Amendment No. 2 Fermilab Rigging Operations.pdf
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- Attached to
- General Rigging Services Fermilab
- Solicitation number
- DS-356544-RK
About this file
This document is an Amendment to a Solicitation for General Rigging Services at the Fermi National Accelerator Laboratory (Fermilab). The Solicitation (No. ISD-356544-RK) is for a multi-year contract to provide rigging operations, including emergency response, maintenance, installation, testing, and other related services for Fermilab facilities and equipment.
The amendment provides responses to questions from potential offerors, covering topics such as the incumbent contractor, project management challenges, rapid response requirements, coordination with Fermilab, location of equipment, cost estimates, and the scope of work. Key details include: the previous contract was with Mechanical and Industrial Steel for approximately $100,000 over 2 years; Fermilab anticipates issuing at least three task releases in the first year with a potential value of $500,000; and the work may involve rigging in warehouses, outdoor storage yards, and tunnel areas. Offerors must acknowledge the amendment prior to the proposal due date of May 31, 2024.
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AMENDMENT TO SOLICITATION
AMENDMENT NO. 02 DATE OF AMENDMENT: May 15, 2024 SOLICITATION NO. ISD-356544-RK DATE ISSUED: April 29, 2024 PROPOSAL DUE DATE: May 31, 2024
TITLE OF PROJECT: FERMILAB RIGGING OPERATIONS
Bidders must acknowledge this Addendum prior to the hour and date set forth in the solicitation by one of the following methods:
1. Immediately upon receipt of the amendment via email to the FRA Procurement Specialist.
2. Return the Amendment with a signature on the acknowledgment signature line.
3. In the Offeror’s Proposal Letter that accompanies an Offeror’s proposal.
If by virtue of this Addendum, you desire to change a bid already submitted, such change may be made by email or letter, provided such email or letter makes reference to the Solicitation and this Amendment and is received prior to the time set for opening.
The above reference Solicitation is amended as follows with the listed questions and answers.
1. Incumbent and Current Contract Details: Could you kindly share the name of the current incumbent, the existing contract number, and the total value of the current contract? Previous contract was with Mechanical and Industrial Steel and was in place for a timeframe from 7/1/21 – 6/30/23 and the amount released during this timeframe was approximately $100,000.
2. Project Management and Execution: What specific challenges or "pain points" have you observed in managing the previous contracts that we should be particularly aware of?
Understanding these challenges will help us provide a solution-oriented approach in our proposal. There were no previous issues with our previous contract. Current security processing at the Lab badging has become time consuming and the vendor needs to properly schedule for badging.
3. Rapid Response Requirements: Given the rapid response requirements within 4 hours, what unique operational capabilities or improvements would you like to see from the selected subcontractor to enhance service quality and readiness? If there is a lab emergent request for this service we would reach out to the subcontractor asking for assistance – this would primarily be caused if the accelerator was down and needed rigging to assist with resolving the issue.
4. Coordination with FRA: How does the FRA envision seamless coordination between the Task Managers, Construction Coordinators, and the Subcontractor for concurrent releases? The task manager is always involved with the coordination from start to finish. Once the releases are generated, the task manager starts to get in contact with the subcontractor to make arrangements to complete the task in a timely fashion.
5. Will the equipment needing rigging services be located in the outer building such as warehouses or storage yards, or will the equipment be located down in the tunnels? This is a multi year agreement and we currently do not know all of the rigging requirements that the Lab will have. Material can be located throughout the Lab – some warehouses, outdoor storage yards, tunnel areas.
6. Are you able to provide pictures, dimensions, and weight of the cargo you need rigging services for? When the Lab creates a task, documentation will be provided along with dimensions and weight of material.
7. Is there a cost estimate , budget or ballpark figure for the project listed? Is there an actual start date for the project? The Lab does not have an estimated budget for rigging over the next 5 years, but anticipate that the Lab will create at least three releases over the first year and the amount could be around $500,000.
8. Will there be a set scope defined, or will this remain as an on-call rfq? Yes the Lab will create task releases and when these releases are generated a defined scope will be provided along with any potential required FRA training (ODH, Rad Worker, etc.)
9. Do you have an equipment list with the dimensions and weight of machines that need to be moved? Currently we do not have any pieces of machinery that need to have rigging tasks performed.
The proposal date is unchanged : May 31, 2024
AMENDMENT TO SOLICITATION
Fermi National Accelerator Laboratory
P.O. Box 500 Batavia, IL 60510 M.S 210
Richard Konan Procurement Specialist III
(630) 840-2835 Email: rkonan@fnal.gov
Kindly acknowledge receipt of this Amendment by signing and returning one (1) copy of this Amendment.
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