DTRT57-13-R-20007_Amendment_A0002.pdf

(x)

DTRT57-13-R-20007

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

RVP-32

Cambridge MA 02142-1001 55 Broadway RVP-32 USDOT/ RITA /Volpe Center

RVP-32

Cambridge MA 02142-1001 55 Broadway RVP-32 Contracts & Tech Support Services USDOT/RITA/Volpe Center

05/31/2013A0002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/16/2013

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Recovery:: NON-RECOVERY

Continued on page 2

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Alison R. Fecht

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

DTRT57-13-R-20007

Amendment A0002

SF 30, Block 14 - Description of Amendment/Modification (continued)

1. The purpose of this amendment is to provide a copy of the slides presented during the Pre- Proposal Webinar on May 30, 2013 and the list of webinar attendees.

2. The following documents are included as attachments to this amendment:

Attachment 1: Pre-Proposal Webinar Presentation Attachment 2: Pre-Proposal Webinar List of Attendees

3. Please acknowledge receipt of this amendment with the submission of your proposal.

4. All other terms and conditions of the solicitation remain unchanged.

Welcome to the 8(a) Communications and Operations

Research and Analysis (CORA) Support Services

Pre-Proposal Webinar

The webinar will begin shortly.

This webinar will be view and listen only.

To listen, please call in using the telephone number and passcode that was emailed to you when you registered.

DTRT57-13-R-20007, Amendment A0002 Attachment 1 - Pre-Proposal Webinar Presentation

Pre-Proposal Webinar 8(a) Communications and Operations Research and

Analysis (CORA) Support Services

Solicitation No. DTRT57-13-R-20007 May 30, 2013

The National Transportation Systems Center

Advancing transportation innovation for the public good

U.S. Department of Transportation

Research and Innovative Technology Administration

John A. Volpe National Transportation Systems Center

Today’s Agenda

Ground Rules and Logistics

Procurement Summary and Approach

Volpe Center Overview

Contract and Task Order Objectives

Technical Overview

Proposal Requirements – Technical and Cost

Evaluation Factors for Award

Important Dates and Reminders

Presenters

Alison Fecht, Contracting Officer

Robert Dorer, Director, Center Infrastructure Systems and Engineering

Steven Walkinshaw, Contracting Officer’s Representative

Gerry Flood, Program Analyst

Dave Madsen, Operations Research Analyst

Rachelle Dorleans, Contract Specialist

Ground Rules and Logistics

This webinar will be recorded.

No verbal or written questions will be answered relative to the solicitation during the pre-proposal webinar.

Any statements or remarks made during the webinar shall not alter the terms of the solicitation.

The terms and conditions of the solicitation remain unchanged unless an amendment is issued that incorporates any changes discussed or alluded to during the webinar.

Ground Rules and Logistics (cont’d)

Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted in writing no later than June 6, 2013 at 3:00 pm EDT.

An amendment to the solicitation will be issued to provide responses to written questions.

Written questions received after June 6, 2013 will be answered by amendment only if determined by the CO to be in the best interest of the Government.

Procurement Summary and Approach

DTRT57-13-R-20007 is a competitive solicitation for Communications and Operations Research and Analysis (ORA) Support Services.

8(a) set-aside

Eligible 8(a) firms must qualify under the small business size standard of $14M under NAICS code 541990

Three to five Indefinite Delivery/Indefinite Quantity (ID/IQ) master contract awards anticipated.

Multiple award master contracts will provide for the issuance of Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF) completion-type and CPFF term-type task orders.

The Volpe Center intends to award the master contracts and the first task order for on-site support services (CORA Task Order 1) concurrently.

Sections B, C, E, F, G, and H of the solicitation include two parts:

Part I applies to master contracts; Part II applies to CORA Task Order 1.

Section J includes three parts (Part III includes attachments that only apply to the solicitation).

Master contract documents will consist of a Standard Form (SF) 26 and the Part I requirements of Sections B-J.

CORA Task Order 1 will consist of an Optional Form (OF) 347 and the Part II requirements of Sections B-J.

Period of performance of the master contracts and CORA Task Order 1 will be five (5) years from the date of award.

CORA Task Order 1 will provide CORA support services on-site at the Volpe Center in a manner and scope similar to the services currently being performed under the existing Volpe Transportation Operations Research and Analysis and Communications (V-TRAC) Task Order with MacroSys Research and Technology.

CORA Task Order 1 will be issued on a FFP and CPFF – completion-type basis.

The awardee of CORA Task Order 1 will be excluded from competing on all other Task Order Requests for Proposal.

Following the award of the master contracts and CORA Task Order 1, remaining awardees will be given a fair opportunity to compete for subsequent task orders as work requirements are established.

A prime contractor is not eligible to receive a master contract award or a task order of any type unless its accounting system has been reviewed by a Government audit agency and determined by the CO to be adequate for determining costs under a cost-type contract.

Volpe Center Overview and Program

Background

Robert Dorer

Director, Center for Infrastructure Systems and

Engineering

Background

Volpe established in 1970

Part of U.S. Department of Transportation (DOT) Research and Innovative Technology Administration

(RITA)

Named after former DOT Secretary and MA Governor John A. Volpe

Volpe supports DOT goals

Safety

State of good repair

Economic competitiveness

Livable communities

Environmental sustainability

About Volpe

Who we are

Our Purpose: Advancing transportation innovation for the public good

Our Mission: Improve the nation’s transportation system by serving as a center of excellence for informed decision making, anticipating emerging transportation issues, and advancing technical, operational, and institutional innovations

Our Values:

Public service

Innovative solutions

Professional excellence

Collaboration and partnering

What makes us unique

Entrepreneurial, objective, efficient

Fee-for-service; no direct appropriations

Flexibility and responsiveness of a consultant

A trusted, objective advisor focused on safety and the public good

Federal advantage

Guided by a deep understanding of federal responsibilities, objectives, and practices

Accessibility of a federal in-house resource that can partner on strategy, tactics, policy, and acquisitions

Driven by public interest—not profit

Volpe Center Organization

Technical Centers

Management

Systems Stephen Popkin

Transportation Policy and Planning

Rachel Winkeller

Environmental and Energy

Systems Gregg Fleming

Transportation Logistics and Security

Michael Dinning

Air Traffic Systems and Operations Steven Lang

Infrastructure Systems and Engineering Robert Dorer

Human Factors Research and

System Applications

Michael Dinning, Act.

Advanced Transportation Technologies

Gary Ritter

Chief Financial Officer William Henrikson

Chief Counsel Monica Conyngham

EEO Officer vacant

Director and Associate Administrator

Robert C. Johns

Human Resources

Susan Connors

Acquisitions Mary Doherty

Information Technology

Eric Frykenberg

Facilities Management David Duncan

Communication and Knowledge Management

Marc Mandler

Director Emeritus Richard John

Organizational Culture and Development

Helen Blackman

Strategic Initiatives for Research and Innovation

Ellen Bell

Deputy Associate Administrator for Research and Innovation

Anne Aylward

Deputy Associate Administrator for Operations David Ishihara

Our sponsor base is broad and diverse

U.S. DOT

Federal Aviation Administration

Federal Highway Administration

Federal Motor Carrier Safety Administration

Federal Railroad Administration

Federal Transit Administration

Maritime Administration

National Highway Traffic Safety Administration

Office of the Inspector General

Office of the Secretary of Transportation

Pipeline and Hazardous Materials Safety Administration

Research and Innovative Technology Administration

Saint Lawrence Seaway Development Corporation

State and Local

Chicago Metropolitan Agency for Planning

Massachusetts Port Authority

Metropolitan Washington Council of Governments

Minnesota Department of Transportation

New York State Thruway Authority

Orange County Transportation Authority

State of Arizona

University of Florida

Washington Metro Area Transit Authority

Other Federal

Central Intelligence Agency

Department of Agriculture

Department of Commerce

Department of Defense

Department of Energy

Department of Homeland Security

Department of the Interior

Department of State

Environmental Protection Agency

National Aeronautics and Space Administration

U.S. Access Board

U.S. Postal Service

International

International Civil Aviation Organization

United Kingdom Ministry of Defense

Others

Boeing Commercial Airlines

MITRE Corporation

Objectives

Master Contracts and CORA Task Order 1

Steven Walkinshaw

Contracting Officer’s Representative

Master Contract Objectives

Provide high technology capabilities and skills targeted to the Volpe Center’s programmatic requirements in the areas of Communications and ORA.

Provide Communications and ORA support services to an extensive and diverse portfolio of Volpe Center transportation and logistics projects that cut across all modes of transportation for DOT and non-DOT organizations.

Ability to support evolving requirements and quickly provide Communications and ORA capabilities to enable the Volpe Center to take advantage of opportunities for new work.

Seamless integration of Communications and ORA services

Accessible and flexible workforce

High quality, on time and within budget deliverables

Master Contract CLINs

The proposed master contract will consist of three CLINs:

CLIN No. Services

0001 CORA Services - Not Separately Priced

0001AA Firm Fixed-Price Type

0001AB Cost Plus Fixed Fee – Completion Type

0001AC Cost Plus Fixed Fee – Term Type

Technical Overview – Master Contracts

Communications support to the Volpe Center’s technical programmatic requirements in the functional areas of:

Writing and Editing

Graphics

Web Design and Development

Communications Strategy Development and Stakeholder Engagement

Conference Planning and Logistics

Financial and Administrative Program Support

Printing and Production Support

Technical Overview – Master Contracts

ORA support to the Volpe Center’s technical programmatic requirements in the functional areas of:

System Analysis and Policy Impacts

Industry Analysis

System Operational Performance

Technological Advances

Strategic Framework

Program Evaluation

Engineering Support

Master Contract Management

Management and Administration functions necessary for effective contract and task order performance:

Technical Leadership and Staffing

Project Management

Financial and Administrative Management

Task Order 1 Objectives

Transition from the existing V-TRAC Task Order to CORA Task Order 1 with minimal disruption (CLIN 0001).

Provide Task Order Management and Administration of support services required for effective task order performance

(CLIN 0002).

Provide Communications and ORA support services (CLIN 0003).

Provide an on-site, dedicated, scalable workforce.

Flexible enough to respond to shifts in program emphasis and direction with minimal downtime

Multi-disciplinary skill sets

Task Order 1 CLINs

The proposed task order will consist of three CLINs:

CLIN No. Description Type

0001 Transition Firm Fixed Price

0002 Task Order Management and Administration

Cost Plus Fixed Fee

0003 Communications and ORA (CORA) Support Services

Cost Plus Fixed Fee

Task Order 1 - Space

Services to be provided under CORA Task Order 1 will be performed on-site at the Volpe Center, 55 Broadway, Cambridge, Massachusetts.

Contractor staff will be primarily located on the 8th floor of Building 1 in an open space office environment.

Some contractor staff may be co-located on floors with Volpe Center federal staff.

Task Order 1- Services

On-site, badged CORA Task Order 1 employees will be provided with or will have access to:

Desk, chair, and other necessary equipment, supplies, and office furniture

PC (desktop or laptop)

Phone and voicemail

Email and internet service

Limited on-site parking (see Section H)

Transit benefits (if proposed – see Section L)

On-site day care services (tuition-based; up to 50% of slots available to non-Federal parents)

On-site cafeteria and convenience store

Transportation Federal Credit Union (and ATM)

On-site nurse (emergencies only)

Performance Based Job Orders

CLINs 0002 and 0003 require support services shall be delivered in accordance with performance based job orders.

Job orders consist of:

1) Job Order Initiation Form (SharePoint)

2) Job Order Funding Request Form (SharePoint)

3) Job Order Plan (if job order is valued over $50K)

4) Project Deliverables (CLIN 0003)

5) Status Reports, Stoplight Reports, etc. (CLIN 0002)

Task Order 1 Transition (CLIN 0001)

Transition from existing V-TRAC Task Order to CORA Task Order 1 with minimal disruption.

Perform necessary tasks during specified period to ensure satisfactory performance on the first day of the initial performance period.

Transition Period shall be for up to 90 calendar days immediately following task order award.

Anticipated transition period: November 1, 2013 to January 31, 2014

Deliverables:

Transition Plan

Job Order Financial Information System

Task Order 1 Management and

Administration (CLIN 0002)

Management and Administration functions necessary for effective task order performance:

Technical Leadership

Project Management

Financial Management

Staffing/Human Resources

Administrative Support

Deliverables include:

Technical Portfolio Reviews

Staff Profile Reports and Property Reports

Status Reports and Stoplight Reports

Cost Recovery Reports and UAS Labor Files

Task Order 1 - Technical Portfolio

Attachment J.5 - Technical Reference Library provides examples of projects to be support under CORA Task Order 1.

Diverse portfolio of work supporting every mode of transportation and a wide variety of sponsors.

Most projects span multiple Communications and/or ORA functional sub-areas.

Level of effort varies significantly across projects because of the nature of the work.

On average ~300 active projects (job orders) at any given time ranging from < 1 hour to 15 labor years, with performance periods of a day to multiple years.

Technical Overview

CORA Task Order 1, CLIN 0003

Communications

Gerry Flood

Program Analyst

CORA Task Order 1, CLIN 0003 - Communications

Communications support to the Volpe Center’s technical programmatic requirements in the functional areas of:

Web Design and Development

Communications Strategy Development and Stakeholder Engagement

Conference Planning and Logistics

Financial and Administrative Program Support

Most writing and editing services are associated with ORA-related technical projects.

Some work in support of Volpe Center Operations Centers (HR, Acquisitions, IT, Facilities Management) and other internal non-technical organizations.

Examples of project deliverables include:

Technical reports, Reference/Training Manuals

User Guides

Presentation Scripts

Marketing materials

Web Site Content

Newsletters and Brochures

Graphic arts design and production services

Government provides necessary hardware and software

Services typically include:

Electronic/desktop publishing, graphic design/layout, technical illustrations, multimedia presentations, CADD

Examples of project deliverables:

Exhibits and displays

Logos

Report graphics

Brochures

Posters and banners

Web Design and Development

Services include website design, text creation, and web page coding for both public and password protected sites, including SharePoint.

Utilization of industry and government best practices.

Guidelines include Section 508, DIRMM, OMB Policies for Federal Agency Websites and Research Based Web Design and Usability Guidelines.

Communications Strategy Development and Stakeholder Engagement

Broad range of Communications Strategy activities:

Developing research approaches

Conducting market research and stakeholder analysis

Developing communication strategies and implementation plans

Prototyping communications collateral

Examples of Stakeholder Engagement activities:

Meeting preparation – identify participants, create agendas, coordinate logistics

Facilitate meetings, focus groups, and workshops

Capture and document feedback

Conference Planning and Logistics

Full range of Conference Services, including:

Planning and organizing conferences, meetings and webinars

Coordination and provision of venues, equipment, and related services

Preparation of conference literature/graphics (programs, signs, name badges, etc.)

Registration preparation and processing, including online registration

Recording and preparation of meeting minutes/proceedings

Coordination of light refreshments in accordance with FTR and Volpe Center policy

Invitational travel processing

Conferences range from 20 to 400 attendees

Conferences are held at locations throughout the United States

Average conference is 1 day for 50 attendees

Financial and Administrative Program

Support

Project/administrative management support

Project planning, scheduling, and tracking

Strategic and operational planning

Meeting facilitation, note taking and webinar support

Invitational travel processing

Cost, budget, and financial analysis

Printing and reproduction (black and white, color), binding, and distribution

Requires ability to provide services quickly and efficiently

Materials received in hard copy or electronic media

Provide guidance and cost estimates for production, binding, printing, and distribution options

Liaison to GPO for printing services

All work shall be in conformance with applicable laws, standards, and regulations, etc.

CORA Task Order 1, CLIN 0003

ORA

Dave Madsen

Operations Research Analyst

CORA Task Order 1, CLIN 0003 - ORA

ORA support to the Volpe Center’s technical programmatic requirements in the functional areas of:

System Operational Performance

Technological Advances

Strategic Framework

Definition: Analysis of the impacts of the flow of people and goods and/or transportation and logistics systems and operations on society and the environment.

Examples:

Impact assessments of regulations

Safety

Environment

Business

Quality of Life

Analysis of public policy

Project:

FMCSA’s Compliance, Safety, Accountability (CSA) Initiative

Definition: Analysis of business and economic aspects of transportation industry, including issues of finance, business case and market analysis, supply and demand forecasting, regulatory and productivity analysis.

Benefit cost analysis, regulatory evaluations, new technologies, infrastructure investment decisions Econometrics & statistics, ops tests, state highway funding, safety estimation Passenger demand forecasting Survey research

Projects:

Surveys for DOT and FMCSA Ride Share and Transit Development for FHWA

System Operational Performance

Definition: Application of theoretical and practical analysis techniques to existing and anticipated issues relating to large scale transportation and logistics systems.

Evaluate transportation systems operations Develop alternatives that improve system performance

PHMSA’s Safety Management Systems FMCSA Schedule II Drug Research

Technological Advances

Definition: Application of theoretical and practical analysis techniques to the assessment of transportation and logistics related technology.

Assessment of appropriate technologies considering:

Furthering public policy and DOT Goals Finance Privacy Security

Risk/Liability

Low Cost Ground Surveillance Program for FAA

Strategic Framework

Definition: Strategic transportation system planning, organizational structures and processes.

Designing innovative workforce development resources for transportation professionals

Peer to Peer technical exchanges

Strategic communications

Disseminating technical assistance and best practices

FRA Railroaders’ Guide to Healthy Sleep Project

FTA Transit Safety and Security Statistics and Analysis

Aviation Environmental Design Tool for FAA

ITS Professional Capacity Building Program

Definition: Assess the strengths and weaknesses of transportation programs, policies and organizations and to improve their efficiency, effectiveness, and timeliness and broad scale impacts.

Program Measures

Implementation Evaluation

Impact Evaluation

Cost-Benefit Analysis

Projects:

FMCSA A&I Online Resource

FMCSA’s New Entrant/Corrective Action Tool

Definition: Multiple engineering disciplines to support variety of analytical engineering efforts (performed in conjunction with other ORA sub-areas).

Marine Human Factors Environmental Civil Mechanical Industrial Engineering Psychology

Testing of Rail Car Suspension Flexi-coil Springs for FRA

Cross Functional Services Project Example: CSA

Applying Safety Management Systems (SMS) principles to support the business process redesign of FMCSA’s enforcement operations:

Deliver a new measurement system to access motor carrier and driver safety

Expand new interventions for enforcement personnel to address unsafe carrier and driver behavior

Support Reauthorization and rulemaking

Develop and Implement Outreach and Communication Strategy

ORA Project Example

CSA

Environment scan of other enforcement models.

Regression and longitudinal model linking compliance/behavior to crash risk using:

10s of thousands of carrier safety audits results

100s of thousands of CMV crashes

Millions of vehicle and driver on-road inspections

Experimental design and implementation for 5-state pilot test.

New measurement system to assess the safety behavior of individual motor carriers and CMV drivers applying negative binomial regression, simulation, and survey subject matter experts.

ORA Project Example (cont’d)

CSA

Human factors

Streamlined investigative process flow

Work force analysis

Regulatory impact analysis

Performance measures

Business process analysis

Communications Project Example

CSA

Communication strategy

Stakeholder analysis

Tactical plan

Media planning

Design and development of stakeholder materials

Conference planning and facilitation

CSA- Additional Information http://csa.fmcsa.dot.gov http://ai.fmcsa.dot.gov/sms/ http://csa.fmcsa.dot.gov/ http://csa.fmcsa.dot.gov/ http://ai.fmcsa.dot.gov/sms/

Proposal Requirements:

Cost and Business Proposal

Alison Fecht, Contracting Officer

Cost and Business Proposal Requirements

The Government intends to award the master contracts and CORA Task Order 1 based on initial offers without discussions as provided in FAR 52.215-1(f)(4).

All information related to cost or pricing must be included in Volume I of the proposal. Under no circumstances shall cost or pricing data be included in the Technical Proposal (Volume II or III).

The Offeror is advised that inclusion of cost and pricing data in the Technical Proposal may result in the elimination of its offer.

Cost and Business Proposal Requirements

Offerors are required to demonstrate consistency between the labor costs shown in the Cost and Business Proposal and the salaries of the persons whose resumes are submitted in the Technical Proposal.

All aspects of the Technical Proposal that impact cost, whether the cost treatment is direct or indirect, shall be identified in the Cost and Business Proposal.

A prime contractor is not eligible to receive a master contract award or a task order of any type under this solicitation unless its accounting system has been reviewed by a Government audit agency and determined to be adequate for determining costs under a cost reimbursement contract.

Cost and Business Proposal-Volume 1

The Offeror’ s Cost and Business Proposal (Volume I) shall consist of the following three (3) sections:

Section 1: Solicitation Documents

Completed and signed Standard Form (SF) 33

Acknowledgement of solicitation amendments (if any)

Representations, Certifications, and Other Statements of Offerors

Section 2: Information Other than Cost and Pricing Data Signed Proposal Cover Sheet

Completed Cost and Business Proposal Checklist

Completed Cost and Business Proposal Schedules

Information other than cost and pricing data

Section 3: Business Proposal Cost Control Plan

SBA-approved Joint Venture Agreement (applicable only to Joint Ventures)

Proposal Requirements:

Technical Proposal

Steven Walkinshaw, Contracting Officer’s

Representative

Technical Proposal

The Offeror’s Technical Proposal shall consist of two separate volumes:

Volume II: Written Technical Proposal

Volume III: Oral Presentation

The Offeror’s Technical Proposal (Volumes II and III) should be concise, explicit, and demonstrate the level of quality that would be portrayed in the Offeror’s technical deliverables.

Technical Proposal – Volume II

The Offeror’ s written Technical Proposal (Volume II) shall consist of the following seven (7) sections:

Section 1: Task Order Technical Understanding

Response to each of the three (3) hypothetical tasks

Section 2: Task Order Management and Administration Approach

Organizational chart and matrix

Written narrative

Resumes of CORA Task Order 1 CLIN 0002 staff

Section 3: Contract Management and Administration Approach

Written narrative

Technical Proposal – Volume II (cont’d)

Section 4: Task Order Staffing

Nine (9) resumes of CORA Task Order 1 CLIN 0003 staff

Section 5: Contract Staffing

Resume of the proposed Contract Program Manager

Section 6: Task Order Transition

Written approach to task order transition

Draft Transition Plan for CORA Task Order 1

Resume of the proposed Task Order Transition Manager

Section 7: Contract Past Performance

Contract past performance information

Resume Requirements

Section Number of

Resumes

Required

Resume Description CLIN

Section 2 - Task

Order Management and Administration

Approach

Minimum of 4; no maximum

Task Order Program Manager, Financial

Manager, ORA Department Manager, Communications Department Manager, and any other resumes of individuals the

Offeror regards as Key Personnel under

CORA Task Order 1, CLIN 0002

CORA Task Order 1, CLIN 0002

Section 4 – Task

Order Staffing

9 Resumes for CORA Task Order 1, CLIN

0003 staff by labor category, as specified in paragraph L.5.B.1, Section 4

CORA Task Order 1, CLIN 0003

Section 5 – Contract

Staffing

1 Contract Program Manager Master Contract

Section 6 – Task

Order Transition

1 Task Order Transition Manager CORA Task Order 1, CLIN 0001

Technical Proposal – Volume III

Volume III -Oral Presentation

This volume must contain hard copies of the slides the Offeror intends to present during its oral presentation on Contract Technical Understanding, Task Order Management and Administration Approach, Task Order Transition, and Task Order Technical Understanding.

Oral Presentation Schedule Evaluation Area Topic Time Limit Presenters

1 Contract Technical

Understanding Presentation

Presentation on Contract

Technical Understanding

30 minutes Proposed Contract Program Manager

Contract Technical

Understanding Q&As

Structured Q&As on

Contract Technical

Understanding

Approximately 15 minutes

Proposed Contract Program Manager and

Task Order Department Managers

2 Task Order Management and Administration

Approach

Presentation on Task

Order Management and

Administration

30 minutes Proposed Task Order Program Manager and any proposed key personnel under CORA

Task Order 1, CLIN 0002

Task Order Management and Administration

Approach Q&As

Structured Q&A on Task

Order Management and

Administration

Approximately

15 minutes

Proposed Task Order Program Manager and any proposed key personnel under CORA

Task Order 1, CLIN 0002

3 Task Order Transition

Presentation

Presentation on Task

Order Transition, CORA

Task Order 1, CLIN 0001

20 minutes Proposed Transition Manager

Task Order Transition Q&As Structured Q&A on

Transition

Approximately

10 minutes

Proposed Transition Manager

4 Task Order Technical

Understanding Presentation

Presentation on response to oral hypothetical task

20 minutes Proposed Task Order Manager and any proposed key personnel under CORA Task

Order 1, CLIN 0003

Section M- Evaluation Factors for

Award

Basis for Award

The Government intends to award multiple master contracts and a single award for CORA Task Order 1.

The Government intends to make a total of three to five master contract awards but reserves the right to make fewer or more awards if it is in the best interest of the Government.

Award will be made to the responsive and responsible Offeror whose offer will provide the best value to the Government based on the Cost and Business Proposal and the Technical Proposal.

Order of Importance

The technical evaluation factors, when combined, are significantly more important than cost in the selection of the contractor for award of the master contract and CORA Task Order 1.

Each Technical Proposal will be assessed based on the evaluation criteria in Section M.

Offerors are cautioned not to minimize the importance of the Cost Proposal. When the Technical Proposals are evaluated as essentially equal, evaluated cost may become the determining factor in making an award.

Technical Proposal Evaluation Criteria

Technical Understanding Subfactor A - Task Order Technical Understanding

Subfactor B – Contract Technical Understanding

Management Subfactor A – Task Order Management and Administration

Subfactor B – Contract Management Approach

Staffing Subfactor A – Task Order Staffing

Subfactor B - Contract Staffing

Task Order Transition

Contract Past Performance

Technical Proposal Evaluation Criteria

The Offeror’s Technical Proposal will be evaluated in accordance with the following criteria:

The first factor, Technical Understanding, is of the most importance.

The second, third, and fourth factors, Management, Staffing, and Task Order Transition, are of equal importance; but each is of lesser importance than the first factor and of more importance than the fifth factor.

The fifth factor, Contract Past Performance, is of the least importance.

Cost Proposal Evaluation Criteria

Proposed costs and fixed fee will be evaluated to establish that they are fair and reasonable and that they demonstrate cost realism.

The Government will calculate probable cost for CORA Task Order 1, CLINs 0002 and 0003.

CORA Task Order 1 CLIN 0001 will be evaluated for price reasonableness.

Cost Proposal Evaluation Criteria

The following will also be evaluated:

Consistency between the Cost and the Technical Proposals.

Proposed fee may be evaluated using weighted guidelines techniques as described in the TAR. A proposal that includes fee in excess of the statutory limits will be eliminated from consideration.

Each Cost Proposal will be assessed as to the level of risk it represents in terms of its probable accomplishment of schedule, cost, and performance objectives.

Uncompensated Overtime (evaluated in accordance with FAR 52.237-10).

Compensation for Professional Employees (evaluated in accordance with FAR 52.222-46).

Acceptability of the Cost Control Plan.

Important Dates and Reminders

Important Dates

Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted no later than June 6, 2013 at 3:00 pm EDT.

Proposals are due no later than 2:00 p.m. EDT on July 9, 2013.

Oral presentations are estimated to take place during the week of July 29, 2013.

The master contracts and CORA Task Order 1 are projected to be awarded on or about November 1, 2013.

Solicitation Amendment

Amendment No. A0001 was issued on May 30, 2013 to provide answers to questions pertaining to accounting system requirements in the solicitation.

Reminders

Please read Sections C, L, and M more than once.

Please adhere to the page limits and proposal format requirements described in Section L, paragraph L.3.

It is important that each Offeror be fully responsive in providing its best offer initially since there may be no opportunity to revise the proposal at a later date.

Questions must be submitted in writing via e-mail to rachelle.dorleans@dot.gov.

The terms and conditions of the solicitation remain unchanged unless an amendment is issued.

A copy of today’s presentation and the list of webinar participants will be provided as an amendment to the solicitation.

mailto:rachelle.dorleans@dot.gov

Thank you for your attendance at this pre-proposal webinar.

Last Name First Name Company Adelegan Ashlea Unknown Ammah-Tagoe Felix E-Ternational Research Consulting Ammah-Tagoe Patience E-Ternational Research Consulting Armstrong Mary SGT, Inc.

Cao Thanh Unknown Clark Stephen SGT, Inc.

Colaianni Albert LMI Cooper Steve DIGITALiBiz, Inc.

Culotta Kalle MacroSys LLC Fang Vincent MacroSys, LLC Geary Steve The SEE Alliance, LLC Gonzalez Jacob SGT, Inc.

Hannigan Steve IPT Associates, LLC Hunt Rachel Unknown Hussey Laurie Cambridge Systematics, Inc.

Jacobs Eric MSAG James Lisa LJ Consultants Lind Katia Unknown MacIver Mathew ActioNet, Inc.

Montera Jeff Unknown Murray Stephen DIGITALiBiz, Inc.

Pearson Susan The Aristan Group, LLC Raymond Michael USDOT/RITA/Volpe Center Rizek Jodi Unknown Roman John The Cadmus Group Ryan Nora LMI Tao Zongwei Weris, Inc.

Trueman Thomas Deep Water Point

DTRT57-13-R-20007, Amendment A0002 Attachment 2 - Pre-Proposal Webinar List of Attendees