DTFAEN-16-R-00037 SIR.rtf

DTFAEN-16-R-00037

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

RATING

PAGE

OF PAGES

Yes No

2. CONTRACT NO.

3. SOLICITATION NO.

4. THIS IS A:

5. DATE ISSUED

6. REQUISITION/PURCHASE NO.

DTFAEN-16-R-00037

SMALL BUSINESS SET-ASIDE

02/17/2016

SO-16-01351

YES NO

7. ISSUED BY:

8. ADDRESS OFFER TO (If other than Block 7) Federal Aviation Administration ATTN: Regina Singleton Eastern Service Area, Southern Region, AAQ-510 1701 Columbia Avenue College Park, GA 30337

SAME AS BLOCK 7

SOLICITATION

9. Offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in Item 8, or if hand-carried located in 1701 Columbia Ave, College Park, GA 30337 until

12:00 PM

local time 3/8/2016

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

10. FOR INFORMATION

A. NAME

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

Regina Singleton 404-305-5790

11. TABLE OF CONTENTS

(X)

SEC

DESCRIPTION

PAGE(S)

(X)

SEC

DESCRIPTION

PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A

SOLICITATION/CONTRACT FORM

I

CONTRACT CLAUSES

11-32

B

SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

C

DESCRIPTION/SPECS/WORK STATEMENT

J

LIST OF ATTACHMENTS

D

PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

INSPECTION AND ACCEPTANCE

K

REPRESENTATIONS, CERTIFICATIONS AND

24-31

F

DELIVERIES OR PERFORMANCE

OTHER STATEMENTS OF OFFERORS

G

CONTRACT ADMINISTRATION DATA

7-8

L

INSTRS., CONDS., AND NOTICES TO OFFERORS

32-39

H

SPECIAL CONTRACT REQUIREMENTS

9-10

M

EVALUATION FACTORS FOR AWARD

40-42 OFFER (must be fully completed by Offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

(See Section I, Clause No. 3.3.1-6)

14. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated)

15A.. NAME

OFFER (Type or print) 15B. TELEPHONE NO. (Include area code)

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

SYSTEM GENERATED AWARD DOCUMENT

22. RESERVED

ITEM

4. ADMINISTERED BY (if other than item 7)

25. PAYMENT WILL BE MADE BY

FAA/MMAC PO BOX 25710, OKLAHOMA CITY, OK 73125

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

28. AWARD DATE

Regina Singleton

PART I - SECTION B

SUPPLIES/SERVICES & PRICE/COST

REFERENCE NO. OF DOCUMENT BEING CONTINUED

PAGE

OF

CONTINUATION SHEET

DTFAEN-16-R-00037

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

SCHEDULE OF BID ITEMS

FOR

Janitorial Services for Charlotte Air Traffic Control Tower (ATCT) and Base Building, Charlotte, NC

1.

Base Year Period: 04/01/2016-03/31/2017 Janitorial Service

MONTHLY

2.

Option Year 1: 04/01/2017-03/31/2018 Janitorial Service

MONTHLY

3.

Option Year 2: 04/01/2018-03/31/2019 Janitorial Service

MONTHLY

4.

Option Year 3: 04/01/2019-03/31/2020 Janitorial Service

MONTHLY

5.

Option Year 4: 04/01/2020-03/31/2021 Janitorial Service

MONTHLY

The offered price must encompass all costs related to (a) direct and indirect labor, fringe benefits, overhead, G&A expenses, profit, material, equipment, other direct costs, insurance, freight, handling, transportation, (b) federal, state, and local taxes, (c) all applicable fees permits, licenses, and (d) any miscellaneous charges.

This requirement is offered to all qualified, responsive concerns and offers will be considered using a tiered order of precedence. See Section “M” of the solicitation package

**This Solicitation is Subject to the Availability of Funds**

(END OF SECTION B)

PART I - SECTION C

SCOPE OF WORK

The Contractor shall furnish all labor, supervision, equipment, and materials necessary to provide Custodial Services at the Charlotte Air Traffic Control Tower (ATCT) and Base Building in accordance with the requirements specified in the Performance Work Statement and Frequency Schedule.

SEE ATTACHED STATEMENT OF WORK

(END OF SECTION C)

PART I - SECTION D

PACKAGING AND MARKING

(THIS SECTION NOT USED)

(END OF SECTION D)

PART I - SECTION E

INSPECTION AND ACCEPTANCE

3.1-1 Clauses and Provisions Incorporated by reference (July 2011) This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

(End of clause)

(a) Title to supplies furnished under this contract shall pass to the Government upon formal acceptance, regardless of when or where the Government takes physical possession, unless the contract specifically provides for earlier passage of title.

(b) Unless the contract specifically provides otherwise, risk of loss of or damage to supplies shall remain with the Contractor until, and shall pass to the Government upon--

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Acceptance by the Government or delivery of the supplies to the Government at the destination specified in the contract, whichever is later, if transportation is f.o.b. destination.

(c) Paragraph (b) above shall not apply to supplies that so fail to conform to contract requirements as to give a right of rejection. The risk of loss of or damage to such nonconforming supplies remains with the Contractor until cure or acceptance. After cure or acceptance, paragraph (b) above shall apply.

(d) Under paragraph (b) above, the Contractor shall not be liable for loss of or damage to supplies caused by the negligence of officers, agents, or employees of the Government acting within the scope of their employment.

(END OF SECTION E)

PART I - SECTION F

DELIVERIES OR PERFORMANCE

3.1-1 Clauses and Provisions Incorporated by reference (July 2011) This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.10.1-9 Stop-Work Order (October 1996)

SO-F-1 Periods of Performance The required performance of period is as listed below:

SO-F-2 Place(s) of Performance Federal Aviation Administration Facilities

Charlotte Air Traffic Control Tower and Base Building 5507 Josh Birmingham Parkway, Charlotte, NC 28208.

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 Contract Administration Points of Contact Contracting Officer Regina Singleton Contracting Officer Federal Aviation Administration Eastern Service Area, AAQ-510 1701 Columbia Avenue College Park, GA 30337 or by Email: regina.singleton@faa.gov Phone: (404) 305-5790 Contracting Officer’s Representative (COR)

TBD

G.2 Contracting Officer’s Authority The Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

The Contractor shall immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside contract scope.

Costs incurred that were not authorized by the Contracting Officer and/or work outside the scope of the contract shall be considered unallowable costs and will not be reimbursed by the Government.

G.3 Authority of Technical Representatives Only those Government Representatives (e.g. COR), as designated in writing by the Contracting Officer, may provide technical or other interpretations in the performance of this contract. Technical interpretation will be provided only within the limits specified in this paragraph, as delineated in a letter of authority from the Contracting Officer, or contained elsewhere in Section G of this Contract. As used herein, “technical interpretation” is defined as providing technical clarification, confirming the results of meetings, completing details in the form of work orders, pursuing certain lines of inquiry, or otherwise serving to accomplish the contract SOW as specified in the task order description of work. Such technical direction must include or comply with the following:

Be consistent with the general scope of work and terms and conditions contained in the contract. Technical directions may be issued either verbally or in writing.

Does not constitute assignment of new work or change the terms, conditions, or specifications of the contract or task order.

Does not constitute a basis, either directly or indirectly, that could result in a change in the pricing, quantity, quality, period of performance.

Technical direction which exceeds the authority listed above, or the limits of specific letters of authority are invalid and will not be enforceable against the Government. Any costs incurred by the Contractor in violation of this clause will be considered unallowable costs and will not be reimbursed by the Government.

G.4 Modification Proposals-Price Breakdown The contractor, in connection with any proposal he makes for a contract modification, shall furnish a price breakdown, itemized as required by the Contracting Officer. Unless otherwise directed, the breakdown shall be in sufficient detail to permit an analysis of all material, labor, equipment, subcontract, and overhead costs, as well as profit, and shall cover all work involved in the modification, whether such work was deleted, added or changed. Any amount claimed for subcontracts shall be supported by a similar price breakdown. In addition, if the proposal includes a time extension, justification shall be furnished for the extension. The proposal, together with the price breakdown and time extension justification, shall be furnished by the date specified by the Contracting Officer.

(End of clause)

G.5 Invoices - Services Payments to the contractor for work performed under this contract will be made monthly in arrears in accordance with Clause 3.3.1-1, Payments, and 3.3.1-17, Prompt Payment. The contractor shall submit one invoice for each contract term (i.e., October 1, 2009, through September 30, 2010 - 12 months @ $X.00 = $XX.00), and annually for any option years exercised by the government. The invoice should be delivered to the Contracting Officer's Representative (COR) as designated by the Contracting Officer for certification that the services were received, date-stamped by the designated individual, certified, then furnished to the Contracting Officer for approval prior to submission to the FAA Accounting Office for payment

(END OF SECTION G)

PART I - SECTION H

SPECIAL CONTRACT REQUIREMENTS

3.1-1 Clauses and Provisions Incorporated by reference (July 2011) This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.1.9-1 Electronic Commerce and Signature (July 2013)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract. Contractors may use the following means of electronic signature technology [CO to enter the means of electronic signature technology authorized to include PIN numbers or passwords, digital signatures, smart cards, etc].

(End of Clause)

3.8.2-17 Key Personnel and Facilities (May 1997)

(a) The personnel and/or facilities as specified below are considered essential to the work being performed hereunder and may, with the consent of the contracting parties, be changed from time to time during the course of the contract.

(b) Prior to removing, replacing, or diverting any of the specified personnel and/or facilities, the Contractor shall notify in writing, and receive consent from, the Contracting Officer reasonably in advance of the action and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract.

(c) No diversion shall be made by the Contractor without the written consent of the Contracting Officer.

(d) The key personnel and/or facilities under this contract are:

[List key personnel and/or facilities]

(End of clause)

H.1 North American Industry Classification System (NAICS) The applicable North American Industry Classification System (NAICS) code is 561720 Janitorial Services.

H.2 Notification of Debarment/Suspension Status The Contractor and its subcontractors shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any Federal Government Agency or Department, or upon receipt of a notice of proposed debarment from any Federal Government Agency or Department during the performance of this contract.

H.3 Access to Government FacilitiesH.10 ACCESS TO GOVERNMENT FACILITIES