VENDOR DOCUMENT SECURITY NOTICE.doc

VENDOR DOCUMENT SECURITY NOTICE (DSN) AND AGREEMENT

SIR: DTFAWA-17-R-00018

The purpose of this Document Security Notice (DSN) and Agreement is to ensure that FAA Sensitive Unclassified Information (SUI) or For Official Use Only (FOUO), which is obtained by virtue of participation on the __(Company Name)________________ proposal preparation team, is not disclosed by members of the team to other persons, companies or organizations; and that such information is not used by other persons, companies or organizations for other purposes. In support of this requirement, the FAA requires bidders/Offerors to exercise prudent caution when handling documents containing SUI/FOUO information.

Authorization to receive SUI/FOUO Documents

Only parties with a need-to know may be authorized to receive SUI/FOUO information. Those with a need to know may include persons or firms necessary to do work at the request of the Government, such as engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or to complete the work or contract. It is the responsibility of the person or firm disseminating SUI/FOUO documents to ensure that the recipient is an authorized user and to keep records of the recipients. This record shall be maintained by the person/firm and must be presented to the Contracting Officer when requested by the FAA. Each vendor receiving SUI/FOUO documents must be responsible for maintaining an original copy of all signed DSN’s and to provide them to the Contracting Officer upon request.

To be eligible to receive SUI/FOUO documents associated with this SIR from the FAA Contracting Officer, the company executing this agreement must affirm that it intends to submit an offer as a prime contractor, and that the company meets the minimum experience requirements as described below.

The Offeror must have experience over the past five (5) years on at least three contracts for maintenance and replacement services for physical security and related equipment or similar services. At least one of the contracts must be of a similar size, scope, and complexity as this acquisition (maintenance and replacement services for physical security and related equipment for approximately 500 facilities located throughout the CONUS and non-CONUS states and territories). The minimum experience qualification must be met by the date of the announcement of the subject SIR.

Access to SUI/FOUO Documents

Authorized users must use the specified website or other method as directed by the Contracting Officer to obtain copies of SUI/FOUO documents. The proposed prime contractor must provide the FAA Contracting Officer the following:

(a) An original DSN signed by an authorized company representative;

(b) A list of all employees that will have access to the SUI/FOUO documents;

(c) A list of all subcontractors that will have access to the SUI/FOUO documents.

Procedures for Handling SUI/FOUO Documents

The company must develop and implement written procedures to ensure that sensitive information is handled in accordance with FAA requirements. At a minimum, these procedures must address:

(a) Procedures for distributing, receiving, and retaining signed Document Security Notice from each subsequent recipient of the SUI/FOUO (to include subcontractors, suppliers, etc.);

(b) Steps to minimize risk of access by unauthorized persons during business and non- business hours to include secured storage of documents;

(c) Procedures for safeguarding during electronic transmission (voice, data, fax) mailing or hand carrying;

(d) Procedures for protecting against co-mingling of information with general contractor data system/files;

(e) Procedures for marking documents with both the protective marking and the distribution limitation statement as needed;

(f) Procedures for the reproduction of subject material;

(g) Procedures for reporting unauthorized access; and

(h) Procedures for the destruction and/or sanitization of such material.

Term of Effectiveness.

If the company receives an award as a result of this SIR, the efforts described above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. If not awarded a contract, the company will make every reasonable and prudent effort to destroy or render useless all SUI/FOUO documents received during the solicitation process at contract award or at the conclusion of any award protest or protest period.

AGREEMENT

I affirm that I am duly authorized to execute this agreement on behalf of the below-named company, that we (the below-named company) intend to submit an offer in response to this SIR, and that we meet the minimum experience requirements described herein. I agree that we will abide by this agreement and will only disseminate SUI/FOUO documents to other authorized users under the conditions set forth above.

NAME:

SIGNATURE: _______________DATE:

COMPANY NAME

ADDRESS:

TELEPHONE: