Statement of Work – AOC Wide Signage Improvements

Design, Fabrication, and Installation

Statement of Work (SOW)

Architect of the Capitol (AOC)

AOC Wide Signage

18 May 2026

DRAFT

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CONTENTS

C.1 AOC WIDE SIGNAGE IMPROVEMENTS

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4 APPLICABLE POLICIES AND STANDARDS

C.5 TASKS

C.5.1 Task 1 C.5.2 Task 2 C.5.3 Task 3 C.5.4 Task 4

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.6.1 Kick-Off Meeting C.6.2 Project Management Plan C.6.3 Bi-Weekly Status Report

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP).. 3

C.8 CONTRACT TYPE

C.9 PERIOD OF PERFORMANCE

C.10 PLACE OF PERFORMANCE / HOURS OF OPERATIONS -

C.11 KEY PERSONNEL

C.11.1 Program Manager

C.12 SUBSTITUTION OF KEY PERSONNEL

C.13 PERSONAL SERVICES

C.14 INVOICING

C.15 SECURITY

C.16 SAFETY

C.17 ENERGY EFFICIENCY / COMPLIANCE

C.18 SUSTAINABILITY

C.19 POINTS OF CONTACT

C.1 AOC WIDE SIGNAGE IMPROVEMENTS

C.2 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

Congressional leadership and the US Capitol Police (USCP) requested that the signage throughout the campus be replaced to to aid the over 3 million visitors to the Capitol campus.

The signage is to meet the following: signage at entrances are to be consolidated; the visual importance of security and the prohibited items list on the signs have a clear hierachy of information; and that there be a unified aesthetic across the AOC campus. AOC’s Office of the Chief Engineer (OCE) completed a programming phase which gathered all of the stakeholders and developed a concept signage package which includes locations, types, and quantities of signs.

C.3 SCOPE OF WORK

The Contractor shall provide design development, shop drawings, fabrication, and installation for AOC wide signage improvements. The concept signage package includes nine sign types to be used at approximately 240 locations throughout the Capitol campus. The scope of work is for four separate Task Orders. Task Order 1 is to provide design services for the modification of the concept design signage package for the Senate jurisdiction only. Following the approval by Senate leadership, Task Order 2 is to prepare thcan commence which is for the messaging for each sign type at the designated location for each jurisdiction. Task Order 3 is to prepare shop drawings for each sign at every location. Task Order 4 is for the fabrication and installation for all of the signs.

C.4 APPLICABLE POLICIES AND STANDARDS

The contractor shall comply with the documents listed below in order to complete the scope of work outlined in the statement of work and are available upon request.

• AC25008_2025-1229_AOC Campus Signs – Concept Design

• AC250018_sign location spreadsheet

• Specifications for the Library of Congress Exterior Wayfinding Program

• CB09016 U.S. Capitol Visitor Center Wayfinding Signage Program February 2014

• Library of Congress Exterior Wayfinding Program 6/28/2016

• AOC Order 28-8 AOC Design Standards

• AOC Order 28-14 Architectural Review Board Charter

The previous shop drawings and specifications include dimensions, details, font types, spacing, pantone colors, etc. The contractor shall not deviate from any of the above documents without express written approval from the contracting officer.

C.5 TASKS

C.5.1 Task 1

For the Senate jurisdiction only, provide design services for the modification of the free-standing signs in the 12/18/25 concept design signage package. Meetings to include a kick-off meeting to review specific requirements and schedule. The task requires that the Contractor survey the interior and exterior building entrances. The contractor shall prepare a formal presentation which is to include the design with details and dimensions for each sign type and elevations showing the proposed placement on the building for each location.

C.5.2 Task 2

Prepare a messaging schedule for each sign type at each of the designated locations. This task includes validating the number and locations of signs needed. The schedule should be organized by jurisdiction. See AOC AC250018_sign location spreadsheet.

C.5.3 Task 3

Prepare complete signage shop drawings and specifications. Messaging, mounting, and details, dimensions, materials, color, finishes, etc. are to be included. Documents to be organized so that each jurisdiction can proceed with fabrication independently of the others.

C.5.4 Task 4

Fabrication and installation of signage will occur by jurisdiciton and will not be implemented as one campus wide signage effort. Provide separate contract line items by jurisdiction for tracking of progress and billing.

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.6.1 Kick-Off Meeting

The contractor shall present a kick-off meeting within seven (7) days after contract award. The presentation shall include an overview of the project team, scope of work, deliverables, transition activities, communication approach, initial risks, and next steps.

C.6.2 Project Management Plan

The contractor shall submit a Project Management Plan 30 days after award that outlines the project execution and project control approach, roles, responsibilities, cost, schedule, and scope. The plan shall be used to facilitate key decision points, milestones, and communication among key stakeholders.

C.6.3 Bi-Weekly Status Report

The contractor shall prepare a bi-weekly status report. The intended audience includes Government and contractor project managers. During the period of performance, the contractor shall attend bi-weekly progress meetings to be held in-person or via teleconference.

Bi-weekly status reports are due by 12:00 PM Eastern Time the day before the agreed upon bi-weekly meeting day:

• Accomplishments - Description of work accomplished;

• Planned Activities - Work planned for the following week;

• Milestone Schedule - Work planned out for duration of Task;

• Quality Assurance - Compliance to Quality Assurance tasks;

• Scope Change - Deviations from planned tasks; and

• Open Issues - Outstanding issues and risks to including remediation plan.

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

The contractor shall develop a comprehensive program of inspections and monitoring actions, to include a Quality Control Plan (QCP), which is the driving force behind service quality. The QCP, in conjunction with the QASP, is intended to verify that the contractor’s quality control program is working and provides the measures needed to lead the contractor to project success. Once the quality control program is approved by the Government, careful application of the process and standards presented in the QASP will ensure a robust quality assurance program. The contractor shall report surveillance metrics weekly and/or monthly in accordance with the guidance outlined in the SOW. In addition, an updated QCP shall be submitted at the beginning of each optional period of performance.

C.8 CONTRACT TYPE

The contract type for this requirement is anticipated to be a Firm-Fixed Price (FFP). This is a firm-fixed-price contract that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. The contractor is full responsibility for all costs and resulting profit or loss.

C.9 PERIOD OF PERFORMANCE

The following is the anticipated period of performance.

Task Order 1: 12/01/2026 - 4/31/2026

Task Order 2: 5/01/2027 - 9/30/2027

Task Order 3: 10/01/2027 - 2/28/2028

Task Order 4: 03/01/2028 -9/30/2028

C.10 PLACE OF PERFORMANCE / HOURS OF OPERATIONS -

Work for Task Orders 1, 2, & 3 will occur at the Contractor’s facility. Work for Task Order 4 will occur at various sites on the Capitol Campus.

Daily work hours shall be approved by the COR; however, core working hours for the contractor shall be 9:00 AM to 3:00 PM ET. Any contractor under this contract shall be required to perform work during these hours unless otherwise authorized. Overtime or compensation time shall not be performed unless specifically authorized in writing by the contracting officer.

C.11 KEY PERSONNEL

The Government has identified the need for one (1) key personnel under this requirement. The contractor shall propose a Program Manager (PM) who meet the required skills outlined below.

Required certifications may be substituted with experience, provided a written justification is approved by the Government and the labor rate is reduced by a minimum of 10% for the lack of meeting the certification requirements. All key personnel must exhibit critical soft skills including:

• Excellent active listening and verbal communication skills;

• Strong business writing ability;

• Flexible and adaptable attitude;

• Ability to conform to shifting priorities, demands, and timelines;

• Ability to elicit cooperation from a wide variety of stakeholders; and

• Ability to discuss technical issues with non-technical, executive-level government officials.

C.11.1 Program Manager

The Program Manager shall have overall responsibility of the contract activities to include planning, organizing, directing, controlling, staffing and reporting status, deliverables and schedules to the government. The PM shall be a full-time corporate employee of the prime contractor within three (3) months after contract award.

Required Skills/Experience:

• Technically competent with Microsoft Project; and

• Experience defining all project activities and milestones required to meet objectives and deliverables, properly sequencing tasks and estimating effort with project team members doing the work, determining the critical path, and leveling the project schedule.

Contractors shall follow guidance outlined in AOC52.211-1 and AOC52.211-2 for the substitution of key personnel.

C.12 SUBSTITUTION OF KEY PERSONNEL

Key personnel are critical to performance under this requirement. During the period of performance, key personnel shall only be replaced with people of comparable education and experience levels. The contractor shall obtain approval from the Government prior to replacement of any key personnel.

No changes in key personnel shall be made unless the contractor can demonstrate that the qualifications of prospective replacement personnel are equal to or better than the qualifications of the key personnel being replaced. The CO shall be notified in writing of any proposed substitution at least 15 calendar days in advance of the proposed substitution. Such notification shall include:

• An explanation of the circumstances necessitating the replacement;

• A resume of the proposed substitute that outlines their education, and basic and specialized experience; and

• As requested by the CO or COR, any other information, which will enable them to judge, whether or not the contractor is maintaining the same level of high quality key personnel.

The Government will evaluate key personnel substitutions. The CO will promptly notify the contractor of their approval or disapproval in writing. All disapprovals will require submission of another substitution to fill key positions within 15 calendar days from the date the contractor was notified.

Additionally, the contractor shall immediately replace any individual under this statement of work who fails to perform their duties adequately, is chronically absent/late, or conducts themselves in a manner that is inconsistent with AOC policies and practices, or engages in practices that are disruptive to the working environment.

C.13 PERSONAL SERVICES

This is not a personal services contract.

C.14 INVOICING

The contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 when submitting invoices. The AOC will approve or reject an invoice within 30 days.

C.15 SECURITY

All contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to wear an identification badge at all times. On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to government interruptions.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

C.16 SAFETY

The Contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury.

The Contractor shall be responsible for the safety of their own personnel and should follow all applicable code requirements. All health and safety hazards must be anticipated and carefully evaluated so that protective measures can be incorporated in the construction documents. The Contractor shall identify the precautions necessary to ensure the protection, safety and health of Congress, staff, building occupants, visitors, contract employees, and prevent the loss of or damage to property and the environment.

C.17 ENERGY EFFICIENCY / COMPLIANCE

There are no specific energy efficiency requirements under this requirement. The contractor shall minimize energy use while on a government site.

C.18 SUSTAINABILITY

There are no specific sustainability considerations or concerns under this requirement.

C.19 POINTS OF CONTACT

Contracting Officer

TBD at time of award

Contracting Officer Representative

TBD at time of award