Amendment_000007.pdf

(x)

DTOS5916R00023

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20590

M-63- SJONES

Attn: Sheronda Jones

1200 New Jersey Avenue, SE

OST, Acquisition Services, M-63

US Department of Transportation

Washington DC 20590

M-63- SJONES

Atten: Sheronda Jones

1200 New Jersey Avenue, SE

OST, Acquisition Services, M-63

US Department of Transportation

01/25/2018000007

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/05/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

In accordance with FAR 52.252-3, Alterations in Solicitation, this Amendment 00007 is issued to: 1) provide responses to questions; 2) re-issue the RFP in its entirety (with correction in red font); and 3) extend the RFP due date to 10:00am, February 12,2018.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Sheronda L. Jones

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1/25/2018

DTOS5916R00023

Emergency Management Support

Amendment # 000007

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL

B.1.1 The Contractor shall provide all management, supervision and labor to perform the services outlined in Section C, entitled, “Crisis Management Center Staffing.”

B.1.2 Support services shall be provided under a Labor-Hour Contract. The total not to exceed amount is TBD; this amount includes the base year and four option years – if exercised.

a. The Not to Exceed of the base year is TBD.

b. The funding amount of TBD shall cover the base performance period from date of award through TBD.

c. Upon exercise of an option year, yearly funding shall be added via modification to the contract.

B.1.3 All equipment and supplies required to perform the services will be furnished by the government.

B.2 PRICE SCHEDULE

B.2.1 Base Period 1: (From date of contract award through 12 months thereafter).

Total Not to Exceed Amount:

CLIN Labor Category Hours Loaded Labor Rate

Overtime Rate

0001 Senior Watch Officer (2) 4368

0002 Watch Officer (3) 6552

0003 Program Manager 250

0004 Reserve/Training/Surge Personnel 1500

0005 Information Management Specialist 2080

0006* Travel Not-To-Exceed $11,000

Payment Schedule:

1. The Contractor shall invoice the Government no more than monthly (or within 15 days for

Small Businesses) under this contract (See G.2).

2. The Contractor’s monthly invoice shall be based on hours incurred and shall be certified by the Contracting Officer Representative (COR).

Amendment # 000007

B.2.2 Option Year 1: (From end of Base Year 1 through 12 months thereafter).

Total Not to Exceed Amount:

CLIN Labor Category Hours Loaded Labor Rate

Overtime Rate

1001 Senior Watch Officer (2) 4368

1002 Watch Officer (3) 6552

1003 Program Manager 250

1004 Reserve/Training/Surge Personnel 1500

1005 Information Management Specialist 2080

1006* Travel – Not To Exceed $11,220.00

B.2.3 Option Year 2: (From end of Option Year 1 through 12 months thereafter).

Total Not to Exceed Amount:

CLIN Labor Category Hours Loaded Labor Rate

Overtime Rate

2001 Senior Watch Officer (2) 4368

2002 Watch Officer (3) 6552

2003 Program Manager 250

2004 Reserve/Training/Surge Personnel 1500

2005 Information Management Specialist 2080

2006* Travel – Not to Exceed $11,440.40

B.2.4 Option Year 3: (From end of Option Year 2 through 12 months thereafter).

Total Not to Exceed Amount:

CLIN Labor Category Hours Loaded Labor Rate

Overtime Rate

3001 Senior Watch Officer (2) 4368

3002 Watch Officer (3) 6552

3003 Program Manager 250

3004 Reserve/Training/Surge Personnel 1500

3005 Information Management Specialist 2080

3006* Travel – Not to Exceed $11,673.29

Amendment # 000007

B.2.5 Option Year 4: (From end of Option Year 3 through 12 months thereafter).

Total Not to Exceed Amount:

CLIN Labor Category Hours Loaded Labor Rate

Overtime Rate

4001 Senior Watch Officer (2) 4368

4002 Watch Officer (3) 6552

4003 Program Manager 250

4004 Reserve/Training/Surge Personnel 1500

4005 Information Management Specialist 2080

4006* Travel – Not to Exceed $11,906.75

B.2.6 PRICE SCHEDULE DEFINITIONS AND SPECIAL PROVISIONS

B.2.6.1 LOADED LABOR RATES

As used in this solicitation, “Loaded Labor Rates” are composed of the hourly rates paid to an individual within a specific Labor Category (plus merit and/or cost of living increases, if applicable) plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital Cost of Money (FCCM), General and Administrative (G&A), and Fee or Profit.

B.2.6.2 OVERTIME RATE

a) “Normal Workweek” means, generally, a workweek of 40 hours.

b) “Overtime” means time worked by a contractor’s employee more than the employee’s normal workweek.

c) “Overtime Premium” means the difference between the Contractor’s regular rate of pay to an employee for the shift involved and the higher rate paid for overtime.

d) Overtime and differential will be authorized if the contractor’s shifts for a given month meet requirements.

Amendment # 000007

SECTION C - DESCRIPTION, SPECIFICATIONS, WORK STATEMENT

STATEMENT OF WORK

C.1 BACKGROUND

The Office of Security, Intelligence, and Emergency Response requires Contractor support service for the staffing of the 24-hour, 7 days a week, and three hundred and sixty-five (365) days per year.

The Department of Transportation (DOT) Crisis Management Center (CMC) is located at the US

Department of Transportation Headquarters at 1200 New Jersey Avenue, SE, Washington, DC

20590.

DOT has broad responsibilities for stewardship of the Nation’s transportation infrastructure. The

Department has a significant role, not only during routine operations, but also in times of crisis and during emergencies. This role includes collecting, analyzing, synthesizing, and distributing information pertaining to events as they affect the U.S. transportation infrastructure, its systems, and assets. This information is compiled and analyzed and distributed to stakeholders within the

Department of Transportation.

The CMC provides information and communications resources to assist the DOT to effectively manage day-to-day operations and support the Department of Transportation’s emergency management, response, and recovery program in steady-state and emergency situations.

Emergency situations may include but not limited to: natural and technological disasters (e.g., hurricanes, earthquakes, major transportation accident, etc.), labor disputes, terrorist attacks, cyber-attacks, national security special events, security incidents, defense mobilization, and any transportation-related activity requiring that has potential to affect the nation’s transportation system. The CMC directly supports DOT in executing its responsibilities as lead for Emergency

Support Function #1 (transportation) under the National Response Framework

When required because of disasters, or other incidents/events, the staff of the DOT CMC staff may be required to relocate to the Department’s alternate facility to ensure uninterrupted CMC operations. Relocating to this site will require travel beyond 50 miles from the DOT HQ. CMC staff needs to be prepared to operate at the alternate facility for extended periods of time.

C.2 SCOPE OF WORK

Under this contract, the Contractor shall be responsible for providing qualified staff to perform the tasks as identified in Section C.3. The purpose of this work is to support the CMC in monitoring the National Transportation System, report incidents, accidents, and/or threats to the system’s integrity. Additionally, the Contractor’s staff shall be responsible for analyzing and assessing information related to the transportation industry. Methods of information assimilation and dissemination include, but are not limited to:

(1) Coordinating information sharing with established modal Emergency Coordinators, and Departmental Leadership;

Amendment # 000007

(2) Information sharing activities, such as phone calls, e-mails and CMC daily reports, with local, state, and federal agencies;

(3) Multi-modal information sharing processes;

(4) Industry level information sharing; and

(5) Screening all local and national media sources.

The Contractor employee shall support the CMC by managing an emergency notification system, an emergency management information system, maintaining all the CMC contact and distribution lists, and managing CMC access lists to the facility and to classified information systems.

C.3 TASKS TO BE PERFORMED

The Contractor shall be responsible for performing the following tasks:

Providing effective 24x7x365 monitoring of the nation’s transportation system to ensure key DOT personnel have the necessary information on transportation related incidents;

Operating secure and other vital communication systems for the Department of Transportation;

Providing immediate analysis of emergency incidents and initiate the appropriate response in accordance to the CMC standard operating procedure (SOP);

Providing access to unclassified and classified information for the Department;

Sending emergency notifications to DOT employees and Contractor staff;

Managing and maintaining Information Technology (IT) systems and all contact and distribution lists for the CMC;

Participating in exercises and drills at the CMC or at the Department’s alternate site;

Providing input for After-Action Reports (AAR), CMC drills, exercises, and real-world incidents & events; and

Maintaining a relationship with Federal, State, and local emergency operations centers to make certain that maximum situational awareness and information sharing is achieved.

The Contractor shall work as part of the CMC team at DOT HQ, or at the alternate site. The

Contractor shall provide CMC Watch Support with up to a maximum of five full-time watch staff members and one Information Management Support (IMS) staff for the DOT Crisis Management

Center.

The watch positions at the DOT CMC shall be required to work 12 hour shifts. Shifts are days from

7:00 am to 7:00 pm and nights from 7:00 pm to 7:00 am. All CMC watch staff shall rotate from day shift to night shift approximately every 3-4 months. All CMC watch staff are required to be available to work day and night shift on a 365 days a year schedule, including weekends and holidays. Each watch position will work approximately 2184 hours in a 12-month period. During major disasters, additional hours may be required.

The IMS position will work normal business hours Monday through Friday, 40 hours per week.

Federal holidays and weekends are normally off. However, the IMS position may have to work additional hours, including weekends and holidays, if required.

Amendment # 000007

The Contractor shall maintain access to a reserve pool of CMC qualified watch personnel to report within 24 hours to serve as watch officers during emergencies or absence of Government staff up to a maximum of 1,500 hours during each contract year. These reserve personnel will augment the permanent staff in the CMC and will have the same responsibilities as regular contract staff.

C.3.1 KICK-OFF MEETING

Within two (2) business days after award, the Contractor shall meet with the COR at the DOT

Headquarters’ Office, 1200 New Jersey Avenue, SE, Washington, DC 20590. The purpose of this meeting is to discuss meeting the outlined objectives. The Contractor shall be responsible for coordinating this meeting with the COR.

C.3.2 INCOMING TRANSITION

The Contractor shall provide a plan for up to 30 days incoming transition from contract to contract to be submitted with the proposal. The Contractor shall coordinate with the Government in planning and implementing a complete transition to the Contractor's support model. The Contractor shall collaborate with the Government to develop and deliver an Incoming Transition Plan. The Government shall also designate a transition period for the incoming Contractor to coordinate and work with the incumbent Contractor. This transition plan shall include, but is not limited to:

Coordination with Government representatives, Review, evaluation and transition of current support services, Government-approved training and certification process, Orientation phase and program to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes, Applicable company specific briefing and personnel in-processing procedures, C.3.3 SENIOR WATCH OFFICER/WATCH OFFICER TASKS

Specific tasks to be performed by the Contractor include:

Work with fellow watch officers as a team in monitoring the status of the National Transportation System, reporting incidents, accidents or threats to the system’s integrity and evaluate the potential impacts these events may have on the transportation infrastructure that could lead to critical events and crisis/emergency situations;

Obtain information from a wide variety of communications equipment including e-mail, telephone, fax, secure fax, high frequency radio, satellite phone and secure/unsecure Video Teleconference (VTC). When sending information, the contractor shall be responsible for determining the appropriate method of communication and using the proper format, priority, and distribution means as specified in the CMC Standard Operating Procedures;

Contribute to the efforts of the DOT by forwarding items of interest to CMC leadership for review;

Develop and maintain close working relations with watch officers from other federal and state agencies. He/she promotes DOT as the focal and central point of exchange for products and information;

Continually learn better watch operation skills through review and presentation of “best practice” changes to operations and information SOPs, checklists, and other administrative processes and procedures;

Amendment # 000007

Oversee preparation and distribution of critical reports and alerts. As events occur, senior DOT staff may request briefings that summarize the significant issues posed by the events for the Secretary of Transportation, the White House, congressional leadership, or other department/agency management. Staff selected by the Contractor may conduct these briefings or provide support to the CMC leadership for the briefings;

Ensure that all Requests for Information (RFI) are rapidly and effectively acted upon and coordinated with Operating Administrations and partner Departments and Agencies for consistency and consensus. Assure all reports, presentations, and briefings for the Secretary are timely, accurate, and fully coordinated;

Responsible for initiating and receiving video teleconferencing and secure video teleconferencing. When necessary, this may require troubleshooting to identify and correct system problems, re-keying encryption devices, and operating peripheral devices through a console;

Assist with emergency message dissemination as necessary. This requires using the contact lists and specific scenarios under which DOT employees and on-site contract staff will receive emergency notification;

Actively participate in exercises and drills, as part of the CMC team; and

Ensure familiarity and comply with the DOT HQ Occupant Emergency Program.

C.3.4 INFORMATION MANAGEMENT SUPPORT SPECIALIST TASKS

The Contractor IMS shall be responsible for performing the following tasks:

Assist in administrating, maintaining and training WebEOC and DOT Alerts;

Perform active directory uploads to maintain communication groups in DOT Alerts database;

Monitor DOT Alerts email inbox, track issues and assist DOT Alerts COR with resolving issues;

Maintain message templates for emergency use (requires HTML knowledge);

Prepare agenda for monthly DOT Alerts steering committee meetings;

Set up new user accounts and monitor users for dormant accounts;

Perform basic board building in WebEOC (requires HTML knowledge);

Prepare agenda for monthly WebEOC steering committee meetings;

Assist WebEOC COR in coordinating issues with WebEOC vendor;

Maintain CMC Master access list;

Maintain CMC Master phone/email contact list;

Maintain CMC Master distribution list and MS Outlook groups;

Designated trusted agent for DHS HSDN (secret network) to set up new DOT user accounts and issue account tokens; and

Assist watch staff with operations of communications equipment and testing, scheduling of conference rooms, teleconferences and scheduling CMC tours.

C.3.5 PROGRAM MANAGEMENT TASKS

The Contractor shall designate a Program Manager. Under this task, the program management responsibilities include preparing the technical and administrative activities needed to implement the steps identified in this SOW, and establishing a simple method of tracking progress that includes detailing the previous period’s work and issue areas.

Amendment # 000007

The Program Manager shall ensure that deliverables are prepared and delivered in accordance with section F.3 these tasks are included in the 250 hour allotted in the RFP under the Program

Manager CLIN. The Contractor shall assign a Project Manager/Working Supervisor who will perform dual roles (Project Manager/Watch Officer).

C.3.6 PHASE-OUT TRANSITION

At the conclusion of the contract, the Contractor, with assistance from the COR shall begin the transition process by providing all necessary effort and assistance to the successor Contractor.

This transition may be to a Government entity, another Contractor or to the incumbent Contractor under a new contract/order. The Contractor shall assist the Government in planning and implementing a complete transition. This shall include formal coordination with Government staff and successor staff and management. It shall also include delivery of copies of existing policies and procedures, and delivery of required metrics and statistics. This phase-out process shall include, but is not limited to:

Coordination with Government representatives, Review, evaluation and transition of current support services, Government-approved training and certification process, Applicable company specific debriefing and personnel out-processing procedures

Turn-in of all government keys, ID/access cards, and security codes

During the phase-out period, the Contractor shall provide a daily report to the COR on the progress and status of the transition.

C.4 SUPERVISION OF CONTRACTOR EMPLOYEES

The Contractor shall provide program management to ensure this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document.

Specifically, the Contractor shall designate a Project Manager to oversee the contract and supervise staff.

C.5 QUALITY CONTROL PLAN

The Contractor shall prepare and adhere to a Quality Control Plan (QCP). The QCP shall initially be submitted with the offeror’s proposal and shall be updated no later than (NLT) 30 days after contract awarded. The QCP shall document how the Contractor will meet and comply with the quality standards established in this statement of work. At a minimum, the QCP shall include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this requirement.

C.6 CONTINGENCY OPERATIONS PLAN

The DOT CMC operates on a 24x7 basis. In the event that additional contract support is required, the contractor must be reachable during emergency situations.

The Contractor shall prepare and submit a Contingency Operations Plan to the Government. The Contingency Operations Plan shall be due ten (10) calendar days after the award of the contract, and will be updated on a quarterly basis as necessary. The Contingency Operations

Amendment # 000007

Plan shall document Contractor plans and procedures to maintain support during an emergency. The Contingency Operations Plan shall include the following:

A description of the Contractor’s emergency management procedures and policy

A description of how the Contractor will account for their employees during an emergency

How the Contract Manager will communicate with their staff, both those on shift and those not on shift; the Contracting Officer Representative (COR); and the CMC management during emergencies

A list of primary and alternate Contractor points of contact, each with primary and alternate:

Telephone numbers and E-mail addresses.

C.7 PHYSICAL DEMANDS

The work is moderately sedentary, with some local travel required for operational execution or training. Infrequent long distance travel may be required for training or during an exercise or emergency. In the event of travel, it shall be reimbursed in accordance with Section G.3.

In certain emergency situations, the incumbent may be expected to relocate within hours of notification for an extended period in excess of 30 days, and operate under austere and demanding physical and stressful conditions.

C.8 WORK ENVIRONMENT

The work is performed in a typical office setting. The Crisis Management Center operates 24 hours a day 365 days a year. The watch staff works 12 hour shifts. During special circumstances, such as a natural disaster or emergency situation, duties may require extensive overtime work or periods of work.

C.9 APPLICABLE DOCUMENTS AND DEFINITIONS

C.9.1 Compliance Documents The following documents provide specifications, standards, or guidelines that shall be complied with in order to meet the requirements of this Statement of Work and to be provided upon award:

CMC Standard Operating Procedures, Orders and Directives

Incident Notification and Communications agreements between the Operating Administrations and the Office of Intelligence, Security and Emergency Response

CMC Watch Operations Overview

CMC SCIF Operating Procedures

C.10 REFERENCE DOCUMENTS

The following documents may be helpful to the Contractor in performing the work described in this document. This list is not intended to be all inclusive:

Statutes and Regulations

49 U.S.C. §§ 101 (Purpose) and 301 (Leadership, consultation, and coordination).

The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. § 5121 et seq., as amended.

The Post-Katrina Emergency Management Reform Act of 2006, Title VI of the Department of Homeland Security Appropriations Act, 2007, Pub. L. 109-295.

Amendment # 000007

Office of Intelligence, Security and Emergency Response, 49 CFR § 1.44 (2015).

Delegations to the Director of Intelligence, Security, and Emergency Response, 49 CFR § 1.45 (2015).

Delegations to all Administrators, 49 CFR § 1.81 (2015).

Homeland Security Presidential Directives and Presidential Policy Directives

Homeland Security Presidential Directive 5 (HSPD-5), Management of Domestic Incidents, February 28, 2003.

Presidential Policy Directive (PPD-8) National Preparedness, March 30, 2011.

PPD-21 Critical Infrastructure Security and Resilience, February 13, 2013.

Other Applicable Authorities and Guidance

National Incident Management System, March 1, 2004.

National Response Framework, June 2016.

Federal Continuity Directive 1, October 2012, and Federal Continuity Directive 2, July 2013.

DOT Continuity of Operations (COOP) Plans.

DOT Pandemic Flu Plan.

CMC Standard Operating Procedures and Watch Guidelines.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation, packaging, and packing of all shipments or mailing of all work delivered under this Contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F.2 of this contract. Due to increase security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching its intended destination and, as part of the screening process, may be damaged. For these reasons, the US

Postal Service should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered under this contract/agreement must comply with Federal and DOT security and privacy protection policies and requirements.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.acquisition.gov/far.

FAR 52.246-6 Inspection of Services – Time and Material and Labor Hour

E.2 INSPECTION AND/OR ACCEPTANCE

All deliverables will be inspected and accepted by the Contracting Officer’s Representative

(COR).

The COR as designated in this Contract shall be responsible for performing the inspection of all services rendered under this Contract and for recommending acceptance of replacement/correction of services that fail to meet the Contract requirements to the Contracting Officer.

The COR shall be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming services that fail to meet the Contract requirements.

E.3 CONTRACTOR RESPONSIBILITY

The Contractor shall be responsible for the day-to-day inspection and monitoring of all Contractor work to ensure compliance with the terms of the contract as outlined in Section C.

http://www.acquisition.gov/far

SECTION F - DELIVERIES OR PERFORMANCES

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this/these address: www.acquisition.gov/far/.

Federal Acquisition Regulation (FAR) Clauses:

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

CLAUSE TITLE DATE

X 52.242-15 Stop Work Order AUG 1989

X 52.242-17 Government Delay of Work APR 1984

X 52.247-35 F.O.B. Destination, Within Consignee’s Premises APR 1984

F.2 PERIOD OF PERFORMANCE

All work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the sixty (60) months after the effective date of the Contract award, or by the date of termination of the contract, whichever is sooner. This contract includes a provision whereby the Government has the right to exercise up to four (4) one-year option years, making the total possible period of performance five (5) years. (See Section I, “Option to Extend the

Term of the Contract.”)

F.3 MILESTONES (M) AND DELIVERABLES (D)

The following key milestones and deliverables have been identified as applicable to this Statement of Work: All written deliverables shall be submitted electronically in Microsoft Word format, via e-mail. Paper copies shall be submitted only upon request of the government.

Item No.

Deliverable Section Deliverable Type Deliverable-Timeframe

1 C.3.2 Transition Plan – Incoming Transition Due with Proposal

2 C.3.6 Phase-out Process

3 C.5 Quality Control Plan

Due with Proposal and updated within 30-days after award

4 C.6 Contingency Operations Plan

NLT 10 Days after Contract Award and updated quarterly.

5 F.4 Monthly Progress Report NLT 15th of Each Month

6 H.8 Non-Disclosure Agreement

Due prior to any work performance on the contract.

http://www.acquisition.gov/far/

F.4 INVOICING AND MONTHLY PROGRESS REPORT (MPR)

The Contractor shall ensure that a MPR is submitted outlining the expenditures, billings, progress, status, and any problems/ issues encountered in the performance of this contract (Deliverable 2).

The MPR shall include the labor hours expended, by labor category, for each contract and sub-contract, and the breakdown of travel expenditures. The MPR shall document any unfilled positions, the reason for the vacancy and steps being taken to fill it/them.

F.5 METHOD OF DELIVERY

Electronic copies shall be delivered using Microsoft Office suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format), unless otherwise specified by the Contracting Officer’s Representative. Electronic submission shall be made via email, unless otherwise agreed to by the Contracting Officer’s Representative.

F.6 GOVERNMENT ACCEPTANCE PERIOD

The Contracting Officer’s Representative will have five (5) workdays to review draft deliverables and make comments. The Contractor shall have two (2) workdays to make corrections. Upon receipt of the final deliverables, the Contracting Officer’s Representative will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period the deliverable will become acceptable by default.

The Contracting Officer’s Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Contracting Officer’s Representative of the specific reasons for rejection. The Contractor shall have five (5) workdays to correct the rejected deliverable and return it per delivery instructions.

F.7 PLACE OF DELIVERY

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses to the COR at: TBD at award.

F.8 STANDARD REPORTING FORMATS

Electronic files containing reports required under the resultant contract shall be provided in accordance with the following:

Report Format:

1. Font: 12 point Arial font shall be used throughout the report.

2. Page Margins: Top, Right, and Bottom shall be ½ inch. Left margin shall be 1 inch.

To insure correct formatting of the report regardless of which printer model is used (see printer specifications below), it is suggested that two blank spaces, followed by a “hard page” [CNTRL- ENTER] be used at the bottom of each page of the report.

3. Page Numbering: Upper right hand corner, using bold Arial 12 point font.

F.9 SECTION 508 COMPLIANCE

Not applicable to this requirement for labor and installation services.

Amendment # 000007

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. AVAILABILITY OF FUNDS

a. The amount presently available for payment by the Government and allotted for this Contract is $XXXX.XX. It is estimated the allotted amount will cover the period XX/XX/XXXX through XX/XX/XXX. The parties agree that the Government may allot additional funds incrementally up to the prices in Section B.2 of this Contract. The Contractor agrees to perform, or have performed, work up to the point at which the total amount paid and payable by the Government under the Contract approximates but does not exceed the total amount actually allotted by the Government.

G.2. SUBMISSION OF INVOICES

G.2.1 The Contractor shall submit one (1) original Invoice to:

DOT/FAA/OST WCF Account Accounts Payable Branch, WCF Account c/o AMK-313

P.O. BOX 25730

Oklahoma City, OK 73125-0730

The email address is 9-AMC-AMZ-OSTWCF@faa.gov

To be an acceptable invoice, the contractor shall include the following information:

Contractor Name

Contract: TBD

Contract Number: (as applicable)

Invoice Date

Invoice Number

Number of Hours and labor costs claimed for the period covered by that invoice. The contractor shall indicate the applicable functional categories, the associated hours for the period being billed, the applicable hourly rate and the extended total.

Other direct costs incurred during the billing period.

Applicable indirect costs.

Total cost for that specific invoice.

Cumulative value of billings to date.

Contract Specialist or Contracting Officer Name, Phone Number (optional) and Email Address (optional)

COR Name

Contractor DUNS Number

G.2.2 To be acceptable for payment, each invoice must contain the following certifications:

mailto:9-AMC-AMZ-OSTWCF@faa.gov

Amendment # 000007

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract and the contract.”

G.2.3 If an invoice does not comply with these requirements, the Contractor will be notified of the defect within 15 days of the receipt of the invoice.

G.3 TRAVEL

The contractor may be required to travel to other locations within the Continental United States.

Travel will be coordinated with and approved by DOT prior to travel. Travel to continuity and resiliency sites may be required with little notice in the event of an emergency. Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. Travel costs shall be incurred and billed in accordance with FAR Part 31.205-46, Travel Costs. Costs for these expenses will be reviewed, certified and approved by the Contracting Officer’s Representative. All travel and transportation shall utilize commercial sources and carriers provided the method used for the appropriate geographical area results in reasonable charges to the government. The Government will not pay for business class or first-class travel. Lodging and meals shall be reimbursed in accordance with regulations defined in FAR PART 31. Known estimated travel is indicated below.

Description Quantity Not to Exceed Cost Travel as required in support of CMC requirements

As needed $57,240.44*

*NTE Amount is for Travel allotted for the life of the contract, including option years.

G.4 TRAVEL OUTSIDE OF THE U.S.

Not Applicable for this Contract

G.5 MODIFICATIONS

G.5.1 UNILATERAL MODIFICATIONS

The Contracting Officer has the right, under this Contract, to execute unilateral modifications for the following purposes:

Provide incremental federal funding;

Change the COR; and Make other administrative changes which do not affect the legal obligations of the Contractor.

G.5.2 BILATERAL MODIFICATIONS

Bilateral modifications to this Contract may be proposed by either party at any time during the period of performance of this Task and shall become effective upon approval by both parties.

Amendment # 000007

G.7 CONTRACT MANAGEMENT

Notwithstanding the Contractor’s responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Department Of Transportation and the Contractor.

The following individuals will be DOT’s points of contact during the performance of the contract:

1. Contract Administration All contract administration will be performed by the Contract Specialist assigned to this requirement. The Contract Specialist assigned to administer this requirement is:

Ajmal Khan, Contract Specialist (Ctr) OST/Acquisition Services U.S. Department of Transportation 1200 New Jersey Ave., S.E.

Washington, DC 20590 Phone Number: 202-366-5483 Ajmal.Khan.Ctr@dot.gov

Or

Sheronda Jones, Contracting Officer U. S. Department of Transportation OST/Acquisition Services Division 1200 New Jersey Ave, SE Washington, DC 20590-0001 Phone Number: 202-366-0655 Fax Number: 202-366-9848 E-mail: Sheronda.Jones@dot.gov

2. Contracting Officer’s Representative assigned to this project is:

Shall be determined upon contract award.

G.8 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

G.8.1 The Contracting Officer will designate a Contracting Officers Representative (COR) to assist in monitoring the work under this Contract. The COR is responsible for the technical administration of the Contract and technical liaison with the Contractor.

The COR IS NOT AUTHORIZED to change the scope of work or specifications as stated in this Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Contract price, task schedule, period of performance or other terms or conditions.

The following are examples of duties the COR may perform:

Provide information and technical assistance from available Government resources as determined appropriate by the COR.

Serve as a liaison with other Government/private agencies as appropriate mailto:Ajmal.Khan.Ctr@dot.gov mailto:Sheronda.Jones@dot.gov

Amendment # 000007

Stimulate the exchange of ideas and information among recipients of related projects through periodic meetings.

G.8.2 The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. The Contracting Officer will authorize any such revision in writing.

The COR for this Contract is: TBD

G.9 KEY PERSONNEL

For the duration of this contract, the Contractor shall be required to provide Key Personnel.

Accordingly, the Contractor agrees to assign to this contract those personnel who have qualifications to meet the performance objectives in Section C.5 Staff Qualifications. No substitution shall be made without prior notification to, and concurrence of, the Contracting Officer. During the first ninety days of performance the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. All proposed substitutes shall meet or exceed the qualifications of the person to be replaced, as determined by the COR in consultation with the CMC Manager and CMC Deputy Manager. The Contracting Officer shall be notified in writing of any proposed substitution at least 14 working days in advance of the proposed substitution.

Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the contractor is maintaining the same high quality of personnel that provided the partial basis for award.

G.10 CONTRACTOR PROJECT MANAGER/WORKING SUPERVISOR

G.6.1 The Contractor shall appoint a Project Manager who will be the Contractor's authorized Working Supervisor for all work performed under this Contract. The Project Manager shall provide the single point of contact between the Contractor and the COR or other duly authorized representative under this Contract.

G.6.2 The Project Manager or Working Supervisor shall receive and execute, on behalf of the

Contractor, such technical assignment directives as the COR or his duly authorized representative may issue within the terms and conditions of this Contract.

The Contractor’s Project Manager shall be TBD.

G.11 SURVEILLANCE OF SERVICES

In determining the contractor’s compliance with the terms of this contract, and to ensure that performance meets, the terms of this contract, the Government will conduct unscheduled spot inspections as well as rely on complaints/comments to ensure adequate

Amendment # 000007 contract performance.

G.12 ON-SITE CONTRACTOR PERFORMANCE

G.12.1 General Requirements: During all operations on Government premises the Contractor shall comply with the rules, regulations and procedures governing the conduct of personnel and the operation of the facility, as expressed in written or oral procedures.

G.12.2 Observance of Legal Public Holidays: The DOT Offices will be closed on all legal public holidays. * The applies only to the Information Management Specialist Only.

All other personnel shall report to the building. *

Contractor personnel will not be allowed in the building on those days unless specific approval is provided in writing by the Contracting Officer with coordination with the

COR.

The Government hereby provides “notice” and the Contractor hereby acknowledges “receipt” that Government personnel and all contractor employees who work on-site observes the listed days as holidays:

New Year’s Day Columbus Day MLKing Jr.’s Birthday Veteran’s Day Washington’s Birthday Thanksgiving Day Memorial Day Christmas Day Independence Day Labor Day

Any other day designated by Federal statute.

Any other day designated by Executive Order.

Any other day designated by Presidential proclamation.

Note: When any of the above days fall on a Saturday, the preceding Friday is observed; when any of the above days fall on a Sunday, the following Monday is observed.

The Contractor agrees that all contractor employees who work on-site at the will observe the legal public holidays listed in this contract. Contractor employees are not permitted holiday or other premium compensation for work during legal public holidays, and the contractor may not seek reimbursement for these charges either as direct or indirect costs to the contract. However, this subsection does not preclude reimbursement for overtime work specifically authorized by the Contracting Officer.

G.12.3 Administrative Leave: When administrative leave is granted to Government employees, Contractor personnel assigned shall be dismissed at the discretion of the COR.

G.12.4 Furloughs: In the event of shut-down due to furlough or other conditions, Contractor employees shall be similarly being subject to furlough rules and shall not be reimbursed for any charges, expenses, costs, etc., during the furlough period.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SAFE WORKING ENVIRONMENT

The Government reserves the right to refuse services from any contract employee that exhibits a condition or behavior that could adversely affect the safety of themselves or others during performance of this contract. This determination is solely within the discretion of the Government. The Contracting Officer shall provide written notice to the Contractor of the Government’s intent to invoke this right.

H.2 CONTRACTOR LIABILITY

H.2.1 All incidents that result in damage to property or equipment shall be reported to the Contracting Officer. When damages or replacement costs are estimated to be over $2,500, the Contractor shall notify the Government in writing of the date of the incident, the events that occurred and the estimated amount of damage. Upon receipt of the written notification, the Contracting Officer and the Contractor shall discuss a resolution on the damaged equipment and determine responsibility for the estimated costs, the Government reserves final discretion in determining the resolution.

H.2.2 The Contractor shall be financially responsible for damage caused by their personnel to equipment if the repair/replacement costs are more than $2,500, unless otherwise negotiated with the Government Contracting Officer.

H.3 SECURITY CLEARANCE REQUIREMENTS

All personnel permanently assigned to the CMC shall hold final Top Secret (TS) clearance and be eligible for an SCI. The contractor is responsible for all TS/SCI clearance costs and for transferring the clearance to DOT. Reserve watch standers shall have final Top Secret clearance. The contractor will require access to classified information while performing this contract. The Contractor personnel must have a final Top Secret clearance, an interim will not suffice.

DOT Information Security Requirements (APR 2003)

Non-U.S. Citizens

Only United States citizens shall be granted a personnel security clearance, assigned to sensitive duties, or granted access to classified information unless approved by an authority designated in Appendix 6 of DoD 5200.2-R. Exceptions to these requirements shall be permitted only for compelling national security reasons.

Non-U.S. citizens are not being adjudicated by any government agency for a trustworthiness determination at this time. Non-U.S. Citizens are not allowed access to any DOT security systems/networks

The contractor shall ensure that data is continuously protected from unauthorized access, use, modification, or disclosure. The contractor shall comply with all previously stated requirements for HIPAA, Personnel Security, Electronic Security, and Physical Security.

H.4 ACCESS TO SENSITIVE INFORMATION

H.4.1 Work under this contract may involve access to sensitive information* which shall not be disclosed by the contractor unless authorized by the Contracting Officer. To protect sensitive information, the contractor shall provide training to any contractor employee authorized access to sensitive information and, upon request of the Government, provide information as to an individual’s suitability to have such authorization. Contractor employees found by the Government to be unsuitable or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under the contract when requested by the contracting officer.

H.4.2 The Contractor shall ensure that contractor employees are: (1) citizens of the United

States of America or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation; and (2) have background investigations in accordance with DOT Order 1632.2B, Personnel Security Management.

H.4.3 The Contractor shall include the above requirements in any subcontract awarded involving access to Government facilities, sensitive information, and/or resources.

H.4.4 *Sensitive Information is proprietary data or other information that, if subject to Unauthorized access, modification, loss or misuse could adversely affect national interest, conduct of Federal programs, or privacy of individuals specified in the Privacy Act, but has not been specifically authorized to be kept secret in the interest of national defense or foreign policy under an Executive Order or Act of Congress.

H.5 CONTRACTOR EMPLOYEES’ IDENTIFICATION/BUILDING PASSES

The Contractor shall ensure that all employees performing under this contract have proper identification and are easily identified as belonging to the services Contractor.

H.6 PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

H.7 STANDARDS OF CONDUCT

H.7.1 The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Safe operating practices shall be employed during the conduct of all services. As federal leased space, the facility is a smoke-free and drug-free environment. Smoking shall not occur other than in designated smoking shelters, outside of the building.

H.7.2 The Contractor is also responsible for ensuring that its employees do not disturb papers on desks, open desk drawers or cabinets, or use Government property, resources and telephones, except as authorized.

H.8 NON-DISCLOSURE

All data, information, draft, and final work products will be turned over to the government upon completion of this contract. In no event shall any of the data or information obtained during the course of this effort be disclosed to anyone unless expressly authorized in writing by the DOT Contracting Officer’s Representative.

H.9 GOVERNMENT FURNISHED PROPERTY

Any Government Furnished Property provided for the performance of this contact shall be accounted for as provided in Transportation Acquisition Regulation, Subpart 1245.5.

H.10 NONPERSONAL SERVICES CONTRACT

This contract is a “nonpersonal services contract” as defined FAR Section 37.101.