DTMB-0427 Project Statement 26396.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

472/26396.SAA

PROPOSAL DUE DATE

Thursday, October 22, 2026, at 2:00 pm EASTERN

CLIENT AGENCY

MDOC

PROJECT NAME AND LOCATION

Women’s Huron Valley Correctional Facility – Calhoun & Dickinson HVAC Repairs

PROJECT ADDRESS (if applicable) 3201 Bemis Rd, Ypsilanti, MI 48197

CLIENT AGENCY CONTACT

Chris Severson

TELEPHONE NUMBER

517-230-9335

DTMB - DCD PROJECT DIRECTOR

Sheryl Ananich

TELEPHONE NUMBER

517-243-7605

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will take place on Monday, October 5, 2026, at 10:30 a.m.

We will meet in the West Administration Lobby, have a 30 minute meeting in the Warden’s Conference Room, then go inside the secure perimeter and look at Calhoun and Dickinson.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

The Department of Technology, Management and Budget (DTMB), on behalf of the Michigan Department of Corrections (MDOC), is requesting professional engineering services for mechanical and electrical repair work at Calhoun and Dickinson. Phase 100 Study Phase is required for undertaking a comprehensive evaluation of the existing mechanical and electrical systems serving each building. The existing HVAC systems have exceeded their anticipated service life and are experiencing numerous operational issues.

The Study Phase will document findings in a Study Report that will include recommendation options with estimates of probable cost. Once the scope of work is determined, Phase 300-700 services are desired to design, bid and oversee construction of the HVAC repairs per the DTMB Sample Billable Rate Contract.

Professional services shall also include, but are not limited to the following:

• Gathering and verifying all base information required for the proper design of the project in Phase 100 Study. All available documents including limited CAD files will be supplied to the successful firm.

• Design submittals for Phases 100, 300, 400, 500 for review at 50% and 90% milestones. Cost estimates are required with each submittal.

mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov

• Phase 600 and 700 construction administration services to include running all construction progress meetings on a bi-weekly basis – one virtual Teams meeting per month and one on-site meeting per month.

• Gathering or preparing all data and design development information that shall ultimately be necessary for plans, submittals, and permit application considerations where required. Include as reimbursable expenses.

• Provide a proposed design schedule. Schedule shall be kept up to date through the project design.

• All testing throughout construction.

• Sub-consultants, printing/reproduction, postage, and project travel (over 100 miles) are to be included as a reimbursable expense.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

92531, 92533, 92567, 92595

DESIRED SCHEDULE OF WORK

Award of Design Contract in November 2026. Complete Phase 100 Report and Phase 300-500 design ready to bid in February 2027. Award construction contract March 2027. Construction to begin in April 2027.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Sheryl Ananich at ananichs@michigan.gov address no later than 2:00 p.m., Eastern on Wednesday, October 14, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4 mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:ananichs@michigan.gov