J-11 Contractor Acceptance Inspection (CAI) Template A0008.CAI

DTFAWA-17-R-00049

A0008

PART III, SECTION J, ATTACHMENT J-11

CONTRACTOR ACCEPTANCE INSPECTION (CAI)

Form – SSDI II-005

Revision 2, 01-15-03 J-11: 1

Contractor Acceptance Inspection (CAI) and

Warranty Commencement Record

CAI Date: ________________

Service Information The following information is required for the processing of any warranty work.

Task Order Number:

(yy-rr-nnn)

Region:

Area Contract No:

Service Site I.D.

No:

Facility Name and Type:

Facility information:

(Loc ID) (Facility Type)

Facility Name:

Full name (no abbreviations)

Facility Address:

Street Address City State Zip

Warranty Start Date: Warranty End Date:

Site Contact Name: Site Phone No.:

Toll-Free telephone number for warranty service:

J-11: 2

Inventory Data Collection Form

Facility Name:

Facility Location:

Facility Type:

Date Created:

Date Modified:

CAI Date:

Model / Part

Number System /

Component Description

Qty Serial Number Hardware ID Location Manufacturer Supplier New/Exist

J-11: 3

On representatives of the FAA and The SSDI Contractor performed Contractor Acceptance Inspection (CAI) for the named facility. The representatives agree CAI is complete, unless otherwise noted below, and the warranty period commences on the date specified above. Any incomplete administrative items are recorded on the attached punch list and shall be completed by the Contractor within *30 calendar days before release of final and full payment.

(Printed Name of FAA COR / Date)

(Signature of FAA COR / Date)

(Printed Name of SSDI Contractor Authorized (SSDI Service Representative / Date) Representative (RPM) / Date)

(Signature of SSDI Contractor Authorized Representative / Date)

Note: Contracting Officers may change the *punch list timeframe and the CAI acceptance date. If the completion of a project is delayed due to the FAA’s action or inaction, then the warranty should begin upon completion, less delayed items. However, if the project is delayed by the action or inaction of the Contractor or any of its subcontractors, the acceptance of the project and the CAI are delayed until completion is achieved.

Copies: COR

CO

RPM

AJW-25 Representative Facility XXXX

J-11: 4

Warranty Description Federal Aviation Administration

For Service call (toll-free): Service Site I.D. No.

Warranty Term: Beginning Date: Ending Date:

How to Use the SSDI Contract, Inc. Warranty Plan for Security Equipment

As according to contract XXXXX-XX-X-XXX with the FAA, SSDI Contractor is required to provide a 45 calendar day warranty on equipment and work performed for technical refresh, and for new facility installations. This would specifically exclude for loss or damage resulting from negligence, abuse, improper maintenance, operation or alteration of the equipment or failure of the owner to keep the equipment in good repair and condition.

Each facility shall designate a point of contact. The FAA point of contact will be the interface for the SSDI Contractor technician in the event that questions arise.

The telephone number for the point of contact will be placed on the “Contract Acceptance Inspection and Warranty Commencement Record” (CAI) form along with the facility address. The responding technician will then contact the site for pre-site visit information.

When calling the SSDI Contractor for warranty service, you must inform the person answering the telephone call of the Site ID Number as listed at the top of this document.

You may obtain warranty service by calling XXX-XXX-XXXX. Provide the operator with the following information:

• The Site I. D. Number located at the top of this document,

• The name of the person placing the call,

• A short description of the problem, and

• The best method and time for a response phone call from the SSDI Contractors service technician.

The operator will contact the technician on call with facility information and instruct them to contact the facility.

The SSDI Contractor will return the call within two (2) hours of the warranty service call from the facility.

The SSDI Contractor technician will call the facility to determine the extent of the problem. In some cases, troubleshooting will be possible by telephone. If a visit to the site is required, the technician will be at the site within 24 hours.

After a site evaluation of the problem (if required), the SSDI Contractor technician will advise the site whether the equipment can be fixed immediately or if a part is needed. If a part is required that is not within available stock, the technician will either obtain a replacement piece of equipment or a replacement part, whichever will better expedite resolution of the problem.

If a new piece of equipment or a new part is replaced, the warranty period will continue to be monitored from the original warranty start date.

*Reference inventory data collection form