Govt_Response_to_Questions_-CMC_Emergency_Management_Support.xlsx
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- RFP FOR CMC Emergency Management Support
- Solicitation number
- DTOS5916R00023
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Sheet1
| RFP Number: | DTOS5916R00023 | ||
| RFP Title: | Emergency Management Support | ||
| Amendment Number: | Amendment # 000006 | ||
| Proposal Due Date: | 10:00 AM EST on February 12, 2018 | ||
| No. | RFP Section/Reference | Comment/Question | Government Response |
| 1 | B.2 Price Schedule | Tables B.2.1 through B.2.5 list CLIN 0001 Senior Watch Officer (2) with 4,368 total hours allotted; CLIN 0002 Watch Officer (3) with 8,736 total hours allotted; CLIN 0003 Program Manager with 250 total hours allotted; CLIN 0004 Reserve/Training/Surge Personnel with 1,500 total hours allotted; and CLIN 0005 Information Management Specialist with 2,080 total hours allocated. Can DOT please confirm 2,080 as the total number of non-overtime labor hours in a calendar year by position? Does DOT intend to use the additional hours allocated in CLINs 0001 and 0002 as overtime hours to be allocated across the (2) Senior Watch Officer positions and the (3) Watch Officer positions? | 2080 HRs equals 40hrs X 52wks without overtime. |
0001 - 208hrs (overtime) Senior Watch;
0002 - 312hrs (overtime) Watch Officers. CLIN 0002 hours have been adjusted to read 6552 total hours allotted.
The government has final discreation on how the overtime is used.
| 2 | B.2 Price Schedule | Will DOT reimburse for travel expenses incurred by surge personnel supporting operations during disaster type events? | DOT will reimburse for travel expenses for all labor categories travel during disaster type events. This funding is allocated under CLIN 0006, 1006, 2006, 3006, and 4006. |
| 3 | B.2 Price Schedule | During the previous contract, how many hours were provided to surge personnel for disasters and events? | The previous contract contained 1500 hours to surge personnel for disaster and events. |
| 4 | C.9 Applicable Documents and Definitions | Will DOT provide a copy of the compliance documents for Offerors to review as background while preparing responses? | No, DOT will not provide compliance documents. Such documents will be provided upon an award. |
| 5 | L.5 Proposal Content | ||
| The RFP requires submittal of three forms (Standard Form 33, Section K, and Conflict of Interest), but does not specify where in the proposal the forms should be included. Would it acceptable for the forms to be included in an Appendix at the end of Part I Technical Proposal? | The Standard Form 33, Section K, and Conflict of Interest documents shall be submitted with the Business Proposal . | ||
| 6 | RFP pg 1, Pricing Schedule pg 3 | The Pop starts 20/1/16, but does not match Price Schedule (date of award + 12 months) on page 3. Please clarify. | The period of performance listed on Page 1 of the Amendment is in error. A specific period of performance has not been determined. |
| 7 | RFP section B.2 | The RFP asks for 3 Watch Officers, but the hours are for 4. Please clarify if 3, or 4, Watch Officers are to be priced. | There are three Watch Officers for the this RFP. The hours have been corrected to read 6552 based on a 12 hour shift. |
| 8 | RFP pg 5 | The RFP provides a spot for an OT rate but not for differential What are the requirements that would qualify for pay differentials such as holidays, weekends, etc.? | The requirements that would qualify for pay differentials such as holidays, weekends, etc. will be to the discreation of each Offeror. Supporting documentation/justification shall be submitted in the Business Proposal. |
| 9 | RFP pg 7 | The RFP states that each watch position will work 2912 hours a year. Should the number be 2184? | Page 6 of the RFP says the Watch Position will work 2912 and the correct number should be 2184. |
| 10 | RFP pg 44 L.5 Proposal Content | Does the Government intend for items a - d (Standard Form 33, Section K, Waiver of Price, and Conflict of Interest) to be included in the Cost Proposal or as a separate file? | See response to question# 5. |
| 11 | SOW pg 9 QCP | Per the SOW the QCP is to be provided with the proposal. Is the QCP outside of the 20 page limit established for the Technical Proposal? | The QCP is excluded from the Technical Proposal 20 page limit. |
| 12 | RFP pg 45 L.7 | Does the Government intend for the Cover Page, table of contents, and acronym list to be included in the page count? | No, the cover page, table of contents and acronym list are not included in the page list. |
| 13 | RFP pg 47 L.7.C PPQs | Does the government intend for the PPQs to be received by the proposal due date? | Past Performance Questionnaires must be submitted by the proposal deadline. |
| 14 | Amend 0006 Section F.3. entitled, "MILESTONES (M) AND DELIVERABLES (D), Item No. 1, Deliverable Section C.3.2." | Requirement: Transition Plan – Incoming Transition is due with proposal submission. Question: Is the 30-day Transition Plan - Incoming Transition excluded from the Technical Capability, Volume I page limitations? | Yes, the Transition Plan is excluded from the Technical Proposal page limit as it is due . |
| 15 | Amend 0006 Section L.7.C.1. entitled, "TECHNICAL PROPOSAL INSTRUCTIONS, CORPORATE EXPERIENCE/PAST PERFORMANCE" | Questionnaires shall be submitted via email from references electronically to the Contract Specialist via email at Ajmal.Khan.ctr@dot.gov, with “RFP DTOS5916R00023” in the subject line. Question: Are Past Performance Questionnaires due no later than 10:00 AM EST on February 5, 2018. Do these questionnaires need to be completed for the contracts as originally proposed in September 2016 under this RFP? | Yes, Past Performance Questionnaires are due by the proposal deadline, 10:00am February 12, 2018, EST. No, these questionnaires do not need to be completed for the contracts as originally proposed in September 2016. Past Performance shall be recent. |
| 16 | Amend 0006 Section M.3.2 entitled, "M.3.2 STAFFING /RESUMES AND LIST OF PROPOSED KEY PERSONNEL" | Is the intent of Amendment 0006 Section M.3.2 to change the original RFP definition of key personnel from only the PM to the list shown in this section? Are resumes and letters of commitment (for non-employees) now required for all these key personnel, per Section L.7.C? | Amendment 00006 is a replacement RFP. The original RFP is no long valid. Yes, key personnel includes Program Manager, Senior Watch Officer, Watch Officer & Information Management Specialist. |
Yes, the Resumes are required. No the Letters of commitment are no required.
| 17 | Amend 0006 Section L.6 entitled, "L.6 PROPOSAL SUBMISSIONS" | Proposal shall be submitted in a format compatible with Microsoft Office. Can these proposals be submitted in a searchable PDF format? | Proposal shall be submitted in a format compatible with Microsoft Office as request in Section L.6 Proposal Submission. |
| 18 | Amendment 0006 | Can the government confirm that proposal submission under this Amend 0006 will only be allowed from those offerors that were requested to submit a Final Proposal Revision in June 2017. | Amendment 00006 replaces the original amendment with new submission deadlines, which was posted to FedBizOpps. This amendment allows new Offerors to submit proposals. |
| 19 | H.3 Security Clearance Requirements | Amendment 00006 refers again to a Top Secret Clearance, while previous answers to questions have changed that requirement. What is the final determination? | The final decision is Top Secret clearance is required. |
| 20 | Section B: IMS_Send Word Now | What is the number of contacts that are listed in Send Word Now in comparison to the number of licenses does the customer is licensed for today? | Please be informed that Send Word Now is a separate contract and this question is not under perview of this requirement. |
| 21 | Section B: IMS_Send Word Now | Will the purchase of Send Word Now renewal licenses be the responsibilities of the contractor or will the purchase of licenses be handled outside of this contract? | See response to question #20. The awardee will not be involved in the purchases of licenses. |
| 22 | Section B: IMS_Send Word Now | The CMC specifically uses “Send Word Now” for an emergency notification system called “DOT Alerts” and “WebEOC “as an information management system. Can the customer please elaborate on the integration or explain how or why the Send Word Now system is referred to as "called DOT Alerts and WebEOC"? Could this just be a naming convention. | "Send Word Now" is the name of the contractor provding licenses for DOT alert and WebEOC. DOT Alert and WebEOC is the emergency notification system that will involve the contractor for sending alerts messeges only. |
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