RFP -- DTPH56-11-R-000001 ----- Amendment 1.pdf

(x)

DTPH56-11-R-000001

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20590-0001

PHA-30

E22-228 1200 New Jersey Avenue, SE

US DOT/PHMSA/PHA-30

Office of Contracts and Procurement

Washington DC 20590-0001

PHA-30

E22-228 1200 New Jersey Avenue, SE

US DOT/PHMSA/PHA-30

Office of Contracts and Procurement

DTPH5611R00000101/26/2011000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/25/2011

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Modification #0001 to RFP# DTPH56-11-R-000001 is to ammend the following:

1 - Classification Code: Change Classification Code from C (Architect and Engineering

Services) to B (Special Studies and Analysis - Not R&D); and

2 - Section L: Correct the date of submitting the questions and date of submitting the proposal in Section L, Paragraphs L.6 and L.7, to match the rest of the RFP (See attached revised Section L).

Except as modified herein, all other agreement terms and conditions remain unchanged and in full force and effect.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

WARREN OSTERBERG

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 10

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH56-11-R-000001/000001

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration (PHMSA) Section L

RFP: DTPH56-11-R-000001 L-1

PART V

L.1 FEDERAL ACQUISITION REGULATION (FAR) PROVISIONS

SECTION L—INSTRUCTIONS, CONDITIONS AND NOTICES TO

OFFERORS

The Government contemplates award of an

52.216-1 Type of Contract. (Apr 1984)

Indefinite-Delivery, Indefinite-Quantity Contract

(End of provision) resulting from this solicitation.

(a) Protests, as defined in section

52.233-2 Service of Protest. (Sept 2006)

31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Pipeline and Hazardous Materials Safety Administration (PHMSA) Office of Acquisition Services (PHA-30) 1200 New Jersey Avenue, SE, Room E22-317 Washington, DC 20590.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its proposal or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb. 1998) http://www.dot.gov/ost/m60/tamtar http://farsite.hill.af.mil/vffar.htm http://www.arnet.gov/far http://www.arnet.gov/far/current/html/Subpart%2031_1.html#wp1089550�

RFP: DTPH56-11-R-000001 L-2

NONE

52.252-3 Alterations in Solicitation. (Apr 1984)

Portions of this solicitation are altered as follows:

(b) The use in this solicitation of any

52.252-5 Authorized Deviations in Provisions. (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

U.S. Department of Transportation Acquisition Regulations (48 CFR Chapter 12)

L.2 FEDERAL ACQUISITION REGULATION (FAR) PROVISIONS INCORPORATED BY

REFERENCE

provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

52.212-1 Instructions to Offerors – Commercial Items June 2008 52.214-34 Submission of Offers in the English Language Apr 1991 52.214-35 Submission of Offers in the U.S. Currency Apr 1991 52.215-1 Instructions to Offerors – Competitive Acquisition Jan 2004 52.215-8 Order of Precedence – Uniform Contract Format Oct 1997 52.215-20 Requirements for Cost or Pricing Data or Information Other Than

Cost or Pricing Data Oct 2010

52.237-10 Identification of Uncompensated Overtime Oct 1997

L.3 DEPARTMENT OF TRANSPORATION ACQUISISTION REGULATIONS (48 CFR

CHAPTER 12) PROVISIONS

[None]

L.4 DEPARTMENT OF TRANSPORTATION ACQUISISTION REGULATIONS (48 CFR

CHAPTER 12) PROVISIONS INCORPORATED BY REFERENCE

[None]

L.5 ELECTRONIC DISSEMINATION OF RFP DOCUMENTS

An electronic copy of this RFP and its forms/attachments can be found on FedBizOpps at http://www.fedbizopps.gov/. The system is designed to automatically send out amendments if you have http://www.fedbizopps.gov/�

RFP: DTPH56-11-R-000001 L-3

previously registered during the download of the solicitation at the referenced website. However, it is the Offeror’s responsibility to frequently check back to ensure that it has received all issued amendments. All amendments will be posted to, and available to download, from this website.

L.6 SOLICITATION QUESTION AND ANSWER INSTRUCTIONS

Questions on solicitation content, issues, or procedures must be submitted via email to Mr. George D.

Bozadjian at george.bozadjian@dot.gov with a copy to on or before Friday, February 25, 2011 at 12:00 p.m., Eastern Standard Time. Emails must reference solicitation number DTPH56-11-R-000001. It is recommended that Offerors contact the POC the next business day after question submittal to ensure/verify receipt.

All questions and answers will be posted on FedBizOpps at www.fedbizopps.gov under solicitation posting DTPH56-11-R-000001.

L.7 PROPOSAL DUE DATE AND TIME

Complete proposals must be received on or before Friday, March 11, 2011 at 5:00 p.m., Eastern Standard Time. All proposals must reference solicitation number DTPH56-11-R-000001.

L.8 PROPOSAL DELIVERY/MAILROOM and MAILING INSTRUCTIONS

Only electronic (PDF) proposal submissions will be accepted. Proposals must be emailed to Mr. George D. Bozadjian at george.bozadjian@dot.gov and received on or before the stated due date and time above.

All correspondence must reference the solicitation number, DTPH56-11-R-000001.

Offerors must make allowances for these procedures to ensure that proposals are received prior to the closing date and time.

L.9 NOTES

NOTE 1: Facsimile bids/proposals will NOT be considered for this solicitation.

NOTE 2: Until a formal notice of award is issued, any communication by the Government either written or oral is not a promise that an award will be made.

NOTE 3: The Contracting Officer is the only individual who can legally commit or obligate the

Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific written authorization from the Contracting Officer.

L.10 INSTRUCTIONS FOR PREPARATION OF PROPOSALS

L.10.1 Proposal Organization

An Offeror must respond to all requirements of this solicitation. An offer submitted without the required information will not be evaluated. For this solicitation, a proposal must have three separate sections as follows:

mailto:george.bozadjian@dot.gov� http://www.fedbizopps.gov/� mailto:george.bozadjian@dot.gov�

RFP: DTPH56-11-R-000001 L-4

Volume I – Technical Proposal:

This section must include all information requested under “Requirements for Proposal Content – Section I.” (See paragraph L.11.1 of this Section)

Volume II – Past Performance Proposal:

This section must include all information requested under “Requirements for Proposal Content – Section II.” (See paragraph L.11.2 of this Section)

Volume III – Administrative and Price Proposal:

L.10.2 Proposal Format

Each volume must follow the limitations specified below. Proposals must be submitted on

This section must include all information requested under “Requirements for Proposal Content – Section III.” (See paragraph L.11.3 of this Section)

8½ by 11-inch page size using a font size no smaller than 10 point. All pages must be numbered. The following conditions apply:

Proposal Section Limitations

Each volume must be a separate PDF file!

Email Submission Volume I 35 pages (not including resumes)

PDF

Volume II No limitations PDF Volume III No limitations PDF

L.11 REQUIREMENTS FOR PROPOSAL CONTENT

Each of the 3 volumes must include the following:

• Cover sheet containing the Offeror’s name, address, phone number, e-mail, and website address; title of Offeror’s proposal; Solicitation Number; and Proposal Section Number.

• Table of Contents which provides enough detail to quickly locate key elements of the offer.

• Cover sheet and Table of Contents do not count towards the page limitations specified in

Paragraph L.10.2 of this Section.

The Government requires assurance that the selected firm is technically capable of performing mission critical support services. The Government requires assurance that your capability is exemplified by appropriate resources to implement the requirements of the statement of work.

NOTE: In Volume I, the Offeror

L.11.1 Volume I: Technical Proposal must not include any references to the loaded-hourly rate charged to the Government for each labor category.

• A statement describing any potential conflicts of interest. (See Section H, Paragraph H.4.)

Section 1: General Introduction

At a minimum, this section must contain:

o If no conflicts of interest exist, Offeror must state so.

• If any portion of the proposal has been written by other than a bona fide employee of the

Offeror, the Offeror must identify the writer’s name, employer, business relationship to the

RFP: DTPH56-11-R-000001 L-5

Offeror, and the sections, pages or portions of pages that he or she authored.

• Describing, in detail, its technical approach to accomplishing the work described, including approach to staffing;

Section 2: Technical Excellence/Relevance to Services Sought

In this section, the Offeror must demonstrate its knowledge and understanding of the requirements by:

• Showing relevance to the subject matter or strong relevance to conducting the services sought on a similar or greater scale;

• Describing, in detail, the Offeror’s level of understanding of the solicitation requirements and the level of quality, innovativeness and feasibility of its approach.

• Describing, in detail, its company resources to fully staff and support the requirements of this contract.

• Presenting examples of real-life experiences in which its proposed personnel have a broad understanding of the three subject areas (A, B, & C) listed in Section C of the solicitation, paragraph C.2;

• Presenting accomplishments related to the three subjects areas (A, B, & C) listed in Section C of the solicitation, paragraph C.2;

• Supplying detailed supporting evidence that the Offeror understands and comprehends the “Required Areas of Expertise” (see Section C of the solicitation, paragraph C.2);

• Demonstrating an understanding of technical work in solicitation requirements, and the quality and feasibility of its technical approach to accomplishing the work described, including approach to staffing;

• Presenting key personnel that have prior experience in both leading and supporting relevant activities with more than 50% emphasis on leading versus supporting;

Section 3: Key Personnel Expertise and Resumes

At a minimum, the Offeror must address the following in this section by:

• Providing a list of labor categories (professionals) necessary to accomplish/fulfill all the tasks that PHMSA might order to accomplish this requirement(s):

o For each labor category, describe the labor category’s Roles, Responsibilities, Duties, and Qualifications;

• Providing resumes of all proposed personnel that possess the knowledge, skills, and qualifications identified in Section C of the solicitation, paragraph C.2:

o The Offeror should only include resumes of personnel who will submit to a pre-award interview by the Government. The Government may conduct pre-award interviews;

and o For each person, identify his/her proposed Labor Category.

The table below is an example

Labor Category of how Volume I – Technical Quality, Labor Category can be presented:

Roles/Duties/Responsibilities Qualifications (education and/or experience)

Petroleum Engineer

Inspect oil and gas pipelines for leaks; enforce chemical transportation standards;…etc

B.S./B.A./PhD; 15 years in oil industry, …etc.

Technical Writer

Convert technical data into a business report; …etc.

B.S./B.A./PhD; 5 years;

…etc.

RFP: DTPH56-11-R-000001 L-6

An Offeror’s past performance will be evaluated. The Government is especially interested in recent and relevant past performance that relates very closely to the requirements of the statement of work and the degree of responsiveness to customer requirements.

Complete the Past Performance Questionnaire set forth in Attachment J.2.

L.11.2 Volume II: Past Performance Proposal (No page limit)

Section 1: Relevant Past Performance History

In this Section, the Offeror must include THREE references (customers) for whom like or similar services have been performed within the past two years. Include specific points of contact, phone numbers. For each reference, provide: name of reference, point of contact, e-mail address, telephone number, and description. The Offeror (and any proposed subcontractors) must show the ability to perform successfully based on their demonstrated relevant past performance history on tasks of the type and complexity described in the solicitation requirements (Statement of Work). Contracts/tasks on which proposed Key Personnel played a significant role will be considered relevant. This factor includes assessment of: (1) quality of product/service, (2) cost control, (3) timeliness of performance,

(4) business relations, and (5) customer satisfaction. The Offeror must also include three (3) past performance references for each proposed subcontractor, if any subcontractors are proposed.

Experience that is not relevant to the performance of the Statement of Work, Section C, is not required and will not be evaluated. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments, and commercial customers. If the Offeror has no experience on work of a similar nature, the Offeror must state so.

The Offeror must provide the following information for each reference

• Company Name and Address;

• Contract Number;

• Contract Award Date;

• Contract Type;

• Contract Period of Performance and Dollar Value;

• Contracting Officer Point of Contact (name and telephone number);

• Technical Point of Contact (name and telephone number);

• Description of Services Provided (include information on the scope, magnitude, and complexity of the contract);

• Description of problems encountered and what corrective actions the Offeror took to remedy the situation; and

• Completed Past Performance Questionnaire by the Contracting Officer and Technical

Point of Contract.

For each reference listed, the Offeror must provide the past performance questionnaire shown in Attachment J.2, Past Performance Questionnaire, to the Contracting Officer and Technical Point of Contact of the contract listed. The Contracting Officer and Technical Point of Contact are to submit the completed questionnaire (mail, fax, or email) directly to the Point of Contact below, before the closing date and time of the solicitation:

Mr. George D. Bozadjian

Pipeline and Hazardous Materials Safety Administration

RFP: DTPH56-11-R-000001 L-7

Office of Acquisition Services, PHA-30 1200 New Jersey Avenue, SE Room E22-228 Washington, DC 20590 email: george.bozadjian@dot.gov | fax: 202-366-7974

The Offeror is responsible for exerting its “best efforts” to ensure the Offeror’s references submit completed past performance questionnaires directly to the Government no later than the proposal submission due date. Offerors are cautioned that failure to demonstrate “best efforts” may result in an unsatisfactory rating for this component of past performance.

Once the completed Past Performance Questionnaires are received by Mr. Bozadjian, they will be attached to the Offeror’s Past Performance Proposal and will be evaluated as part of Factor 2: Past Performance (see Section M, Paragraph M.4.1).

An Offeror must discuss its experience and its proposed subcontractor’s experience, if any, with contract termination actions over the past five (5) years. An Offeror must identify and explain any contract termination for default or convenience of the Government and the reasons why such action was taken.

Section 2: Termination History:

L.11.3 Volume III: Administrative and Price Proposal (No page limit)

• signed SF 33

Section 1: Solicitation and Amendments In this section, the Offeror must include the following:

• signed amendments (all issued)

• completed RFP Section K

Section 2: Completed RFP Sections In this section, the Offeror must include the following:

• copy of the Offeror’s Online Representations and Certifications Application (ORCA) record

a) Summary page that includes the following information for the Prime Contractor and ALL Proposed Subcontractors, if any:

Section 3: Pricing Information

Prime Contractor Information:

Name:

Corporate Address:

Corporate Phone Number:

DUNS:

Tax ID Number:

Point(s) of Contact Information: Names, Email Address, Phone Number.

For All Subcontractors:

Name:

Corporate Address:

Corporate Phone Number:

DUNS:

RFP: DTPH56-11-R-000001 L-8

• Labor Rates (Fully-Loaded):

Provide fully-loaded labor-hour rates for the labor categories that will be required to support all the requirements of the subject matter areas (A, B, & C) in Section C of the SOW. The proposed fully-loaded labor rate must include wages, overhead, G&A expenses, and profit.

• Pricing information for all proposed labor categories

. Use the format below.

Labor Category Base Period

Option Period 1

Option Period 2

Option Period 3

Option Period 4

Proposed Labor Category

• Subcontractor pricing information for all proposed labor categories

, if applicable. Use the format below.

Labor Category Base Period

Option Period 1

Option Period 2

Option Period 3

Option Period 4

Proposed Labor Category

• In this section, the Offeror must include documentation to support its proposed loaded labor rates or a summary statement to support its proposed loaded labor rates.

Note: Offeror to include a breakout reflecting the percentages for Overhead, General & Administrative (G&A), Profit, etc.

L.12 EXPENSES RELATED TO OFFERORS SUBMISSIONS

This solicitation does not commit the Government to pay any cost incurred in the submission of the offer or to contract for services or supplies. Any costs a Contractor incurs in anticipation of a contract are at the Offeror’s own risk.

[END OF SECTION L]