DRAFT SOW - Aircraft Parts Inventory Audit AJF.pdf

Statement of Work A-1

STATEMENT OF WORK

AIRCRAFT PARTS INVENTORY AUDIT

FAA Flight Program Operations Aircraft Maintenance Directorate

June 2026

Statement of Work A-2

1.0 Purpose and Scope

The Federal Aviation Administration (FAA) Flight Program Operations (AJF) performs multiple missions that require airborne operations, including aviation safety training; flight inspection; research, development, test and evaluation (RDT&E) support; and critical event response/transportation. The Aircraft Maintenance Directorate is responsible for managing the inventory associated with the management of the FAA fleet. Currently AJF is in the process of transitioning from a legacy Aircraft Maintenance, Repair, and Overhaul (MRO) platform to a CAMP, a Commercial-off-the–shelf system. FAA Flight Program Operations is conducting an audit to ensure accurate data before the transition.

In preparation for data migration to a new automated inventory tracking system, it is critical to establish an accurate inventory on-hand record both for inventory integrity and financial reporting purposes. The scope of this SOW is to perform physical audits of assets at designated sites, and to provide reports that accurately reflect the physical inventory and report discrepancies.

2.0 Period of Performance

The Period of Performance must be completed by September 30, 2026, or otherwise agreed to by the government and contractor, dependent on mission schedule.

3.0 Place of Performance

The Contractor must perform work described in this SOW at FAA designated facilities. The contractor may accomplish report compiling at a contractor designated site when able, at the discretion of the FAA. When the contractor is working remotely, communication with the FAA will be via online meetings, emails and voice calls.

The audits will be performed at the designated FAA Flight Program Operations site listed below. Audited items must be aged or marked.

- Oklahoma City, OK (OKC) Mike Monroney Aeronautical Center (MMAC).

Approximately 45,000 items to be audited at this site. These values do not consider line items with quantities greater than one.

4.0 Program Management and Planning Objectives

The contractor must assign a dedicated POC to organize, plan, schedule, implement, control, analyze, and report on all objectives of the contract, from initial planning stages through Government acceptance and completion of the contracted deliverable(s). The POC

Statement of Work A-3 must have sufficient corporate authority to direct, execute, and control all elements of the requirement.

In addition, a monthly status report will be provided to the Contracting Officer’s Representative (COR). The status report must include updates to the audit schedule, labor hours consumed, and travel costs. A report is due at the completion of each site audit and each month thereafter to completion.

5.0 Technical Support

Technical Support provides the Government maximum operational benefits from a comprehensive inventory audit. Technical support during and after the audit will include:

• A detailed description of how quality control measures will be maintained throughout the audit.

• Designated auditors for the manual physical accounting and logging of each aircraft part.

• Daily informal meetings with Government POC to provide status updates.

• When audit is completed, the contractor will provide comprehensive reports that accurately reflect the physical inventory and report discrepancies.

6.0 Task Requirements

The FAA Contracting Officer or designee will provide the Contractor with direction on and approval of work on specific actions in coordination with AJF management. The Contractor must hold its employees responsible for confirming and abiding by their appropriate chain of command while performing work under this SOW.

6.1 Audit Schedule

The Audit schedule will be established within 3 days after the kickoff meeting. All audits and a Final Audit report must be completed by September 30, 2026.

6.2 Audit Report

The following data elements must be in the audit report, using blind counts:

• Part Number/Item Identification

• Description

• Serial (if applicable)

• Batch/Lot Number

• Condition Code (Serviceable/Unserviceable)

Statement of Work A-4

• Quantity on Hand

• Inventory location at time of check

• Inventory Location (recommended/final)

• Discrepancies

• ID Type (i.e. stamp, barcode, tag)

• Other ID Number

• Type and Series assignment (if applicable)

• Packaging

• Photo of item (if applicable)

• Location at time of check

• Auditor/Verifier

• Dates (Audited, Verified, etc.)

7.0 Contractor Deliverables

Contractor will provide the following:

- Qualified audit personnel to travel and perform physical audit.

- Monthly Status Reports that will show progress of the line item count, approximately 45,000 line items (that number may be higher).

- A dedicated POC to organize, plan, schedule, implement, control, analyze, and report on all objectives of the contract, from initial planning stages through Government acceptance and completion of the contracted deliverable(s).

- Daily informal meetings with Government POC to provide timely status updates.

- Examples of relevant experience – provide examples of actual aircraft specific inventory audits.

- Provide final inventory in government format in accordance with CDRL 0001.

8.0 Auditor Qualifications

6.1 Senior Auditor - Senior Auditor require a minimum five years’ experience accomplishing physical inventory audits. An American Production and Inventory Control Society (APICS) Certification in Production and Inventory Management (CPIM) or equivalent Certification is required.

6.1.2 Auditor - Auditor require a minimum of one year’s experience accomplishing physical inventory audits. APICS Certified in Production and Inventory Management (CPIM) Certification as preferred but not required.

Statement of Work A-5

9.0 Travel

Travel may be required to multiple sites. It is incumbent upon the contractor to arrange and encompass all travel in the firm fixed-priced line item.

10.0 Government Responsibilities

The FAA will provide adequate office and meeting space, internet connection, utilities, telephone, and related services while working at a FAA facility. The FAA will provide a designated representative to ensure contractor personnel are able to access stock and inventory items as needed during their audit.

Security screening/background checks are required per U.S. Government policy as detailed on the contract for access to FAA facilities. The FAA will provide access to credentials to access facilities or provide escorts for access. Access details will be determined at the kick-off meeting. Please note that only US Citizens will be allowed on site to perform the audit.

The FAA will furnish pertinent information related to tasks a required to accomplish the tasks described in this SOW, such as current inventory reports and references.

11.0 Over and Above (O&A)

Over and above actions may include any unanticipated costs associated with audit and associated items needed to complete the physical inventory and to create the reports requested. Any unanticipated costs associated with the inventory process, which may require additional support, must be deemed necessary and applicable by the Contracting Officer. Over and Above Allowance may be made if conditions of the material to be audited present unexpected challenges to a successful audit. These conditions include but are not limited to physical difficulty is accessing the material to be audited and lack of existing documentation.

All O&A requests must be submitting in writing to the CO and COR stating the circumstances that would require additional hours or travel expenses.

O&A will not be granted if it is due to a lack of planning or action on the contractor’s part.

Prior to incurring O&A the contractor must inform the CO and COR about any additional work and negotiate a fixed price before the training or work is to be initiated and completed.

Statement of Work A-6

12.0 Advertisements, Publicizing Awards, and Releases

The contractor must not refer to this contract in commercial advertising or similar promotions in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services. All advertisements, releases, announcements, or other publication regarding this contract or the agency programs and projects covered under it, or the results or conclusions made pursuant to performance, must be approved by the Contracting Officer. Under no circumstances shall the contractor, or anyone acting on behalf of the contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity, release, or commercial advertising without first obtaining explicit written consent to do so from the Contracting Officer.