RFQ_DTNH2215Q00015.pdf

DTNH2215Q00015

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

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IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

06/08/2015 DTNH2215RQ-00554

1 46

1200 New Jersey Ave SE Washington DC 20590

Office of Acquisition Management 03/04/2016

DOT/NHTSA

1200 New Jersey Ave SE

Washington

DC 20590

SHERONDA JONES

06/17/2015 1200 ES

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Title: DECEL SI Reproducibility Testing

00001 DECEL SI Reproducibility Testing

FOB: Destination

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

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d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

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16. SIGNER

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c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

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15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

RFQ DTNH2215Q00015

Side Impact Decelerating Sled Reproducibility Testing

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

The Contractor shall furnish all materials and personnel necessary to provide the National Highway Traffic Safety Administration (NHTSA) with non-personal technical support for “Side Impact Decelerating Sled Reproducibility Testing.” The Contractor shall fulfill the work requirements in accordance with the Statement of Work (SOW), Section C, and other terms and conditions of the Purchase Order. All support provided to the Government shall be performed by the Contractor employees or personnel otherwise retained by the Contractor.

B.2 TYPE OF PURCHASE ORDER

The Government anticipates award of a Firm Fixed Price Purchase Order as result of this solicitation.

B.3 PRICE SCHEDULE

For proposal purposes, the following is the Government estimated level of effort to complete the Purchase Order. These estimates are advisory and Offerors may propose the appropriate hours and labor required to meet the requirements of the SOW.

(End of Section B)

CLIN DESCRIPTION KNOWN

QUANTITY

NO.

FIXED

PRICE PER

TEST

TOTAL

PRICE

0001 Sled on Sled Impact Test 18 $ $ 0002 Baseline Test 10 $ $ 0003 Sled Buck Mods 1 $ $ 0004 Travel $ $

Total Price

SECTION C – DESCRIPTION, SPECIFICATIONS, WORK STATEMENT

SIDE IMPACT DECELERATING SLED REPRODUCIBILITY TESTING

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S. Department of Transportation (DOT). In part, NHTSA’s mission is to save the lives of and prevent injuries to those individuals involved in vehicle crashes. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of reducing vehicle crashes and the overall economic costs associated with vehicle use and highway travel.

In this effort, NHTSA seeks to evaluate test parameters and methodologies associated with reproducing a representative side impact crash scenario on a decelerating sled system. These methodologies are being proposed for a Final Rule for side impact protection for child restraint systems. The Notice of Proposed Rulemaking (NPRM) (79 FR 4570, January 28, 2014; reopening of comment period, 79 FR 32211, June 4, 2014) proposes to amend Federal Motor Vehicle Safety Standard (FMVSS) No. 213, “Child restraint systems” to adopt side impact performance requirements for child restraint systems designed for children [infants and toddlers] weighing up to 18 kilograms (40 pounds).

The test device is a side impact seat assembly (SISA) consisting of a simulated vehicle bench seat, with one seating position, and a simulated door assembly as described in Drawing Package, “NHTSA Standard Seat Assembly; FMVSS No. 213 – Side impact No. NHTSA-213-2011,” dated June 2012.

Aluminum honeycomb is mounted below the side door structure. The side door is made to reach a desired velocity prior to the aluminum honeycomb coming into contact with the sliding “vehicle” seat structure.

Equipment/Facility Requirements The Contractor shall have access to a deceleration side impact sled buck. The Contractor also shall have the ability to meet all dummy calibration requirements and the ability to conduct on-site instrumentation calibrations. The contractor also shall have access to a CRABI 12-month old anthropomorphic test device (ATD) with full instrumentation and the Hybrid III 3-year-old (un-instrumented). The Government will not provide these ATDs to meet testing requirements under the contract.

C.2 OBJECTIVES

The objective of this Purchase Order is to evaluate and compare kinematic/dynamic responses in side impact sled-on-sled tests in support of NHTSA’s child restraint side impact test procedure development.

Under this Purchase Order, NHTSA plans to conduct eighteen (18) sled-on-sled side impact tests using the developed test procedure to further demonstrate reproducibility of the side impact test procedure on a decelerating sled system. The tests shall be conducted on a deceleration sled system. Two child restraint system (CRS) configurations shall be conducted – forward facing and rear facing. The Q3 side (Q3s) three-year-old and the Child Restraint/Air Bag Interaction twelve-month-old (CRABI 12) anthropometric test devices (ATD) will be used for testing. The Hybrid III three-year-old (HIII 3YO) child ATD will be used for baseline tests. Tests shall be conducted at a given sled buck angle, sliding seat pulse and sled velocity.

The Contracting Officer’s Representative (COR) will finalize all test parameters prior to testing. The

Government will provide the Q3s ATD and child restraint systems to the Contractor as Government Furnished Property (GFP). The Contractor shall conduct tests and provide summary test reports to the agency in conjunction with the completion of each test. An overall summary report of result shall be provided. The Contractor shall conduct an interim and a final agency briefing.

C.3 SPECIFIC TASKS

C.3.1 Test Plan and Baseline Tests Approval

C.3.1.1 Kickoff Meeting A kick-off meeting will be conducted within two (2) weeks after Purchase Order award not to exceed 4 hours to discuss the Purchase Order objectives and requirements. The Contractor shall brief the COR and other NHTSA staff on the Draft Test Plan. Briefing materials (i.e. Draft Test Plan, power point, PDF, ect.) shall be provided to the COR one (1) day before the briefing. In addition, the Draft Test Plan shall include a schedule for the completion of all testing, including instrumentation, measurement, camera/lens identification, camera layout, and camera positioning (approximate x, y and z coordinates).

The Contractor shall come prepared to discuss how it intends to meet all Purchase Order requirements including meeting sled buck specifications and conducting the required testing. The meeting shall be held at the Vehicle Research and Test Center (VRTC) in East Liberty, Ohio.

C.3.1.2 Test Plan and Schedule Proposal/Approval Within three (3) weeks after Purchase Order award, the Contractor shall submit a Final Test Plan to the COR that describes the methods and the ability to address and incorporate updates to the “side impact seat assembly” (SISA) sled fixture proposed in the NPRM (79 FR 4570, January 28, 2014; reopening of comment period, 79 FR 32211, June 4, 2014) and any changes into the Draft Test Plan requested by NHTSA as a result of the briefing. Within three to seven (3-7) days after receipt of the Final Test Plan, the COR will provide approval of the Final Test Plan.

The Contractor shall not make changes to the Final Test Plan without receiving written approval from the COR. If additional changes are requested to the Final Test Plan, the changes shall be submitted to the COR for review. The COR will review the additional changes and provide approval or disapproval of the requested changes within five (5) days after receipt of the requested changes.

The Contractor shall not begin testing until receipt of approval of the Final Test Plan.

C.3.2 Test Parameters and Baseline Test Review/Approval

C.3.2.1 Test Parameters and Sled Buck Specifications

The sled fixture shall comply with the “side impact seat assembly” (SISA) sled fixture proposed in the NPRM (79 FR 4570, January 28, 2014; reopening of comment period, 79 FR 32211, June 4, 2014) and any minor modifications provided by the COR. See Attachment 1, Section J.

C.3.2.2 Baseline Tests Within 5 weeks after Purchase Order award and before testing is conducted with the ATD in the provided CRSs, two baseline evaluation assessments shall be begin. An initial set of baseline tests shall be conducted with and then the Hybrid III 3YO ATD to confirm sled parameters are met when compared to sled requirements and VRTC tests. Sled parameters include, but are not limited to, impact velocity, acceleration and relative velocity corridors. Once sled parameters are met, an assessment of the Q3s ATD kinematics and injury values shall be conducted. Upon confirmation of reproducible results, within 3-5 days, the COR will approve proceeding with start of full testing.

As noted above, the baseline validation of the SISA sled fixture shall be conducted and compared to the VRTC results. The base sled shall be validated per specifications noted in the NPRM and any minor modifications. And, the base sled and door acceleration/velocity profiles (with the CRS installed) shall match sled parameters. Specific test conditions are noted below. When evaluating the time histories, the timing and the peak g’s shall be within ± 3g. The sliding sled validation parameters will be assessed by the Contractor prior to the start of the baseline testing.

Multiple baseline tests shall be conducted to evaluate the performance of the primary and secondary sleds during side impact. Baseline tests shall be conducted with and without an instrumented HIII 3YO ATD (provided by the Contractor) and an instrumented Q3s ATD in a forward-facing CRS approved by the COR. When the ATD is not used, ballast weights shall be affixed to the seat. It is estimated that ten

(10) baseline tests will be needed to assess critical test parameters.

The ATD shall be placed on the test buck and documented (measured and photographed) prior to each test. The COR is aware that the ATD may move out of position during the acceleration phase of the deceleration sled and, therefore, may be displaced prior to impact. Due to possible ATD displacement prior to impact, film analysis shall be conducted on tests to assess the extent of this movement. If it is deemed necessary, the test procedures may be supplemented to minimize the ATD movement during the acceleration phase.

Details of the required SISA sled fixture (see Attachment 1, Section J), along with critical test parameters and tolerances are provided in Attachment 2, Section J.

C.4 CONDUCT SLED TESTS

All testing for this Purchase Order, upon COR approval of baseline tests, shall be conducted using the deceleration sled. The proposed test matrix is shown in Table 1. Prior to conducting the sled test series, up to three (3) consecutively, repeatable test pulse trials shall be required to verify test speed.

Information on these pulse trials shall be made available to the COR within one business day. The Contractor shall test only one ATD/CRS per test.

C.4.1 Child Safety Restraint Systems

NHTSA will provide eighteen (18) child restraint systems (CRS) for testing purposes. The CRSs will be provided to the Contractor after the approval of the Final Test Plan. The Contractor shall note documentation of the specified CRS models and shall retain the CRSs per requirements cited in section H.5.2, Disposition of Government Property in the Purchase Order. The finalized test matrix, identifying CRS models, header information for the data files and title information for the digital imaginer AVIs will be provided to the Contractor prior to conducting the test series.

C.4.2 Proposed Test Matrix

A matrix of anticipated tests is shown in Table 1. The COR reserves the right to modify the matrix if required.

Table 1: Proposed Test Matrix

Test Number

ATD Child Restraint System

(CRS)*

Angle (degrees)

Note +

1-10 HIII 3YO/

Q3s

Sample 10 Baseline validation.

(COR approval required)

11-13 Ballast Sample 10 Consecutive test pulse trials

14-16 Q3s (left side)

Forward Facing

10 Restraint configuration

TBD

17-19 Q3s (left side)

Forward Facing

18-19 CRABI 12 Rear Facing

20-22 CRABI 12 Rear Facing 10 Restraint configuration

TBD

23-25 Q3s (right side)

Rear Facing

26-28 Q3s (right side)

Rear Facing 10 Restraint configuration

TBD

* The CRS models will be determined and provided by the COR.

+ Possible restraint configurations include 3-pt belt w/ & w/o tether, LATCH and Lower anchors only

C.5 ANTHROPOMORPHIC TEST DEVICES (ATDs)

The baseline validation test series shall utilize the HIII 3YO and Q3s ATDs. The main test series calls for six (6) tests with a CRABI 12 and twelve (12) tests with the Q3s. The Q3s with full instrumentation will be supplied by NHTSA. The CRABI 12 and HIII 3YO shall be provided by the Contractor and shall be newly calibrated before the required test series begins.

C.5.1 ATD Instrumentation

The instrumentation for the three (3) ATDs is listed in Table 2. All of the instrumentation for the CRABI 12 and HIII 3YO shall be supplied by the Contractor and calibrated in accordance to “Laboratory Test Procedure for FMVSS No. 213, Child Restraint Systems”, TP213-09, June 7, 2006 (further referenced as “TP213-09”). The instrumentation for the Q3s will be supplied with the ATD from NHTSA. If the connectors on the transducers from NHTSA are not the same as the input in the Contractor’s data acquisition system NHTSA will supply the connector conversion cables without the end connector. Therefore, the Contractor shall add connectors on the 24 transducers provided with the Q3s per the pin out supplied by NHTSA.

The Contractor shall notify the COR of any instrumentation that is out of calibration (i.e. if any injury criterion in an individual test exceeds its Injury Assessment Reference Value (IARV) by more than 15%), or is due for calibration within the testing timeframe. All instrumentation shall be certified as being in calibration before any testing is conducted.

Additionally, the Contractor shall paint/chalk the ATD on the near-side segments of the body in contrasting colors per applicable body segments. Colors shall contrast to allow distinction of applicable physical contacts during testing (TP213-09 and Brelin-Fornari (2014), Appendix B1). The ATD will be clothed as specified in TP213-09.

NHTSA will provide the seating procedures for all dummies before testing, if it differs from those specified TP213-09. For additional details regarding ATD placement instructions see Brelin-Fornari (2014), Appendix B, Fixture and ATD Placement. Specific ATD measurements (taken with a Coordinate Measuring Machine) will also be provided to the Contractor. A sample layout and CMM measurements are shown in Brelin-Fornari (2014), Appendix B, Table B7 and Figure B9.

Table 2: ATD Instrumentation

Instrumentation Channel Q3s

(number of channels)

CRABI 12

(number of channels)

HIII 3YO

(number of channels)

Head triaxial accelerometer

(CG)

3 3 3

Neck upper load cell Forces Fx, Fy, Fz Moment Mx, My, Mz

Shoulder displacement Y 1 - - Chest triaxial accelerometer - 3 3 IR-TRACC Displacement 1 - - Spine triaxial accelerometer 3 - - Lumbar spine load cell Forces Fx, Fy, Fz Moment Mx, My, Mz

Pubic Force Y 1 - - Pelvis triaxial accelerometer

(CG)

3 3 3

Total 24 21 9

C.5.2 Physical Certification

The CRABI 12 and Hybrid III 3YO ATDs used in this Purchase Order shall be certified before commencement of testing. Certification requires physical calibration in accordance with calibration guidelines. For the Q3s, NHTSA will provide a fully instrumented and calibrated ATD.

1 Brelin-Fornari, J., & Janca, S. (2014, May). Development of NHTSA’s side impact test procedure for child restraint systems using a deceleration sled: final report, part 2 (Report No. DOT HS 811 995). Washington, DC: National Highway Traffic Safety Administration. [http://www.nhtsa.gov/DOT/NHTSA/NVS/Crashworthiness/Child Safety Crashworthiness Research/811995-SideImpctTest-ChRestraintDecelSled_Pt2.pdf]

Additional ATD calibrations shall be performed after a reported failure and at the conclusion of testing, at the direction of the COR. Also, a particular test ATD shall not be used in more than 30 sled tests without a calibration being performed on that ATD. The COR reserves the right to change the number of tests before a required calibration.

The results of all ATD certification tests, including physical calibration and notes of any broken parts or ATD component failures and subsequent replacements shall be included in the final report.

C.5.3 Instrumentation Calibration

The Contractor shall provide accelerometers to be mounted to the sled carriage, bench seat base, bench seat back, and to the child seat. A triaxial accelerometer shall be placed on the sled carriage to confirm pure uniaxial translation.

Note: One (1) seat belt load cell (on top tether) shall be required for each of the forward-facing tests.

No top load cells shall be required for the rear-facing seats.

For the CRABI 12 and HIII 3YO, the Contractor shall provide ATD accelerometers and load cells as specified in Table 2. It is not required that the Contractor use its own facility to calibrate the CRABI 12 ATD. However, the Contractor is responsible to ensure that any transportation or handling procedures used between its facility and any off-site location where calibration is carried out shall not, in any way, compromise the calibration of the ATD(s) or delay testing. The Contractor shall conduct calibration of the load cells as specified in accordance with TP213-09.

For the Q3s ATD, NHTSA will provide a fully instrumented ATD. The Q3s will be calibrated by NHTSA before shipping to the Contractor. A final calibration will be conducted by the NHTSA upon return of the ATD. The Q3s User’s Manual with applicable updates, specifying measurement procedures, are included in Docket NHTSA-2013-0118-0003.

The Contractor shall notify the COR of any instrumentation that is out of calibration (i.e., if any injury criterion in an individual test exceeds its Injury Assessment Reference Value (IARV) by more than 15%), or is due to be calibrated within the testing time frame. All instrumentation must be certified as being in calibration before any testing is conducted.

C.5.4 Sled and Buck Instrumentation

The deceleration sled and the test buck will have up to six (6) channels of instrumentation (Table 3).

Carriage instrumentation location will be finalized once the buck has been finalized and will be provided by VRTC. Location of the accelerometers on the child seats will be congruent with the locations on the VRTC Hydraulic Control Gas Energizer (HYGETM) tests.

Table 3: Sled and Fixture Instrumentation

Position of Measurement Type of measurement Number of channels

Sled carriage* Linear acceleration At least 1 Sliding Seat (DAMPENED)* Linear acceleration 2 Wall Mount* Linear acceleration 2

Top tether (forward facing seat only) Axial belt load 1 Total instrumentation on sled and fixture 6

* denotes a critical parameter

C.5.5 ATD Test Set-up

The Contractor shall prepare each ATD in accordance with “Laboratory Test Procedure for FMVSS No. 213, Child Restraint Systems”, TP213-09, June 7, 2006. Additionally, the Contractor shall paint/chalk the ATD on the near-side segments of the body in contrasting colors per applicable body segments. Colors shall contrast to allow distinction of applicable physical contacts during testing. The Contractor shall place clothing on the CRABI 12 and HIII 3YO as specified in TP213-09.

NHTSA will provide to the Contractor the seating procedures for all the ATDs before testing, if procedure differs from TP213-09.

Pre- and post-test photos shall be taken per specifications in TP213-09. NHTSA will provide further guidance on any additional photo requirements upon completion of the baseline tests.

C.6 TEST PROCEDURES

The Contractor shall follow the specified test procedures in conducting testing under the Purchase Order.

The specified Test Procedures will be provided by NHTSA. Any difference between the test procedures and Purchase Order terms noted by the Contractor shall be brought to the attention of the COR for a discussion prior to testing. The COR will resolve any noted differences in specific written directions to the Contractor. See Attachment 3, Section J.

C.7 SLED TEST DELIVERABLES

C.7.1 Electronic Test Data

The Contractor shall submit data on CDs/DVDs or a compatible external drive in ASCII format and the NHTSA EV5 data format as specified in the Version 5 - Test Reference Guide (VTRG), Volume 1:

Vehicle Tests, which may be downloaded, along with supporting data entry software, Entree for Windows, Version 5, from: http://www.nhtsa.gov/portal/site/nhtsa/menuitem.8027fe7cfb6e727568d07a30343c44cc/ (Under NVS Software Applications). There will be a need to provide preliminary data requiring a quick response (e.g. baseline tests, initial tests, etc.) in a useable format (i.e. ASCII or DIADEM). This data should have the biasing offset removed and the data should be 20-75 ms pre-event and 300-375ms post event, with the event being contact with sliding seat and fixed structure. The exact timing will depend on the sled system and will be determined prior to testing. The data shall be accessible from the Contractor’s File Transfer Protocol (FTP) site (or similar) for uploading and downloading files on the same day as test. There may be a need to see raw video during the testing. The final output shall need to be in a useable format (*.wmv,*.avi). This file type is high speed imager dependent and shall need to be determined during the kickoff meeting.

The initial electronic data submission post-test shall contain specification and measurement data in this EV5 format. Subsequent submission of the digital photographs (JPEG), high speed imager files, ATD measurements, and the PDF copies of the final report shall also be prepared in accordance with the specifications for submission of these deliverables as defined in the NHTSA EV5 data format guide, VTRG.

http://www.nhtsa.gov/portal/site/nhtsa/menuitem.8027fe7cfb6e727568d07a30343c44cc/

The Injury Summary Table shall be submitted to the COR within two (2) days after the completion of each test. The Contractor shall submit the test data on CDs/DVDs within one (1) week after each test.

The high-speed video shall be submitted to the COR within two (2) weeks after each test.

C.7.2 Individual Test Reports

Reports shall be submitted by the Contractor to the COR as specified in section D.2 of the Purchase Order. Metric units are required with English units in parenthesis where appropriate. The Purchase Order shall submit a Draft Individual Test Report to the COR within two (2) weeks after each test.

The Purchase Order shall provide the Final Individual Test Report to the COR one (1) week after receiving comments on the draft report. The Purchase Order shall deliver one (1) MS Word, one PDF formatted copy, and one (1) hardcopy of the draft individual test report and the final individual test report.

C.7.3 Final Report

The Contractor shall submit a draft Final Report within eight (8) weeks after completion of the test series. The draft test report shall in no event be submitted later than eight (8) weeks prior to the end of the Purchase Order period of performance. The draft Final report shall contain at minimum, but not be limited to, the following:

A. Detail and design method/documentation of the sled-on-sled system;

B. Documentation of test setup, pre-positioning, photos, etc.;

C. Discussion of trends, repeatability, and reproducibility;

D. Discussion of results, including plots to describe comparisons, trends, etc.;

E. Discussion of lessons learned, experiences, and pros/cons of performance;

F. Inclusion of errors, anomalies and highlights of events/elements as noted in this Purchase

Order.

Reports shall be submitted by the Contractor to the COR as specified in sections D.2.

of the Purchase Order. Metric units are required with English units in parenthesis where appropriate. The Contractor shall provide the Final Report to the COR one (1) week after receiving compiled comments on the draft final report. The Contractor shall deliver one MS Word, one PDF formatted copy and one hardcopy of the draft final report and the final report.

C.7.4 – Monthly Progress Report

Monthly Progress and shall be submitted to the COR on the 10th of the month following the month being reported. The report shall be a detailed, concise discussion of activities related to the project undertaken during the previous month of activity and shall be the basis for approving or not approving submitted invoices. The COR may reject a Monthly Progress Report that does not provide sufficient detail. An electronic copy of the above shall be provided to the COR in an agreed upon format as specified in Section F.

C.7.5 –Agency Briefings

The Contractor shall submit and present an interim briefing via video/web conferencing. The timing of this briefing will be after testing has been initiated. The COR will provide a minimum of one (1) week notice to the Purchase Order.

The Contractor shall present a final Agency briefing in Washington, DC. The final briefing shall occur within ten (10) weeks after completion of the test series. The final briefing shall in no event occur later than six (6) weeks prior to the Purchase Order performance end date.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation, packaging, and packing of all shipments or mailing of all work delivered under this Purchase Order shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Except as specifically exempted by the Contracting Officer (CO) or Contracting Officer’s Representative (COR), all appropriate deliverables under this Purchase Order shall be sent in electronic format, as specified in Section F.

D.2 NHTSA MARKING GUIDELINES

For those items that must be ready for printing, the following NHTSA guidelines shall be used:

TEXT

Text files shall be provided in Word on a CD or external/flash drive using the fewest number of formatting tools as possible (i.e. avoid columns, multiple fonts, etc.) Avoid using any design/layout elements. If the publication has charts and graphs, the Contractor shall insert the chart or graph produced, preferably in Microsoft Excel, at the appropriate locations in the publication.

CHARTS AND GRAPHS

Charts and graphs should be provided in two (2) forms.

First, they should be inserted within the text as described above so that the Communication Services Division can see what type of chart of graph is desired (i.e. pie chart, bar chart, etc.).

Second, the Contractor should include the data files on a CD, preferable in Microsoft Excel, that were used to create the charts and graphs used in the publication.

ILLUSTRATIONS

Illustrations can take two forms:

Graphics –

The Communication Services Division will develop any needed graphics in collaboration with the COR and if desired, the Contractor. The Contractor shall provide only the text files in Word to the COR. In the event that it is necessary for the Contractor to develop the graphics, only Government Printing Office (GPO) approved software such as Adobe Illustrator shall be used.

Photographs –

When photos are used in Agency publications, the Communication Services Division typically uses existing photos or photos purchased through various sources. In the event that a Contractor or other source will supply photos for use in a publication, the photos must be high resolution images preferably at 300 dpi (4” by 5” in size) or higher. They should be supplied on a CD in either a tif (usually from a photo that was taken, developed, printed and then scanned) or a jpg (usually taken using a digital camera and then downloaded onto a computer or disk) file.

NOTE:

If a photograph is supplied by an outside source (Contractor, Grantee, National Organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. In addition, please use caution when allowing the Contractor to supply photos. Make sure that you know the contractual arrangements they have made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print on the web. You must obtain a written statement from your Purchase Order indicating that NHTSA has unlimited, unrestricted use of the photos.

D.3 SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered under this Purchase Order/agreement must comply with Federal and DOT security and privacy protection policies and requirements. DOT policies are available for viewing at http://communities.dot.gov/ia/iapolicies.htm.

(End of Section D) http://communities.dot.gov/ia/iapolicies.htm

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 PURCHASE ORDER CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This Purchase Order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: www.acquisition.gov/far/.

Federal Acquisition Regulation (FAR) Clauses:

52.246-2 INSPECTION OF SUPPLIES- FIXED PRICE (AUG 1996)

52.246-4 INSPECTION OF SERVICES- FIXED PRICE (AUG 1996)

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The COR as designated in this Purchase Order shall be responsible for performing the inspection of all services rendered under this Purchase Order and for recommending acceptance or correction of nonconforming supplies, services or materials that fail to meet the Purchase Order requirements to the Purchase Ordering Officer.

Rejection of any deliverable including the Final Report will delay final payment due under the Purchase Order. The most common causes for rejecting Final Reports are:

a. Incomplete description of the work objective and its relationship to other work performed in the area.

b. Inadequate description of methodology.

c. Insufficient or inconsistent technical information to support the findings or conclusions.

d. Poorly conceived graphs, charts and displays.

e. Incorrect spelling and grammar.

(End of Section E) http://www.acquisition.gov/far/

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the twelve (12) months after the effective date of the resultant Purchase Order.

F.2 FAR 52.252-2 PURCHASE ORDER CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This Purchase Order incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Purchase Ordering Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address: https://www.acquisition.gov/far/ Federal Acquisition Regulation (FAR) Clauses:

52.242-15 STOP-WORK ORDER (AUG 1989) Alt I (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

F.3 PERFORMANCE MILESTONES/DELIVERABLES

The following performance milestones and deliverables apply to this Purchase Order and are considered important to the successful completion of the project. The test plan will be based on the time required to make any sled buck modifications and to conduct baseline testing and validation.

Item Section Milestones (M)/Deliverables(D) Due Date

1 C.3.1.1 Briefing Material (D) One (1) day prior to Kick-Off Meeting.

2 C.3.1.1 Kick-off Meeting at VRTC & Draft Test Plan (M)

Two (2) weeks after Purchase Order award

3 C.3.1.2 Contractor shall submit Final Test Plan (D) One (1) week after briefing begin

4 C.3.2.2 Contractor shall begin baseline test runs (D)

Five (5) weeks after Purchase Order award

5 C.3.2.2 Contractor submits initial SLED baseline test runs for approval (D)

No later than six (6) weeks after Purchase Order award

6 C.3.2.2 Contractor submits Q3s baseline test runs for approval (D)

No later than six (6) weeks after Purchase Order award

7 C.3.2.2 Sled Performance Acceptance (M) No later than six (6) weeks after Purchase Order award

8 C.4.1 Finalized test matrix, identifying CRS models, header information for the data files (D)

Five (5) weeks after Purchase Order award https://www.acquisition.gov/far/

9 C.4.2 Execute Test Matrix (M) Eight (8) weeks after Purchase Order award

10 C.5 Provide valid certifications for all Contractor provided ATDs & instrumentation (D)

Five (5) weeks after Purchase Order award

11 C.6 Test Procedures (M) On-going

12 C.7.1 Contractor submits Injury Summary Table and High Speed Video (D)

Two (2) days after the completion of each test

13 C.7.1 Contractor submits Data CDs/DVDs or a compatible external drive (D)

One (1) week after the completion of each test

14 C.7.2 Contractor submits a draft individual test report (D)

Two (2) weeks after the completion of each test

15 C.7.2 Contractor submits a final individual test report (D)

One (1) week after receiving comments on the draft individual test report.

16 C.7.3 Contractor submits draft final report(D) Within eight (8) weeks after completion of the test series

17 C.7.3 Contractor submits final report (D) One (1) week after receiving comments on the draft final report 18 C.7.4 Monthly Progress Reports (D) Submitted on the 10th of the month following the month being reported

19 C.7.5 Interim Briefing (M) Video or web conferencing at or near completion of test series; COR to provide one

(1) week notice of request

20 C.7.5 Final Agency Briefing Washington, DC (M)

Within ten (10) weeks after completion of the test series

F.4 PLACE OF DELIVERY

Unless otherwise specified, deliverables will be furnished, electronically, to the following addresses:

Item No.

Address

1, 3, 5-6,10, 12-18

U.S. DOT

National Highway Traffic Safety Administration 1200 New Jersey Avenue, S.E.

Washington, D.C. 20590 Office of (TBD) Attention: TBD, COR E-mail: TBD

17-18

U.S. DOT

National Highway Traffic Safety Administration 1200 New Jersey Avenue, S.E.

Washington, D.C. 20590 Office of Acquisition Management (OAM) Attention: TBD, Contract Specialist E-mail: TBD

F.5. SECTION 508 COMPLIANCE

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities. Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems 1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/.

http://www.section508.gov/ http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/guide/ http://www.access-board.gov/sec508/guide/

SECTION G - PURCHASE ORDER ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES

a. The Contractor shall submit one (1) original invoice copy to the following address:

DOT/National Highway Traffic Safety Administration Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

Or

The Contractor may scan its invoice into PDF format and transmit it electronically via e-mail to the following address:

9-AMC-AMZ-NHTSA-Invoices@faa.gov

The Contractor is responsible for ensuring the legibility of the PDF image.

Illegible copies may be returned to the Contractor for resubmission and may result in payment delays. To be an acceptable invoice, the Contractor shall include the following information:

• Contractor Name and address:

• NHTSA Purchase Order Number

• Invoice Date

• Invoice Number

• Timeframe covered by the invoice

• NHTSA Contracting Officer’s name- TBD

• NHTSA Contracting Officer’s Representative- TBD

• Description of supplies/services covered by the invoice to include:

o CLIN o Unit Price o Quantity

• Current billing total and a cumulative total of billings to date.

• Name and address of Contractor’s official to whom questions regarding payment should be referred.

b. To be acceptable for payment, each invoice must contain the following certifications:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Purchase Order.”

G.2 FUNDS AVAILABILITY

a. The amount presently available for payment by the Government and allotted to this Purchase Order is $_TBD______. It is estimated the allotted amount will cover the (TBD) month period of performance. The Contractor agrees to perform, or have performed, work up to the point at which the total amount paid and payable by the Government under the contract approximates but does not exceed the total amount actually allotted by the Government.

b. Except as required by other provisions of this contract, specifically citing and stated to be an exception to this clause-

(1). The Government is not obligated to reimburse the Contractor for costs incurred in excess of the total amount allotted by the Government to this contract; and

(2). The Contractor is not obligated to continue performance under this contract (including actions under the Termination clause of this contract) or otherwise incur costs in excess of the amount funded to the contract by the Government until the Contracting Officer notifies the Contractor in writing that the amount funded by the Government has been increased and specifies an increased amount, which shall then constitute the total allotted by the Government to this contract.

c. No notice, communication, or representation in any form other than that specified in subparagraph b.(2) above, or from any other person other than the Contracting Officer, shall affect the amount funded by the Government to this contract.

d. When and to the extent that the amount funded by the Government is increased, and if the Contractor incurred costs, at its own financial risk (i.e. contractor continues performance and incurs costs past the point at which the government has funded the contract) then the Government may reimburse the contractor for those allowable costs as if they had been incurred while funding was available unless the Contracting Officer issues a termination or other notice and directs that the increase is solely to cover termination or other specified expenses.

e. Modifications shall not be considered an authorization to exceed the Total Ceiling cost of the contract, unless they contain a statement increasing the Total Ceiling Cost.

f. Nothing in this clause shall affect the right of the Government to terminate this contract, or the contract in its entirety. If this contract is terminated, the Government and the Contractor shall negotiate an equitable distribution of all property produced or purchased under the contract.

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

a. The Contracting Officer will designate a COR to assist in monitoring the work under this contract. The COR is responsible for the technical administration of the contract and technical liaison with the Contractor. The COR IS NOT AUTHORIZED to change the scope of work or specifications as stated in this contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the contractor to be outside of this contract, the contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this contract shall not be construed to authorize the revision of the terms and conditions of this contract. The Contracting Officer will authorize any such revision in writing.

G.4 DESIGNATION OF COR

The NHTSA designated COR is TBD.

While this list is not exhaustive, some of the major responsibilities of the NHTSA COR are as follows. Specifically:

• To provide information and technical assistance from available Government resources as determined appropriate by the NHTSA COR.

• To provide liaison with other Government/private agencies as appropriate; and,

• To stimulate the exchange of ideas and information among recipients of related projects through periodic meetings.

Complete POC information for the COR is provided below:

DOT/NHTSA

TBD, NVS-xxx 1200 New Jersey Avenue, SE, Wxx-xxx Washington, DC 20590 Telephone: (202) xxx-xxxx

G.5 DESIGNATION OF ALTERNATE COR

The Designated “Alternate” COR is TBD

In the event that the NHTSA COR of record (identified in G.4 above) is unavailable for a period of time during which the contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

DOT/NHTSA

TBD, NVS-xxx 1200 New Jersey Ave SE, Wxx-xxxx Washington, DC 20590

(202) xxx-xxxx

G.6 CONTRACTOR PERSONNEL

G.6.1 PROJECT MANAGER

The Contractor shall appoint a Project Manager who will be the Contractor's authorized supervisor for technical and administrative work performed under this contract. The Project Manager shall provide the single point of contact between the Contractor and the COR or other duly authorized representative under this contract.

The Project Manager shall receive and execute, on behalf of the contractor, such technical assignment directives as the NHTSA COR or his duly authorized representative may issue within the terms and conditions of this contract.

Complete POC information for the contract Project Manager is provided below:

G.6.2. KEY PERSONNEL

a. The personnel as specified below are considered essential to the work being performed under this purchase order and may, with the consent of the contracting parties, be changed from time to time during the course of the purchase order by adding or deleting personnel, as appropriate.

b. Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the Contracting Officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

SECTION H - SPECIAL PURCHASE ORDER REQUIREMENTS

H.1 TEST PERFORMANCE STANDARD

NHTSA will use the following standard to determine whether a test met contract requirements.

1. A successful test is one that meets all the “Critical Deliverables” and all the “Critical Parameters” (Attachment 2, Section J) specified in the Contract, without exception.

2. A non-conforming test is one that fails to meet one or more “Critical Parameters” (Attachment 2, Section J) or one or more “Critical Deliverables”.

If the Contractor does not meet all of the critical parameters and deliverables (listed below), then the test will be deemed unsuccessful. In this event, the Contractor shall repeat the test at the Contractor’s expense, including the cost of purchasing a new CRS.

Table 3 - Instrumentation & Photographic Requirements

Item Test Plan Data

Deliverables Critical Deliverables High Speed 5 high speed onboard – Properly exposed, in-focus, Properly exposed, in-

Imagers one (1) 90o lateral view, two (2) overhead views, one (1) lateral oblique and one (1) aft view.

high-speed camera views showing the dummy kinematics during the event.

focus, high-speed camera views (1 lateral and 1 overhead, minimally), showing dummy and CRS kinematics throughout at least 200 ms of event.

Photographic documentation and targets

As specified in TP213-09 and Brelin-Fornari

(2014), Appendix B2

Q3s Dummy Instrumentation listed All instrumentation properly The following Injury CRABI in Table 2 records data (as listed in Criteria channels provide Dummy Table 2) data:

Head CG accelerations (X,Y, Z) Upper Neck Loads/Moments Chest accelerations (X,Y,Z) Spine accelerations (X,Y,Z) Shoulder displacement (Y) Lateral chest displacement

(IR-TRACC)

Pelvis acceleration (X,Y,Z)

2 Brelin-Fornari et al. (2014).

Table 4– Critical Parameters Critical Parameters

Accelerate the test platform to achieve a relative velocity (V0) of 31.3 ±0.8 km/h in the direction perpendicular to the SORL between the SISA bench seat and the door assembly at the time they come in contact (time=T0).

The relative velocity profile of the intruding door with respect to the sliding seat shall be within the relative velocity corridor shown in Attachment 2, Section J, Figure 3.

The fixture angle shall be ten (10) degrees with an angle tolerance of ± 1 degree

The sled data channel properly record data during the testing. The critical channel include the accelerometers located on the rear leg of the sliding seat and the accelerometer on the sled interface that is measured for acceleration and velocity (X, Y, and Z directions)

The sled buck and door acceleration/velocity profiles (without the CRS installed) must match baseline kinematics to the VRTC results. When evaluating the time histories, the timing and peak G’s must be within ± 3G.

H.3. RETEST REQUIREMENTS

(a) Non-conforming Test Notification: The Contractor shall verbally notify the COR of any non-conforming test within 24 hours of the test and follow-up with a written Non-conforming Test Report to the Contracting Officer’s Representative within 48 hours of the test completion.

(b) Retest Notification: The Contracting Officer of NHTSA is the only NHTSA official authorized to notify the Contractor that a retest is required. The retest shall be performed and all required reports shall be submitted within thirty (30) days after receipt of notification by the Contracting Officer.

(c) Waiver of Retest: NHTSA, in its sole discretion, reserves the right to waive the retest requirement.

(d) Tested Items: The Contractor shall furnish, at its expense, the tested items required for any retest.

(e) Final Test Report: No Test Report is required for any test which is determined to be non-conforming unless NHTSA specifically decides, in writing, to require the Contractor to submit such report. The test data from the non-conforming test must be safeguarded until the data from the retest has been accepted by the COR.

(f) NHTSA’s Rights: None of the requirements herein stated diminish or modify the rights of NHTSA to determine that any test submitted by the Contractor does not conform precisely toall requirements/specifications of the NHTSA Test Procedure and the Statement of Work applicable to the test.

H.4. SPECIAL DATA RIGHTS PROVISIONS

H.4.1. Confidentiality of Reports and Other Data Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall divulge to any third party any information concerning deliverables produced,…