DRAFT Hartford Courthouse AE SOW Working Draft 6.16.2022.pdf

DRAFT AE Statement of Work New US Courthouse, Hartford CT June 16, 2022

DRAFT

Statement of Work for

Architect- Engineering Services

Hartford, Connecticut

New Federal Courthouse

PROJECT IDENTIFICATION

Project Name: New Hartford Courthouse

GSA Public Building Service Region One

Building Name: CT0055ZZ/NCT00001

Building Address: Hartford, CT

Date: June 16, 2022

AE Statement of Work New US Courthouse, Hartford CT June 16, 2022

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Contents

1 PROJECT DESCRIPTION 5

1.1 GSA Project Goals and Objectives 6

1.2 Project Delivery Approach 6

2 GENERAL REQUIREMENTS 8

2.1 The Program of Requirements (POR) 8

2.1.1 The POR 8

2.1.2 Spatial Data Management (SDM) 9

2.2 Project Duration and Milestone dates 9

2.3 Reference Materials 10

2.3.1 Applicability 10

2.3.2 Nationally recognized codes and standards 10

2.3.3 GSA Document List 10

2.4 Communication Plan-GSA Project Communication Plan 10

2.5 Electronic Project Management Information System (Kahua) 11

2.5.1 General 11

2.5.2 Project Collaboration and Documentation 11

2.5.3 Contents of Kahua 11

2.5.4 Equipment 11

2.5.5 Training 12

2.5.6 Support 12

2.5.7 Personnel Requirements 12

2.6 Building Information Modeling (BIM) 12

2.7 Energy and Sustainability 13

2.7.1 Guiding Principles Checklist (GPC) 14

2.7.2 Energy Modeling and Performance 14

2.7.3 LEED® and SITES Certifications 14

2.7.4 Embodied Carbon Reduction 15

2.7.5 Environmentally preferable paving materials 16

2.7.6 GSA High Performance Building Tracking 16

2.8 Risk Management 16

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2.8.1 Project Definition Rating Index (PDRI) 16

2.8.2 Cost and Schedule Risk Management 17

2.8.3 Climate Change Risk Management 17

2.8.4 Federal Flood Risk Management 17

2.8.5 Building Technology Services 17

2.9 Building Design Standards (BDS) 18

2.10 Art in Architecture 18

2.11 Cost Management 18

2.11.1 General Cost Management Requirements 18

2.11.2 Project Triage Tool Level Rating and Budget Activity (BA) Code 19

2.11.3 Cost Management Work Products / Deliverables 19

2.11.4 Bid Options 19

2.11.5 Cost Estimate Reconciliations 19

2.11.6 Cost Breakdown Structures (CBS) and Detail Requirements 20

2.11.7 Contingencies / Escalation / Other Markups 20

2.11.8 GSA Pricing Policy 20

2.11.9 Value Management (VM) 20

2.11.10 Life Cycle Cost (LCC) Analysis 20

2.12 Partnering 21

2.13 Historic Preservation 21

2.14 Commissioning 21

2.15 Operational Excellence 22

3 SCOPE OF SERVICES 22

3.1 Summary of Project Specific Clarifications. (RESERVED) 22

3.2 Site Acquisition Stage 23

3.2.1 Geotechnical Study 23

3.2.2 Property Survey 23

3.3 Pre-Design Stage 23

3.3.1 Review Reference Materials 23

3.3.2 Existing Conditions 23

3.3.3 Additional Studies 24

3.3.4 BIM Workshop 24

3.3.5 Courthouse Tour(s) 24

3.3.6 Risk Analysis 24

3.4 Design Stage 24

3.4.1 Project Meetings 25

3.4.2 Design Submissions and Review 25

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3.4.2.1 Space Program Update 25

3.4.2.2 Preliminary Space Plan 25

3.4.2.3 Final Space Plan 26

3.4.3 Value Management (VM) Studies 26

3.4.4 Design Quality Reviews 26

3.4.5 Historic Preservation (RESERVED) 26

3.4.6 National Environmental Policy Act (NEPA) 26

3.4.7 Commissioning 26

3.5 Design Concept Phase 27

3.5.1 Design Charrette(s) 27

3.5.2 Design Excellence Peer Reviews (DE PR) 27

3.5.3 BIM based Integrated Design Reviews (IDR) 27

3.5.4 Project Readiness Checklist 27

3.5.5 Commissioner’s Concept Presentation 27

3.6 Design Development (DD) Phase 27

3.6.1 Courtroom Mock-ups 27

3.6.2 System Testing 28

3.7 Construction Documents (CD) Phase 28

3.8 Construction Procurement Phase 28

3.9 Construction Phase 29

3.9.1 Construction Start Coordination 29

3.9.2 Pre-Construction Meeting 29

3.9.3 BIM Coordination 29

3.9.4 Construction Administration 29

3.9.4.1 Project files and Record Keeping 29

3.9.4.2 Change Requests 29

3.9.4.3 Substitutions 29

3.9.4.4 Submittals 29

3.9.4.5 BIM Requirements 30

3.9.4.6 Periodic Site Walk-Through 30

3.9.4.7 Request for Information (RFI) 30

3.9.4.8 Value Management (VM) Studies 30

3.9.4.9 Construction Excellence Peer Reviews (CE PR) 30

3.9.4.10 Project Record Documents 30

3.9.4.11 Commissioning 31

3.10 Turnover Process 31

3.10.1 Pre-Turnover Meeting 31

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3.10.2 Final Inspection & Punch-List 31

3.10.3 Final Record Documents 31

4 APPENDIX A - Owners Space Requirements 31

5 APPENDIX B: Government Reference Documents 32

1 PROJECT DESCRIPTION

This Statement of Work (SOW) is for architectural and engineering (A/E) services for the design of a new Federal Courthouse that will be located in Hartford, Connecticut. The General Services Administration (GSA) intends to design and construct a new federal courthouse in Hartford Connecticut that would replace the current court operations at the Ribicoff Federal Building and Courthouse located at 450 Main Street Hartford Connecticut.

The existing Hartford Courthouse, the Abraham A. Ribicoff Federal Building and Courthouse was constructed in 1963. The facility does not presently have the space, functionality, security, and building systems to meet the needs of the court. In 2011, the United States District Court for the District of Connecticut developed long-range facilities plan for the three existing Connecticut court facilities; The Abraham A. Ribicoff Federal Building and Courthouse, the Richard C Lee U.S.

Courthouse, and Brien McMahon Federal Building and U.S. Courthouse. This plan shows an intention to increase all of the court operations for the district in Hartford, resulting in a need to increase the size of the court facility. This plan supports an intention to relocate the main court facilities for the district to Hartford, increasing the number of court facilities in the District. The long range plan made the determination that the District Headquarters would relocate from Bridgeport to the new Hartford location. The plan also enumerates functional challenges in the existing court facilities related to circulation, prisoner movement, and operational and safety needs of the Judiciary.

In April 2019 the U.S. General Services Administration (GSA) engaged EYP to evaluate the feasibility of different programming solutions for the District of Connecticut. The final feasibility study resulted in a preferred alternative that established the budget, site considerations, and the basis for project design to be used in this project, including specific site acquisition requirements. A secondary goal was to understand the court’s housing needs across all three of their facilities and how that space might be incorporated into an overall growth plan for the District of Connecticut. The study led to the intention to locate the court’s judicial growth into a new courthouse in Hartford Connecticut.

The proposed new courthouse will contain (281,000) gross square feet of office, storage, and special use space. The site selection for a new project site is in process. The new site will consist of a parcel that will be in the range of 2-5 acres and will be in the City of Hartford limits or immediate surrounding areas. This facility is to be designed to accommodate all court functions, specifically 11 total courtrooms, 18 separate chambers, to house US Court of Appeals, US District Court and US Bankruptcy Court judges. The facility will also house the US District Clerk, US Bankruptcy Clerk, the US Probation and Pretrial Services Offices, the US Marshals Service (USMS) and have space for the US Attorney’s Office, (USAO), Federal Public Defender’s Office and a Congressional suite. Each space is to be designed in accordance with specific design guide standards noted later in this statement of work.

The A/E scope of work includes all labor and materials required to provide architectural and engineering design, pre and post construction services, and all other related services necessary to

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The new courthouse shall be designed to contribute to the community and follow the procedures of GSA’s Design Excellence program. The architecture of the new courthouse should reflect its prominent site location and be sensitive to any current City of Hartford master planning initiatives.

1.1 GSA Project Goals and Objectives

GSA Project Goals:

1. Design a new federal courthouse of outstanding quality and value in accordance with GSA’s

Guiding Principles of Federal Architecture and Design Excellence Program.

2. Create a facility that becomes a respected landmark within Downtown Hartford.

3. Design the new courthouse to contribute to the community and be capable of servicing the community quickly and efficiently.

4. Deliver a project with-in the project schedule and budget while complying with GSA P100, US

Courts Design Guide and USMS P64.

5. Ensure the facility meets the future needs of the US Courts, US Marshals Service, GSA, USAO, FPD and the Congressional Office in the areas of functionality, operation, security, circulation and efficiency.

USDC Goals

1. Design and construct a new courthouse to express the dignity and vision of the District of

Connecticut judges.

2. Use materials which will express the purpose of the institution and last the intended life of the new courthouse.

3. Provide the public, jurors, judges and staff with an open-feeling experience when working and/or visiting the new courthouse.

4. Design a new courthouse which will allow for judges to move freely to all the courtrooms and have a collegial work environment.

5. Provide the court staff office spaces with natural light and communal work areas.

6. Create outdoor areas which can be used daily by the court and public or for special events.

Project Objectives:

1. The massing, size, scale, features, and setbacks of the new courthouse should be compatible with the new site setting/context. The specific architectural style is not predetermined.

2. The new building’s exterior materials should be chosen for durability, quality, compatibility with adjacent properties, and to reflect the stature and significance of the building.

3. The new courthouse should be appropriately scaled and sited for compatibility and enhancement of the surrounding area.

4. The design should also select and utilize materials and components that will increase the overall lifecycle of the building and respond to climate conditions, ensuring minimal care and maintenance throughout the building’s life.

5. The design should mitigate potential risks of property damage or loss due to significant weather events.

1.2 Project Delivery Approach

This project is to be accomplished using the CMc delivery method, utilizing separate design and construction contractors. GSA has provided a reference (Federal Acquisition Policy FAR Part 536 subpart 536.71) to the GSA CMc Policy which details policies and procedures that GSA must follow with the CMc delivery method. The AE must review and understand these policies and procedures.

https://www.acquisition.gov/node/33218/printable/print#GSAM_Subpart_536_71 https://www.acquisition.gov/node/33218/printable/print#GSAM_Subpart_536_71

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Following GSAM Part 536.7103, CMc Procurement Timing- The request for construction proposal should be issued only when the project design requirements have been developed to a sufficient degree of specificity to permit completion of meaningful pricing for the estimated cost of the work, (ECW). This means that the construction procurement will commence when the GSA has an approved concept. The CMc is intended to be on at the start of design development. GSA requires time after concept and before the start of design development to bring on the CMc. The A/E will need to incorporate this CMc procurement time into the project schedule and work with the project team to ensure the timeliness of achieving an approved concept and the ability to pause the design while the CMc is being brought on.

This statement of work is for a single A/E contract award to be administered with a single contract with a Notice to Proceed for design and a separate NTP for construction services. All requirements by the A/E Contractor are listed in the Scope of Services. The A/E Contractor shall proceed with the site and design stage services upon receipt of the GSA initial Notice to Proceed. The A/E firm will assist with the construction procurement phase once the design concept is completed.

The A/E Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto. The specific activities, tasks, and deliverables required of the A/E Contractor are further delineated in this Statement of Work.

The A/E firm will comply with the P-120, PBS Cost and Schedule Management Policy and will design within the budget posted in the solicitation and will provide options to ensure the project budget is 10 percent below the estimated cost of the project. The A-E is required to propose Bid Options / Alternates if the Design-to-Cost Limit (ECCA) is above budget limitation. The proposed Bid Options 46 / Alternates must reduce the ECCA to 10 percent below the budget limitation. When Bid Options / Alternates are used in the project, separate cost estimates for the base bid and for each individual option or alternate are required. Depending on availability of funds, GSA intends to award a Construction Manager as Constructor (CMc) contract early in the design development phase. The CMc will work hand-in-hand with the selected architectural design and engineering team in order to assess constructability of the design as well as provide input and costing throughout the design development and construction document phases.

The timing of the CMc award will be dependent on procurement regulations and timely Congressional funding approvals. The CMc draft SOW is included in the Appendix.

During the Design Phase Services, the A/E and the CMc will collaborate on the design, constructability issues, schedule, cost, and a process that is comparable to value management. The AE Contractor shall establish a final Estimated Cost of Work and design to that budget. The CMc's involvement during the project design phase offers the government the ability to identify current market conditions concerning labor and material availability, constructability issues, and any phasing and sequencing impacts.

Ideally, the A/E and its subcontractors will communicate freely with the CMc and its trade subcontractors, and vice versa. This will ensure mutual understanding of both the A/E's design intent and the CMc's means and methods, and thus ensure greater certainty in pricing the construction work. It also increases the likelihood that design errors and omissions are recognized and resolved during design. In addition, this collaboration takes place during a time that does not significantly impact the construction schedule and that can result in expedited production and review of shop drawings once construction commences.

The CMc contractor shall review and become familiar with the scope of services under the A/E’s

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Page 8 ` contract, especially the various standards, guidelines, policies, and documents that the A/E is required to follow in order to develop the design and construction documents. This review and familiarization is vitally important during the Design Phase Services because provision of constructability and cost estimation reviews of the A/E’s design-related submissions is the main task of the CMc Contractor during the Design Phase Services. At its core, the CMc Contractor will help to ensure that the design and construction documents will enable the Government to exercise the Guaranteed Maximum Price (GMP) Option at a price that is at or below the GMP.

2 GENERAL REQUIREMENTS

The A/E’s contract requires the A/E to follow the design process as set forth in the Facilities Standards for the Public Buildings Service (P-100). The planned project delivery is CMc. It will be the A/E’s responsibility to expand and fully define the work as discussed within this section and ensure that it is fully executed within the constraints of the construction budget.

As a general matter, the Facilities Standards for the Public Buildings Service (P-100) represents the primary document that governs the A/E contractor’s performance of work. The US Courts Design Guide 2007 with 2018 updates is the primary planning document that provides overall planning, programing, and design of this new federal courthouse. The United States Marshalls Design Guide Pub 64 Volume 1-2-3 is the primary guide for USMS space and Judicial Security. In addition, other policies, and procedures (e.g., the P-120 and tenant agency design guides) provide detailed procedures and requirements that the A/E contractor shall follow. The primary purpose of this Statement of Work is to set forth services that the contractor shall provide in addition to the services outlined in other documents listed in the Appendix.

The A/E shall provide Pre-Design and Design stage services and shall design the project in accordance with the program of requiremtns, budget, schedule, performance objectives, scope of services, and other requirements provided herein. The A/E shall also perform Construction Stage services to ensure that the design intent is refined and clarified as necessary during construction, realized in the completed system installation, and conveyed successfully into the final facility management and operation and maintenance programs. The specific activities, tasks, and deliverables required of the A/E are further delineated in this Statement of Work.

2.1 The Program of Requirements (POR)

2.1.1 The POR

The POR provides the detailed requirements for each space including function, adjacencies, equipment, security, circulation, servicing, and other performance characteristics. The POR includes requirements for all space types including service, tenant, public, parking, etc. In addition, the P-100 identifies the baseline tier requirement for this project. The A/E shall design to the area specified in the POR. The area must be confirmed at each phase of design and is to be measured in accordance with the GSA National Business Space Assignment Policy.

The A/E shall validate the full Program of Requirements based on the previously developed space requirements for each occupying agency. The attached POR and Hartford AnyCourt 2032 document identifies, quantifies, and qualifies spatial requirements for Judiciary.

This document identifies specific design and performance objectives that are essential to the success of this project. It shall be used in conjunction with the reference documents identified in Section 2.3 to deliver a facility that meets the goals and objectives identified herein. Seek clarification from the Contracting Officer for conflicts between the POR and reference

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The Design must incorporate requirements for use of biobased, rapidly renewable content, and recycled content materials as per P100 2021. A/E specifications must require construction contractors to provide detailed reports and certifications as described in FAR 23.4 and 552.223-9 that the requirements have been met.

The services performed under the design and construction stages covered in this Statement of Work must comply with the attached Owner’s Program of Requirements labeled Hartford AnyCourt 2032 revised 8 8 2020. This can be found in the Appendix A.

2.1.2 Spatial Data Management (SDM)

The Spatial Data Management (SDM) Program is a national effort to measure, record, and maintain federally owned and leased space assignments to support rent bills and provide transparency to all stakeholders.

As noted in the P-100, at each submission stage, the Contractor shall provide an IFC BIM and 2D CAD plans, one for each level of the facility, with assignment data and space boundaries in compliance with the National Business Space Assignment Policy. The P-100 and GSA BIM Guide 02 contain additional requirements for SDM.

2.2 Project Duration and Milestone dates

The project team has developed a general milestone schedule that follows the project from conception to final closeout. The A/E shall review the project schedule and recommend any changes.

Concept Development Stage

Construction Document Stage

In progress 75% complete CD 60 days after DD30% Stage

Pre-Concept Development

Final Concept Design Submission

80 days after NTP

90 days after Pre-Concept

Presentation to PBS Commissioner for Approval within 60 days of Final Concept Submission

Design Development 30% 60 days after approved Concept Development

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Submission

95% Complete CD Submission 40 days after CD75% Stage

100% Complete CD Submission 40 days after CD90% Stage

Construction Stage

Begin Construction (NTP) 180 days after approval of 100% complete CD’s

Substantial Completion 800 days after Construction Stage NTP

Demolition and site prep NTP may be given prior to the end of the Design Development Stage.

The AE contractor can propose other early construction packages.

2.3 Reference Materials

All reference materials are listed (and may be contained) in the Appendix.

2.3.1 Applicability

The A/E Contractor shall review, become familiar with, and fully comply in all materials terms with the reference materials. The Government will use the references materials to determine whether the Contractor’s work complies with the contract requirements. The Contractor shall provide all services in accordance with the version of the Reference Materials current at the time of contract award. The Contractor shall report any conflicts or ambiguities within or among the Reference Materials to the CO in writing for clarification and reconciliation. Similarly, the Contractor shall submit any requests for deviations from the Reference Materials in writing to the CO.

The 2007 US Courts Design Guide is the primary design development document. Although this US Courts Design Guide was revised in March 2021, the 2007 version with 2018 updates will be used as the primary design guide. Incorporation of programmatic elements from the new 2021 Guide may be considered based on cost neutrality after confirmation from the project team and the CO.

If a requirement contained in the Reference Materials exceeds that required by the P-100, the Contractor shall comply with the most stringent requirement unless otherwise directed by the CO.

The Contractor’s work may exceed requirements contained in the Reference Materials to accomplish programmatic and functional goals for the project, including but not limited to energy performance, sustainability, or industry best practices. However, that being stated, the Contractor is still responsible for complying with other portions of the contract, including FAR 52.236-22 (Design within Funding Limitations).

2.3.2 Nationally recognized codes and standards

A/E to refer to P100 for all information regarding Codes to be utilized on this Project. P100 Also includes all information regarding Federal laws, Regulations and Standards.

2.3.3 GSA Document List

All design occurring under this contract must comply with the GSA Standards and Guidelines as listed, referenced, or identified in the P100. Many of these standards and guidelines can be downloaded free of cost at the Whole Building Design Guide website, www.wbdg.org .

2.4 Communication Plan-GSA Project Communication Plan

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The A/E contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with GSA’s project communication plan throughout all project stages of design. This plan will be used and maintained throughout the design phase. This responsibility of this plan will be transitioned to the CMa during the construction phase.

2.5 Electronic Project Management Information System (Kahua)

2.5.1 General

The Contractor shall use GSA’s web-based electronic Project Management (Kahua) system. Kahua is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of design and construction projects.

GSA will use Kahua throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided the Contractor shall rely exclusively on Kahua to post, review, access, comment on, collaborate, or otherwise, submit all project information.

2.5.2 Project Collaboration and Documentation

The Contractor shall effectively manage the Kahua database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

The Contractor shall use Kahua to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements.

Classified material is not permitted to be stored in this system.

The Contractor shall use the workflow processes contained within Kahua to submit and receive approval for all project deliverables.

The Contractor shall continuously monitor and review Kahua to ensure the Contractor data is current through the completion of the close-out phase of construction.

The Contractor is required to store documents from their subcontractors and vendors in Kahua. If a subcontractor or vendor does not obtain a Kahua license, then the Contractor will be responsible for uploading and processing documents in Kahua on their behalf.

2.5.3 Contents of Kahua

The Contractor shall use Kahua as the electronic filing cabinet for all project-related correspondence and submittals. The contract and SOW specify certain documentation that the Contractor shall provide during performance of the contract. For the avoidance of doubt, the following represents a non-exclusive list of project information that shall be posted in Kahua: correspondence, schedule of values, invoices, schedules, estimates, sketches, design submissions, interior furniture planning, presentations, daily reports, inspection reports, permits & approvals, request for information, change orders and project milestone submissions.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project. GSA and the AE shall agree on a nomenclature to use when uploading documents.

2.5.4 Equipment

GSA will not furnish any equipment related to accessing Kahua. Kahua is web-accessible and can therefore be accessed via any compatible computer (see Support subsection below) with an Internet connection.

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2.5.5 Training

GSA will provide no cost training to familiarize team members with the Kahua system. Online self-pace training can be located at: https://sites.google.com/a/gsa.gov/kahua/training

That being stated, GSA will not reimburse the Contractor for any travel related to any Kahua training. Several follow-on training sessions will be provided upon request to familiarize team members with the system and will be in webinar format.

2.5.6 Support

GSA will provide Kahua system administration and end-user support for the duration of the project.

The Kahua minimum requirements (including IT equipment) can be found at:

https://sites.google.com/a/gsa.gov/kahua/overview

2.5.7 Personnel Requirements

An HSPD-12 (Homeland Security Presidential Directive 12) security clearance is required to access Kahua. Project team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process and request a temporary waiver for Kahua access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an Kahua username and password will be provided. (The Contractor may not assume that a waiver will be granted.) Further information on HSPD-12 may be found at the following website: www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

2.6 Building Information Modeling (BIM)

Building Information Modeling (BIM) is required to be used throughout the facility lifecycle, including all project phases from project planning and concept design through construction, as-builts and into facilities management. The AE Contractor must work collaboratively with all project stakeholders. It is expected by the GSA that all team members are to be committed to the use of BIM in the project, share their ideas of BIM expertise with the team, provide BIM data as requested by other team members, look for cost savings and schedule improvements during the entire project duration, and to leave, as a legacy, a fully updated, as built, facility management ready building information model for use moving forward after project completion.

BIM-based design and deliverables are required throughout the facility lifecycle, including all project phases from project planning and concept design through construction as-builts and into facilities management. The Contractor shall submit BIM deliverables in native and IFC file formats for all project phases as well as any coordination files (.nwc or equivalent).

Provide BIM submittals at the major project milestones listed below: (BIM submittals must reflect the current state of the project during each respective milestone phase.)

● Construction Documents Phase Preliminary Concept

● Construction Documents Final Concept

● Construction Documents Design Development

● 100% Construction Documents

● Construction 30% Fiscally Complete

● Construction 65% Fiscally Complete https://sites.google.com/a/gsa.gov/kahua/training http://www.gsa.gov/epm https://sites.google.com/a/gsa.gov/kahua/overview http://www.gsa.gov/hspd12 http://www.gsa.gov/hspd12

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● Construction 90% Fiscally Complete

● Substantial Completion Phase

● Project Closeout/ Record Documents

The Contractor shall review and be familiar with the BIM specifications, available in the appendix which provides additional information and requirements for specific BIM applications. At a minimum, the Contractor shall comply all regional specifications and applications.

All BIM submissions shall comply with the deliverable requirements found in P-100, section 1.10.2.5., standardized facility asset data in IFC-based (Industry Foundation Class) Building Information Models, along with the native BIM format.

2D drawings shall be derived from the BIM model and comply with the PBS CAD standards.

The BIM deliverables shall contain site information that is properly positioned in accordance with:

(a) a coordinate system in the model space; and (b) a geographic coordinate system in the real world. (Note: models that do not include site information in their primary authoring tool will not be able to export location information to IFC and will be rejected as non-compliant.)

The Contractor shall attend a BIM kick-off meeting at the beginning of the Concept Design Phase and prior to construction phase. In addition, the Contractor shall submit the initial BIM Execution Plan (BEP) to the CO during the Pre-Design Phase. After submission of the BEP, but prior to its acceptance, the Contractor shall demonstrate all tasks, tools, and workflows proposed in the initial BEP in a live meeting for GSA to verify that the BEP will work as planned. At each design phase, the Contractor shall revise the BEP with input and concurrence from the GSA project team. If new tasks, tools, and/or workflows are included in BEP updates, these shall be demonstrated in live meetings with the GSA project team. (Refer to P100 Appendix).

2.7 Energy and Sustainability

The Contractor shall use an integrated design process to meet or exceed the performance requirements for energy and sustainability and provide a design that will achieve the goals for the construction of a high-performing green building as set forth in the contract documents. In addition, the Contractor shall provide a design that minimizes the amount of energy needed to operate the building.

The primary performance requirements relating to energy and sustainability are found in Section 1.9 “Whole Building Energy Performance Requirements” of the P100, which provides, in pertinent part, as follows: (1) the design shall comply with the Energy Policy Act (EPAct) of 2005 (EISA 2007) requirement that the predicted energy performance meets or exceeds 30% energy consumption savings as compared to ASHRAE 90.1; (2) the Contractor shall follow the ASHRAE 90.1 Appendix G- Building Performance Rating Method, which provides specific guidance on the rules and procedures to simulate building energy use; and, (3) the design shall meet 65% fossil fuel-generated energy consumption savings as compared to ASHRAE 90.1 and Appendix G thereto (note that this is different from the energy cost savings required for LEED credits).

The design shall meet or exceed fossil fuel reduction requirements mandated by Section 433 of the Energy Independence and Security Act of 2007 (EISA).

If the Contractor is unable to achieve the mandate contained in EPAct, the Contractor shall provide the CO with: (1) documentation to establish the highest level of estimated energy savings for the proposed design; and (2) documentation to establish why EPAct cannot be satisfied.

The Contractor shall closely coordinate proposed mechanical system designs and associated

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Page 14 ` equipment with the applicable local utilities for their review and recommendations and explore the potential for obtaining energy conservation incentive/rebate programs. Provide a narrative of findings.

2.7.1 Guiding Principles Checklist (GPC)

In February 2016, and in accordance with Executive Order 13696 (Planning for Federal Sustainability in the Next Decade, March 19, 2015), the Council on Environmental Quality issued the Guiding Principles for Sustainable Federal Buildings and Associated Instructions (the Guiding Principles). Each agency subject to EO 13696 (including GSA) is responsible for evaluating which of its buildings comply with the Guiding Principles and ensuring that sufficient evidence and documentation is readily available to demonstrate compliance with the Guiding Principles for those buildings. (As set forth below, GSA uses a Guiding Principles Checklist Refer to the Guiding Principles Checklist (GPC) [PDF - 121 KB.

GSA developed its Guiding Principles Checklist (composed of Guiding Principles Criteria, or GPCs) to track and report its new construction and major modernization projects’ compliance with the Guiding Principles. The GPCs are only required for these two project types, which either construct or significantly expand structures, or replace nearly all major building systems. GSA makes no warranties or guarantees regarding the Checklist and, thus, the Contractor should not rely on or use the Checklist as a source for determining mandatory design requirements. That stated, in developing the design submissions, the Contractor should refer to the Checklist and be prepared to articulate, via GSA’s web-based gBUILD database described below, how GPC requirements are being met by the project’s design and construction, and why certain requirements, if any, cannot be met (e.g., because not applicable or not life-cycle-cost effective (as those terms as described in the Guiding Principles).

2.7.2 Energy Modeling and Performance

The Contractor shall develop an energy model to predict the annual energy consumption of the building. (Note that the energy model is different from the energy cost savings required for LEED credits.) The contractor may utilize the project BIM to serve as the basis of the energy model. See BIM Guide 05. The energy model shall integrate energy-related information and criteria from other sections of the SOW that may affect energy savings. In developing the energy model, the following definitions, assumptions, and conditions shall apply:

Baseline Building: The baseline building is based on the minimum requirements set forth by ASHRAE / IESNA Standard 90.1-2013. (Note that this is not the Energy Cost Budget Method used by ASHRAE for standard code compliance calculations.)

Proposed Building: The building designed by the design Contractor.

Simulations: The simulations shall be modeled with an 8,760-hour program in accordance with

ASHRAE 90.1-2013.

Updates: The Contractor shall calculate the annual energy usage and Energy Use Intensity, in kBTU/GSF/year, at each phase of the design process from concept submittal through final construction documents.

As-Built Conditions: During the construction phase, the Contractor shall update the energy model to as-built conditions.

Ownership: The Government’s rights to the model are set forth in the applicable FAR/GSAR clauses incorporated into the contract.

2.7.3 LEED® and SITES Certifications

https://www.gsa.gov/cdnstatic/2016_Guiding_Principles_Checklist_GPC_051019.pdf https://www.gsa.gov/cdnstatic/2016_Guiding_Principles_Checklist_GPC_051019.pdf

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The Contractor shall design the project to achieve, at a minimum, a Leadership in Energy and Environmental Design (LEED®) Version 4 Gold rating and a Sustainable Sites Certification Program (SITES™) silver rating. The Contractor shall register the project and achieve certification with the U.S. Green Building Council (USGBC) for LEED® and SITES™. The Contractor shall pay all fees associated with registering, applying for, appealing, and otherwise obtaining LEED and SITES certifications. The contractor shall list the U.S. General Services Administration as the owner.

The project shall be listed as non-Confidential.

The A/E Contractor shall: (1) take the lead role in coordinating all activities of the various contractors, subcontractors, consultants, and stakeholders associated with the project in order to maximize the ability to achieve the required LEED and SITES certifications; (2) generally provide all services reasonably necessary to obtain the SITES and LEED® certification levels; (3) review, prepare, collect, and otherwise assemble all documentation needed to support the SITES and LEED® certification submission, including reviewing, analyzing, preparing, and processing any appeals relating to the denial of any credit(s).

Notwithstanding anything to the contrary, the Contractor shall not submit any documentation to USGBC without first obtaining the written approval of the CO.

In preparing the design, the A/E Contractor shall use its professional judgment in deciding how to best design the project to acquire enough credits to achieve the required LEED and SITES certification. That being stated, in deciding which credits to incorporate into the design, the Contractor shall also be cognizant of and, take into account, among others, the overall scope and nature of the project; the goals of GSA, the US Courts and the US Marshals Service (as primary tenants), and the mission of the US Courts; location of the project; and the studies, analysis, and other documents included or attached to this SOW. The Contractor shall submit all possible credits to USGBC, even those in excess of the required minimum certifications.

The A/E Contractor shall maintain a complete, accurate, and updated SITES and LEED® rating checklist throughout the project and, in addition, include a copy of same at each design submission.

The A/E Contractor shall provide the CO with a milestone schedule for various submissions required by USGBC. Those milestones might include, but not be limited to, the initial registration; various design stages; various construction stages; commissioning; and post-occupancy. The milestone schedule shall include a requirement that the Contractor submit documentation to USGBC to obtain a final LEED® rating one year following Substantial Completion (as determined by the CO).

2.7.4 Embodied Carbon Reduction

1. Target a 20% reduction in the project’s total embodied carbon from materials compared to a baseline building.

a. Earn at least one Building Life-Cycle Impact Reduction LEED BD+C: New

Construction point: Reduce environmental effects during initial project decision-making by reusing existing building resources, or by demonstrating a reduction in materials use through life-cycle assessment.

b. Use LEED credit Option 2 'Whole-Building Life-Cycle Assessment” (WBLCA) to conduct a cradle-to-grave life-cycle assessment of the project’s structure and enclosure. GSA's Embodied Carbon Reduction Measure lists modeling tools.

c. The Final Concept, 100% DD, and pre-FINAL CD submissions must include draft

WBLCA reports and progress reports that compare the project's planned embodied

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2. Use GSA's 2022 Low Embodied Carbon Concrete and Sustainable Asphalt specifications.

See Section 2.7.5 below.

2.7.5 Environmentally preferable paving materials

Asphalt:

1. The A/E shall specify environmentally preferable asphalt. Environmentally preferable asphalt is defined in this context as material manufactured or installed using at least two (2) of the following techniques. Please send each asphalt mix batch design (including type, planned volume, and a description of the proposed techniques) to embodiedcarbon@gsa.gov

Upload product and submittal information into GSA’s Kahua project management information system.

Low Embodied Carbon Concrete:

2. The A/E shall specify a product-specific cradle-to-gate Type III environmental product declaration (EPD) for each concrete mix design specified in the contract and used at the project, using NSF International’s product category rule for concrete. Please send EPD(s) with each concrete mix batch design (including type [e.g. standard or lightweight mix] and volume) to embodiedcarbon@gsa.gov, and upload the submittals into GSA’s Kahua project management information system.

See Appendix for complete information on standards and specifications.

2.7.6 GSA High Performance Building Tracking

GSA uses the Sustainability Module in Kahua to centrally track and report sustainability information for its design and construction program, including tracking, documentation, and compliance with the Guiding Principles (E.O. 13693).

The Contractor shall input information into Kahua at the following four milestones: (1) Concept Design; (2) 100% Design Development, (3) 90% Construction Documents; and (4) Substantial Completion. Required information for projects includes scope/technology details; anticipated energy and water performance; and total/diverted tons of construction and demolition waste at substantial completion. For new construction and major modernization projects, the Contractor shall also input information into Kahua to record compliance with the Guiding Principles Checklist described above.

The Contractor shall provide the GSA Project Manager with the name and contact information for the primary point of contact and any additional employees who will input project-specific information into the Kahua Sustainability Module. In addition to inputting information, the Contractor shall work to collaboratively respond to data calls issued by GSA central office ODC within 60 days.

2.8 Risk Management

2.8.1 Project Definition Rating Index (PDRI)

The Contractor shall participate in risk sessions that will be conducted online virtually. During these sessions, the parties will use the Construction Industry Institute’s Project Definition Rating Index or mailto:embodiedcarbon@gsa.gov

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GSA’s Project Definition Rating Index, (PDRI) to assess risks and opportunities for the project. The first PDRI evaluation session typically occurs at approximately the 30% design development stage.

The final PDRI typically occurs at the completion of design to document that the planning and design is complete, and the project is ready for construction.

2.8.2 Cost and Schedule Risk Management

The Contractor shall perform a quantitative risk analysis as indicated in the P-120. See Chapter 4 for risk analysis discussion and Table 6.3 for analyses required at each design phase.

2.8.3 Climate Change Risk Management

The P-100 Section 1.10 - Resilience: Management of Climate-Related and Extreme Weather Risks - has requirements pertaining to new construction, major modernization and repair and alteration projects. The GSA project team will determine relevance prior to the project start based on site, scope, and customer requirements. GSA will provide the Contractor with the following information:

a. Decision Resource RCP CMIP Hartford CT 03122022 REV

b. Climate Risk Analysis and Adaption Assessments.

c. SafeGuarding Assets Hartford CT 03212022

2.8.4 Federal Flood Risk Management

In order to comply with Executive Order 13690, Federal Flood Risk Management Standard (FFRMS) and a Process for Further Soliciting and Considering Stakeholder Input, prior to the beginning of the design phase:

The Contractor shall propose flood risk mitigation strategies and, upon approval, incorporate the strategy into the project design and building operational parameters.

The project site will be considered a mission critical facility for the U.S. Courts mission.

2.8.5 Building Technology Services

The Contractor shall comply with the following requirements for cyber security, Information Technology and Smart Buildings.

1. GSA IT Building Technology Technical Reference Guide (BTTRG)

2. 140416 Telecommunications Distribution Design Guide

3. Smart Building Implementation Guide requirements

4. Security and Privacy Controls for Federal Information Systems and Organizations, NIST

800-5 Rev 4

5. Guide to Industrial Control Systems (ICS) Security, NIST 800-82 rev 2

6. Building Monitoring & Control (BMC) Device Security Assessment Process

7. GSA order 2100.1J GSA Information Technology (IT) Security Policy

8. IT Security Procedural Guide: Key Management CIO-IT Security-09- 43 rev3

9. 2100.2B CIO P GSA Wireless Local Area Network (LAN) Security guide.

10. GSA IT Security Procedural Guide: SSL TLS Implementation Guide

- CIO-IT Security 14-69

11. GSA Smart Buildings Program Guide

12. GSA Data Normalization for Building Automation Systems v2.5

13. US Courts IT Documents

14. US Courts AV Documents

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The Contractor shall coordinate the design and construction drawings to ensure all digital control systems and software meet the GSA-specific requirements. This will require the Contractor to schedule multiple reviews with both GSA’s Building Technology Services Division and the US Courts IT and AV specialists. There will be a minimum of four such meetings with GSA’s Building Technology Services Division that will generally last approximately four hours each. Meetings with the US Court’s IT and AV specialists will be coordinated during the design process.

2.9 Building Design Standards (BDS)

The Contractor shall develop Building Design Standards (BDS) utilizing guidance provided in the BDS General Template provided in the Appendix.

The design team shall submit a draft of the Building Design Standards in the form of a project submittal to be provided at the end of the Design Development phase and refined during the Construction Document phase. The submittal shall contain information from the finish, hardware, lighting, and signage schedule, all included in binder and digital format. This information shall include wall, floor, ceiling and specialty finishes, as well as hardware, plumbing fixtures, and lighting fixture specifications as designed and constructed. Finish samples, drawings and photographs shall also be incorporated into the binder with sleeves for material samples. This document will guide the facility management staff in selecting finishes in all future alterations to the building, preserving the original design intent as established by the A/E team.

2.10 Art in Architecture

The Art in Architecture Program commissions American artists to create publicly scaled and permanently installed artworks for federal buildings nationwide. The incorporation of contemporary art within the nation’s important civic spaces celebrates the best of American culture and exemplifies how democratic societies benefit immeasurably from the unique, creative talents of individual citizens.

There is a provision in the funding for this contract to include the Art in Architecture program within its auspices. Current contract estimates indicate a funded budget to be available for AIA.

The activities in this section should be coordinated with the Regional Fine Arts Officer (RFAO) and are governed by provisions referred to in Section 5 Appendix.

Art in Architecture Artist: GSA will convene a panel including a person from the AE Contractor to participate in the selection of the Artist providing the Art in Architecture for the building. GSA will contract with the selected artist.The CMc Contractor is required to coordinate and provide the infrastructure, including structural support, lighting, and utilities necessary for the artwork installation, needed to install or display the Art in Architecture.

The A/E Contractor shall coordinate Art in Architecture delivery and installation (i.e., site preparation, structure, storage, installation, etc.) Coordinate all activities related to installation of artwork and construction of any integral building or sitework elements with the artist(s) and GSA, in order to avoid any duplication of labor or any removal and reconstruction of building elements impacted by the artwork.

2.11 Cost Management

2.11.1 General Cost Management Requirements

The…