RFP -- DTPH56-11-R-000001.pdf

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration (PHMSA) Notice Concerning Solicitation

RFP: DTPH56-11-R-000001 Page 1 of 2

NOTICE CONCERNING SOLICITATION

DTPH56-11-R-000001

“PHMSA’s Pipeline Safety Mission Subject Matter Expert Based Technical

Synthesis Reporting”

1. NOTICE OF 100% SMALL BUSINESS SET-ASIDE

Your attention is drawn to Section I, Paragraph I.1, Clause 52.212-5(b)(10)(i) which incorporates by reference, FAR Clause 52.219-6, “Notice of Total Small Business Set-Aside.”

This procurement has been set-aside 100% for small business concerns. Large businesses interested in this requirement must team with an eligible small business concern. Small business concerns interested in teaming arrangements are encouraged to list their names in the Interested Vendors tab of the FedBizOpps posting.

2. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) SIZE STANDARD

The North American Industry Classification System (NAICS) code for this acquisition is 541990 – All Other Professional, Scientific and Technical Services, with a size standard of $7.0 Million.

3. PREVIOUS CONTRACTOR

The services to be procured under this solicitation were previously performed by Michael Baker, Jr., Inc. Services were previously procured under the GSA Schedules.

4. LIMITATIONS ON SUBCONTRACTING

Your attention is drawn to Section I, Paragraph I.1, Clause 52.212-5(b)(10) which incorporates by reference, FAR Clause 52.219-14, “Limitations on Subcontracting.”

The Small Business Prime Contractor cannot subcontract for more than 50% of the cost of contract performance incurred for personnel.

5. ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATION (ORCA)

Your attention is drawn to Section K, Paragraph K.1, Clause 52.212-3, “Offeror Representations and Certifications—Commercial Items.”

Offerors must provide representations and certifications electronically through the Online Representations and Certifications Applications (ORCA). Visit http://orca.bpn.gov for further information about ORCA and how to enter your information.

6. SUBMISSION OF PAST PERFORMANCE PROPOSAL

Your attention is drawn to Section L, Paragraph L.11.2, “Volume II: Past Performance Proposal.”

An Offeror must provide completed past performance questionnaires as part of its proposal.

7. SECURITY REQUIREMENTS

Your attention is drawn to Section H, Paragraph H.3, “Security Requirements.” Contractor employees are not required to have Secret clearances, but will be required to successfully pass background investigations as required by DOT Order 1630.2B.

http://orca.bpn.gov/�

Pipeline and Hazardous Materials Safety Administration (PHMSA) Notice Concerning Solicitation

RFP: DTPH56-11-R-000001 Page 2 of 2

8. CONFLICT OF INTEREST

Your attention is drawn to Section H, Paragraph H.4, “Conflict of Interest.” Contractor employees are required to pay particular attention to the possibility that conflict of interest may arise when a task is assigned. After award, the Contractor or any employee assigned to a task must submit a statement, if at any time during performance, the contractor acquires any financial interest that creates or could create a conflict of interest with the work being performed.

9. SOLICITATION QUESTION AND ANSWERS

Your Attention is drawn to Section L, paragraph L.6. Any questions on solicitation content, issues, or procedures must be submitted via email to Mr. George D. Bozadjian at george.bozadjian@dot.gov on or before Friday, February 25, 2011 at 12:00 p.m., Eastern Standard Time. Emails must reference solicitation number DTPH56-11-R-000001 in the subject line.

10. DISCUSSIONS WITH THE PHMSA PERSONNEL PROHIBITED

Offerors are prohibited from discussions with Government personnel, other than the person identified in Paragraph L.6, concerning any aspect of this RFP.

11. SUBMISSION OF PROPOSALS

Your attention is drawn to Section L, Paragraph L.7. The issuing office MUST receive the Offeror’s complete proposal on or before Friday, March 11, 2011 at 5:00 p.m., Eastern Standard Time. Email submission instructions are noted in Section L, Paragraph L.8.

12. DOT SHORT-TERM LENDING PROGRAM (DOT STLP)

ATTENTION: Small and Disadvantaged (SDB), Women-Owned, and Disadvantaged Business Enterprises (DBEs)! The Department of Transportation’s (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts.

The Maximum line of credit is $750,000. The STLP loan has a variable rate, which is connected to the prime rate. The current rate may be found on the Office of Small and Disadvantaged Business Utilization (OSDBU) website http://osdbuweb.dot.gov or call 1-(800) 532-1169.

PHMSA does not guarantee that this procurement falls under DOT's OSDBU's definition of "transportation-related contract." For further information and eligibility guidelines, please contact Ms. Nancy Strine of the OSDBU Financial Assistance Division Office directly at (800) 532-1169, nancy.strine@dot.gov, or at http://osdbu.dot.gov/financial/stlp.cfm.

13. RESULTING CONTRACT AWARD

PHMSA anticipates awarding one Indefinite Delivery, Indefinite Quantity (IDIQ) contract under this solicitation. The period of performance is for one base year and four possible option years.

Only one contract will be awarded. Offerors must submit one proposal addressing all three program areas.

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SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 79

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

01/25/2011 X

PHA-30

Office of Contracts and Procurement

US DOT/PHMSA/PHA-30

1200 New Jersey Avenue, SE E22-228 Washington DC 20590-0001

1700 ET 03/11/2011

George Bozadjian 202 george.bozadjian@dot.gov

366-5102

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PAGE(S)

WARREN OSTERBERG

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 79

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTPH56-11-R-000001

(A) (B) (C) (D) (E) (F)

You are invited to submit a proposal in response to PHMSA's Request for Proposal (RFP) #DTPH56-11-R-000001, "PHMSA’s Pipeline Safety Mission Subject Matter Expert Based Technical Synthesis Reporting Requirement."

Period of Performance:

BASE: Date of Execution thru 12 months Option Year 1: Date of Exercising Option thru 12 months Option Year 2: Date of Exercising Option thru 12 months Option Year 3: Date of Exercising Option thru 12 months Option Year 4: Date of Exercising Option thru 12 months (NOTE: The above Period of Performance is subject to change/negotiations.)

Please see the attached documents for the description of the services to be purchased under this RFP. Also, please read the documents in its entirety as it contains pertinent information (evaluation factors, due dates, etc.) regarding this RFP.

The entire solicitation consists of the following documents:

* Notice Concerning Solicitation

* SF-33

* Section B

* Section C

* Section D

* Section E

* Section F

* Section G

* Section H

* Section I

* Section J -- Attachment J.1 -- Attachment J.2 -- Attachment J.3

* Section K

* Section L

* Section M FOB: Destination

0001 BASE: Pipeline and Hazardous Materials Safety Administration’s (PHMSA) Pipeline Safety Mission Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

3 79

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTPH56-11-R-000001

(A) (B) (C) (D) (E) (F)

Subject Matter Expert Based Technical Synthesis Reporting Requirement as described in the Statement of Work (Section C of the solicitation and resultant contract).

Task Orders for specific tasks will be issued on either a Firm-Fixed-Price basis or Labor-Hour basis.

Ceiling amount for this period is $300,000.00.

Period of Performance: Date of Execution thru 12 months (NOTE: The above Period of Performance is subject to change/negotiations.)

0002 Option Year 1: Pipeline and Hazardous Materials Safety Administration’s (PHMSA) Pipeline Safety Mission Subject Matter Expert Based Technical Synthesis Reporting Requirement as described in the Statement of Work (Section C of the solicitation and resultant contract).

Task Orders for specific tasks will be issued on either a Firm-Fixed-Price basis or Labor-Hour basis.

Ceiling amount for this period is $400,000.00.

Options will be exercised at the discretion of the Government.

Period of Performance: Date of Exercising Option thru 12 months (NOTE: The above Period of Performance is subject to change/negotiations.)

(Option Line Item)

0003 Option Year 2: Pipeline and Hazardous Materials Safety Administration’s (PHMSA) Pipeline Safety Mission Subject Matter Expert Based Technical Synthesis Reporting Requirement as described in the Statement of Work (Section C of the solicitation and resultant contract).

Task Orders for specific tasks will be issued on either a Firm-Fixed-Price basis or Labor-Hour Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

4 79

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTPH56-11-R-000001

(A) (B) (C) (D) (E) (F) basis.

Ceiling amount for this period is $400,000.00.

Options will be exercised at the discretion of the Government.

Period of Performance: Date of Exercising Option thru 12 months (NOTE: The above Period of Performance is subject to change/negotiations.)

(Option Line Item)

0004 Option Year 3: Pipeline and Hazardous Materials Safety Administration’s (PHMSA) Pipeline Safety Mission Subject Matter Expert Based Technical Synthesis Reporting Requirement as described in the Statement of Work.(Section C of the solicitation and resultant contract)

Task Orders for specific tasks will be issued on either a Firm-Fixed-Price basis or Labor-Hour basis.

Ceiling amount for this period is $400,000.00.

Options will be exercised at the discretion of the Government.

Period of Performance: Date of Exercising Option thru 12 months (NOTE: The above Period of Performance is subject to change/negotiations.)

(Option Line Item)

0005 Option Year 4: Pipeline and Hazardous Materials Safety Administration’s (PHMSA) Pipeline Safety Mission Subject Matter Expert Based Technical Synthesis Reporting Requirement as described in the Statement of Work (Section C of the solicitation and resultant contract).

Task Orders for specific tasks will be issued on either a Firm-Fixed-Price basis or Labor-Hour basis.

Ceiling amount for this period is $400,000.00.

Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

5 79

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTPH56-11-R-000001

(A) (B) (C) (D) (E) (F)

Options will be exercised at the discretion of the Government.

Period of Performance: Date of Exercising Option thru 12 months (NOTE: The above Period of Performance is subject to change/negotiations.)

(Option Line Item)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section B

RFP: DTPH56-11-R-000001 B-1

PART I

SECTION B—SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SERVICES

The Contractor is to provide technical expertise support services to the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA) in the following program areas:

Program Area 1: Assessing the rigors and effectiveness of consensus standards, industry guidelines, and technology with existing and emerging technical Issues Program Area 2: Assessing regulatory, technical, and consensus standards issues between the U.S.

and Canada and Mexico Program Area 3: Assessing regulatory, technical, and consensus standard issues for frontier regions such as the Outer Continental Shelf and the Arctic

This procurement is restricted to small business concerns under the North American Industry Classification System (NAICS) Code

541990 – All Other Professional, Scientific and Technical Services, with a size standard of $7.0 Million.

B.2 NON-PERSONAL SERVICES CONTRACT STATEMENT

This is a non-personal services contract as defined in Federal Acquisition Regulation (FAR) 37.101. The Government will evaluate the quality of support services provided, but the Contractor retains control over its employees or agents. The Contractor is solely responsible for and liable for, and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees.

B.3 CONTRACT TYPE

This contract awarded will be an Indefinite Delivery, Indefinite Quantity-type (IDIQ-type) contract.

Award will be made to the contractor that represents the best value, in accordance with FAR 15.101, Best Value Continuum. PHMSA will issue task orders under the contract for specific requirements with services priced on a Firm-Fixed-Price basis. (Only under certain circumstances, and with the approval of both the Government and the Contractor, will task orders be issued on a Labor-Hour basis.)

B.4 TOTAL CONTRACT CEILINGS

The amounts listed below are the ceiling prices for the base year and each option period.

Contract Period Date of Performance Not to Exceed Amount* Base Period Date of Execution thru 12 months $300,000.00 Option Period 1 Date of Exercising Option thru 12 months $400,000.00 Option Period 2 Date of Exercising Option thru 12 months $400,000.00 Option Period 3 Date of Exercising Option thru 12 months $400,000.00 Option Period 4 Date of Exercising Option thru 12 months $400,000.00

TOTAL CONTRACT AMOUNT (NOT TO EXCEED) $1,900,000.00

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section B

RFP: DTPH56-11-R-000001 B-2

Actual value of the contract will depend on the number and value of the task orders issued and funding available. Work is not guaranteed. Option periods are exercised at the Government’s discretion.

B.5 ORDERING AND FUNDING

PHMSA will issue task orders under the contract for specific requirements. All new additional tasks will be issued on either a labor-hour or fixed-price basis.

Funding will not be obligated at the contract level. All funding will be provided by individual Task Orders.

Complete ordering terms and conditions are detailed in Section C, Paragraph C.3 of this solicitation.

B.6 LABOR CATEGORY DESCRIPTIONS

(NOTE TO OFFERORS: Section B.6 will be completed before contract award, using the Offeror’s proposed labor categories, as submitted in the Offeror’s proposal. Format will be as follows.)

B.6.1 Labor Category Title

Functional Responsibilities: To be proposed by the Offeror Expertise: To be proposed by the Offeror Minimum Education and/or Minimum Experience: To be proposed by the Offeror

B.7 LABOR CATEGORY RATES

All rates submitted must be fully-loaded. The hourly rates specified below must include wages, overhead, general and administrative expenses, and profit. When submitting a task order proposal in response to a PHMSA-issued Work Statement, the Contractor must use labor rates that do not exceed the rates stated below when preparing its price proposal. The Contractor may propose discounted rates, as it feels necessary, when preparing its price proposal.

(NOTE TO OFFERORS: Section B.7 will be completed before contract award, using the Offeror’s proposed labor rates, as submitted in the Offeror’s proposal.

Format will be as follows.)

B.7.1 Contractor Employees Labor Category Base Period Option

Period 1 Option Period 2

Option Period 3

Option Period 4

Labor Category Title

B.7.2 Sub-Contractor Employees (if any) Labor Category Base Period Option

Period 1 Option Period 2

Option Period 3

Option Period 4

Labor Category Title

[END OF SECTION B]

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section C (SOW)

RFP: DTPH56-11-R-000001 C-1

SECTION C—STATEMENT OF WORK

“PHMSA’s Pipeline Safety Mission Subject Matter Expert Based Technical

Synthesis Reporting”

C.1 INTRODUCTION

The Pipeline and Hazardous Materials Safety Administration (PHMSA) within the Department of Transportation (DOT), has responsibility for the regulation of hazardous materials transportation by highway, rail, air, water, and pipeline. PHMSA is the primary federal regulatory agency responsible for ensuring that the Nation's 2.3 million miles of natural gas and hazardous liquid pipelines are safe, reliable, and environmentally sound. From the federal level, we oversee the development, implementation, and enforcement of regulations concerning pipeline construction, maintenance and operation, and we share these responsibilities with our state regulatory partners. The rules governing pipeline safety are included in Title 49 of the Code of Federal Regulations (CFR), Parts 190-199. Individual states may have additional or more stringent pipeline safety regulations.

The Nation's pipelines are a transportation system that enables the safe movement of extraordinary quantities of energy products to industry and consumers, literally fueling our economy and way of life.

The arteries of the Nation's energy infrastructure, as well as the safest and least costly way to transport energy products, our oil and gas pipelines provide the resources needed for national defense, to heat and cool our homes, generate power for business, and fuel an unparalleled transportation system.

Over the past several years, PHMSA has strengthened its role in ensuring the safety of the Nation’s pipeline system in numerous ways, including promulgating new regulations on integrity management (IM). These new regulations, together with the new inspection processes being used by regulators to evaluate operator compliance, rely for their effectiveness on the operators’ access to new technologies that support improved safety and integrity performance and on regulators’ access to information on the appropriate use and limitations of these technologies.

Please visit http://primis.phmsa.dot.gov/comm/ for a full description of PHMSA’s various pipeline safety programs and how this contract may support many of these vital safety initiatives.

C.2 REQUIREMENTS

PHMSA uses contractor support to address ongoing and new challenges within its IM mission. Integrity management decision makers within PHMSA require current, accurate, and streamlined knowledge to address growing challenges. These services are considered on demand and in the form of technical reports, briefs, white papers, and physical travel to attend and execute requested support. The contractor will coordinate and work extensively with other PHMSA contractors. This coordination will make use of services those contractors provide to PHMSA such as, but not limited to, industry performance data and IM data and webpage development. Support under this contract should involve very limited Information Technology (IT) development and management.

The Office of Pipeline Safety – PHP has the following requirement:

http://primis.phmsa.dot.gov/comm/�

RFP: DTPH56-11-R-000001 C-2

A. Assessing the rigors and effectiveness of consensus standards, industry guidelines, and technology with existing and emerging technical issues

The Contractor is to provide the following support services within the following area:

Requirement: Technical Synthesis Reporting The contractor must provide necessary technical, analytic, and reporting services to support PHMSA in synthesizing knowledge for decision makers. The contractor must provide professionals with broad general pipeline experience on an array of technical issues. This initiative is intended to increase PHMSA’s internal knowledge and awareness of existing and emerging technical issues regarding pipeline safety.

Under this requirement, PHP will issue specific task orders that will fall under three subject areas:

A – Assessing the rigors and effectiveness of consensus standards, industry guidelines, and technology with existing and emerging technical issues;

B – Assessing regulatory, technical, and consensus standards issues between the U.S. and Canada and the U.S. and Mexico; and

C – Assessing regulatory, technical, and consensus standard issues for frontier regions such as the Outer Continental Shelf and the Arctic.

Outline of Areas:

• Technical reporting in this area would synthesize all the related and interrelated issues regarding integrity threats such as corrosion or welding/joining and how relevant standards may address the threat. A hypothetical goal could be to better understand if current standards are comprehensive in addressing threats and if new knowledge may be needed to better strengthen them.

B. Assessing regulatory, technical, and consensus standards issues between the U.S. and Canada and the U.S. and Mexico

• PHMSA’s cross border coordination with the National Energy Board of Canada is vital for safe and efficient energy movement into the U.S. Understanding and quantifying differences between North American pipeline consensus standards is important before implementing a strategy of increased harmonization. A technical report in this area would synthesize all the related and interrelated issues in comparing U.S. and Canadian standards. The focus is currently with the Canadian border but future work assessing the Mexican border and other international bodies or regulators is possible.

C. Assessing regulatory, technical, and consensus standard issues for frontier regions such as the

Outer Continental Shelf and the Arctic

• PHMSA shares safety oversight of our Nation’s offshore pipelines with the U.S. Bureau of

Ocean Energy Management, Regulation and Enforcement. Preventing incidents and improving performance will require the creation of technical reports to synthesize all the related and interrelated issues regarding integrity threats. A hypothetical goal could be to better understand how procedures or processes targeting pipeline integrity could be strengthened. Arctic challenges still remain as new pipeline construction occurs in Alaska.

Technical reporting in this area would ducktail with previous investigations which documented many of the Arctic challenges for pipeline safety.

RFP: DTPH56-11-R-000001 C-3

C.2.1 Required Areas of Expertise

The contractor must provide a designated lead and, where appropriate, additional staff for each subtask.

The subtask leader and additional staff must have the appropriate knowledge, skills, and abilities to bring specified PHMSA support to a satisfactory completion; specifics of the depth and range of expertise is required for each area. PHMSA requires expertise gained from leading versus supporting prior client needs on national, regional, and state level challenges. Previous clients should be other federal, state and local regulators, pipeline operators, pipeline owners, pipeline service companies, standard developing organizations, and pipeline trade organizations where appropriate as areas for expertise comparison.

a. Demonstrated experience with oil and gas pipeline operations;

b. Demonstrated knowledge of and experience with using Title 49 of the Code of Federal Regulations, Parts 190 through 195;

c. Demonstrated knowledge of and experience using the various consensus standards applied in the oil and gas pipeline industry and incorporated in the pipeline safety regulations. These include, but are not limited to, standards addressing design, construction, integrity management, and pipeline operations;

d. Demonstrated knowledge of and experience addressing various internal and external technologies applied in the pipeline industry;

e. Experience in technical writing and editing; and

f. Demonstrated knowledge or experience in root cause analysis.

C.2.2 Travel Requirements

Travel may be required on certain task orders.

C.3 ORDERING

C.3.1 Maximum / Minimum Order Limitations

See Section I, Paragraph I.1, Clause 52.216-19, “Order Limitations,” for maximum order limits under this contract. Nevertheless, the sum of all task orders issued under this contract cannot exceed the contract ceilings stated in Section B, Paragraph B.4 of this contract.

The minimum order amount on each task order issued is $1,000.

C.3.2 Task Orders

PHMSA will issue a bilateral Task Order for specific support requirements under each Program Area.

Each Task Order will include the following information:

• Work Statement, with defined desired outcomes and deliverables. (See Attachment J.1 an example Work Statement. Work Statements provided to Contractor for review and response will follow the format of the example Attachment J.1.)

• Task Order value.

• Task Order funding (Appropriation) information.

• Task Order Contracting Officer’s Technical Representative (COTR) and/or Technical Task

Initiator (TTI) name and contact Information.

RFP: DTPH56-11-R-000001 C-4

Each task order may contain multiple contract line items (CLINs). All terms and conditions of the basic contract are applicable to all task orders issued under the contract.

Procedures for the issuance of task orders are as follows:

(1) PHMSA provides a Work Statement to the Contractor for review.

(2) Contractor will provide a brief proposal (1-3 pages), project plan (detailing all deliverables and due dates, along with performance measures), and a price proposal (detailing labor category, number of hours proposed, and travel, if required).

a. In most instances, proposals will be due within 14 days of the issuance of the Work Statement.

b. A Contractor should have the resources and capabilities to respond within 14 days but for more involved task order requirements, PHMSA may allow for a response time of greater than 14 days.

(3) If the Contractor’s proposal is found acceptable, PHMSA’s Office of Acquisition Services will issue a task order under the base contract.

NOTE: In some instances, especially for task orders issued under Program Area 3, the Contractor may be required to begin work before the issuance of a fully-executed task order. In those instances, an email from the Contracting Officer directing the Contractor to begin work (usually travel-related) will be acceptable.

C.4 MODIFICATIONS

C.4.1 Modifications to the Basic Contract

PHMSA may issue modifications to the basic contract through the issuance of written modifications, using the SF-30 Form, Modification of Contract. All modifications to the basic contract are also applicable to all task orders.

C.4.2 Modifications to a Task Order Issued under the Basic Contract

PHMSA may issue modifications to a task order through the issuance of written modifications, using the SF-30 Form, Modification of Contract.

C.5 NON-PERSONAL SERVICES CONTRACT AND CONTRACTOR

SUPERVISORY CONTROLS

C.5.1 Non-personal Services Contract

This contract is a “nonpersonal services contract” as defined in FAR Section 37.101. The Contractor and its employees, consultants, and subcontractors:

1. must perform the services specified herein as independent contractors, not as employees of the Government;

2. are responsible for their own management, supervision and administration of the work required, and bear sole responsibility for complying with all technical, schedules, or financial requirements or constraints attendant to the performance of this contract;

3. except, as listed in (4) below, are free from any direct or indirect supervision or control by any Government employee;

RFP: DTPH56-11-R-000001 C-5

4. must, pursuant to the Government rights under contract clauses such as “Inspection” and “Key Personnel” comply with such general direction of authorized Government employees as is necessary and appropriate to ensure accomplishment of the contract requirements and objectives.

The Contractor is the legally responsible employer and must maintain that relationship during the time its employees are assigned to work on this contract. The Contractor is solely responsible for all employee hiring, firing, discipline, promotions, training, bonuses, pay, and benefits.

C.5.2 Supervisory Controls

All employees assigned to work on this contract work under the supervision and control of the Contractor’s Project Manager (PM).

C.6 CONDUCT OF EMPLOYEES

C.6.1 Contractor Conduct

• The Contractor must provide employees who conduct themselves in a responsible manner.

• Contractor employees must not disclose information unless authorized by the Contracting Officer.

C.7 APPROVAL AND REMOVAL OF PERSONNEL

C.7.1 Personnel Interviews

PHMSA may interview candidates prior to being assigned under a specific task order.

C.7.2 Approval and Removal of Personnel

The COTR has the authority to review the qualifications proposed to perform work under this contract.

The Contracting Officer may notify the Contractor of substandard job performance and/or personal behavior by the Contractor personnel under this contract and may require removal of the personnel.

C.8 GOVERNMENT FURNISHED EQUIPMENT (GFE)

Resources will be provided at the discretion of the COTR on a needed basis.

C.9 CONTRACTOR FURNISHED RESOURCES

The contractor will provide the key people, along with all the other requirements in Section C.2 above.

[END OF SECTION C—STATEMENT OF WORK]

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section D

RFP: DTPH56-11-R-000001 D-1

SECTION D—PACKING AND MARKING

D.1 MARKING

All information submitted to the Contracting Officer or Contracting Officer’s Technical Representative (COTR) must include the contract number [To Be Determined at Time of Award] for which the information is being submitted.

Until the contract is awarded, the Offeror must use the solicitation number DTPH56-11-R-000001 in all correspondence pertaining to this requirement.

[END OF SECTION D]

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section E

RFP: DTPH56-11-R-000001 E-1

SECTION E—INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Section I, Paragraph I.1, Clause 52.212-4, “Contract Terms and Conditions—Commercial Items. (JUNE 2010),” contains the Inspection/Acceptance terms and conditions applicable to this contract.

E.2 FEDERAL ACQUISITION REGULATION (FAR) CLAUSES INCORPORATED BY

REFERENCE

52.246-4 Inspection of Services – Fixed-Price (Aug 1996) 52.246-6 Inspection – Time-and-Material and Labor-Hour (May 2001)

[END OF SECTION E]

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section F

RFP: DTPH56-11-R-000001 F-1

SECTION F—DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The Period of Performance of this contract is for one (1) one-year Base Period plus four (4) additional one-year Option Periods, for a maximum performance period of five (5) years, if all options are exercised.

Option will be exercised at the discretion of the Government.

F.2 PLACES OF PERFORMANCE (FOR SERVICES)

The contractor will provide the facilities required for all of the work executed under this contract. The services to be provided under this contract will be performed at the Contractor’s workplace or on-site at a task order location. Due to the nature of the work required under this contract, work may be performed throughout the United States. Travel may be a requirement for certain task orders.

F.2.1 GEOGRAPHIC LOCATION

On occasion, based on the required task and/or project, work will be performed at PHMSA Headquarters (HQ) and/or its nationwide regional offices:

United States Department of Transportation Headquarters (PHMSA HQ) 1200 New Jersey Avenue, SE Washington, DC 20590 U.S.A

However, the contractor will NOT require routine physical access to DOT-controlled facilities or DOT information systems. The contractor will be a guest/visitor of the DOT employee and will be escorted at all times, until the contractor returns his/her guest/visitor badge and leaves the DOT premises.

F.3 PLACE OF DELIVERY (OF DELIVERABLES)

All deliverables required under the contract are to be delivered under transmittal letter, to the Contract Administrator designated in Section G, Paragraph G.2.2 and a copy to the COTR designated on each task order.

F.4 DELIVERABLES

F.4.1 Quarterly Progress Report

Quarterly Progress Reports are tied to and must be submitted simultaneously with the quarterly invoicing on the 10th day following the quarter being reported. The Contractor is to deliver, by e-mail, one (1) copy of the Quarterly Progress Report (see Attachment J.3 for an example) to the COTR and one (1) copy to the Contract Administrator on or before the 10th day following the quarter being reported. These reports must include the current status of all active initiatives and document the amount spent/invoiced from obligated amounts for active initiatives. Current status means reporting on “ACCOMPLISHMENTS OVER PAST QUARTER”, “PLANNED ACTIVITIES OVER NEXT 90 DAYS” and “ADDITIONAL COMMENTS, CONCERNS OR PROBLEMS” for each active initiative. Quarterly Progress Reports must also include a

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section F

RFP: DTPH56-11-R-000001 F-2

listing of staff security clearances as defined in Section 13. Other deliverables are to be delivered as a draft first then final version in the form of technical reports, briefs, and white papers tied back to the task assignment. In addition, a monthly and separate Security Report must be submitted addressing requirements stated in the “Personnel Security” section of this scope of work.

F.4.2 Task-Specific Deliverables

Other task-specific deliverables (such as technical reports, briefs, white papers, PowerPoint slideshows, and physical travel to attend and execute requested support) are submitted separately based on the mutually-agreed upon time stated in the task order.

F.4.3 Contractor Security Report

Initial Contractor Security Report Within two-weeks of contract start date, the Contractor must provide a list of current staff, including the following information, as applicable: employee last name, employee first name, contract number, task number, Contractor name, start date, job title, room number, program office supported, COTR, TTI, ID badge number, position sensitivity level, clearance level, and clearance status.

Monthly Contractor Security Report The Contractor must deliver an electronic copy of the Monthly Contractor Security Report to each identified COTR and the Contracting Officer (CO) on or before the 10th of the month following the calendar month being reported. This report should include a list of current staff and staff no longer assigned to the contract, including the following information, as applicable: employee last name, employee first name, contract number, task number, Contractor name, start date, job title, room number, program office supported, COTR, TTI, ID badge number, position sensitivity level, clearance level, clearance status, and departure date (if applicable).

• The Contractor is responsible for keeping this Contractor Security Report updated. In addition to providing the Monthly Contractor Security Report, the Contractor is to email the Contract Administrator a courtesy notification of any staffing changes, corrections, or updates within 2 working days of any changes, corrections, or updates.

Contractor Security Report format is shown below:

Last

Name First

Name Contract Number

Task Number (if applicable)

Contractor Name

Start Date

Departure Date Job Title

Room

Program Office Supported COTR TTI

ID Badge Number

Position Sensitivity

Level Clearance

Level Clearance

Status

F.4.4 Invoicing

The contractor is to submit a quarterly invoice for each task total but not for each subtask. Subtask amounts should be included in the Quarterly Progress Report.

[END OF SECTION F]

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section G

RFP: DTPH56-11-R-000001 G-1

SECTION G—CONTRACT ADMINISTRATION DATA

G.1 REPORTS OF PROBLEMS

In addition to the Progress Reports, the Contractor must bring actual or potential problems to the attention of the Contracting Officer and COTR as soon as they are known. Oral reports are to be followed by written narrative reports to the Contracting Officer within 10 working days after discovery.

The Contractor must provide a procedure to address unresolved contractual problems. The procedure must include the names and telephone numbers of those corporate executives who would be involved in resolving any contractual problem.

G.2 RESPONSIBILITY FOR CONTRACT ADMINISTRATION

G.2.1 Contracting Officer: The Contracting Officer (CO) has the overall responsibility for this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to modify contract terms, conditions, requirements, specifications, and delivery schedules. The Contracting Officer for this contract is:

Mr. Warren D. Osterberg

Pipeline and Hazardous Materials Safety Administration (PHMSA) Office of Acquisition Services, PHA-30 1200 New Jersey Avenue, SE, Room E22-317 Washington, D.C. 20590-0001 Telephone: (202) 366-6942

G.2.2 Contract Administrator: The Contract Administrator is responsible for the daily contract administration of this contract. The Contract Administrator for this contract is:

Mr. George D. Bozadjian

Pipeline and Hazardous Materials Safety Administration (PHMSA) Office of Acquisition Services, PHA-30 1200 New Jersey Avenue, SE, Room E22-228 Washington, D.C. 20590-0001 Telephone: (202) 366-5102

G.2.3 Contracting Officer’s Technical Representative (COTR)

The COTR is responsible for the technical administration of this contract and is the technical liaison with the Contractor. The COTR will be responsible for the daily operation of the tasks in the functional areas of those tasks. The COTR will review invoices that are specific to the functional area and review the Quarterly Progress Reports.

The COTR is authorized to give technical direction and review and recommend approval of:

(1) Technical matters not involving a change in the scope, price, terms or conditions of this contract.

(2) Progress Reports.

(3) Inspection and acceptance of supplies/services.

RFP: DTPH56-11-R-000001 G-2

(4) Invoices.

The COTR IS NOT AUTHORIZED to issue technical instructions that:

(1) Institute additional work outside the scope of the contract;

(2) Constitute a change as defined in FAR 52.243-1;

(3) Cause an increase or decrease in the estimated cost of the contract;

(4) Alter the period of performance; or

(5) Change any of the other express terms or conditions of the contract.

A COTR will be designated on each task order issued under this contract. See Section H, Paragraph H.1 for additional information on the role of the COTR.

G.3 SUBMISSION OF VOUCHERS

For each task order issued under this contract, the Contractor must submit a separate voucher in accordance with clause paragraph (g) of FAR Clause 52.212-4, “Contract Terms and Conditions— Commercial Items. (JUNE 2010)” (See Section I, Paragraph I.1.)

Payment terms will be specified under each task order and the Contractor will be expected to invoice in accordance to those payment terms.

Example payment terms include:

1. Monthly or Quarterly payment terms:

2. Deliverable-associated payment terms:

Original invoice must be submitted to the following address:

PHMSA/Financial Operations, AMZ-160 P.O. Box 269039 Oklahoma City, OK 73126-9039

Electronic copies must be submitted to the following persons:

The Contracting Officer;

The Contract Administrator; and The COTR specified for each task order.

G.4 CONTRACTOR SUPERVISION

This is a non-personal services contract per FAR 37.101. The Contractor will supervise its staff. The Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor’s Program Manager for this contract, [PHMSA will complete this section at time of contract award based on Offeror Proposal], must ensure that these contract requirements are fulfilled.

See Section C, Paragraph C.5 for additional information.

RFP: DTPH56-11-R-000001 G-3

G.5 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR Clause 52.244-2, “Subcontracts (OCTOBER 2010),” have been fulfilled for the following subcontracts:

[PHMSA will complete this section at time of contract award based on Offeror Proposal]

Any future change or revision to the Statement of Work or Other applicable aspects of this contract must include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6 TRAVEL AND PER DIEM

Travel and Per Diem authorized under this contract will be reimbursed in accordance with the Government Travel Regulations currently in effect. Current per diem rates are listed at: http://www.gsa.gov/perdiem.

Travel requirements under this contract are to be met using the most economical form of transportation available. All travel is to be scheduled sufficiently in advance, to the extent practicable, to take advantage of offered discount rates. Other travel arrangement must be authorized in writing by the Contracting Officer.

G.7 HOLIDAYS AND GOVERNMENT AUTHORIZED LEAVE

The Government observes the following Federal Holidays. When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed.

New Year’s Day Labor Day Martin Luther King, Jr.’s Birthday Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day

In its proposed billing rate, the Contractor must allow for the Federal Holidays listed above and must not bill those hours as direct billable hours on any invoice. It is the Contractor’s responsibility to determine how its employees are compensated for the day.

[END OF SECTION G]

http://www.gsa.gov/perdiem�

Pipeline and Hazardous Materials Safety Administration (PHMSA) Section H

RFP: DTPH56-11-R-000001 H-1

SPECIAL H—SPECIAL CONTRACT REQUIREMENTS

H.1 TECHNICAL DIRECTION

(A) The COTR designated on each task order may provide written technical direction to the Contractor concerning the work performed under the contract. Technical direction is limited to direction to the Contractor that fills in details or otherwise completes the general description of the work set forth in the contract. Technical direction includes:

(1) Directions to the Contractor that suggest pursuit of certain lines of inquiry, shift work emphasis, fill in details or otherwise serve to accomplish the contractual statement of work.

(2) Guidelines to the Contractor that help interpret technical portions of work descriptions.

(B) Technical direction must be within the general scope of work stated in the contract. Technical direction may not be used to:

(1) Assign additional work under the contract.

(2) Direct a change as defined in the “CHANGES” clause of the contract.

(3) Increase or decrease the contract price or estimated contract amount (including fee), as applicable, the direct labor hours, or time required for contract performance.

(4) Change any of the terms, conditions or specifications of the contract.

(5) Interfere with the Contractor’s rights to perform the terms and conditions of the contract.

(C) All technical direction has to be in writing (or via e-mail) by the applicable COTR.

(D) If the Contractor believes any technical direction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor must notify the Contracting Officer in writing within five

(5) working days after receipt of any such instruction. The Contractor must not proceed with the work affected by the technical direction unless and until the Contractor is notified by the Contracting Officer that the technical direction is within the scope of this contract. To notify the Contractor, the Contracting Officer will either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within 30 days that the instruction or direction is-

(1) Rescinded in its entirety; or

(2) Within the scope of the contract and does not constitute a change under the changes clause of the contract, and that the Contractor should proceed promptly with its performance.

(E) Failure of the Contractor and Contracting Officer to agree that the instruction or direction is both within the scope of the contract and does not constitute a change under the changes clause, or a failure to agree upon the contract action to be taken with respect to the instruction or direction, is subject to the Disputes clause of this contract.

(F) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the applicable COTR is at the Contractor’s risk.

(G) Nothing in the foregoing paragraph will excuse the Contractor from performing that portion of the contractual work statement is not affected by the disputed technical direction.

RFP: DTPH56-11-R-000001 H-2

H.2 SAFETY AND ACCIDENT PREVENTION

In performing any work under this contract on premises that are under the direct control of the Government, the Contractor must (a) conform to all safety rules and requirements as in effect at any time during performance of the contract; and (b) take such additional precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor and Government personnel performing or in any way coming in contact with the performance of the contract on such premises. Any violation of such rules and requirements, unless promptly corrected as directed by the Contracting Officer, is grounds for termination of this contract.

H.3 SECURITY REQUIREMENTS

H.3.1 Contractor Security Requirements and Procedures

Any personal data collected and/or used under this contract is subject to the Privacy Act Clause (FAR 52.224-2) (APR 1984). The Contractor is restricted to using Privacy Act information provided by the Government or other Government contractors solely for the purposes authorized by this contract and for no other purpose(s). The Contractor must not provide the information to any other person or entity, unless explicitly directed. Each person providing service under this contract must sign a document of understanding stating that he/she understands and will comply with Privacy Act requirements.

PHMSA expects the majority of the work to be performed off-site. If any work on a task needs to be done at DOT/PHMSA Headquarters Building in Washington, D.C. or at a Regional office, the COTR will arrange for issuance of a Government Contractor’s Identification Card for the Contractor Personnel. . When a contactor employee is in the DOT building, the employee must wear an identification badge on the employee’s outer garment at all times. When a contractor employee no longer has duties under the contract necessitating the employee’s presence in the DOT building, the COTR will request the necessary information for cancellation or disposal of the ID badge. All on-site Contractor personnel must abide by the DOT security policy in DOT Order 1630.2B, Personnel Security Management.

The Contracting Officer’s Technical Representative (COTR) is to determine the position sensitivity classification or risk-level designations for all…