Draft RFP Attachments A1-A9.docx

Attachment A1

Other Direct Costs

The Other Direct Costs (ODC) bid item covers all ODCs required to perform the work as described in the PWS. ODCs shall include the cost elements described below.

1. Communications Expenses, including all telephone costs, cell phones, radios, repeaters or other communications expenses.

2. Computer Expenses, including all required hardware, software, software licenses, internet and network expenses, and maintenance costs associated with establishing and maintaining required computer support for Contractor employee computer needs. Computers, software, and licenses required for Contractor operated computer systems (reference section C5.8.1), MP2 computerized maintenance management system, and those integral to water treatment plant operations (RSLogix and FactoryTalk) will be provided and/or reimbursed by the Government.

3. Postage, Express mail, courier and related services. Includes all postage, express mail, courier and related services required by the ERS to perform the work. The ODC rate shall not include the cost of services required to transmit documents on behalf of the Government.

4. Office Supplies and Office Equipment, including the cost of all office supplies and office equipment required to perform the work.

5. Furniture, including all office furniture required for personnel to perform the work. Most of the furniture currently being used in building 132 and in the treatment plants will remain. The ERS contractor may use this remaining furniture and supplement as needed.

6. Printing and Reproduction Services, including all printing services required in the normal conduct of business.

7. Publications, including the cost of publications necessary to perform the work.

8. Substance Abuse Deterrence and Detection, including all testing costs associated with pre-employment candidates, employees dismissed for cause, random screening, and post- rehabilitation follow-up.

9. Training, Seminars and Association Memberships, including costs associated with training, seminars, workshops, certifications and association membership dues.

10. Physicals and Medical Monitoring, including all costs associated with providing required physicals and necessary medical monitoring to meet standard industry and project requirements.

Attachment A2

Small Tools and Consumables

Small tools are defined as those tools required for the execution of the work and having a purchase value of less than $1,000.

Small tools shall include but not be limited to:

1. Hand tools including hammers, pliers, wrenches, knives, shovels, saws, axes, crow bars, conduit and tubing benders, tool and gang boxes, wheelbarrows, chains, cables, clamps, bolt cutters, post hole diggers, soldering iron, ladders, paint tools, measuring tapes, squares, rakes, screw drivers, pipe stands, saw horses, terminating tools, pipe and conduit threaders, cutting torches, sampling equipment and tools, hoisting tools and volt meters.

2. Power tools including drills, saws, fans and blowers, chargers, vacuum cleaners, grinders, welding machines and equipment, air compressors, sanders, conduit and pipe threaders.

Consumables are goods and materials consumed during the performance of the work and shall include, but not be limited to, the following:

1. Extension cords, solder, welding rod, rope, abrasive discs, gases (e.g. oxygen and acetylene), tape, adhesives, bits, batteries, brooms, brushes, fire extinguishers, sand paper, fuses, funnels, gloves, hose and fittings, nails, paint, welding wire, wire, health and safety consumables (Tyvek, hard hats, booties, respirators, high visibility vests, gloves, safety glasses, etc.).

Consumable Supplies shall not include the following:

1. Containers, tools, supplies and equipment associated with sampling activities. These items shall be purchased by the Contractor and reimbursed by the Government.

The Contractor shall leave remaining small tools and consumable inventory on site at the end of the contract.

Attachment A3

Project Vehicles and Trailers

ON 2/18/21

PLATE NO

SERIAL NO.

In Service Start Date

RMA-VEH-004

1080-006

1HTSAZRM5LH266686

N/A

1S9AP1227TC241939

N/A

RMA-VEH-046

1046-0228

1FTWF33S0XEC73833

N/A

43YDC2022YC005309

N/A

3C6JR7DTXFG683523

20 Dec 2016

3C6JR7DT3FG683525

20 Dec 2016

3C7WRTBJ3FG679258

20 Dec 2016

3C6JR7DT1FG683524

20 Dec 2016

3C6MR5AJ5FG710454

20 Dec 2016

3C7WR5AJ9FG710462

20 Dec 2016

3C63R3AJXFG708327

20 Dec 2016

3C7WRTAJ3FG711322

20 Dec 2016

1FM5K8B85GGB33965

20 Dec 2016

1FM5K8B8XGGB33962

20 Dec 2016

1C6RR7FT6GS191663

20 Dec 2016

1C6RR7FT8GS191664

20 Dec 2016

3C6JR7DT5GG194951

20 Dec 2016

3C6RR7KT7GG169166

20 Dec 2016

1C6RR7FTXGS191665

20 Dec 2016

3C6LR5AT8GG187302

20 Dec 2016

1C6RR7FT9GS388410

23 Dec 2016

1C6RR7FT0GS213544

15 Dec 2016

3C6MR5AJ4HG518588

15 Dec 2016

3C7WRTAL3GG221207

3 Jan 2017

4ZETD2022G1115665

N/A

Operation, maintenance, and repair of vehicles and trailers are the responsibility of the Contractor and costs associated with this work shall be included as part of the FFP CLIN 0003.

Offerors are free to meet the requirement for vehicles and trailers however they choose. Possible options for acquisition of vehicles and trailers under this contract include, among others:

1. Purchase or lease from a private source.

2. Purchase or lease through GSA.

3. Purchase of the vehicles and trailers listed in the table above for an administrative cost of $1/vehicle/trailer ($25 total)*

*Vehicles/trailers are available to the Contractor at this price as long as they continue to be used on the RMA project. Should the Contractor subsequently determine that they want to sell a vehicle or trailer or use either on a project other than RMA, the Contractor shall reimburse the Government for the appraised value of the vehicle/trailer at the time it is determined to no longer be needed at RMA.

Attachment A4

Incidental Property

DESK

ROOM 1021

2 DRAW FILE CABINET

ROOM 1021

SHELVING UNIT

ROOM 1029

3 PIECE DESK WITH CORNER UNIT

ROOM 1022

FILE DRAWER UNIT FREE STANDING

ROOM 1022

FILE CABINET 5 DRAWER VERTICAL

ROOM 1022

BOOKSHELF 5FT WOOD

COMMON AREA

BOOKSHELF 5FT WOOD

COMMON AREA

BOOKSHELF 42 INFT WOOD

COMMON AREA

BOOKSHELF 52 INFT WOOD

COMMON AREA

SMALL DESK METAL WITH DRAWER

COMMON AREA

MODULAR DESK UNIT

COMMON AREA

RED CLOTH ARM CHAIR

CONFERENCE ROOM

RED CLOTH ARM CHAIR

CONFERENCE ROOM

RED CLOTH ARM CHAIR

CONFERENCE ROOM

RED CLOTH ARM CHAIR

CONFERENCE ROOM

RED CLOTH ARM CHAIR

CONFERENCE ROOM

RED CLOTH ARM CHAIR

CONFERENCE ROOM

RED CLOTH ARM CHAIR

CONFERENCE ROOM

RED CLOTH ARM CHAIR

CONFERENCE ROOM

MINI REFRIGERATOR

ROOM 1026

FILE CABINET 5 DRAWER

ROOM 1026

TABLE

ROOM 1028

DESK WITH DRAWERS

ROOM 1028

Monitor stand

BLDG 129 - ARF - ROOM 1007

Monitor stand

BLDG 129 - ARF - ROOM 1007

Telephone

BLDG 129 - ARF - ROOM 1011

Telephone

BLDG 129 - ARF - ROOM 1012

Telephone

BLDG 129 - ARF - ROOM 1015

Telephone

BLDG 129 - ARF - ROOM 1031

Telephone

BLDG 129 - ARF - ROOM 1031

Telephone

BLDG 129 - ARF - ROOM 1006

Telephone

BLDG 129 - ARF - ROOM 1007

Microfilm scanner

BLDG 129 - ARF - ROOM 1016

Whiteboard

BLDG 129 - ARF - ROOM 1006

Cork board

BLDG 129 - ARF - ROOM 1007

Dry erase board

BLDG 129 - ARF - ROOM 1007

Dry erase board

BLDG 129 - ARF - ROOM 1007

Standing pad

BLDG 129 - ARF - ROOM 1007

Standing pad

BLDG 129 - ARF - ROOM 1008

Standing pad

BLDG 129 - ARF - ROOM 1011

Standing pad

BLDG 129 - ARF - ROOM 1012

Whiteboard

BLDG 129 - ARF - ROOM 1012

Cork board

BLDG 129 - ARF - ROOM 1012

Standing pad

BLDG 129 - ARF - ROOM 1013

Dry erase board

BLDG 129 - ARF - ROOM 1015

Dry erase board

BLDG 129 - ARF - ROOM 1015

Standing pad

BLDG 129 - ARF - ROOM 1015

Dry erase board

BLDG 129 - ARF - ROOM 1015

Standing pad

BLDG 129 - ARF - ROOM 1017

Standing pad

BLDG 129 - ARF - ROOM 1018

Standing pad

BLDG 129 - ARF - ROOM 1031

Attachment A5

Period 1 – Performance Incentive Fee Criteria

Note: The Government will consider circumstances beyond the control of the contractor as a factor in its evaluation.

PART 1 – Quantitative (Objective) Performance Incentive Fee Criteria (52% Total)

Transition Plan Execution 4%

Complete all requirements identified in the Contractor’s Transition Plan (reference C5.13) and assume full contract performance on December 1, 2023.

Baseline Safety Assessment 3%

Within the first four months following notice to proceed, complete an initial baseline safety assessment of all RMA facilities and operations, to include a corrective action plan for any deficiencies.

Injury Prevention 5%

· Zero Recordable Incidents or Days Away Cases during the Period will earn 100%

· One Recordable Incident or Days Away Case during the Period will earn 67%

· More than One Recordable Incident or Days Away Case during the Period will earn 0%

Complete Systems, Programs, & Procedures Integration 5%

Within six-months following Notice to Proceed, Contractor shall complete integration of existing RMA systems, programs, and procedures and fully implement into all site operations.

Retention of Key Personnel 5%

Key personnel (as identified in the Contractor’s proposal) were either retained, or qualified replacement personnel were hired within 1 month of loss of key personnel.

Health & Safety and Quality Control Plans 5%

Contractor’s Health & Safety Plan (HASP) and Quality Control Plan (QCP) were submitted to the COR within 90-days following contract award.

Safety Inspections and Quality Surveillances 5%

A schedule for Contractor Quality Surveillances is submitted to the COR and the first Quality Records Surveillance is completed prior to the end of the performance incentive fee period. A schedule for monthly joint safety inspections (various work areas) with the Army is submitted to the COR and a minimum of three joint safety inspections are conducted prior to the end of the first performance incentive fee period.

No Trigger Events for Consultative Process 5%

During the Performance Incentive Fee Period there were no events within the Contractor’s control that triggered a Regulatory Agencies’ consultative process meeting as defined in the Long-Term Monitoring Plan (LTMP), ICS Long-Term Care Plan (LTCP), HWL, ELF or Basin F Post-Closure Plans (PCPs).

Regulatory Report Deadlines 5%

All reports listed below (TBD) were submitted to the Army in sufficient time to allow the Army to submit them to the Regulatory Agencies by the required deadlines during Performance Incentive Fee Period One:

TBD – Required Reports and deadlines will be established at time of contract award.

Performance Requirements 5%

Contractor achieved all required service performance standards as itemized on the Performance Requirements Summary table (PWS Section C1.21)

No Notices of Violation (NOVs) 5%

There were no NOVs issued to either the Contractor or the Army that were within the control of the Contractor.

PART 2 – Qualitative (Subjective) Performance Incentive Fee Criteria (48% Total)

Safety (7% Total)

Safety 7%

Overall effectiveness, maintenance, and management of the Contractor Health and Safety Program. Responsiveness to safety issues and concerns. Proper incident, near miss, recordable and days away case investigation, reporting, and incorporation of lessons learned. Early notification is provided for injuries that have the potential to become more serious. Appropriate case management is performed for any injuries. Development and implementation of effective safety improvement programs, including such things as employee recognition of positive safety practices, safety inspections, training, and emergency drills. Any recordable, days away, or other significant safety incidents are presented to the RMA Safety Incident Review Committee (SIRC) in accordance with SIRC procedure ES&H.101 (Attachment L48). The SIRC presentation and associated lessons learned is shared with all RMA organizations. Leadership, management involvement, and overall attitude towards the importance of safety by Contractor management, employees, and subcontractors.

Program Implementation (16% total)

Water Treatment Plant O&M 6%

Operation & maintenance of the groundwater treatment plants is performed in an effective and efficient manner. Plant facilities are maintained in good working condition and required preventative maintenance activities are performed. Required documentation is accurately maintained.

Groundwater Well Sampling & Monitoring 4%

Groundwater well sampling and monitoring is performed in an effective, efficient, and accurate manner. Data collection, analysis, and reporting are accurate and timely.

Landfills and Cover Maintenance 3%

Landfills and covers are inspected and maintained in accordance with applicable plans and procedures. Repairs are promptly and correctly made. Documentation and reporting are accurate and timely.

Infrastructure and Facility Maintenance 3%

Buildings and associated facilities, roads, vehicles, equipment, and utilities are effectively maintained. Preventative maintenance is properly performed. Repairs are promptly and correctly performed. Infrastructure and facility maintenance subcontractor(s) are effectively managed and coordinated by the Contractor. Government property is effectively maintained, tracked, and controlled.

Program Management (13% Total)

Personnel 4%

The Contractor provides quality, qualified, and competent personnel to perform the work. Personnel are cooperative and accommodating to the needs of the project and the Government. Personnel are properly trained in the performance of their job requirements. When personnel need to be replaced, their replacement is competent and qualified for the position. There is adequate succession planning in place to ensure seamless performance in the event of the loss of a key personnel employee.

Regulatory Support 2%

The Contractor provides excellent support to the Government in its required interface activities with the Regulatory Agencies.

Partnering 4%

The Contractor communicates candidly and often with the Government staff regarding the program, whether good news or bad. The Contractor works with Government staff in a cooperative and results orientated manner. The Contractor works diligently to resolve program issues and finds innovative and creative solutions where possible. The Contractor assists the Government with “staying on-track” with necessary meetings and deliverables and helps to ensure that any required Government follow-up with Regulatory Agencies is accomplished, important issues are addressed, and appropriate feedback is shared in a timely manner.

Subcontract Management 2%

Subcontracts are effectively managed by the Contractor. Subcontractor change orders and claims are effectively managed. New subcontracts are competitively solicited.

US Fish & Wildlife Service (USFWS) Coordination 1%

The Contractor coordinates with the USFWS on any non-routine or other activities that could impact the USFWS or its visitors to the refuge. The Contractor keeps the USFWS informed of activities that will occur on refuge land. The Contractor works with the USFWS in a cooperative and helpful manner.

Cost and Schedule Control (3% Total)

Cost 2%

Costs are effectively managed, controlled, minimized, and reported through all aspects of the program by the Contractor. Cost forecasts are accurate and current. Significant cost variances are reported promptly to the Government. Opportunities for cost-savings or cost-avoidance are continuously pursued by the Contractor.

Schedule 1%

Accurate schedules for the work are developed and adhered to. Significant variances to schedules are promptly communicated to the Government together with solutions to meet schedule milestones.

Quality & Environmental Compliance (4% Total)

Quality 2%

All work is performed in a quality manner and in accordance with all applicable plans, procedures, and specification requirements. Employees are properly trained to perform their work functions in accordance with quality requirements. Documents and reports are concise and accurate. A system is in place to communicate and incorporate lessons learned. Quality Surveillances are conducted at an appropriate frequency to ensure compliance with requirements.

Environmental Compliance 2%

All work is performed in accordance with project environmental programs, applicable laws, and regulations.

Documentation (4% Total)

Reports and Document Control 2%

Reports are timely, accurate, well organized, and convey the appropriate information. A system is in place and followed which ensures that the most current document is being utilized; documents are organized, revised, maintained, and disposed of properly.

Data Management 2%

Data is collected, organized, and maintained in a manner that meets the needs of the project and in accordance with applicable plans and procedures. Data is readily retrievable.

Community Involvement (1% Total)

Community Involvement 1%

The Contractor is an active member of the local communities. The Contractor acts as a goodwill ambassador for the Rocky Mountain Arsenal. Periodic contact is made and updates are provided to local officials and organizations.

Attachment A6

RMA Site Map

Attachment A7

Well Location Map

Attachment A8

Building 132

Attachment A8

Attachment A9

LIST OF ACRONYMS

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