Attachment_2_Question_and_Answer_Worksheet_-_8.12.16.pdf

No. RFP Section/Reference Comment/Question Government Response

Section H/Reference Paragraph H.3 - "The Contractor must have a final Top Secret Facility clearance, an interim will not suffice".

Is the Prime Required to hold the TS Facility Clearance or may a Team Member hold the Final TS Facility Clearance.

Language updated. TS Facility clearance is not required.

Section G/ Reference G.5 -"For the duration of this contract, the Contractor shall be required to provide Key Personnel".

Will the Government identify Key Personnel Yes, Key Personnel for this contract is the Program/Project Manager position.

Section C/Reference C.3 - "with up to a maximum of five fulltime watch staff members and one Information Management Support (IMS) staff for the DOT Crisis Management Center.

Can the government clarify how many staff are normally on duty per shift. Staffing and labor hours identified in Section B effectively provide three two man teams working 12 hour shifts providing 24/7 coverage.

There will always be three persons at a minimum on each shift. There are four teams within the Crisis Management Center comprised of federal employees and contractors.

Section H.3 Security Clearance Requirements

The government states that a TS Facility clearance is required when the prior RFP only required the assigned personnel to be cleared to that level.

Why is a facility clearance required when all of the work and the records are at the government site?

Refer to Question # 1

Section L.4.1(c) - North American Industry Classification System

What has caused the NAICS code change from the previous procurements? The NAICS Code for this procurement has been changed from 561990 Administrative and Support Services to 541143 Professional, Scientific and Technical Services Computer Facilities

Management Services

The NAICS code was changed because the work to be performed is more in line with NAICS code 541516 - Computer Facilities Management Services.

6 Current Contract How long has the incumbent company been in place? Approximately 7 years

Entire RFP We are an 8(a) in Colorado Springs, CO and also a CDOT DBE certified company. The SBA is encouraging 8(a)’s working together to solve problems and benefit small business. Do you have a list of 8(a)’s that are looking for other 8(a)’s to submit an RFP for this opportunity to serve the

US Dept. of Transportation?

No, unfortunately we do not have a vendor's list. Please refer to the "Interested Vendor List" on FBO.gov

Current Contract Whom is the incumbent and are they a small business or interested in working with an 8(a)?

APOGEE is the incumbent and currently a 8 (a). You will need to contact them directly to gain information on their interest in partnership.

9 RFP Will the dept. sponsor any facility clearances needed, if required? No.

H.3 SECURITY CLEARANCE

REQUIREMENTS

We currently have a secret facility clearance and our Top Secret clearance is in process. Is TS facility clearance needed at the time of proposal submission or can it be obtained at of after award of the contract?

Refer to Question # 1

11 What is the incumbent company's name? Refer to Question #8 12 How long has the incumbent company been in place? Refer to Question #6

13 Is there a particular issue(s) that the incumbent has not performed satisfactory or better? The Government has no response at this time.

14 Are there any teaming arrangements limitations as long as the lead company is 8A certified?

No, the awardee must be an 8a vendor. However, contact SBA to discuss Teaming arrangement limitations.

B.2.1 How does CLIN 0004 differ from CLIN 0005 since both deal with Surge Personnel?

CLIN 0004 refers to Reserve watch Officers who may be called to come in to perform Watch Officer duties within 48 hours. CLIN 0005 referrs to Watch Officers who are already on duty and may be required to work past the scheduled 12 hour tour of duty

16 B.2.4 OY 3 states 2 Senior Watch Officers and 4 Watch Officers. However, all other years state 3 and 3. Is OY3 a mistake?

Language Updated

No. RFP Section/Reference Comment/Question Government Response

B.2.6.2 d) The Draft RFP states overtime shall be used only when approved by the CO. Since the shifts will be determined by the government customer (CMC) and the contractor must comply, can the wording be changed to state that overtime and differential will be authorized if the contractor shifts for a given month meet the requirements of overtime or differential pay? That will save work for the vendor, COR, and Contracting Officer over the life of the contract.

Language Updated

C.3 The second paragraph states a "maximum of five full time watch staff members", however B.2 shows 6 (3 SWO and 3 WO) in each year. Which is correct?

Corrections made.

19 C.3.5, C.5.3, G.6 (page 22) These sections make reference to both a Program Manager and a Project Manager. Which is correct?

Program Manager

C.3.5, C.5.3, G.6 (page 22) These sections refer to the Program Manager as also being Watch

Officer qualified. Is it the intent of the government that the Program Manager will also work shifts as a Watch Officer?

Yes, the on-site Program/Project Manager will work as a watch officer as well.

C.3.5, C.5.3, G.6 (page 22) These sections refer to the Program Manager as a working supervisor and also qualified as a Watch Officer. However, Section B.2 provides a separate PM CLIN of 250 hours to perform that function. Typically vendors provide corporate PMP-certified Program Managers to manage the program, contract requirements, ensure work is performed as required, financials, etc. They provide an on-site Task Lead or Project Manager for day to day activities. Did the government intend the Program Manager listed in C.3.5 and C.5.3 to really be the on-site Project Manager as listed on page 22, G.6? Also, that a separate Program Manager as listed in Section C.3.5 and C.5.3 is required, but not as a Watch Officer?

The on-site Program manager will also perform watch officer duties as well as work with the Operations Manager as needed.

G.3 The travel listed in the table states "Travel to alternate site". Can this be changed to "Travel as required in support of CMC requirements" so that if covers all contingencies.

Language Updated

L.8.B. Resumes The section states the vendor must provide an "original" letter of commitment for any personnel not currently on staff. Since the proposal is to be submitted electronically, may the vendor provide a scanned copy of the signed original as an attachment to the proposal?

Language updated.

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