DRAFT CSS ABDR TRAILERS FA810025QB001.pdf

SOLICITATION # FA810025QB001 – ABDR TRAILERS

Tinker AFB, OK

The Air Force Sustainment Center’s Enterprise Contracting Branch (AFSC/PZIEC, 7858 5th St. Bldg. 3, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract for Aircraft Battle Damage Repair (ABDR) Trailers. See Section 2 – entitled Supplies and Price

– of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (AFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2025-03, DFARS Change # 18 Dec 2024, and DAFFARS Change # 16 Oct 2024.

This acquisition is a 100% 8(a) Small Business Set-aside

Large businesses are not eligible for award NAICS Code 336214

The Non-Manufacturing Rule applies to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on three evaluation factors: Technical, Past Performance and Price

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by TBD 2025, 12:00 PM (Noon) Central Standard Time

Kaysi Simmons, Contract Specialist (Primary POC) Chelsea Kuykendall, Contracting Officer (Alternate POC) Kaysi.simmons@us.af.mil Chelsea.kuykendall@us.af.mil 405-739-3464 405-739-4988

All quotes must be good for no less than 120 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Wright Patterson AFB, OH 45433-5759). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

DRAFT

mailto:Kaysi.simmons@us.af.mil mailto:Chelsea.kuykendall@us.af.mil https://sam.gov/

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212-1 -- Instructions to Offerors – Commercial Items [EDIT THIS ADDENDUM AS APPLICABLE – IMPORTANT!]

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than TBD 2025 / 9:00 AM CST. Quotes must be submitted via email to Kaysi Simmons (CC Chelsea Kuykendall). The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

NOTICE TO OFFERORS – OPTION

The Government does not guarantee that the Option – which consists of CLINs 1001 – 5003 – will be exercised; however, since Option pricing is included in the TEP, it is to all Offerors’ advantage to provide us with the best possible pricing for the initial order and the Option.

The Option, should it be exercised, will be exercised via unilateral modification from the Government on a Standard Form 30.

The Option must be exercised within one year from the date of award, and it can be exercised at any time during that duration.

2. See Attachment 7 – Instructions to Offerors, for complete addendum to FAR 52.212-1 Instructions to Offerors.

Failure to follow all of these instructions may render you ineligible for award.

52.212-2 -- Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

DRAFT

https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest-priced quote for the items which meet all of the terms and conditions in this solicitation (which includes the item description).

2. See Attachment 8 – Evaluation Factors for Award (52.212-2), for complete addendum to FAR 52.212-2 Evaluation Factors for Award.

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.216-19 – Order Limitations

(a)Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 each, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of quantity of 45 each;

(2) Any order for a combination of items in excess of 45 each; or

(3) A series of orders from the same ordering office within 120 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 – Indefinite Quantity (the below date may change slightly, dependent on the contract award date)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 September 2035

52.217-5 -- Evaluation of Options (Jul 1990)

52.217-7 -- Option for Increased Quantity – Separately Priced Line Item (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice* to the Contractor within 12 months of the date of initial purchase order award. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

*Contract modification, which will be on the Standard Form 30. Modification will be unilateral and does not require Contractor signature.

Clauses/Provisions IAW FAR 12.30:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

5352.201-9101, Ombudsman 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES

1 Statement of Work (SOW) 24 Sep 2024 12 2 Tool List – Inventory Listing 03 Jan 2025 1 3 Prototype Photos 03 Jan 2025 11 4 First Article – Form 260 14 May 2024 3 5 ATTLA Certification Form 03 Jan 2025 1

Exhibit A Contract Data Requirements List (CDRL) 31 Mar 2024 6 7 Instructions to Offerors (52.212-1) 17 Jan 2025 33 8 Evaluation Factors for Award (52.212-2) 17 Jan 2025 15

QUOTE SHEET

Solicitation # FA810025QB001 – ABDR TRAILERS

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price 0001 First Article

Base Ordering Period: 2025 – 2030 Note: This first article will be consumed or destroyed during Government testing. This first article must still be approved by the Government and inspected and accepted by the Government.

Product Service Code: 2330 Pricing Arrangement: Firm Fixed Price Inspection/Acceptance: Destination

Ship To:

DoDAAC: FY2340 CountryCode: USA

FY2340 AFSC/LZDB

CP 937-257-9865, 5215 Thurlow St. Bldg. 70 Rm. 2240 Wright Patterson AFB, OH 45433-5750

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: Standard Inspection

1 EA $ $

0002 ABDR Trailers Base Ordering Period: 2025 – 2030 Aircraft Battle Damage Repair (ABDR) Trailers in accordance with attached Statement of Work (SOW).

Product Service Code: 2330 Pricing Arrangement: Firm Fixed Price Inspection/Acceptance: Destination

224 EA $ $

Ship To:

DoDAAC: FY2340 CountryCode: USA

FY2340 AFSC/LZDB

CP 937-257-9865, 5215 Thurlow St. Bldg. 70 Rm. 2240 Wright Patterson AFB, OH 45433-5750

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: Standard Inspection

0003 Data Base Ordering Period: 2025 – 2030 In accordance with attached Statement of Work (SOW) and Attachment 6 – Contract Data Requirements List (CDRLs)

Product Service Code: 2330 Pricing Arrangement: NSP Inspection/Acceptance: Destination

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: IAW SOW and CDRLs

1 LO

1002 ABDR Trailers Option I Ordering Period: 2030 - 2031 Aircraft Battle Damage Repair (ABDR) Trailers in accordance with attached Statement of Work (SOW).

Product Service Code: 2330 Pricing Arrangement: Firm Fixed Price Inspection/Acceptance: Destination

Ship To:

DoDAAC: FY2340 CountryCode: USA

FY2340 AFSC/LZDB

CP 937-257-9865, 5215 Thurlow St. Bldg. 70 Rm. 2240 Wright Patterson AFB, OH 45433-5750

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: Standard Inspection

9 EA $ $

2002 ABDR Trailers Option II Ordering Period: 2031 - 2032 Aircraft Battle Damage Repair (ABDR) Trailers in accordance with attached Statement of Work (SOW).

Product Service Code: 2330 Pricing Arrangement: Firm Fixed Price Inspection/Acceptance: Destination

Ship To:

DoDAAC: FY2340 CountryCode: USA

9 EA $ $

FY2340 AFSC/LZDB

CP 937-257-9865, 5215 Thurlow St. Bldg. 70 Rm. 2240 Wright Patterson AFB, OH 45433-5750

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: Standard Inspection

3002 ABDR Trailers Option III Ordering Period: 2032 - 2033 Aircraft Battle Damage Repair (ABDR) Trailers in accordance with attached Statement of Work (SOW).

Product Service Code: 2330 Pricing Arrangement: Firm Fixed Price Inspection/Acceptance: Destination

Ship To:

DoDAAC: FY2340 CountryCode: USA

FY2340 AFSC/LZDB

CP 937-257-9865, 5215 Thurlow St. Bldg. 70 Rm. 2240 Wright Patterson AFB, OH 45433-5750

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: Standard Inspection

9 EA $ $

4002 ABDR Trailers Option IV Ordering Period: 2033 - 2034 Aircraft Battle Damage Repair (ABDR) Trailers in accordance with attached Statement of Work (SOW).

Product Service Code: 2330 Pricing Arrangement: Firm Fixed Price Inspection/Acceptance: Destination

Ship To:

DoDAAC: FY2340 CountryCode: USA

FY2340 AFSC/LZDB

CP 937-257-9865, 5215 Thurlow St. Bldg. 70 Rm. 2240 Wright Patterson AFB, OH 45433-5750

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: Standard Inspection

9 EA $ $

5002 ABDR Trailers Option V Ordering Period: 2034 - 2035 Aircraft Battle Damage Repair (ABDR) Trailers in accordance with attached Statement of Work (SOW).

Product Service Code: 2330 Pricing Arrangement: Firm Fixed Price Inspection/Acceptance: Destination

Ship To:

9 EA $ $

*** Please provide us with warranty information for any and all items in this RFQ ***

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

DoDAAC: FY2340 CountryCode: USA

FY2340 AFSC/LZDB

CP 937-257-9865, 5215 Thurlow St. Bldg. 70 Rm. 2240 Wright Patterson AFB, OH 45433-5750

Delivery Schedule:

From date of lead time event to delivery 120 Calendar Days

Quality Assurance: Standard Inspection

TOTAL QUOTE AMOUNT $

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE