DRAFT RFP - 80LARC27R0003 10.7.26.pdf

Section A - Solicitation/Contract Form

Section is intentionally left blank

Section B - Supplies or Services and Prices/Cost

Additional Information/Notes

Item Supplies/Service Dates Quantity Unit Unit Price Amount

NFS Clauses Incorporated by Full Text

B.1 1852.216-78 Firm-Fixed-Price (DEC 2025) (Deviation)

The total firm-fixed-price of this contract is $to be determined at issuance of task order.

(End of clause)

LaRC Clauses Incorporated by Full Text

B.2 LARC 52.201-90 Naming/Numbering Scheme for Clauses in Full Text and for Clauses Incorporated by Reference

(MAR 2012)

There are various types of clauses contained in the contract. Most clauses will reference a numbered cite such as: Federal Acquisition Regulation (FAR 52.#); NASA FAR Supplement (NFS 1852.#); or Langley Research Center (LaRC 52.#). There are also clauses that have no numbered cite designation. Those clauses were written by LaRC for this specific contract or were written as generic Agency clauses specific for this contract type.

B.3 LARC 52.216-90 Minimum and Maximum Indefinite Delivery, Indefinite Quantity (IDIQ) Contract Value (AUG 2021)

The Government will order through the issuance of task orders a minimum quantity of work of $100,000 under this contract. The minimum value will be owed to the Contractor at the end of the period of performance if no work is issued, or if issued work is less than the minimum value. There will be no further obligation on the part of the Government to issue additional task orders thereafter. The total maximum contract value is $99,750,000 for the five (5) year period of performance.

Section C - Description/Specifications/Statement of Work

C.1 LARC 52.211-97 Description/Specification/Statement of Work (JUN 2023)

The Contractor shall provide the item or services specified in Section B in accordance with Exhibit A:

Performance Work Statement (PWS), “EVALUATIONS, ASSESSMENTS, AND SUPPORT SERVICES (EASS)”.

The Contractor shall also be responsible to deliver the documents contained within Section J, Exhibit B, Contract Documentation Requirements.

C.2 Foreign Travel Foreign Travel by Contractor Employees on NASA Official Business (AUG 2025)

Contractor employees (including subcontractors) traveling internationally in support of NASA official business must obtain a country clearance via the Department of State (DOS) electronic Country Clearance (eCC) process.

DOS has the authority to grant, withhold, or limit permission for any personnel to travel internationally on U.S.

Government official business.

Contractor employees traveling internationally on official NASA business are required to coordinate in advance with the contracting officer’s representative (COR) and their Foreign Travel Coordinator (FTC) prior to traveling, as DOS international travel guidance/policies, and conditions in foreign countries, are subject to change.

In order to obtain a country clearance via the eCC process, travelers must complete a NASA Form (NF) 1908, NASA Advance Travel Notification Form (ATNF) for International Travel, and submit it to their FTC, along with a copy of the complete travel itinerary. The form must be submitted at least 30 business days prior to departure in order to obtain a DOS eCC approval. Forms submitted less than 10 business days prior to departure have a presumption of denial, and require justification signed by the Center Director or designated senior individual at the cognizant NASA Center. Travelers may request the NF1908, NASA ATNF from their FTC. The list of Center FTCs can be accessed at https://nasa.sharepoint.com/sites/FTRP/SitePages/Home.aspx. (This link is behind the NASA firewall – contact the COR to get the FTC name if not able to access).

Contractor employees on NASA foreign travel may use the International Traveler Checklist (ITC) that provides a list of travel-related items the traveler should review prior to international travel. The traveler does not need to submit the ITC form to their FTC; the form is for the benefit of the traveler only. The Center specific ITC can be obtained from the FTC.

In addition to specifying the NASA traveler’s contact information, the eCC request must indicate that the traveler has taken the appropriate training, as follows:

Foreign Affairs Counter Threat E-Learning (eFACT): All contractor employees traveling internationally on NASA official business must complete the eFACT training course (formerly known as Counter Threat Awareness Training (CTAT)) regardless of destination. The eFACT course is available on DOS’s learning management platform, Foreign Service Institute (FSI) Student Information System (SIS) at no cost at https://sis.fsi.state.gov/MySISWeb/s/. To register, send a completed SF182 form (and contractor memorandum if applicable) to DS-Registrar@state.gov.

For any additional questions regarding the enrollment process, contact the DOS eFACT and CTAT course certification is valid for six years; CTAT validity is honored for individuals that completed the CTAT course prior to removal from NASA SATERN on December 31, 2025. NASA travelers should hand-carry a copy of their valid eFACT or CTAT completion certificate with them on all official international travel.

https://nasa.sharepoint.com/sites/FTRP/SitePages/Home.aspx mailto:DS-Registrar@state.gov

Foreign Affairs Counter Threat (FACT): Contractor employees traveling internationally in support of official NASA business are not required to complete FACT training unless the requirement is specifically included elsewhere in this contract. However, depending on the country and other circumstances, the DOS Chief of Mission Authority may determine that this training is required for contractor employees on official U.S. Government business. The contractor must coordinate with the COR and FTC to determine if the contractor employee(s) must complete the FACT training. The FACT training is an in-person course. Travelers may go to the link below to review the most up-to-date DOS advisories prior to leaving: https://travel.state.gov/en/international-travel/travel-advisories.html. The course certification is valid for six years.

All NASA travelers are expected to comply with the current guidance and policies regarding health-related requirements in their destination country(ies), as well as the current requirements for reentry into the United States.

In accordance with NPR 2810.2, titled Possession and Use of NASA Information and Information Systems Outside of the United States and United States Territories; NASA official international travelers must take NASA IT devices or access NASA accounts only when authorized by the Center CIO or their designee, prior to travel. Travelers should follow their Center’s international travel process in addition to this requirement statement.

Specific questions regarding foreign travel and guidance/policy updates may be directed to the FTC.

C.3 Counterintelligence Briefings (AUG 2025)

If a contractor or subcontractor employee is going on official NASA travel to designated countries, included on the list of current designated countries at https://oiir.hq.nasa.gov/nasaecp/index.html, Russia and/or other high intelligence-threat locations, a pre- and post-travel Counterintelligence Threat Briefing and Debriefing is required, per NASA Procedural Requirements (NPR) 1660.1 entitled, “NASA Counterintelligence and Counterterrorism.” These briefings include information on the threat from foreign intelligence services, the need to protect NASA classified and sensitive information, elicitation techniques and methods, the impact to NASA when classified and/or sensitive information is lost or stolen and any current State Department advisories or warnings regarding the country(ies) to be visited.

Contractor or subcontractor employees traveling to any designated countries, Russia and/or other high intelligence-threat locations, on official NASA business should receive the threat briefings from their company’s security officials. When that is not possible or practicable, they shall contact the cognizant NASA Center Counterintelligence/Counter Terrorism (CI/CT) office at least two weeks prior to traveling to schedule a personalized foreign travel briefing. Contractor employees shall also schedule a debriefing within one week of returning from travel. The cognizant NASA CI/CT Office can be reached at CI Point of Contact (POC) Listing.

Briefings and debriefings may be done in person, via teleconference or by phone as necessary and no paperwork is required.

(End of Clause)

C.4 Background Investigations (FEB 2026)

To protect the welfare of the American people, all people who work for the United States government must be reliable, trustworthy, of good conduct and character, and of complete and unswerving loyalty to the United States. Federal employees and contractors must undergo a background investigation if they require logical and physical access for more than 179 days (in a 365-day period). The extent of the investigation will depend on the type of job and the degree of harm the person in that job could cause. Even if a job does not require a security clearance to access classified national security information, regulations require an investigation for a suitability/fitness determination.

For permanent credential requests, the identity requester will submit the request within IdMAX. IdMAX will be the authoritative system for position designations of contractors. NASA Office of Protective Services will contact the employee to complete the eAPP process. An investigation is initiated for all NASA workers, commensurate with the position risk and sensitivity. Prior favorable suitability, fitness, and national security https://travel.state.gov/en/international-travel/travel-advisories.html https://travel.state.gov/en/international-travel/travel-advisories.html https://oiir.hq.nasa.gov/nasaecp/index.html https://nasa.sharepoint.com/sites/ops/SitePages/CI-POC.aspx determinations will be evaluated for reciprocity for that investigation tier and lower investigation tiers. The applicant is notified to set up a Badging Appointment.

The adjudicative process is a review of a sufficient period in an individual's background and a careful weighing of several variables to ensure that the individual does not pose an unacceptable security risk. This is known as the whole-person concept. All available, reliable information about the person, past and present, favorable and unfavorable, is considered in reaching an eligibility determination. Adjudications are made by certified credentialing adjudicators in accordance with suitability/fitness adjudication standards. It is imperative to be transparent and answer all questions completely and accurately, as inaccurate information may lead to an unfavorable adjudication.

(End of Clause)

C.5 Use of Artificial Intelligence (AI) During Contract Performance (SEPT 2025)

a. The contractor must disclose any potential or intended use of Artificial Intelligence (AI) technologies, tools, or systems in the performance of this contract. If it is unknown at the time of contract award whether AI will be used, the contractor must provide written notice to the Government prior to the deployment of any AI systems during contract performance. If AI technologies are introduced after the commencement of contract performance, the contractor must notify the contracting officer in writing prior to the release or deployment of any AI component, capability, or system in the NASA environment.

b. The Government reserves the right to review, approve, or disapprove the proposed use of AI technology in the performance of this contract. The contractor must obtain written approval from the contracting officer before implementing AI systems.

c. If any subcontractor intends to use AI technologies in the performance of work under this contract, the contractor must ensure that similar notification and disclosure requirements apply to all subcontractors. The contractor is responsible for collecting the notification and disclosure requirements from subcontractors and submitting them to the Government.

(End of Clause)

Section D - Packaging and Marking

D.1 1852.245-74 Identification and Marking of Government Equipment (DEC 2025) (Deviation)

(a) The Contractor must identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA– HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA–STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor must identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment must be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item’s operation.

(c) Concurrent with equipment delivery or transfer, the Contractor must provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause must be delivered to the NASA center receiving activity listed below: NASA Langley Research Center, Central Receiving Building 1206, 4 South Marvin Street, Hampton, VA 23681-2199

(f) The contractor must include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

Section E - Inspection and Acceptance

E.1 FAR Clauses Incorporated by Reference

Number Title Effective Date 52.246-4 Inspection of Services-Fixed-Price. Aug 1996

Section F - Deliveries or Performance

F.1 FAR Clauses Incorporated by Reference

52.242-15 Stop-Work Order. Aug 1989 52.242-17 Government Delay of Work. Apr 1984

F.2 PERIOD OF PERFORMANCE

a) The period of performance of this contract is 6/01/2027 through 5/31/2032, unless further extended in accordance with FAR 52.217-8, Option to Extend Services.

The Government reserves the right to adjust the period of performance up to 6 months based on the actual award date, considering the possibility of delays. All other terms will remain unchanged, including the contract schedule of rates.

*NOTE 1: The Government reserves the right to unilaterally adjust the contract period of performance at the time of award based on the actual date of award. All other terms and conditions, including FFP amount, will remain unchanged.

(End of clause)

F.3 PLACE OF PERFORMANCE - SERVICES

The services to be performed under this contract shall be performed at the following location(s): Sites as specified by each task order.

Section G - Contract Administration Data

G.1 Additional Regulation or Supplement Clauses Incorporated by Reference

1852.225-73 Travel Outside of the United States Feb 2026 1852.227-72 Deviation Designation of New Technology Representative and Patent Representative Deviation Jan 2026 1852.245-75 Property Management Changes Deviation Dec 2025

G.2 1852.232-80 Submission of Vouchers/Invoices for Payment. (APR 2018)

a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC's Vendor Payment information Web site at: https://www.nssc.nasa.gov/vendorpayment.

Please contact the NSSC Customer Contact Center at 1–877–NSSC123 (1–877–677–2123) with any additional questions or comments.

c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract's terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

https://www.nssc.nasa.gov/vendorpayment

(C) A clear explanation of the fee calculations.

d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoice within seven calendar days of receipt by the NSSC Payment Office.

Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

G.3 1852.245-73 Financial Reporting of NASA Property in the Custody of Contractors (DEC 2025) (Deviation)

(a) The Contractor with furnished and acquired property must submit an electronic property submissions in NASA’s Accountable Property System of Record (APSR)/NASA Electronic Submission System (NESS) annually; and a final property submission via https://ness.nasa.gov/contractor when the period of performance or award has ended. Once electronic property submission is completed, the contractor will be able to download their electronic forms, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by

NASA.

(b)(1) Subcontractor use of the APSR/NESS is not required by this clause; however, the Contractor must include data on property in the possession of subcontractors in the electronic annual property submission. The Contractor must mail the original signed NF 1018 directly to the cognizant NASA Center Industrial Property Officer and a copy to the cognizant NASA Center Deputy Chief Financial Officer, Finance, unless the Contractor is required by their contract to report with zero value award, that never had property associated.

(c)(1) The annual reporting period must be from October 1 of each year through September 30 of the following year. The report must be submitted in time to be received by October 31st. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 31st.

(2) Some activity may be estimated for the month in which the report is submitted, if necessary, to ensure the electronic annual or final property submission is received when due. However, contractors’ procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533) Contractor Financial Management Report) cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.705, Specific Retention Periods.

Contractors must validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors must have formal policies and procedures, which address the validation of the electronic annual property or final property submission data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that https://www.nssc.nasa.gov/vendorpayment https://www.ecfr.gov/current/title-48/section-1852.232-80#p-1852.232-80(b) information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on the electronic annual or final property submission after submittal the contractor must contact the cognizant NASA Center Industrial Property Officer (IPO) within 10 days after discovery of the error to discuss corrective action. If there is an error found during the Contractor’s property submission, it will be disapproved, and Contractor will receive an automatic email explaining what is needed for it to be approved.

(3) In addition to an annual report, if at any time during performance of the contract, NASA-owned property in the custody of the Contractor has a value of $10 million or more, the Contractor must also submit a report no later than the 21st of each month in accordance with the requirements of paragraph (c)(2) of this clause.

(4) The Contracting Officer may, in NASA’s interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit the electronic annual or final property submission reports in accordance with NFS subpart 1845.7101, any monthly report in accordance with (c)(3) of this clause, and any supplemental instructions for the current reporting period issued by NASA. Such reserve must be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof must not be construed as a waiver of any Government right.

(d) An electronic final report must be submitted in the APSR/NESS within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

G.4 1852.245-76 List of Government Furnished Property Pursuant to FAR 52.245-1 (DEC 2025) (Deviation)

For performance of work under this contract, the Government will make available Government property identified in individual Task Orders of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245– 1, Government Property, as incorporated in this contract. The Contractor must use this property in the performance of this contract as identified in individual task orders and at other location(s) as may be approved by the Contracting Officer. Under FAR 52.245–1, the Contractor is accountable for the identified property.

Section H - Special Contract Requirements

H.1 Additional Regulation or Supplement Clauses Incorporated by Reference

Number Title Effective Date 1852.208-81 Deviation Restrictions on Printing and Duplicating Deviation Sep 2025 1852.226-73 Deviation Major Breach of Safety or Security Deviation Feb 2026 1852.235-73 Alternate II Deviation Final Scientific and Technical Reports Alternate II Deviation Sep 2025

H.2 1852.209-71 Limitation of Future Contracting. (DEC 1988)

(a) The Contracting Officer has determined that this acquisition may give rise to a potential organizational conflict of interest. Accordingly, the attention of prospective offerors is invited to FAR Subpart 9.5— Organizational Conflicts of Interest.

(b) The nature of this conflict is that, during the performance of this contract, the Contractor will unavoidably encounter Conflicts of Interest in the form of conflicting roles that have the potential to bias the Contractor's judgment, such as:

i. Impaired Objectivity: The evaluation or assessment of the work product of the Contractor or of the Contractor’s competitors;

ii. Impaired Objectivity: Performance of proposal/Phase A report evaluations, assessments, or analyses, the results of which could potentially impact the Contractor’s interests and those of its funders;

iii. Impaired Objectivity: Performance on any work arising from, or related to, any proposal/Phase A report evaluation, assessment, or analyses on which it performed these services, except as required in performance of this contract; and

iv. Unequal Access to Information: Access to proprietary information or data of other Contractors and/or Government sensitive, nonpublic information or data, which information or data may provide the Contractor with an unfair competitive advantage. For the purpose of this clause, the term Contractor includes the Contractor’s business units and divisions, as well as the Contractor’s parent company, subsidiaries, affiliates, and successors (as applicable). For the purpose of this contract, “sensitive” information is defined in the Access to Sensitive Information clause of this contract.

(c) The restrictions upon future contracting are as follows:

(1) If the Contractor, under the terms of this contract, or through the performance of tasks pursuant to this contract, is required to develop specifications or statements or work that are to be incorporated into a solicitation, the Contractor shall be ineligible to propose to and perform the work described in that solicitation as a prime or first-tier subcontractor under an ensuing NASA contract. This restriction shall remain in effect for a reasonable time, as agreed to by the Contracting Officer and the Contractor, sufficient to avoid unfair competitive advantage or potential bias (this time shall in no case be less than the duration of the ensuing NASA contract).

(2) To the extent that the work under this contract requires access to proprietary, business confidential, or financial data of other companies, and as long as these data remain proprietary or confidential, the Contractor shall protect these data from unauthorized use and disclosure and agrees not to use the data for any other purpose, including, but not limited to, competing for future work.

(3) The Contractor shall not:

i. Participate in any capacity, in support of an offeror/potential proposer, in a solicitation for which it provides or will provide evaluative services under this contract, projected to include all Science Mission Directorate Announcements of Opportunity (AO); or

ii. Perform any work for the baseline or threshold investigation, as defined at selection/down-selection of the associated proposal/Phase A report, directly arising from, or directly related to, any proposal/Phase A report evaluation or assessment, which the Contractor performed under this contract. This restriction shall remain in effect for a reasonable time after the Contractor’s performance under this contract has ended, as agreed to by the Contracting Officer and the Contractor, sufficient to avoid unfair competitive advantage or potential bias.

This time shall in no case be less than the duration of the contract plus one year, of any contract arising directly from a proposal/Phase A report evaluation, or an existing contract for a project subject to an assessment on which the Contractor performed these services.

(d) The Contractor shall include this clause in all subcontracts regardless of tier.

H.3 1852.225-70 Export Licenses (DEC 2025) (Deviation)

(a) The contractor shall comply with all U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, and the Export Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the performance of this contract. In the absence of available license exemptions/exceptions, the contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(b) The contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this contract, including instances where the work is to be performed on-site at NASA Langley Research Center and other NASA locations as defined in Task Orders , where the foreign person will have access to export-controlled technical data or software.

(c) The contractor shall be responsible for all regulatory record keeping requirements associated with the use of licenses and license exemptions/exceptions.

(d) The contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

H.4 1852.232-77 Limitations of Funds (Fixed Price Contract). (MAR 1989)

a) Of the total price of items TBD through TBD, the sum of $TBD is presently available for payment and allotted to this contract. It is anticipated that from time to time additional funds will be allocated to the contract in accordance with the following schedule, until the total price of said items is allotted: as defined at the task order level.

b) The Contractor agrees to perform or have performed work on the items specified in paragraph (a) of this clause up to the point at which, if this contract is terminated pursuant to the Termination for Convenience of the Government clause of this contract, the total amount payable by the Government (including amounts payable for subcontracts and settlement costs) pursuant to paragraphs (f) and (g) of that clause would, in the exercise of reasonable judgment by the Contractor, approximate the total amount at the time allotted to the contract. The

Contractor is not obligated to continue performance of the work beyond that point. The Government is not obligated in any event to pay or reimburse the Contractor more than the amount from time to time allotted to the contract, anything to the contrary in the Termination for Convenience of the Government clause notwithstanding.

c)

i. It is contemplated that funds presently allotted to this contract will cover the work to be performed until as defined at the task order level.

ii. If funds allotted are considered by the Contractor to be inadequate to cover the work to be performed until that date, or an agreed date substituted for it, the Contractor shall notify the Contracting Officer in writing when within the next 60 days the work will reach a point at which, if the contract is terminated pursuant to the Termination for Convenience of the Government clause of this contract, the total amount payable by the Government (including amounts payable for subcontracts and settlement costs) pursuant to paragraphs (f) and

(g) of that clause will approximate 75 percent of the total amount then allotted to the contract.

(3)

(i) The notice shall state the estimated date when the point referred to in paragraph (c)(2) of this clause will be reached and the estimated amount of additional funds required to continue performance to the date specified in paragraph (c)(1) of this clause, or an agreed date substituted for it.

(ii) The Contractor shall, 60 days in advance of the date specified in paragraph (c)(1) of this clause, or an agreed date substituted for it, advise the Contracting Officer in writing as to the estimated amount of additional funds required for the timely performance of the contract for a further period as may be specified in the contract or otherwise agreed to by the parties.

(4) If, after the notification referred to in paragraph (c)(3)(ii) of this clause, additional funds are not allotted by the date specified in paragraph (c)(1) of this clause, or an agreed date substituted for it, the Contracting Officer shall, upon the Contractor's written request, terminate this contract on that date or on the date set forth in the request, whichever is later, pursuant to the Termination for Convenience of the Government clause.

d) When additional funds are allotted from time to time for continued performance of the work under this contract, the parties shall agree on the applicable period of contract performance to be covered by these funds.

The provisions of paragraphs (b) and (c) of this clause shall apply to these additional allotted funds and the substituted date pertaining to them, and the contract shall be modified accordingly.

e) If, solely by reason of the Government's failure to allot additional funds in amounts sufficient for the timely performance of this contract, the Contractor incurs additional costs or is delayed in the performance of the work under this contract, and if additional funds are allotted, an equitable adjustment shall be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the items to be delivered, or in the time of delivery, or both.

f) The Government may at any time before termination, and, with the consent of the Contractor, after notice of termination, allot additional funds for this contract.

g) The provisions of this clause with respect to termination shall in no way be deemed to limit the rights of the Government under the default clause of this contract. The provisions of this Limitation of Funds clause are limited to the work on and allotment of funds for the items set forth in paragraph (a). This clause shall become inoperative upon the allotment of funds for the total price of said work except for rights and obligations then existing under this clause.

h) Nothing in this clause shall affect the right of the Government to terminate this contract pursuant to the Termination for Convenience of the Government clause of this contract.

H.5 1852.235-74 Additional Report of Work -- Research and Development (SEP 2025) (Deviation)

In addition to the final report required under this contract, the Contractor must submit the following report(s) to the Contracting Officer Representative (COR) via the Contracting Officer:

(a) Monthly progress reports. The Contractor must submit separate monthly reports of all work accomplished during each month of contract performance. Reports must be in narrative form, brief, and informal. They must include a quantitative description of progress, an indication of any current problems that may impede performance, proposed corrective action, and a discussion of the work to be performed during the next monthly reporting period.

(b) Additional reports as required by individual task orders.

(c) Submission dates. Monthly reports must be submitted by the 15th day of the month following the month or quarter being reported. If the contract is awarded beyond the middle of a month, the first monthly report must cover the period from award until the end of the following month. The final report must be submitted within days after the completion of the effort under the contract.

H.6 LARC 52.204-91 Security Program/Foreign National Employee Access Requirements (JUN 2024)

a) Applicable Definitions:

Foreign National: A foreign national is any person who is not a U.S. citizen, lawful permanent resident, or protected individual as defined by 8 U.S.C. 1101(a) (20) and 8 U.S.C. 1324b(a) (3). This also means any foreign corporation, business association, partnership, trust, or society, as well as any international organizations, any foreign government, and any agency or subdivision of foreign governments (e.g., diplomatic missions).

Lawful Permanent Resident (LPR): An LPR is any foreign person legally permitted to reside and work within the United States, to include protected individuals. LPRs are to be afforded all the rights and privileges of a U.S.

citizen with the exception of voting, holding public office, access to classified national security information, and employment in the federal sector (except for specific needs or under temporary appointment per 5 CFR, Part 7, Section 7.4). LPRs are not prohibited from accessing export controlled items and information, but must have a work-related "need-to-know" for access. LPRs are considered foreign nationals under immigration laws. LPR, as defined herein, is to replace the term “Permanent Resident Alien” (PRA) in all NASA guidance that has not yet been updated to the use of LPR.

Visit: A visit is any means by which, and any duration for which, access is obtained to non-public NASA assets.

NASA Asset: A system, item, person or any combination thereof, that has importance or value to the NASA mission. People, data, technology, buildings, property, vehicles, blueprints, contracts, records, and funds are examples of what may constitute a NASA asset.

Access: Access, with regard to NASA assets, is the explicit granting of permission to enter and/or use NASA facilities, interact with NASA personnel, and/ or use NASA information and related information processing services.

Physical Access: Physical access is the ability to touch, or walk into or up to, a NASA Asset. Physical access is controlled through the use of door locks, card readers, gates, fences, officers, walls. The purpose of these controls is to limit access to those persons who have been granted permission to access controlled assets.

Logical Access: Logical access, commonly referred to as IT access, is the ability to interact with electronic data, applications, or systems.

b) The Contractor shall adhere to the Center and Agency-wide program policy and guidance for security operations and comply with current versions of the following:

NPR 1600.1, NASA Security Program Procedural Requirements

NPD 1600.9, NASA Insider Threat Program

NPD 1600.3, Policy on Prevention of and Response to Workplace Violence

NPR 1600.3, Personnel Security

NPR 1600.4, Identity and Credential Management.

c) For any contract requiring a Facility Clearance Level (FCL) for access to Classified National Security Information (CNSI), the Contractor shall adhere to the Agency-wide program policy and guidance related to the protection of CNSI by complying with NPR 1600.2, NASA Classified National Security Information (current version).

d) For any contract requiring an FCL for access to CNSI and requiring access to Communications Security (COMSEC) equipment, the Contractor shall adhere to the Agency-wide program policy and guidance related to the protection of COMSEC equipment by complying with NPR 1600.6, Communications Security (COMSEC) (NPR 1600.6 is a protected document that can be obtained by contractors that have a need-to- know. The LARC point of contact is the LARC COMSEC Account Manager (CAM)).

e) At all times while on NASA property, the Contractor, subcontractors, their employees, and agents shall wear NASA issued credentials. NASA credentials will be issued in accordance with NPR 1600.4A, Identity and Credential Management. The employee’s Facility Security Officer (FSO) and/or Designated Official (DO) will submit an identity request for temporary (between 29 and 179 days) or permanent (greater than 180 days) credentials within the NASA Identity and Access Management (IdMAX) system.

f) Credentials will be issued at the following locations: NASA Langley Badge and Pass Office or other NASA Center as coordinated and approved by the Protective Services Office.

g) Requirements for Physical and Logical Access for Foreign Nationals:

1. Physical and logical access to the NASA Langley Research Center (LaRC) by foreign nationals shall be approved in accordance with NPR 1600.4. Chapter 4, “Identity and Credential Management” and the NASA Foreign National Access Management Operations Manual (May 2016).

2. Center access approval requires a minimum of 10 (ten) working days advance notice. Designated country nationals require a minimum of 30 (thirty) working days advance notice because of additional approval requirements. Information on Designated Countries is available at:

https://oiir.hq.nasa.gov/nasaecp/docs/DCList_10-24-2018.pdf.

3. Foreign nationals shall be escorted at all times while on Center by a NASA Civil Servant or permanently https://nasa.sharepoint.com/sites/ops/SiteAssets/Forms/AllItems.aspx?id=%2Fsites%2Fops%2FSiteAssets%2FSitePages%2FForeign%2DNational%2DAccess%2FFNAM%5FOperationsManual%5FTAGGED%2Epdf&parent=%2Fsites%2Fops%2FSiteAssets%2FSitePages%2FForeign%2DNational%2DAccess https://nasa.sharepoint.com/sites/ops/SiteAssets/Forms/AllItems.aspx?id=%2Fsites%2Fops%2FSiteAssets%2FSitePages%2FForeign%2DNational%2DAccess%2FFNAM%5FOperationsManual%5FTAGGED%2Epdf&parent=%2Fsites%2Fops%2FSiteAssets%2FSitePages%2FForeign%2DNational%2DAccess https://oiir.hq.nasa.gov/nasaecp/docs/DCList_10-24-2018.pdf https://oiir.hq.nasa.gov/nasaecp/docs/DCList_10-24-2018.pdf badged contractor who has completed the required NASA Foreign National Escort Training module in SATERN, and has the Foreign National Escort role in NAMS unless otherwise approved by the Center Chief of Protective Services. In exceptional cases as required by NASA Mission requirements, a waiver to the escort requirement may be granted by the Center Chief of Protective Services.

4. Foreign Nationals must request and obtain prior approval from Joint Base Langley-Eustis prior to entering Joint Base Langley-Eustis through the NASA LARC Protective Services Office International Visits Coordinator. Access is subject to conditions imposed by Joint Base Langley-Eustis and may require a U.S.

citizen escort at all times. Information is available at: https://lms.larc.nasa.gov/admin/documents/LF295_1.1.pdf . Note: Links to documents and forms accessed require the document/form to be downloaded/saved and then opened in Adobe acrobat to access the form's content. Document requires Adobe 8 or higher.

h) Requirements for Physical and Logical Access for LPRs:

1. Visit requests shall be submitted directly to the Badge and Pass Office (BPO) through the Enterprise Visitor Access Management System (EVAMS). LPRs may be sponsored for Center access by permanently badged contractor employees or NASA civil servants. Contractor LPRs shall be sponsored by the employing contractor.

All LPRs must confirm their status by providing their ORIGINAL valid State Department Documentation (Permanent Resident Card/in a 365-day period Green Card). (Copies, facsimiles, or photographs of the State Department Documentation will NOT be accepted).

2. LPRs who will be at LaRC in excess of 29 days in a 365-day period will be processed through IdMAX.

Additionally, LPRs who require physical access (electronic reader capabilities), or logical access will be processed through IdMAX.

3. LPRs who will be at LaRC in excess of 179 days will be processed for PIV credentials that will remain valid for 5 years.

4. The Contractor is responsible for ensuring credentials issued to LPRs sponsored by the Contractor are returned when the LPR no longer requires access to NASA LaRC under the contract or no longer works for the Contractor.

5. LPRs on a work related, "need-to-know” basis are allowed access to export-controlled commodities. It is incumbent on the Government Branch Head or Program Manager to determine who should have access to export-controlled information. The Protective Services Office, the Office of Chief Counsel, and the Center Export Administrator are available for guidance to the Government Branch Head or Program Manager.

6. LPRs are permitted to carry personal mobile devices on Center. Personal mobile devices are not be used to record, store, or process NASA data and are not to be used to take photographs within NASA facilities.

7. LPRs must request and obtain prior approval from Joint Base Langley-Eustis prior to entering Joint Base Langley-Eustis. Access is subject to conditions imposed by Joint Base Langley-Eustis and may require a U.S.

citizen escort at all times. Information is available at: https://lms.larc.nasa.gov/admin/documents/LF295_1.1.pdf

Note: Links to documents and forms require the document/form to be downloaded/saved and then opened in Adobe acrobat to access the form's content. Document requires Adobe 8 or higher.

i) Violation of security policies by personnel may result in withdrawal of Center access for the offending personnel and/or contractual actions against the Contractor and possible criminal prosecution for violation of export control laws and laws regarding access to Government facilities.

https://lms.larc.nasa.gov/admin/documents/LF295_1.1.pdf https://visitor.nasa.gov/splan-ui/%23myvisitor/list/1 https://visitor.nasa.gov/splan-ui/%23myvisitor/list/1 https://lms.larc.nasa.gov/admin/documents/LF295_1.1.pdf

H.7 LARC 52.204-92 Requirements for Access to NASA Langley Research Center (MAY 2025)

a) Visitors seeking entry to NASA Langley Research Center using a state-issued driver’s license or state- issued personal identification card are advised that identification documents must be compliant with the REAL ID Act of 2005, Public Law 109-13. Information on the REAL ID Act of 2005, Public Law 109-13 requirements can be found at: http://www.dhs.gov/real-id-public-faqs. Questions concerning REAL ID can be forwarded to the NASA Langley Badge and Pass Office via email at LaRC-RealId@mail.nasa.gov

b) A state-issued ID that is non-compliant with the REAL ID standards cannot be used for access to the Center.

c) The following alternate forms of identification are accepted for NASA LaRC access:

1. Federal employee badges,

2. Passports,

3. Military identification cards,

4. Enhanced Driver’s Licenses,

5. U.S. Coast Guard Merchant Mariner Card,

6. Native American tribal document,

7. School identification accompanied by an item from List C.

d) Visitors without acceptable identity documents require specific authorization from the Center Chief of Protective Services and escort by permanently-badged NASA employees or permanently badged contractor employees at all times while present on the NASA Langley Research Center. In exceptional cases as required by NASA Mission requirements, a waiver to the escort requirement may be granted by the Center Chief of Protective Services.

(End of clause)

H.8 LARC 52.211-104 Observation of Regulations and Identification of Contractor's Employees (MAY 2023)

a) The Contractor shall require its employees to observe and obey all rules and regulations as prescribed by the authorities at LaRC and other installations including all applicable Federal, NASA, and Langley safety, health, environmental and security regulations.

b) At all times while on NASA property, the Contractor shall require its employees, subcontractors, and agents to display a valid NASA issued identification badge. Contractors shall be held accountable for these identification badges, and may be required to validate its active employees on an annual basis with the NASA LaRC Protective Services Office.

c) When authorization to possess an Identification Badge no longer exists (e.g., upon termination of employment or expiration of contract):

1. The Contractor shall submit a checkout request for the departing Contractor employee(s) at https://checkout.

arc.nasa.gov, prior to notifying the Contractor employee of the employment termination or contract expiration, unless a security threat exists (See Item 2 below) in which case the checkout may occur immediately following termination;

2. If the terminated employee is considered a security threat, the Contractor shall immediately notify the NASA http://www.dhs.gov/real-id-public-faqs mailto:LaRC-RealId@mail.nasa.gov https://checkout.arc.nasa.gov/ https://checkout.arc.nasa.gov/

LaRC Protective Services Office and LaRC Chief Information Officer, and submit NAMS closures for AGCY0012 Basic Active Directory Account and all Center or Agency VPN, to suspend the user’s physical and logical access to the Center. Center Protective Services Personnel will escort the contractor employee off Center premises immediately;

3. The departing Contractor employee shall surrender the NASA RSA token, NASA Smartcard, Agency Smart Badge, Government-Provided Equipment, and facility keys to the respective Contractor Supervisor;

4. The Contractor shall ensure all Contractor employees exit the NASA Langley Research Center premises within one (1) hour of termination of employment or at the end of a contractor employee’s standard work day upon contract expiration;

5. The Contractor shall return Contractor employee(s) NASA Identification Badges, Government-Provided equipment, and facility keys to the NASA LaRC Badge and Pass Office and Government-Equipment Points of Contact within two business days of employment termination or contract expiration.

d) All NASA identification badges and facility keys remain the…