DTCC2712-SNOW_qa.pdf

DTCC2712 – SNOW: Collegewide Snow and Ice Removal Services

Questions and Answers Posed for Contact Number DTCC2712-SNOW

1. The Terry Campus has a substantial amount of walking trails. Are all of the paved and gravel trails expected to be cleared and treated?

The Walking Trails (both paved and gravel) around the campus do not need to be cleared. Additionally, the DelDOT Park and Ride Lot off of Scarborough Road does not need to be cleared. The Park and Ride Lot is the responsibility of the Delaware Department of Transportation.

2. The RFP states a contractor must be able to service an entire campus in a single event without relying solely on subcontractors, with backup equipment ready. For a bidder seeking a partial award for walks only, does that requirement apply only to the awarded walks scope, or must the bidder still demonstrate the ability to service the entire campus, including lots and roadways?

For walks only bids, the requirement would apply to walks scope only, not the entire campus.

3. Does calcium chloride and/or magnesium chloride qualify as the required 'sidewalk blend' ice melt for sidewalks, as opposed to rock salt?

Yes.

4. For the Stanton Campus, George Campus, Innovation and Technology Center, and

Middletown Training Center, please provide the following information:

• Annual snow and ice removal expenditures for each site for the past 2–3 winter seasons;

• Approximate number of snow events serviced at each site during that period;

and

• Any historical usage data available for deicing/salting services at each location.

The chart below shows George Campus Utilization:

Service Completed FY 2025 FY 2026 Bulk Salt $ - $ 1,539.20 Mobilization $ 2,392.00 $ 2,750.00 Salting Lot $ 1,040.00 $ 2,700.00 Icemelt Pallet $ 975.00 $ - Icemelt Application $ 624.00 $ - Demobilization $ 2,392.00 $ 2,750.00 Remove snow piles $ 7,715.00 $ 7,423.00 $ 17,454.20 Campus visits 4 6

The information below shows the Stanton Campus Utilization

2024 snow and ice removal expenditures: $18,420.00

2025 snow and ice removal expenditures: $14,735.00

2026 snow and ice removal expenditures: $20,274.88

2024 historical usage data for deicing/salting: 3 tons rock salt, 45 bags of salt (varying between 25 and 50 lbs)

2025 historical usage data for deicing/salting: 41 tons rock salt, 266 bags of salt (varying between 25 and 50 lbs)

2026 historical usage data for deicing/salting: 55 tons rock salt, 150 bags of salt (varying between 20 and 50 lbs)

5. Can a vendor propose for the George Campus only, without being non-responsive?

Yes. Vendors do not need to provide a price quote for every campus location in order to be deemed responsive.

6. Do the equipment minimums apply per campus or across the whole contract?

The equipment minimums would apply across the whole contract. The vendor needs to ensure that they have adequate equipment to respond to the campuses that they are proposing to service.

7. What's the required response/mobilization window, and who authorizes commencement?

Each Campus will determine when snow and ice removal services are required. The Campus may consider weather forecasts, observed weather and pavement conditions, pre-treatment requirements, anticipated accumulation, facility operating schedules, pedestrian and vehicular traffic, and other factors when authorizing services. If notified by a Campus Director of Facilities within 24 hours of a weather event, the contractor shall be required to report at a mutually agreeable time prior to the event.

8. How are renewal-year rates treated — negotiated, flat, or formula?

As outlined in Section 7. Contract Period in the RFP, any contact renewals will be negotiated between the Vendor and the College.

9. Where is the Appendix B pricing spreadsheet posted, and is pricing per campus and per event type or a single collegewide rate?

The Appendix B pricing spreadsheet is located on the RFP website:

https://mmp.delaware.gov/Bids/Details/9371

Prices should be provided per campus, and those campus locations are outlined in the pricing spreadsheet. For the purpose of this RFP and for pricing, a Snow Event is an accumulation of snow that requires the entire property to be plowed, shoveled and salted so all areas are cleaned of snow and ice. An event is defined as a snow fall of up to 8 inches. Snowfall accumulation amounts over 8 inches is considered a separate snow event for pricing purposes. Anything over 8 inches that require a second mobilization can be billed as a separate Snow Event.

10. Are bid/performance bonds waived, and if not, what amounts and forms?

Both the Bid Bond and Performance Bonds are waived for this contract. This is indicated in Section K and Section L of the Request for Proposals.

https://mmp.delaware.gov/Bids/Details/9371