Subpart 42.1503, subparagraph c states that “agencies must submit past performance reports electronically to the Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov” and the process for submitting such reports to PPIRS “shall be in accordance with agency procedures.” In accordance with L.5.B.1 – Section 7, Contract Past Performance, the Offeror is responsible for making all reasonable efforts to ensure that performance evaluation reports are entered in PPIRS by the appropriate contracting activity's responding official by no later than the due date for receipt of proposals.

Please refer to Amendment No. A0004, Items 5 and 6, which make changes to the solicitation instructions provided in Section L, paragraph L.5.B.1, Section 7 – Contract Past Performance. If a federal government agency has not completed a performance evaluation report in PPIRS as required by FAR Subpart 42.1503 and is unable to do so by the due date for receipt of proposals, the Volpe Center will accept a performance evaluation report that was completed by the agency even if it was not entered in PPIRS. If a federal government agency has not completed a performance evaluation report in PPIRS or in another format utilized by the agency, the agency may use the Past Performance Questionnaire for Non-Federal References included as Section J, Part III, Attachment J.5. If the agency utilizes the Past Performance Questionnaire for Non-Federal References or a format other than PPIRS to provide past performance information for the purpose of this solicitation, the Contracting Officer who provides the performance evaluation report must affirmatively state in writing on the questionnaire/report that a PPIRS record does not exist for the particular contract/order for which past performance information is being provided. Performance evaluation reports that are not prepared in PPIRS must be emailed directly to the Volpe Center Contracting Officer (Alison.Fecht@dot.gov) by the organization providing the past performance information.

Q2. Reference: Amendment A0003, Attachment 2. Page 1 of 3, Q1/A1 and Amendment A0003, item 34.

Many of our clients do not use the PPIRS system in conducting past performance evaluations. As directed, we are requesting that they complete the forms in PPIRS as required under FAR 42.1502 and 1503. We have attempted to obtain a questionnaire from the PPIRS/CPARS website so that we can send it with our request but can’t find a way to download one. In Amendment A0003Atachemnet 4, you provided a past performance questionnaire for non-federal references. Could you provide a similar document for Federal references that we can provide to our clients who are unfamiliar with/do not use the system. If not, is it acceptable for Federal clients to use the non–federal form? Will DOT accept a reference that has not been posted through CPARS and is available from PPIRS?

A2. Federal government agencies are required to submit past performance reports electronically to PPIRS. The Volpe Center does not intend to provide a separate past performance questionnaire for federal government references. Please refer to Amendment No. A0004, Items 5 and 6, which make changes to the solicitation instructions provided in Section L, paragraph L.5.B.1, Section 7 – Contract Past Performance. If a federal government agency has not completed a performance evaluation report in PPIRS as required by FAR Subpart 42.1503 and is unable to do so by the due date for receipt of proposals, the Volpe Center will accept a performance evaluation report that was completed by the agency even if it was not http://www.ppirs.gov/ mailto:Alison.Fecht@dot.gov entered in PPIRS. If a federal government agency has not completed a performance evaluation report in PPIRS or in another format utilized by the agency, the agency may use the Past Performance Questionnaire for Non-Federal References included as Section J, Part III, Attachment J.5. Please refer to the response to Question 1 for further information.

In accordance with FAR subpart 42.1503, the process for submitting past performance reports to PPIRS shall be “in accordance with agency procedures”. Accordingly, the Volpe Center will accept a past performance evaluation report that is available in PPIRS that has not been posted through CPARs.

Q.3 Amendment 0003 modified Solicitation Section K which is to be submitted as part of the contractor proposal. Will there be an updated solicitation with amendments incorporated, or should each Offeror modify the original solicitation in accordance with the amendments? If Offerors are required to make the changes, will there be an MS Word version released?

A3. The changes to Section K were minor, consisting of the deletion of two FAR provisions and the renumbering of the two remaining paragraphs. The Offeror may submit the original version of Section K in its proposal with FAR provision 52.204-8, ANNUAL REPRESENTATIONS AND CERTIFICATIONS completed. The Offeror may elect to make the changes to Section K resulting from Amendment A0003 manually, but there is no requirement to do so.

A Microsoft Word version of the solicitation, with changes incorporated as a result of Amendment A0004, is provided as Attachment 2 to this amendment. This document is provided for informational purposes only. The original solicitation document and amendments thereto serve as the official solicitation of record for this requirement.

Q4. Section C, Part II, paragraph C.2.A, TRANSITION, identifies the Job Order Financial Information System (JOFIS) as a Deliverable under the firm fixed price CLIN 0001. Is the JOFIS a deliverable to the government with title passing to the government at the conclusion of Transition? If so, it appears the JOFIS will be made available to the contractor for its use during the performance of CLINs 0002 and 0003. Or, will the JOFIS remain contractor property for the contractor's use during performance of CLINs 0002 and 0003? Which party owns the rights to the asset at the conclusion of CLIN 0002 and CLIN 0003 performance? Will the government provide the hardware and necessary software licenses to implement and operate the JOFIS in the Volpe Center environment, or must the contractor provide the necessary hardware and software licenses as well as the database structures, applications to run reports, etc.?

A4. The Job Order Financial Information System (JOFIS) deliverable under CORA Task Order 1, CLIN 0001 is the implementation and demonstration of the JOFIS to the Government The Government will not take ownership of the JOFIS at the conclusion of CORA Task Order 1, CLIN 0001. The Contractor will retain ownership of the JOFIS for use during the performance of CLINs 0002 and 0003 and will own the rights to the JOFIS at the conclusion of the task order. The Contractor’s JOFIS must contain (and therefore the Contractor must provide) the database structures and applications necessary to perform the functions described in Section C, Part II, paragraph C.2.A. The hardware environment (e.g., space on a server) and software licenses that are necessary to implement and operate the JOFIS in the Volpe Center environment will be provided by the Government.