47PB0022NewHartfordCourthouse Presubmittal Meeting Agenda 2022 06 27.pdf

Pre-Submittal Meeting Agenda

Introductions of Core Project Team

David Mark: Contracting Officer (CO) Bob Herman: Project Manager (PM)/ Contracting Officer’s Representative (COR)

• Welcome: Purpose of the Meeting:

The purpose of this meeting is to clarify the Design Excellence process, describe the two stage A/E selection process, and provide offerors with a background on the nature of the project. Hopefully, the information you receive today will guide you in responding to this Request for Stage I Submissions. The focus of this meeting will be Stage I. Stage I will NOT require a price proposal. Pricing will not come into play during the two stage selection process. We ask that you hold questions until we are through with the presentation. Once completed please submit questions in the chat box.

• The Project: Purpose of the Facility: PM-

This project will be for a new stand-alone Federal Courthouse to meet the needs and demands of the growing US Federal Courts.

In 2011, the United States District Court for the District of Connecticut developed a long-range facilities plan for the three existing Connecticut court facilities; The Abraham A. Ribicoff Federal Building and Courthouse, the Richard C Lee U.S.

Courthouse, and Brien McMahon Federal Building and U.S. Courthouse. This plan shows an intention to increase all of the court operations for the district in Hartford, resulting in a need to increase the size of the court facility.

This plan supports an intention to relocate the main court facilities for the district to Hartford, increasing the number of court facilities in the District. The plan also enumerates functional challenges in the existing court facilities related to circulation, prisoner movement, and operational and safety needs of the Judiciary.

Additionally GSA contracted with EYP to conduct a Phase 2 Feasibility Study completed in Aug 2020. This study articulated the future needs of the court and demonstrated the existing building infrastructure warranting a new Federal Courthouse as being the most viable option moving forward.

• Design Excellence Program: PM Robert Herman

The new courthouse shall be designed following the procedures of GSA’s Design Excellence program.

Design Excellence is a holistic approach that, on behalf of our customers, delivers value by producing high quality, high performance facilities. Design Excellence policies and procedures help GSA meet its goal of providing superior workplaces that enhance the nation’s communities.

With-in the Public Building Service Design Excellence strives for the following:

● Providing best value to our customer agencies and the American taxpayer.

● Developing safe, productive, and attractive workplaces.

● Operating efficiently and effectively—keeping projects on time and on budget.

● Ensuring that projects respond positively to national urban and environmental policies.

● Selecting America’s best designers and artists to create facilities that ultimately become respected landmarks.

How do we do this?

GSA uses the DE procedures to plan and execute projects from our site acquisition to Lead Designer selection and concept development.

Under the direction of GSA’s Office of Chief Architect, we collaborate with a team of local and national professional peers to assist in review and selection of the lead design team.

• The Program: The New Courthouse;

The proposed new courthouse will contain (281,000) gross square feet of office, storage, and special use space.

The site selection for a new project is in process. The new site will consist of a parcel that will be in the range of 2-3 acres and will be in the downtown area of Hartford.

This facility is to be designed to accommodate all court functions, including 11 courtrooms, 18 chambers, for US Court of Appeals, US District Court and the US Bankruptcy Court. This will house the US District Clerk, US Bankruptcy Clerk, the US Probation and Pretrial Services Offices, the US Marshals Service (USMS) and US Attorney’s Office, (USAO), Federal Public Defender’s Office and a Congressional and GSA suite.

Each space is to be designed in accordance with specific design guide standards noted later in this statement of work.

This project will have to follow GSA’s current policy for Operational Excellence as well as GSA's extensive sustainability and energy programs that are outlined in the P100, Public Building Service Facility Standards. This project will achieve

Leed Silver Sites and Leed Gold for Construction.

• The Process: Description of the Selection Process:

The A/E selection will be completed in two stages as follows:

STAGE I: Interested lead designers and associated A/E firms will submit portfolios of accomplishment that establishes the design capabilities of the lead designer and design firm. The Stage I submissions will be evaluated by the Government in accordance with the solicitation and a shortlist of three to six firms will be requested to submit Stage II Submissions.

STAGE II: The three to six shortlisted lead designer-A/E teams will be notified and asked to submit more detailed information indicating each member of the design team, including all outside consultants. Sufficient time will be provided for the lead designer and associated A/E design firm to establish its team. The firms will be required to complete Standard Form 330 Architect Engineer Qualifications Parts I and II that reflect the entire design team.

RFP FOR PRICE: Based on Government review of Stage II Information, the highest rated A/E Firm will be selected and sent a Request for Price Proposal and awarded a contract if negotiations are successful. If not, negotiations will be canceled and the Government will go through the same process with the second highest rated firm.

STAGE I SUBMISSIONS SHALL INCLUDE THE FOLLOWING:

1) Cover letter;

2) Standard Form 330 Architect Engineer Qualifications Part II (which must not be dated more than twelve (12) months before the date of the SAM Notice of June 16, 2022).

3) Responses to the submission requirements and evaluation criteria listed in the SAM

Notice listed below:

PAST PERFORMANCE ON DESIGN (35%): The A/E firm(s) will submit a portfolio of not more than five projects completed in the last ten years

PHILOSOPHY AND DESIGN INTENT(25%): Lead Designer shall state his/her overall design philosophy and approach to the challenge of public architecture and related issues that would be seen in similar type public building projects.

LEAD DESIGNER PROFILE (15%): Submit a biographical sketch including recognition for design efforts inclusive of the portfolio examples. Identify and describe areas of responsibility and commitment to each project.

LEAD DESIGNER PORTFOLIO (25%): Submit a portfolio representative of the lead designer’s ability to provide design excellence. Address his or her participation in each project. If a single designer, submit a portfolio of up to three projects completed in the last ten years. If the lead designer is a team, submit graphics and a description of up to two projects from each lead designer or lead design discipline.

RELEVANT INFORMATION TO KEEP IN MIND:

1) A/E firms are advised that at least 35% of the level of contract effort must be performed within 130 miles of downtown Hartford, CT. The A/E firm will address the contractual relationship with the lead designer and project team in Stage II. Stage I is focused on the Lead Designer or Lead Design Team.

2) All submissions shall be submitted electronically via email in accordance with the SAM Notice to david.mark@gsa.gov. Hard copies will NOT be accepted.

3) Please adhere strictly to the page requirements and project limitations noted in the SAM Notice.

4) ALL STAGE 1 SUBMISSIONS ARE DUE by 3:00 PM EASTERN DAYLIGHT TIME ON WEDNESDAY, SEPTEMBER 21, 2022. SHORTLISTED FIRMS WILL BE NOTIFIED OF THE STAGE II SUBMISSION

DUE DATES ONCE THE SELECTION PROCESS IS COMPLETE. THOSE FIRMS NOT MAKING THE

SHORTLIST WILL ALSO BE NOTIFIED.

5) In order to receive a contract award for this project, the A/E Firm will be required to be registered in SAM.Gov.

Schedule: Selection, Design, Construction:

06/16/2022 Stage I SAM Notice posted 09/21/2022 Stage I Submissions due.

10/27/2022 Complete review of Stage I 11/10/2022 Stage II Request for Submission sent to shortlisted firms 01/03/2023 Stage II Responses Due 01/12/2023 Stage Two Submissions Reviewed 02/10/2023 Interviews held in Hartford Connecticut 03/07/2023 SSEB completes review of Stage Two 03/13/2023 Issue RFP to Highest Qualified Firm 11/26/2023 Proposal Due 12/26/2023 Negotiate Price and Financial Audit 02/01/2024 Award A/E Contract 05/29/2026 Design Complete 11/27/2028 Construction Complete

• Questions and Answers (Questions may be answered in writing later)