Amendment 0006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 1

0006 01/19/2018

FAA AWA

800 Independence Avenue, S.W.

Washington DC 20591

AWA

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

DTFAWA-17-R-00049

copies to the issuing office.

01/05/2018

(x)

The purpose of this amendment is provide answers to vendor questions and incorporate related changes to Section I, Section L and Section M. Additional changes to Attachments as indicated in the Vendor Questions and Answers will be included in a forthcoming amendment.

The SSDI II procurement has been delayed. The FAA intends to continue with the this acquisition in the near future. The revised schedule will be posted on the FAA Contracting

Opportunities web site when the schedule is finalized. Vendors are advised to check the web site (https://faaco.faa.gov) on a regular basis.

Period of Performance: 07/01/2018 to 06/30/2028

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Amy K. Wright

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

3.10.2-2 Subcontracts (Cost-Reimbursement and Ceiling Priced Contracts) (July 2017)

(a) Subcontract, as used in this clause, includes but is not limited to purchase orders, and changes and modifications to purchase orders. The Contractor shall notify the Contracting Officer reasonably in advance of entering into any subcontract if:

(1) The proposed subcontract is of the cost-reimbursement, time-and-materials, or labor-hour type;

(2) The proposed subcontract is fixed-price and exceeds either $150,000 or 5 percent of the total estimated cost of this contract;

(3) The proposed subcontract has experimental, developmental, or research work as one of its purposes; or

(4) This contract is not a facilities contract and the proposed subcontract provides for the fabrication, purchase, rental, installation, or other acquisition of special test equipment valued in excess of $25,000 or of any items of facilities.

(b)

(1) In the case of a proposed subcontract that

(i) is of the cost-reimbursement, time-and-materials, or labor-hour type and is estimated to exceed $25,000, including any fee,

(ii) is proposed to exceed $150,000, or (iii) is one of a number of subcontracts with a single subcontractor, under this contract, for the same or related supplies or services that, in the aggregate, are expected to exceed $150,000, the advance notification required by paragraph (a) above shall include the information specified in subparagraph (2) below.

(2)

(i) A description of the supplies or services to be subcontracted.

(ii) Identification of the type of subcontract to be used.

(iii) Identification of the proposed subcontractor and an explanation of why and how the proposed subcontractor was selected, including the competition obtained.

(iv) The proposed subcontract price and the Contractor's cost or price analysis.

(v) The subcontractor's current, complete, and accurate cost or pricing data and Certificate of Current Cost or Pricing Data, if required by other contract provisions.

(vi) The subcontractor's Disclosure Statement or Certificate relating to Cost Accounting Standards when such data are required by other provisions of this contract.

(vii) A negotiation memorandum reflecting-

(A) The principal elements of the subcontract price negotiations;

(B) The most significant considerations controlling establishment of initial or revised prices;

Amy Wright Text Box

DTFAWA-17-R-00049

Amendment 0006

SECTION I

CONTRACT CLAUSES

(C) The reason cost or pricing data were or were not required;

(D) The extent, if any, to which the Contractor did not rely on the subcontractor's cost or pricing data in determining the price objective and in negotiating the final price;

(E) The extent to which it was recognized in the negotiation that the subcontractor's cost or pricing data were not accurate, complete, or current; the action taken by the Contractor and the subcontractor; and the effect of any such defective data on the total price negotiated;

(F) The reasons for any significant difference between the Contractor's price objective and the price negotiated; and

(G) A complete explanation of the incentive fee or profit plan when incentives are used. The explanation shall identify each critical performance element, management decisions used to quantify each incentive element, reasons for the incentives, and a summary of all trade-off possibilities considered.

(c) The Contractor shall obtain the Contracting Officer's written consent before placing any subcontract for which advance notification is required under paragraph (a) above. However, the Contracting Officer may ratify in writing any such subcontract. Ratification shall constitute the consent of the Contracting Officer.

(d) If the Contractor has an approved purchasing system and the subcontract is within the scope of such approval, the Contractor may enter into the subcontracts described in subparagraphs (a)(1) and (a)(2) of this clause without the consent of the Contracting Officer.

(e) Even if the Contractor's purchasing system has been approved, the Contractor shall obtain the Contracting Officer's written consent before placing subcontracts identified below:

(f) Unless the consent or approval specifically provides otherwise, neither consent by the Contracting Officer to any subcontract nor approval of the Contractor's purchasing system shall constitute a determination:

(1) of the acceptability of any subcontract terms or conditions,

(2) of the allowability of any cost under this contract, or

(3) to relieve the Contractor of any responsibility for performing this contract.

(g) No subcontract placed under this contract shall provide for payment on a cost-plus-a-percentage-of-cost basis.

(h) The Contractor shall give the Contracting Officer immediate written notice of any action or suit filed and prompt notice of any claim made against the Contractor by any subcontractor or vendor that, in the opinion of the Contractor, may result in litigation related in any way to this contract, with respect to which the Contractor may be entitled to reimbursement from the Government.

(i)

Text Box

DTFAWA-17-R-00049

Amendment 0006

(1)Reserved.

(2) Additionally, the Contractor shall include in each cost- reimbursement subcontract under this contract a requirement that the subcontractor insert the substance of the appropriate modified subparagraph referred to in subparagraph (1) above in each lower tier price redetermination or incentive price revision subcontract under that subcontract.

(j) To facilitate small business participation in subcontracting, the Contractor agrees to provide payments on subcontracts under this contract that are fixed-price subcontracts with small business concerns in conformity with the standards for customary payments, as in effect on the date of this contract. The Contractor further agrees that the need for such financing payments will not be considered a handicap or adverse factor in the award of subcontracts.

(k) The Government reserves the right to review the Contractor's purchasing system.

(End of clause)

Amy Wright Text Box

DTFAWA-17-R-00049

Amendment 0006

DTFAWA-17-R-00049

Section L - Instructions, Conditions, and Notices to Bidders

Page L-1

L.1 GENERAL INFORMATION

All representations and certifications must be made in Section I and K by the Offeror and must be filled in as appropriate. The signature of the Offeror on the cover page of this Screening Information Request (SIR) (Standard Form 33) constitutes the making of the included representations and certifications. Award of any contract to the Offeror will be considered to have incorporated the applicable representations and certifications.

L.1.1 Point of Contact The Contracting Officer (CO) is the sole point of contact for this acquisition. All questions or concerns must be addressed to the CO.

L.1.2 NAICS Code The NAICS code that applies under this procurement is 561621, Security Systems Services (except Locksmiths) with a size standard of $20.5M.

L.1.3REQUESTS FOR CHANGE OF TERMS AND CONDITIONS

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the CO in writing with supporting rationale. The terms and conditions of this SIR will be changed only through formal amendment by the CO. If an Offeror takes exception to the terms and conditions, they must notify the CO by the questions due date set forth in Section L.1.4. The FAA reserves the right to reject proposals that contain exceptions to terms and conditions without discussion with the Offeror.

L.1.4 OFFEROR QUESTIONS

The Offeror may begin submitting questions and comments immediately after release of the SIR for a period ending 01/12/2018 at 2:00 P.M. Eastern Time. Responses to questions will not necessarily change the date proposals are to be received. Offerors must submit all questions and comments via E-Mail (Amy.Wright@faa.gov). Questions must not be submitted via phone call.

Offerors should notify the FAA if a question contains proprietary information, and the FAA will take all reasonable precautions to prevent the unauthorized disclosure of such information. The FAA will respond in writing within ten (10) working days on the FAA Contract Opportunities website to all potential Offerors. The source of questions will not be identified. Questions received after the time and date stated above may not be answered.

L.2 INFORMATION AND CONSIDERATIONS AFFECTING

VENDOR PROPOSAL SUBMISSIONS

(a) This acquisition will involve the use of streamlined acquisition procedures employing best practices for competitive negotiated procurements as authorized by the Federal Aviation Administration Acquisition Management System (AMS).

(b) The procurement process will involve the evaluation of the technical and price proposals.

Evaluations involved will permit the FAA to select an offer that is the best value to the FAA.

(c) The FAA may communicate with one or more Offerors at any time during the SIR process. Communications with one Offeror do not necessitate communications with other Offerors since communications will be Offeror-specific. Information determined to have

Amendment 0006 mailto:Amy.Wright@faa.gov mailto:Amy.Wright@faa.gov mailto:Amy.Wright@faa.gov

Highlight

Page L-2 common application and not considered prejudicial or proprietary to any Offeror will be communicated to all Offerors.

(d) This document constitutes a formal SIR for which an award may be made without further discussions or negotiations. Offerors are to consider all terms and conditions contained in the formal SIR in preparation of their proposals.

(e) Following is the projected schedule for this SIR:

Milestone ee

Date SIR Release 01/05/2018 Questions Due from Industry 01/12/2018 FAACO Updated with Responses to Questions 01/22/2018 Proposal Submissions Due TBD Contract Award TBD

L.3 QUALIFICATIONS

L.3.1 OFFEROR QUALIFICATIONS

The Offeror (Company represented by SF-33, Solicitation, Offer, and Award signatory) must meet the minimum corporate experience requirements; these requirements are not minor and will not be waived. The Offeror must have seven (7) consecutive years of corporate experience with complex security projects as of January 1, 2018 that required the design, integration, installation and maintenance of the major security subsystems and components contained in the SSDI II SOW. The experience must be on projects similar to the size, scope, and complexity of the SSDI II contract. The major security subsystems and equipment are: Security Surveillance System, Access Control Systems, Intrusion Detection System, and Intercom Systems.

A. The Offeror must also have seven (7) consecutive years of corporate experience as of January 1, 2018 integrating multiple facilities into a national or regional enterprise system similar to the requirements in Section C.11, Physical Security Enterprise Management System. The experience must be on projects similar to the size, scope, and complexity of the SSDI II contract.

B. NOTE: Any Contractor that does not demonstrate corporate security system and maintenance experience that meets the minimum requirements described in L.3.1 will be ineligible for award. The FAA reserves the right to utilize all sections of the Offeror’s proposal in evaluating eligibility for award.

C. Contractors must submit the following corporate experience information demonstrating seven years of experience as noted in L.3.1 in the format shown in Table 1: Corporate Experience below:

Table 1: Corporate Experience Agency or Company Contract

Issued By

Contracting Officer

Phone

Contract

Dollar Value

Period of Performance Location

Amendment 0006

Amy Wright Highlight

Page L-3

Description of Work Performed:

This information must be submitted in Volume I, Section 7.

L.3.2 SUBCONTRACTOR QUALIFICATIONS

Subcontractors providing electrical or security system installation must provide corporate experience information, in the format shown in Table 1: Corporate Experience, showing a minimum of three (3) consecutive years of experience as of January 1, 2018 performing the functions they are contracted to perform.

NOTE: Mechanical, Heating, Ventilation and Air Conditioning (HVAC), and Building Automation experience will not be considered as substitution for security systems experience.

L.4 INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF PROPOSALS

(a) Each Offeror will submit information identified in the volumes as set forth in paragraph

(b) below. The data submitted should be complete, concise, and relevant to the requirements of the SIR, and are required to be submitted in the prescribed formats subsequently identified herein.

(b) The Offeror must submit a single-sided original proposal using a separate 3-ring binder for each volume, and one copy also using a separate 3-ring binder for each volume and spiral-bound copies of each of the proposal volumes as described below, and an electronic version in USB flash drive format for each volume submitted. The volumes to be submitted and their method of preparation are as follows:

1 original proposal Volume 1 using a 3-ring binder 1 original proposal Volume 2 using a 3-ring binder 1 original proposal Volume 3 using a 3-ring binder 1 spiral-bound or comb-bound copy of Volume 1 1 spiral-bound or comb-bound copy of Volume 2 5 spiral-bound or comb-bound copies of Volume 3

(c) Note: Include the USB flash drive in the original of each volume. The Offeror's proposal submission shall be organized as follows:

VOLUME TITLE

PAGE

LIMIT

VOL 1 OFFER, OTHER DOCUMENTS N/A

Section 1 Solicitation Cover Page (and amendments if applicable) -signed by authorized representative of company Section 2 SIR Section I - filled in completely Section 3 SIR Section K - filled in completely and signed Section 4 Reserved.

Section 5 Responsible Prospective Contractors

Amendment 0006

* Electronic files are to be submitted in pdf format with the exception of the Excel worksheets and the J-17 questionnaires to be submitted directly to the FAA. If there is a difference between the electronic and the paper copy, the paper copy will prevail.

Amy Wright Highlight

Amy Wright Highlight

Page L-4

Section 6 Organizational Conflict of Interest Mitigation Plan (if applicable) Section 7 Minimum Eligibility Experience Qualification data and L.3.1 and

L.3.2 data submission (Table 1: Corporate Experience) Section 8 Section H.10, Subcontracting Plan – Contractor Small Business

Subcontracting Plan

VOL 2 PRICING N/A

Section 1 As described in Section L.5.2.

Section 2 Pricing Methodology (narrative in Offeror’s format)

VOL 3 MANAGEMENT, TECHNICAL, AND PAST

PERFORMANCE

45 pages

Part A Management Proposal Section 1 Resources

Section 2 Proposed Organization Section 3 Key Personnel Part B Technical Proposal Section 1 Technical Questions

Section 2 Sample Tasks (Not included in page count)

Section 3 Equipment List Section 3a Equipment List (J-16 with no prices) – including Manufacturers

Product Information Sheets (cut sheets) (Not included in page count).

Section 3b Equipment List Questions Part C Past Technical Performance Section 1 Relevant Experience and Past Performance (Attachments J-17, J-

24) Section 2 Related Information

* No reference to costs/prices shall be made in Volume 3.

L.5 PROPOSAL PRESENTATION, FORMAT, AND CONTENT

(a) A cover sheet must be affixed to each volume clearly identifying each volume number, volume title, copy number, the solicitation number, and the Offeror’s name.

(b) All information must be provided in the 3-ring binder or spiral-bound document, one binder or spiral-bound document per volume, and must be submitted on standard letter size 8 1/2 x 11-inch paper, printed single-sided. Foldout pages are acceptable only in Volume 3.

Font and margin requirements do not apply to figures or tables, but they must be legible.

The proposal pages must be numbered sequentially. Font size must be 12, in Times New Roman font, with top and bottom margins equal to 1.0 inch, and left and right margins equal to 1.0 inch. The lines must be single spaced. The FAA may make black-and-white copies of Offerors' proposals for evaluation purposes.

(c) Tab indexing must be used to identify all sections in a volume. Each volume should be organized in such a way that an extensive search of Government-required documents is not necessary to review the proposal. Information not in its appropriate section and not appropriately referenced may be assumed to have been omitted.

(d) All electronic file contents should exactly match print versions of submitted documents. In the event of discrepancies between the two, printed documents will prevail.

Any items embedded within a document should be objects only, not links. Electronic submissions must be accompanied by a printed inventory that identifies all USB flash

*Times New Roman size 9 may be used for disclaimers, headers, and footers.

Amendment 0006

(Not included in page count).

J-17 not inluded in page count J-24 is included in page count.

Amy Wright Highlight

Amy Wright Highlight

SECTION M

EVALUATION FACTORS FOR

AWARD

Page M-27 M installed equipment, software, and firmware as installed at SL2, SL3, and SL4 facilities. (Section L.6.2.1, Question 5) (Section C.13).

ii. Sub-Factor 2.2 – Sample Tasks The Offeror’s responses to the description of work, labor requirements, schedules, and list of required equipment will be evaluated based on the degree to which:

a. The Offeror’s description of work to be performed, including the decomposition of the sample task and the technical approach proposed demonstrates an in depth understanding of Section C and appropriate Section J requirements. (Section L.6.2.2);

b. The Offeror’s response demonstrates an understanding of FAA’s design concept.

(Section L.6.2.2);

c. The Offeror’s response provides a well-defined schedule that aligns with the proposed approach and demonstrates an understanding of the interdependencies of the individual actions. (Section L.6.2.2);

d. The Offeror’s proposed staffing mix/labor hours are consistent with the technical approach and support the successful implementation of the work to be performed (Section L.6.2.2); and,

e. The Offeror’s proposal demonstrates an understanding of the work through assumptions, innovations, and overall technical approach (Section L.6.2.2).

ii. Sub-Factor 2.3 – Equipment List (unpriced) This sub-factor will be evaluated based on the degree to which the proposed Equipment List is sufficient to meet contract requirements and the current version of FIPS 201, including certification and recertification of up-grades on the GSA APL2.

3. Factor 3 – Past Technical Performance Proposal:

i. Sub-Factor 3.1 – Relevant Past Experience and Performance In accordance with L.6.3.1, this sub-factor will be evaluated based upon the completed L.1 attachments and the receipt of attachment L.2 questionnaires completed by customers, assessing the performance of the Offeror on relevant contracts that are similar in size, scope, and complexity to this SIR. The contracts selected by the Offeror must demonstrate that the Offeror has an understanding of the work to be performed.

The Government will determine the relevance of a past performance project/contract by analyzing the following and comparing it to the SIR:

a. “Scope” by considering the type of service/product provided (i.e., “Is the project/contract for security system design and implementation?”);

b. “Magnitude” by considering various measures such as, but not limited to, any or all of the following: number of distinct facilities serviced, number of personnel to support the effort, and total contract value; AND

c. “Complexity” by considering various measures such as, but not limited to, any or all of the following: the number and geographic dispersion of distinct facilities throughout CONUS and non-CONUS states and territories under a single project;

the quantity and selection of equipment addressed; and access issues at facilities.

ii. Sub-Factor 3.3 – Related Information This sub-factor will be evaluated based on the Offeror’s related information i.

Amendment 0006

Vendor Questions and FAA Responses Security System Design and Integration (SSDI) II

Solicitation DTFAWA-17-R-00049

No. Title SIR Reference Question FAA Response 1 Subcontracting

Plan Will the FAA accept our commercial subcontracting plan, approved by GSA in December 2017?

This question will be addressed in a forthcoming amendment.

2 Equipment List Cut Sheets

L.6.2.3.1 Volume 3, Part B, Section 3a – Equipment List

Manufactures may not offer product information sheets for all items to include consumables and commodities. Will the FAA clarify this requirement is applicable to major components L.3.1?

Information sheets are not required for consumables and commodities.

3 CDRL Delivery Requirements

CRDLs, SOW For inconsistencies between the SOW CDRL delivery requirements of five (5) calendar days and the CDRL requirements of five (5) working day, will the government confirm that days refers to working days in all instances.

In all instances in the SIR, unless stated otherwise, days refers to calendar days. The CDRLs will be updated as necessary.

4 Frame Rate and Resolution Requirements

SOW Section C.9.7.1.1 and J-15 section 4-3-5

Question: There is a conflict between the frame rate requirements in the SOW vs. those in 1600.69C. The SOW calls for variable frame rates from 1 to 7.5 fps for fixed interior camera and from 1 to 15 fps for general surveillance cameras. 1600.69C requires a minimum of 15 fps. Please clarify the requirement.

FAA Order 1600.69 C states that all VMS must have a minimum of 720 P at a frame rate of 15 fps. The SOW will be amended to reflect this.

5 Training Development

Section C, Statement of Work, Para C.5.0

Question: Under what CLIN should the offeror price development of the training required in Section C5.0? Under what CLIN should the offeror price delivery of that training?

The cost model only cites Section 5.0 in CLIN X105.

Development of the training is under the Program Management CLIN X101. Training delivery is under the Implementation CLIN X104.

6 Subcontractor Will the FAA consider a significant subcontractor, providing greater than 25% of the work share, be allowed to contribute experience requirements stated in L.3.1?

Subcontractors’ experience does not count towards the prime contractor’s experience.

7 Go-No Go Criteria

Section L.3.1 Section L.3.1 lists 6 subsystems in which offerors must demonstrate prime experience. The Industry day slides listed 4 PSEMS subsystems and did not specifically reference metal detection or security lighting. Metal detection and Security lighting are not complex ESS subsystems, and are typically subcontracted support services. These should not be part of a go-no go gate criteria for such a large ESS contract focused on technology refresh. Request the Government consider at least two options to address this issue:

The FAA has deleted the metal detection and area security lighting from Section L.3.1. The page change to Section L.3.1 was provided in Amendment 0004 to the SIR.

a. 1 – Reduce the solicitation requirements of L.3.1, removing the Security Area Lighting System and Metal Detector Systems

b. 2 – Allow subcontractor experience to be used for these two subsystems in lieu of prime experience only.

This change will allow increased competition on the most critical system requirements (Security Surveillance System, Access Control Systems, Intrusion Detection System, and Intercom Systems) associated with this acquisition.

This question is tied to our question submitted on 1/13 regarding the use of teammates to meet all the subsystem requirements and if the government will not remove these two for the prime offeror, will it consider this question that will allow the offeror and teammates experience to cumulatively meet all subsystems?

8 Maximum Contract Value

Section L.3.1 Section L.3.1 requires offerors to list projects similar to the size, scope, and complexity of the SSDI II contract, however;

a maximum contract or ceiling value is not provided with the solicitation. Will the government please provide a value that is considered similar in size?

Refer to the information in Section J.1, the SOW and Section C.2.1.

9 Corporate Experience

L.3.1 Offeror Qualifications

As it relates to the offeror’s qualifications, please confirm that there is no limit to the amount of contracts used to demonstrate the required seven (7) years of corporate experience with complex security projects as of January 2, 2018.

There is no limit on the number of contracts.

10 Volume Naming L.4 and L.5.1 There appears to be a discrepancy in naming convention for Volume 1 in the table in L.4 and section L.5.1.

Please confirm that Volume 1 should be titled “Offer, Other Documents” as specified L.5.1.

The name of Volume I in table L.4 has been updated.

11 Instructions L.5.1.4 Volume 1, Part A, Section 4 - Reserved

Will the Government please clarify instructions for L.5.1.4 Volume 1, Part A, Section 4 – Reserved?

There is no action required on the part of the Offeror, in Volume 1, Part A, Section 4

12 SF30 Amendments Will the FAA please provide SF30 forms for Amendments 0002 and 0003?

These forms have been posted.

13 Contract Clauses Section I Contract Clauses, 3.3.1-20

3.3.1-20 PROVIDING ACCELERATED PAYMENT TO SMALL

BUSINESS SUBCONTRACTORS (OCT 2012) was set to expire on 12/31/2017.

Will the FAA please confirm that it will adhere to the contract clause 3.3.1-20 in order to temporarily accelerate payments to all prime contractors in order to allow prompt payment to small business subcontractors?

This clause is not set to expire. It was updated in Oct 2012 and is a standard clause in all AMS/FAA SIRs and Contracts. The FAA will adhere to this clause.

14 Contract Clauses L.5.1.2 Volume 1, Section 2 – SIR Section I, Contract Clauses

RFP Section L.5.1.2 states “The offeror must complete the required fill-in portions of Sections I, 3.10.2-2 Subcontracts (Cost-Reimbursement and Ceiling Priced Contracts) and include Section I in the Offer.”

It appears that Section I, 3.10.2-2 was not included in the RFP. Will the FAA please clarify?

This clause will be included in full text in a forthcoming amendment to the SIR.

15 AMS Clause L.5.1.5 Volume 1, Section 5 – Responsible Prospective Contractors

RFP Section L.5.1.5 states, “An Offeror must also be found responsible in accordance with FAA AMS Clause 3.2.2.2 prior to award of any contract.”

The offeror cannot find FAA AMS Policy 3.2.2.2 neither in the RFP nor at https://conwrite.faa.gov/index.cfm. Will the FAA please clarify?

The responsibility criteria are found in AMS Policy 3.2.2.2 and AMS Guidance T3.2.2.7.A.1.a, available at http://fast.faa.gov.

16 Deliverable Dates C.4.4.1.1 Pg C-17

“Within five calendar days of contract award, per CDRL 003, the Contractor must provide a schedule showing milestones for each contractual start-up activity. The Contractor must create the schedule in Microsoft Project and provide copies of the schedule to the CO and COR.” Could the Government clarify that this is intended to be business days, not calendar days?

See the FAA’s response to question 3.

17 Configuration Management

C.4.5 Pg C-19

Is the contractor expected to develop and maintain configuration management on all the existing PACS and PSEMS or only new installations?

Only new installations.

https://conwrite.faa.gov/index.cfm

18 Configuration Management

C.4.5 Pg C-19

Is the contractor expected to capture the information for all the existing equipment at sites that have a minor refresh?

See the FAA’s response to question 17.

19 Propagation Delay

C.8.1.3.1 Pg C-28

Section C.8.1.3.1 indicates the FSL-2 facilities will report to MMAC or FAA Cloud. Several sections require calculation for alarm reporting which have time constraints. How much propagation delay should be allowed for the calculations?

The Offeror may include any propagation delay required by their technical solution.

20 Piggy-backing and Pass-back Detection

C.9.0 Pg C-43

Section C.9.0 PHYSICAL ACCESS CONTROL SYSTEM (PACS) states the system must detect or prevent piggy-backing and pass back.

Is this an overall system capability, or required for all controlled openings?

Required for all controlled openings.

21 Contract Clause Section I Pg I-3

Contract Clause 3.3.1-20 Providing Accelerated Payment to Small Business Subcontractors (Oct 2012). This clause does not apply unless the Government includes AMS Clause 3.3.1- 24 Fast Payment Procedures. Please confirm.

These two clauses are not dependent upon one another.

3.3.1-20 is exclusively for small business, the other requires CO determination based upon situational needs and justifications.

22 Critical Area Designation

J-15 Exempt from

1600.69C FOUO

Pg J-15

There are various references to critical areas requiring security devices in this document as well as the Level 2, 3 /4 door matrix. The sample drawings do not provide enough detail to determine which areas may be considered critical.

As well, there is no guidance provided that determines what areas are critical areas. Will the FAA provide guidance as to what areas on the sample drawing are to be considered critical areas?

Critical area designations are not required for the sample tasks.

23 NAICS Size Standard

L.1.2 Pg L-1

NAICS Code 56121 has a size standard of $20.5M. The SOW shows $12.5M, which is incorrect. Please clarify.

L.1.2 will be corrected to the size standard of $20.5M.

24 Subcontractor Experience

L.3.2, L.6(a), L.6.3(d) Pg L-3, L-10, L-14

L.3.2 states “subcontractors providing electrical or security system installation” must provide corporate experience information in the Table 1: Corporate Experience format showing minimum of 3 consecutive years of experience performing the functions they are contracted to perform.

L.6(a) provides page limit information and further states that not included in this [page] limit are the six projects

Question 1: All subcontractors.

Question 2: A maximum of six across all subcontractors.

submitted for “all subcontractors’ USING THE FORM PROVIDED AS Attachment J-24, discussed in L.6.3(a).

L.6.3(d) states where subcontracting arrangements are proposed, and additional maximum of three projects for “each subcontractor” may be submitted.

Question 1: Please clarify whether the L.6(a) and L.6.3(d) statement for “all subcontractors” and “each subcontractor” only applies to “subcontractors providing electrical or security system installation.”

Question 2: Please clarify whether we may provide three references from each subcontractor or a maximum of six references from across all subcontractors.

25 State and Local Taxes

L.5.2.2 Pg L-8

Equipment sales tax – in many U.S. states and territories, government contractors are responsible for the state and local taxes associated with materials, supplies and equipment purchases that are deemed part of the realty.

FAR 29.303 specifically states that contractors and/or subcontractors do not automatically receive the federal government exemption status. Instead, the provisions of the particular state and local laws govern the taxability of contractors’ purchases. These taxes, as allowed by FAR 31.1, are allowable costs. How should contractors treat the state & local sales tax in our equipment pricing? (e.g., what state’s sales tax rate should be used, etc.)

Refer to Section I, Clause 3.4.2-8

FEDERAL, STATE, AND LOCAL TAXES

- FIXED PRICE CONTRACT (APR 2013)

26 Page Limitation L.6.1.3 Pg L-11

Please confirm resumes provided using Attachment J-13, Key Personnel Resume Format and accompanying commitment letter (if applicable) is not included in the 45-page limit for Volume 3.

Resumes count toward the 45-page limit.

27 Work Distribution

L.6.1.2(4);

L.6.3.1(f) Pg L-11; L-14

L.6.1.2(4) requires offerors to describe how the work will be distributed among subcontractors. L.6.3.1(f) requires “a narrative should be submitted as part of the proposal which clearly details the roles, responsibilities, and distribution of effort (by type and percentage) between the parties.”

Section L has been amended to delete L.6.3.1.(f).

The two requirements seem redundant; is it the intent for Offerors to duplicate information from Part A in Part C? If not, could the Government please clarify what is required in response to L.6.3.1(f) instructions?

28 Major Subcontractor

L.6.3.2 Pg L-14

The first paragraph of L-6.3.2 references “proposed major subcontractor.” Please define “major subcontractor.” We recommend the government allow awards and certification information for all subcontractors.

The Prime will determine their major subcontractor(s) based upon its teaming strategy.

29 Section M References

M.6.1.2.ii Pg M-27

This RFP reference appears twice. Recommend changing the second reference (Sub-Factor 2.3 – Equipment List to M.6.1.2iii.

Section M.6.1.2 has been amended to change the numbering, removing the duplication.

30 PSEMS Are the PACS at every level 2, 3, and 4 facility shown in attachment J-01 currently integrated with the PSEMS. If not, can you please provide additional information regarding the sites that are currently integrated?

All Tech Refresh facility work assigned to the SSDI-II Contractor will have been integrated with

PSEMS.

31 SP 800-73-4

Version

C.9.2 – PACS

Subsystems

SP 800-73-3 was withdrawn May 29, 2015, and superseded by SP 800-73-4. Should we use the new SP 800-73-4 or revert back to SP 800-73-3?

SP 800-73-4 is the current NIST document. The SOW and J-03 will be amended to reflect the current version.

32 Automate Access Control Subsystem

(AACS)

Requirements

C.9.5.1, C.9.5.6 Section D states a contract reader must be utilized to authenticate credentials for 1, 2, and 3 factor authentication. Under FIPS 201-2 guidelines it is acceptable to use either the CAK or the PKI (CAK is a wireless transmission with the reader and PKI being a contact read).

Are either acceptable to the FAA?

Both the CAK and PKI are acceptable to the FAA.

33 Control Unit Requirements

C.9.5.6 Section D refers to the CHUID, as defined in the latest NIST FIPS 201 and SP 800-73. FIPS 201-2, (the latest version), states in section 6.2.5 that the CHUID is to be deprecated within the next 5 years and the document is dated August 2013. Is it the intention of the FAA to use a deprecated format?

The FAA will continue to use the

CHUID.

34 FIPS-20 Sect. C.2, pg. C-1 Please clarify what is meant by "as implemented by the FAA" as it refers to the compliance with the latest version of FIPS- 20.

The FAA systems are installed in compliance with FIPS 201 as per

NIST and the references cited in Attachment J-03.

35 PSEMS

Connectivity

J-19 SSDI II

PSEMS Tasking

The Level 2 facilities are to be connected to Regional Servers. It could be interpreted that the FAA desires to have the Level 2 sites spread over a number of Regional servers and not to a single Regional server. Can the FAA provide direction on the minimum number of servers that is acceptable?

Attachment J-01 includes the FSL-2 facilities. It is up to the offeror to determine the number of regional servers required based on their design.

36 Extension of Proposal Due Date

Due Date Question: Given 1) there was not draft SIR, 2) the SIR being released primarily as FOUO which necessitated inherent delays in distribution to ensure compliance with FOUO procedures, and 3) the delayed releases (ongoing) of applicable documents for the SIR (e.g. FSL1 sample task drawings), a thirty day proposal cycle is insufficient. At this time, we respectfully request the Government provide a reasonable extension to the proposal due date of at least two additional weeks. Further delays in the receipt of all applicable SIR documents may delay offerors ability to respond and may necessitate an additional extension.

Recommendation: Recommend the FAA extend the proposal due date by at least two weeks.

The FAA Security System Design and Integration (SSDI) II Screening Information Request (SIR) release has been delayed. The FAA intends to continue with this acquisition in the near future. The revised schedule for this acquisition will be posted on the FAA Contracting Opportunities web site when the schedule is finalized. Vendors are advised to check the web site (https://faaco.faa.gov/) on a regular basis.

37 Extended Deadline

Since the Government extended the deadline for submitting questions, does the Government still intend on providing answers to questions by January 22nd?

Please see the FAA Contract Opportunities web site, http://faaco.faa.gov, for updates to this procurement.

38 Documents There are documents referenced in the SIR that are not available for download. The documents include attachments J-21 – J-24, referenced drawing in Section L.6.2.2, Sample Task Order Drawings. Due to the unavailability of these drawing, will the government extend the proposal due date 15 days?

See the answer to question 37.

39 Submission Date Due to the Firm Fixed Price pricing requirements of the solicitation and the government’s desire to receive bids from financial solvent corporations, will the government consider

See the answer to question 37.

https://faaco.faa.gov/ extending the submission date a minimum of 15 days (30 days extension is preferred) to ensure internal company reviews are allowed for and complete, balanced and reasonable pricing is submitted?

40 Extension Extension Based on the volume of questions and potential impact on the proposal and the fact that there are at least two drawing packages required, the offeror is requesting a two-week extension from 2/5/2018 to 2/19/2018.

See the answer to question 37.

41 Proposal Extension

General Given the delay in obtaining the password for documents, the omission of drawings and other attachments, and due to the fact that many of the questions we have submitted have significant impact to the development and completion of the sample task orders, we recommend the Government extend the due date for proposals by two weeks.

See the answer to question 37.

42 Proposal Presentation/ Format, and Content (Font size/Type)

L.5 Question: Can we use a font smaller than Times New Roman 12 for the disclaimers, headers, and footers?

Recommendation: Recommend Section L be revised to allow for font smaller than Times New Roman 12 for disclaimers, headers, and footers.

Section L has been amended to allow a Times New Roman 9 for the disclaimers, headers, and footers.

43 Proposal Presentation/ Format, and Content

L.5 Question: In L.5 (b), it is stated “Foldout pages are acceptable only in Volume 3.” Will the FAA consider allowing fold out pages in the Pricing Volume?

Recommendation: Recommend Section L be revised to allow fold out pages in the pricing volume.

No. Excel spreadsheets are not required to be printed and inserted into Volume 2.

44 Format of files to be submitted on USB drive

L.4(b) Question: Please confirm file format that should be put on the USB drive for the different volumes. Word? PDF? Both?

Except for the Pricing Worksheet that must be submitted in Excel, the RFP does not specify.

Recommendation: Please revised Section L to clarify the file format for the USB drive.

Section L.4(b) has been updated to require .pdf files with the exception of the Excel Pricing Worksheet and the J-17 Questionnaires that will be sent directly to the FAA. If there is a difference between the electronic file and the paper copy, the paper copy will prevail.

45 Hardcopy Submission

L.4 Question: The paragraph states an original and one copy in a binder. The bullet says one binder copy and one comb bound copy.

Recommendation: Please clarify.

The requirement is for the original in a binder and one copy that is spiral bound or comb bound.

46 Page Count J-13, page L-10 Will the Government exclude the resumes from the 45-page count, or allow the offeror to tailor the Government's format to better incorporate information which would illustrate that we meet or exceed the requirements?

No. The resumes must be tailored to fit the Government’s format in J-13.

47 Foldouts RFP Section L.5(b) and Attachments J- 08, Task Order Work Plan, and J- 16, Equipment List

Section L.5(b) states "All information . . . must be submitted on standard letter size 8 1/2 x 11-inch paper, printed single-sided. Foldout pages are acceptable only in Volume 3 . . ."

Some of the Excel file worksheets have been prepared using Tabloid or 11x17 page layout. Please clarify.

J Attachments that are in Excel can remain in Excel. The Attachment, J- 08, Task Order Work Plan in the Sample Task can be printed on a foldout page. Other attachments do not need to be printed on foldout pages.

48 Volume 3 Page Count

L.4 and L.5 Within Volume 3, there are a lot of sections that are outside of the page count while there are sections that make up the 45-page limit. Will the Government please provide the preferred method for identifying pages that are in the 45-page limit against pages that are not in the 45-page limit?

The FAA does not have a preference.

The FAA anticipates that the Offeror would establish a method of identifying items in the 45-page limit and those not counted in the 45-page limit.

49 Page Count L.6.1.3 Volume 3, Part A, Section 3

– Key Personnel

Please confirm that the letters of commitment for Key Personnel are not included in the 45-page limit.

Letters of commitment do not count against the 45-page limit.

50 Resumes L.6.1.3 Volume 3, Part A, Section 3

– Key Personnel

Please confirm that resumes can be provided on the Offeror’s template as long as it includes all information requested in Attachment J-13, Key Personnel Resume Format.

The required format is Attachment J-13.

51 Page Count L.4 and L.6.3.2(b) Although not specified in the table in L.4, L.6.3.2(b) states “The Related Information submission pages do not count against the 45-page limit for Volume 3.”

Please confirm that Volume 3, Part C, Section 2 – Related Information is not included in the 45-page limit.

Confirmed. Section L has been amended to reflect this.

52 Volume Title L.4( c ) Pg L-3

The title of Volume I in the table is listed as “Offer, Other Documents, and Pricing.” However, Pricing is also listed as Volume 2. Recommend TAA revise the title of Volume I to remove “Pricing.”

The title of Volume I has been corrected in an amended Section L.

See Response to question 10.

53 Definition of Offeror

L.3.1 Will the FAA consider a significant subcontractor, providing greater than 25% of the workshare, be allowed to contribute to the corporate experience requirements stated in L.3.1?

No. See the FAA’s answer to question 6.

54 Gate Criteria Consecutive Years

L.3.1.A Please confirm the seven consecutive years can span multiple contracts to satisfy the size, scope, and complexity requirements.

The experience can span multiple contracts.

55 Past Performance Page Count

L.4, L.6 The table in L.4 states that the past performance section is not included page count. This is contradicted where L.6 states “The three projects submitted by the prime contractor count against the 45-page limit.” Please confirm the Part C Section 1 is not included in page count.

Past Performance forms (J-24) for the Prime Contractor count towards the 45-page Limit per Section L.6.

The table in Section L-4 will be updated.

56 Number of Subcontractor References

Attachment J-24 /L6.3.1.d

Question: Attachment J-24 states that no more than 6 subcontractors. L.6.3.1.d states that an additional 3 citations per subcontractors may be provided.

Recommendation: Please clarify.

Please see the answer to question 24.

57 Past Performance Page Count

Table L.4/L.6a / L.6.3.1

Question: L.4 Tables states that the PP is not page limited.

Section L.6 States that the 3PP from the Prime are counted against the 45 pages for Volume 3. Please confirm that the PP information is not counted against the 45 pages for Volume 3.

Recommendation: Recommend the PP information are excluded from the 45 page count for Volume 3.

Past Performance questionnaires, J- 17, do not count against the 45-page limit.

58 Past Performance Forms

Form J-17 and J-

Question: Please clarify that the government wants the entirety of the contractor’s PAST PERFORMANCE response is just the J-17 and J-24 form and no additional narrative.

No other Past Performance narrative is required other than J-17 and J-24. Please note Section L.6.3.1(e).

59 Past Performance L.6.(a) p2 and L.6.3.1 (d)

Please Clarify maximum past performances allowed is 3 from Prime, 6 from subs.

This is correct. The maximum past performances allowed is 3 from the Prime and 6 from subcontractors.

60 Page Count RFP Section L.4, page L-4 and Section L.6, Page L-10

Section L.4, page L-4 (table) states that Part C, Past Technical Performance, Section 1, Relevant Experience and Past Performance (Attachments J-17, J-24 are “not included in page count.” Section L.6, Page L-10 states that "the three projects submitted by the prime contractor count against the 45-page limit. Please clarify.

Past Performance, J-17, will not count against the page count.

Attachment J-24 will count.

61 Page Count L.4 and L.6.3.1 The table in L.4 specifies that L.6.3.1 Volume 3, Part C Section 1 – Relevant Experience and Past Performance is not included in the page count.

Please confirm that the following for Volume 3, Part C Section 1:

• Three (3) Attachment J-24 from the prime contractor ARE included in the 45-page limit;

• Attachment J-24 for subcontractors IS NOT included in the page limit

• Answers to questions L.6.3.1(b) and L.6.3.1(c) ARE included in the 45-page limit; and

• Narrative as required from L.6.3.1(f) IS included in the 45-page limit.

Past Performance, J-17, will not count against the page count.

Attachment J-24 will count

62 Page Count L.6.3 Volume 3, Part C – Past Technical Performance

Please confirm that duplication of “Proof of the required years of experience as described in L.3.1 and L.3.2” from Volume 1 that is required in Volume 3 is included in the 45-page limit.

Yes.

63 Past Performance L.6.3.1(d) Please confirm that a copy of the Past Performance Questionnaire, Attachment J-17, should not be provided in Volume 3, and is only to be completed and submitted by the customer for each reference.

This is correct.

64 M.6.1 Evaluation Criteria

Will the Government please provide clarification regarding the order of importance for sub-factors within the Management, Technical, and Past Performance Proposal?

Refer to section M.2.

As an example, within Factor 1 – Management Proposal, are Sub-factors 1.1, 1.2, and 1.3 of equal importance?

65 Past Performance Attachment J-24, Offeror’s Relevant Past Experience and Performance History

Please confirm that Relevant Past Experience and Performance History can be provided on the Offeror’s template as long as it meets the page restrictions specified and includes all information requested in the order prescribed in the…