RFQ_DTOS59-15-Q-00040_Lenel_OnGuard_System_Support__As_Posted_To_FedBizOpps_On_June_17.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

M-63-JIM

Washington DC 20590-0001

West Wing 1200 New Jersey Avenue, SE OST, Acquisition Services, M-63 US Department of Transportation

OST/WCF/M-40 CODE 16. ADMINISTERED BYCODE

X

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORM-63.

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/07/2015 1600 ET

06/17/2015

202-366-4959James Mowery (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

DTOS5915Q00040

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 8 SC20161500000K001300OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

JamesMowery, CO @ 202 366-4959

TELEPHONE NO.

17a. CONTRACTOR/

WASHINGTON DC 20590

ATTN: KEITH SZAKAL

SUITE W54-328

1200 NEW JERSEY AVE., S.E.

U.S. DEPT. OF TRANSPORTATION

OFFICE OF SECURITY

15. DELIVER TO

Washington DC 20590-0001 West Wing 1200 New Jersey Avenue, SE OST, Acquisition Services, M-63

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

US Department of Transportation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available *****THIS PROCUREMENT IS BEING CONDUCTED SUBJECT TO THE AVAILABILITY OF FISCAL YEAR

2016 FUNDS*****

*****Competition under this Request for Quotations (RFQ) is LIMITED to SMALL-business, Lenel-CERTIFIED firms. ONLY SMALL-business Lenel-CERTIFIED firms are eligible to submit proposals in response to this RFQ. This procurement's applicable NAICS Code is 541519 "Other Computer Related Services"; and the small-business-size-standard is average gross revenue of less than $27,500,000, as computed over the offeror-company's (bidder-company's) three most recently completed

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

James H. Mowery

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

fiscal years. And so only SMALL (Lenel-CERTIFIED) businesses which SATISFY the size-standard just stated are eligible to submit proposals under this solicitation

(Request for Quotations, or "RFQ").******

The contract resulting from this RFQ will be awarded to the Lenel-CERTIFIED

SMALL-businesss offeror who submits the lowest-totally-priced technically-acceptable

(LPTA) proposal. DOT reserves the sole and exclusive right to determine which proposals are, and are not, technically acceptable. The Government reserves the right to award the contract based on initial offers received, without discussions or negotiations of such offers. Therefore, it is important that each proposal fully address the requirements stated in this combined Pre-Solicitation Notice and

Solicitation.

QUESTIONS: Questions concerning this RFQ should be e-mailed to james.mowery@dot.gov and to hank.clyatt@dot.gov and to Nimrod.Stephens@dot.gov by 11:59 PM Eastern

Daylight Time June 24, 2015.

*****IMPORTANT NOTE FOR ALL BIDDERS (OFFERORS): Each proposal submitted in response to this solicitation (Request for Quotations, or "RFQ") SHALL include MORE than just a PRICE-quotation for the Contract Line Items set forth below. To be rated

"technically acceptable" by the U. S. Department of Transportation (DOT), each proposal shall ALSO include a NARRATIVE-STATEMENT acceptably addressing each of, and all of, the factors mentioned in the following "Instructions, Conditions, and Notice to Offerors CONTENT AND FORMAT OF SUBMISSION"-----because each offeror's compliance with the following instructions, and each offeror's acceptably addressing each of the following factors in the offeror's proposal, is considered by DOT to be highly relevant to DOT's selection of the winning offeror (contract awardee):

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

8 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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Instructions, Conditions, and Notices to Offerors

CONTENT AND FORMAT OF SUBMISSION

Each proposal submitted in response to this solicitation must be submitted electronically, via e-mail sent to james.mowery@dot.gov and hank.clyatt@dot.gov and

Nimrod.Stephens@dot.gov . And, in order to be rated "Technically Acceptable", each proposal must include, and must successfully address, each of, and all of, the following numbered Sections and lettered sub-sections:

Section 1: Company’s experience and certifications in all aspects relating to the installation, configuration and support of Lenel OnGuard Pro Physical Access Control

Systems with NEC Xpress Cluster. All sub-items (1A, 1B and 1C) mentioned below must clearly and logically relate to this RFQ's Statement of Work}

1A. Describe the offeror Company’s years and type and quality of experience and certification(s) relating to the installation, configuration and support of Lenel

OnGuard Pro Physical Access Control Systems with NEC Xpress Cluster.

1B. Describe the offeror-Company’s years and type and quality of experience relating to the integration of Lenel OnGuard Pro Physical Access Control Systems with NEC

Xpress Cluster with existing customer networks.

1C. Describe the offeor-Company's years and type and quality of experience in installing systems that are Federal Information Systems Security Management Act

(FISMA) certified and accredited.

Section 2: Proposal Quality

2A. The Company’s proposal must address all the general requirements specified in this RFQ's Statement of Work.

2B. The Company’s proposal must address all experience and certification requirements specified in this RFQ's Statement of Work.

Section 3: Track Record of High-Quality and On-Schedule Project Delivery

3A. The offeror-Company must have met----and, in its proposal submitted under this

RFQ, must DEMONSTRATE that it has met-----pre-established timeframes for project related- deliverables and final reports in past work. The demonstration just mentioned must be given in the offeror's proposal submitted under this RFQ, and the giving of that demonstration may be accomplished by the offeror's including, in its proposal, a list of the offeror-company's prior engagements, and / or a set of client references.

3B. The offeror-Company's proposal must demonstrate that the offeror has received

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Sponsored by GSA

FAR (48 CFR) 53.110

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positive feedback from customers. That needed demonstration could be accomplished by the offeror's providing positive-feedback-client-references in the offeror's proposal submitted under this RFQ.

Section 4: Technical Proposal

4A. In order to be rated "Technically Acceptable", each offeror's proposal shall show that the offeror is ABLE and WILLING to perform each of, and all of, the

Contract-Line-Items specified below in this RFQ, and must say HOW the offeror would successfully perform each of those Contract Line Items.

Section 5: Pricing Quotation

5A. Each offeror's proposed pricing shall CONFORM to the Contract

Line-Item-structure displayed below in this RFQ; and so each bidder, in preparing its Cost Proposal, will need to carefully STUDY each numbered Contract Line Item specified below. The contract awarded from this RFQ will have one Base Year and

Four Option Years. Each proposal shall include a separate proposed price for the

BASE Year, and a separate proposed price for each separate OPTION Year---in other words, year-by-year pricing. Each offeror's proposed pricing shall INCLUDE fully-insured F.O.B.-delivery-shipping of any and all items which must be shipped to

DOT in order to achieve compliance with this RFQ's Statement of Work.

All proposals submitted in response to this RFQ shall be SIMULTANEOUSLY e-mailed to

ALL of the following e-mail addresses: james.mowery@dot.gov; and hank.clyatt@dot.gov, and Nimrod.Stephens@dot.gov .

*******And all proposals must actually be RECEIVED by at LEAST one of the DOT e-mail addressees specified above, via E-MAIL, by the deadline specified in block 8 of this

RFQ's Standard Form 1449.******

It is estimated that the Period of Performance of the Base Year of the contract awarded from this RFQ will run from approximately October 1, 2015 through approximately September 30, 2016.

The purpose of the contract to be awarded from this RFQ, for the Office of Security within the Office of the Secretary (OST) within the U. S. Department of

Transportation, is to establish funds to provide needed on-site and/or telephone support for the U.S. Department of Transportation (USDOT) Headquarters Lenel OnGuard

System, including Lenel hardware, software upgrades and all necessary licensing to support the existing Lenel OnGuard Pro redundant system---in accordance with the

Contract Line Items set forth below.

The following "Green" clauses apply to this procurement:

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ADDITIONAL CLAUSES INCORPORATED BY REFERENCE

Sustainability (Green Procurement) related clauses are hereby incorporated into this

Order by reference.

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.223-1 Biobased Product Certification

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction

Contracts

52.223-3 Hazardous Material Identification and Material Safety Data

52.223-4 Recovered Materials Certification

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated

Items

52.223-10 Waste Reduction Program

52.223-15 Energy Efficiency in Energy-Consuming Products

52.223-16 IEEE 1680 Standard for the Environmental Assessment of Personal Computer

Products

52.223-17 Affirmative Procurement of EPA-Designated items in Services and

Construction

Contracts

Mark For:

OFFICE OF SECURITY

U.S. DEPT. OF TRANSPORTATION

1200 NEW JERSEY AVE, S.E.

SUITE W54-328

ATTN: KEITH SZAKAL

WASHINGTON DC 20590

Period of Performance: 10/01/2015 to 09/30/2020

0001 BASE YEAR - FY2016 1 EA

Lenel OnGuard Software Upgrade and Support Plan

(SUSP) During Normal Business Hours

Because this Line Item No. 0001 calls for work to be performed under a standardized

Lenel software upgrade and support plan that provides software updates as well as telephone support during normal business hours (8am-5pm), DOT is not specifying any estimated configuration of staffing-hours or job-titles for this Line Item No. 0001.

This Line Item No. 0001 has an annual FIXED-price offered by Lenel through its certified dealer network; and so each quoter (offeror) shall PROPOSE a FIXED-Price for this Contract Line Item No. 0001. This phone support is provided by Lenel, and so the performance of this Line Item No. 0001 does not require any on-site contractor-personnel at DOT.

Period of Performance: 10/01/2015 to 09/30/2016

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0002 BASE YEAR - FY2016 1 EA

Lenel OnGuard Emergency 24x7 Support Plan

This standardized Lenel emergency support provides 24x7 after normal business hours

(5pm-8am) phone support for emergencies only and is limited to system down or major failure. Because this Line Item No. 0002 calls for work to be performed under a standardized Lenel OnGuard Emergency 24x7 Support Plan, DOT is not specifying any estimated configuration of staffing-hours or job-titles for this Line Item No. 0002.

This Line Item No. 0002 has an annual FIXED-price offered by Lenel through its certified dealer network; and so each quoter (offeror) shall PROPOSE a FIXED-Price for this Line Item No. 0002. This phone support is provided by Lenel, and so the performance of this Line Item No. 0002 does not require any on-site contractor personnel at DOT.

Period of Performance: 10/01/2015 to 09/30/2016

0003 BASE YEAR - FY2016 1 EA

Lenel OnGuard Direct System User Support Plan

This standardized Lenel OnGuard Direct System User Support Plan provides direct telephone support to the customer (U.S. Department of Transportation / M-40) during normal business hours (8am-5pm). Because this Line Item No. 0003 calls for work to be performed under a standardized Lenel OnGuard Direct System User Support Plan, DOT is not specifying any estimated configuration of staffing-hours or job-titles for this Line Item No. 0003. This Line Item No. 0003 has an annual FIXED-Price price offered by Lenel through its certified dealer network; and so each quoter (offeror) shall PROPOSE a FIXED-Price for this Line Item No. 0003. This phone support is provided by Lenel, and so the performance of this Line Item No. 0003 does not require any on-site contractor personnel at DOT.

Period of Performance: 10/01/2015 to 09/30/2016

0004 BASE YEAR - FY2016 1 EA

Contractor 24/7 Call Service Center Support.

This Line Item No. 0004 is for emergency 24x7 on-call support from the Lenel dealer to assist DOT, at DOT's headquarters location in Washington, D. C., in resolving issues that cannot be handled over the phone by DOT personnel. The contractor will send a technician to DOT's headquarters location for any emergency support provided under this Contract Line Item No. 0004. This Contract Line Item No. 0004 shall

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have----and each quoter (offeror) shall PROPOSE-----an annual Labor-Hour

CEILING-price for this Line Item No. 0004, which shall be based upon: (a) the offeror's proposed fully-loaded HOURLY pay rate for work performed under this Line

Item No. 0004; and (b) a Base Year CEILING of up to 40 staffing-HOURS which might be worked under this Line Item No. 0004. Any work performed under this Line Item No.

0004 would be for contractor personnel to support DOT's system if needed. It is expected that DOT's internal staff will be able to resolve MOST issues by using the phone support provided under the OTHER Contract Line Items specified above.

Period of Performance: 10/01/2015 to 09/30/2016

0005 OPTION YEAR 1 - FY2017 1 EA

Support for Lenel hardware, software upgrades and all necessary licensing to support the existing

Lenel OnGuard Pro redundant system 1) Lenel OnGuard Software Upgrade and Support

Plan (SUSP) During Normal Business Hours; 2) Lenel OnGuard Emergency 24/7 Support

Plan; 3) Lenel OnGuard Direct System User Support Plan; and 4) Contractor 24/7 Call

Service Center Support. This Option Year 1 shall have----and so each quoter

(offeror) shall PROPOSE------four SEPARATE pricing-components for this Option Year

One: a separate FIXED-Price for each separate support-type (1, 2 and 3) mentioned above in this paragraph; and a separate Labor-Hour CEILING price (based on 40

CEILING-Hours of work) for support-type 4 mentioned above in this paragraph.

(Option Line Item)

10/01/2016

Period of Performance: 10/01/2016 to 09/30/2017

0006 OPTION YEAR 2 - FY2018 1 EA

Support for Lenel hardware, software upgrades and all necessary licensing to support the existing

Lenel OnGuard Pro redundant system 1) Lenel OnGuard Software Upgrade and Support

Plan (SUSP) During Normal Business Hours; 2) Lenel OnGuard Emergency 24/7 Support

Plan; 3) Lenel OnGuard Direct System User Support Plan; and 4) Contractor 24/7 Call

Service Center Support. This Option Year 2 shall have----and so each quoter

(offeror) shall PROPOSE------four SEPARATE pricing-components for this Option Year

Two: a separate FIXED-Price for each separate support-type (1, 2 and 3) mentioned above in this paragraph; and a separate Labor-Hour CEILING price (based on 40

CEILING-Hours of work) for support-type 4 mentioned above in this paragraph.

(Option Line Item)

10/01/2017

Period of Performance: 10/01/2017 to 09/30/2018

0007 OPTION YEAR 3 - FY2019 1 EA

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Support for Lenel hardware, software upgrades and all necessary licensing to support the existing

Lenel OnGuard Pro redundant system 1) Lenel OnGuard Software Upgrade and Support

Plan (SUSP) During Normal Business Hours; 2) Lenel OnGuard Emergency 24/7 Support

Plan; 3) Lenel OnGuard Direct System User Support Plan; and 4) Contractor 24/7 Call

Service Center Support. This Option Year 3 shall have----and so each quoter

(offeror) shall PROPOSE------four SEPARATE pricing-components for this Option Year

Three: a separate FIXED-Price for each separate support-type (1, 2 and 3) mentioned above in this paragraph; and a separate Labor-Hour CEILING price (based on 40

CEILING-Hours of work) for support-type 4 mentioned above in this paragraph.

(Option Line Item)

10/01/2018

Period of Performance: 10/01/2018 to 09/30/2019

0008 OPTION YEAR 4 - FY2020 1 EA

Support for Lenel hardware, software upgrades and all necessary licensing to support the existing

Lenel OnGuard Pro redundant system 1) Lenel OnGuard Software Upgrade and Support

Plan (SUSP) During Normal Business Hours; 2) Lenel OnGuard Emergency 24/7 Support

Plan; 3) Lenel OnGuard Direct System User Support Plan; and 4) Contractor 24/7 Call

Service Center Support. This Option Year 4 shall have----and so each quoter

(offeror) shall PROPOSE------four SEPARATE pricing-components for this Option Year

Four: a separate FIXED-Price for each separate support-type (1, 2 and 3) mentioned above in this paragraph; and a separate Labor-Hour CEILING price (based on 40

CEILING-Hours of work) for support-type 4 mentioned above in this paragraph.

(Option Line Item)

10/01/2019

Period of Performance: 10/01/2019 to 09/30/2020

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