DRAFT_Combined Synopsis and Solicitation _Event Support 08072024.pdf

FA700024Q0060

Event Support Services

Request for Quote FA700024Q0060

Event Support Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700024Q0060. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, effective 05/22/2024, DFARS Change 05/30/2024, and Department Air Force Acquisition Circular (DAFAC) Change 2024-0612, effective 06/12/2024.

This is a 100% Small Business 8(a) competitive Set-Aside. All responsible 8(a) Small Business concerns may submit a quote, which if received timely, may be considered by the 10th Contracting Squadron, USAF Academy (USAFA). The quotes will be evaluated IAW FAR 52.212-2, found herein.

The North American Industry Classification System (NAICS) code for this project is 561210 with a size standard of $47.0M. The Product Service Code (PSC) is R499.

DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the contractor to provide all personnel, equipment, tools, vehicles, supervision, and other items necessary to perform the event support services at the United Air Force Academy (USAFA) as outlined in the Performance Work Statement (Attachment 1). The requirement background, price schedule with contract line-item numbers (CLINs), provisions and clauses and attachments are as follows:

REQUIREMENT BACKGROUND

Event Support Services functions at USAFA in support of the Department of Athletics (AD). The service provider (SP) shall provide home event support for approximately 27 intercollegiate sports programs, approximately 1100 student athletes, and 100 coaches on an annual basis. This contract is in direct support of the USAFA mission to create officers of character. A key factor in maintaining status as a “world-class institution” is to provide first class event support, to a multitude of different venues, to all student athletes, visiting participants and staff, and the 600,000 plus patrons that visit and attend USAFA home sporting events. USAFA also has a vast array of highly visible Protocol and Institutional events which include distinguished visitors and guests.

This requirement entered into a Partnership Agreement dated 7 Jan 13, between the Small Business Administration (SBA) and the Department of Defense (DoD). Pursuant to Section 8(a) of the Small Business Act, 15 U.S.C. 637(a) and IAW with Federal Acquisition Regulation (FAR) Subpart 19.8, this requirement has been accepted to remain in the 8(a) Program. On 21 May 24, the USAFA Event Support requirement was once again accepted into the SBA's 8(a) program.

DRAFT

PRICE SCHEDULE

See Attachment 2 – AD_EventSupportServices_Price_Schedule for CLIN structure.

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Inspection/Acceptance: The Government will inspect and accept services at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the services.

***** Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

SOLICITATION INSTRUCTIONS

Provisions and Clauses incorporated by reference and full text are as follows:

See Attachment 3 - Solicitation - FA700024Q0060 - Provisions and Clauses

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (SEP 2023)

incorporated by reference applies to this acquisition, in addition, to the following addendum:

1. INSTRUCTIONS TO OFFERORS.

a. This Solicitation is being issued IAW FAR Parts 12 and 13 as a Request for Quote. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "offer" should be understood as "quote."

All instances of the word "offeror" should be understood as "quoter." Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the quoter IAW 52.212-2, found herein.

b. Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

c. Addendum to FAR 52.212-1(b), Submission of offers, is amended as follows: “Submit signed and dated quote via email to the primary and alternate points of contact (POCs) at 10th Contracting Squadron, 10 CONS/PKB, Melinda Lingley, Contract Specialist melinda.lingley@us.af.mil and Ken Helgeson, kenneth.helgeson.3@us.af.mil. Emails are limited to 10MB or less. Recommend including a note in the subject line on each email if it is necessary to send multiple emails due to attachment file size, (i.e. “email 1 of 3,” etc.). Any email over 10MB will not be delivered due to firewall restrictions.

Quoters are responsible for ensuring their email and attachments reach the contracting office POCs by the date and time specified. No mailed or faxed quotes will be accepted; the quote must be submitted through email as to adhere to the USAF Paperless Act of 2003 to reduce paper waste. Past performance questionnaires may be emailed to the Contracting office by the respondent.”

d. Addendum to 52.212-1(c), Period for acceptance of offers, is amended as follows: “The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.”

RFQ issuance date: 16 Aug 2024 Quote due date: 17 Sep 2024 Quote due time: 2:00 P.M. Mountain Daylight Time (MDT) Submit signed and dated quotes to:

Via email to:

melinda.lingley@us.af.mil Contract Specialist, Ms. Melinda Lingley kenneth.helegson.3@us.af.mil Contracting Officer, Mr. Kenneth Helgeson

All correspondence shall be sent to both the contract specialist and contracting officer via the emails provided above.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

A Questions and Answers (Q&A) period will end on 23 Aug 2024. Questions regarding this RFQ must be emailed to melinda.lingley@us.af.mil and kenneth.helgeson.3@us.af.mil by 2:00 P.M. MDT prior to the end of the Q&A period.

FAR 13 does not establish any specific guidelines for interacting with vendors after receipt of quotes but does not prohibit interchanges/exchanges (interactions with Govt and Industry). The Government may conduct Interchanges with one, some, none, or all offerors at its discretion. The

Government reserves the right to conduct interchanges at any time after receipt of quotes.

When conducting Interchanges IAW FAR 13 and the procedures within the guiding principles, offerors do not have to be offered an opportunity for Final Quotation Revisions (FQRs) in response to interchanges.

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

e. N/A

f. Addendum to FAR 52.212-1(e), Multiple offers, is amended as follows: “Multiple offers will not be accepted.”

g. Late submissions, see FAR 52.212-1(f).

h. Addendum to FAR 52.212-1(g), Contract award, is amended as follows: “The Government intends to evaluate quotes and award a firm-fixed price contract without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.”

i. Addendum to FAR 52.212-1(h), Multiple awards, is amended as follows: “The Government will award a contract on an ‘all or none’ basis. Multiple awards shall not be contemplated.”

j. Formal communications. Requests for clarification and information concerning the solicitation must be made in writing no later than 10 calendar days prior to the solicitation closing date. Questions shall be emailed with the solicitation number in the subject box. Answers will be compiled and posted electronically to https://sam.gov.

2. QUOTATION PREPARATION INSTRUCTIONS

General Instructions: To assure timely and equitable evaluation of the quotes, the quoter must follow the instructions in 52.212-1(b) and the additional instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirement of this solicitation. The response shall consist of four separate parts:

a. Part I – Cover Sheet

b. Part II – Price Quote

c. Part III – Past Performance Information

d. Part IV – Contract Documentation

3. PRE-QUOTE CONFERENCE/SITE VISIT.

1. A site visit is scheduled on 21 Aug 2024. If an offeror determines a site visit is required to quote, please notify Melinda Lingley, Contract Specialist melinda.lingley@us.af.mil, and Ken Helgeson, Contracting Officer kenneth.helgeson.3@us.af.mil by 20 Aug 2024, 2:00 pm MST. A site visit is not required to submit a quote.

2. IAW FAR 52.237-1, Site Visit, offerors were encouraged to attend the site visit to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

3. This site visit is open to industry representatives registered in the Small Business socio-economic status as an 8(a) business with experience in similar sized event support as described in the attached

PWS.

4. To register to attend the site visit provide the following requirements for base access NLT 20 Aug 2024, 2:00 pm MST:

a. No more than 3 personnel from each interested vendor may attend.

b. For each US personnel attending, provide:

(1) Full Name

(2) Company Name

(3) Position in Company

c. For each non-US personnel (assuming they have a green card) attending, provide:

(1) Full Name

(2) Company Name

(3) Position in Company

(4) Date of Birth

(5) Country of Citizenship

(6) Passport Number

(7) Passport Country of Issue

(8) Passport Expiration Date

(9) Dates of Visit

5. Remarks, explanations, and answers to questions provided at this conference shall not qualify the terms of the solicitation and specifications. Unless the solicitation is amended in writing, it shall remain unchanged.

4. QUOTE PREPARATION INSTRUCTIONS.

1. General Instructions. To assure timely and equitable evaluation of quotes, the offeror must follow the instructions contained herein. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Quoters are advised to submit their most favorable or best effort quote and shall not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the quoter intends to meet these requirements. The quote shall consist of four separate parts: Part I – Cover Sheet, Part II – Price Quote, Part III – Past Performance, and Part IV – Contract Documentation.

2. PART I – COVER SHEET. Submit a one-page quote coversheet on company letterhead with a minimum of the following information:

a. Company Name:

b. SAM UEI Number:

c. Cage Code:

d. Number of Employees:

e. Total Yearly Revenue:

f. 8(a) Program Graduation Date:

g. Payment Terms: Net 30

h. Names and Contact Information for Authorized Company Representatives:

3. PART II – PRICE QUOTE. Submit the price quote IAW the contract line item (CLIN) structure in the Price Schedule (Attachment 2) attached to this solicitation. Insert proposed UNIT prices in the Pricing Schedule. UNIT prices are equal to one (1) occurrence of a particular event. Formulas within the Pricing Schedule will calculate the CLIN Total and all subsequent totals, to include the Total

Evaluated Price. All dollar amounts SHALL be ROUNDED TO THE NEAREST DOLLAR. The quote(s) must be submitted for a 30-calendar day transition period, base period plus four option years, and optional 6-month extension IAW FAR Clause 52.217-8.

4. PART III – PAST PERFORMANCE INFORMATION. Only references for recent and relevant contracts are desired.

a. Quality and Satisfaction Rating for Contracts Completed in the past three years (from closing date of solicitation): Provide information currently available (letters, metrics, customer surveys, Contractor Performance Assessment Reporting System (CPARS) reports, independent surveys, etc.) which demonstrate customer satisfaction with overall job performance and quality of service for relevant past efforts/contracts (similar in scope and magnitude to the effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, etc.

b. Past Performance Citations (Attachment 4): The Government will use information submitted by the offeror and any other sources of information available to the Government to assess past performance. Provide a list of no more than four of the most relevant contracts performed for Federal, State and Local Agencies and commercial customers within the last three years from the closing date of this solicitation. Part III – Past Performance Information shall not exceed 13 pages, to include cover page. Pages exceeding the page limitations set forth in this section will not be read or evaluated and will be removed from the proposal. See Attachment 4 – Past Performance Citations for instructions.

c. Furnish the following information for each contract listed:

(1) Company/Division name

(2) Contract Name

(3) Contract Number

(4) Prime or Subcontractor

(5) Contracting Agency/Customer

(6) Verified up-to-date name, address, email address, FAX and telephone number(s) for each company point of contact.

(7) Period of Performance Dates

(8) Total Dollar Value of Contract

(9) Maximum Number of Attendees

(10) Maximum Number of Vehicles Parked

(11) % of Work Performed

(12) Description of Services Provided

(13) If subcontractor, describe the portion of work performed.

Note: Do not leave any of the above information blank. If not applicable to the specific contact request, please state, “Not applicable”.

d. In addition to the above information, the offeror shall email Past Performance Questionnaire

(Attachment 5) to the list of most relevant contract references. Instruct these references to complete the past performance questionnaire and return to: Melinda Lingley, Contract Specialist melinda.lingley@us.af.mil, and Ken Helgeson, Contracting Officer kenneth.helgeson.3@us.af.mil

e. Any past performance questionnaire sent directly from a proposing offeror will not be accepted or evaluated. It is the sole responsibility of the offerors to ensure questionnaires are submitted by the solicitation closing date.

f. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the offeror without the subcontractor’s consent. Provide with the quote a letter from all subcontractors who will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

5. PART IV – CONTRACT DOCUMENTATION

a. Either complete Representation and Certification in the System for Award Management (SAM) at https://www.sam.gov or the necessary fill-ins and certification in the provision at FAR 52.212-3 (May 2024).

b. Instructions for 52.212-3 Offeror Representations and Certifications. The Offeror shall complete only paragraph (b) of the provision at FAR 52.212-3 if the offeror has completed the annual representations and certification electronically in SAM accessed through https://www.sam.gov. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (v) of this provision.

c. Contractors must be registered in SAM to conduct business with the Department of Defense. A contract cannot be awarded to a company without this registration. (See FAR Provision 52.204-7 System for Award Management.)

d. The provision at FAR 52.209-7, Information Regarding Responsibility Matters, must be completed and returned with the offer. This provision is included within this solicitation.

e. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(1). Requirements of the solicitation, Performance Work Statement (PWS), and Government standards and regulations pertaining to the PWS.

(2). Quote Preparation Instructions (Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items).

Quoters that do not comply with these requirements may be rejected and may not be considered for award.

5. INFORMATION REGARDING SUBMISSION OF QUOTATION

1. The Government will only except an email copy of the quote with all attachments by the due date and time specified within this solicitation. No hard copies will be accepted.

2. Offerors are cautioned that USAFA has certain firewalls within their system when submitting large files. The solicitation must be in the most current word or PDF version to ensure the Government can open the documents.

3. FEDERAL HOLIDAYS: The following Federal legal Holidays are observed by this base:

a. New Year’s Day—1 January

b. Martin Luther King, Jr.’s Birthday—Third Monday in

January

c. Washington’s Birthday—Third Monday in February

d. Memorial Day—Last Monday in May

e. Juneteenth—19 June

f. Independence Day—4 July

g. Labor Day—First Monday in September

h. Columbus Day—Second Monday in

October

i. Veterans Day—11 November

j. Thanksgiving Day—Fourth Thursday in

November

k. Christmas Day—25 December

(End of Provision)

ADDENDUM TO FAR 52.212-2

1. BASIS FOR CONTRACT AWARD

a. This acquisition is being competed under FAR part 13.5, Simplified Procedures for Certain Commercial Items, utilizing the evaluation procedures under FAR parts 12 and 13. The Government is conducting subjective tradeoff source selection IAW 13.106 in which all evaluation factors other than cost or price, are significantly more important than cost or price. An award will be based on an integrated assessment of price and past performance information contained in responsive quotes. This approach allows the Government to accept other than the lowest priced quote or other than the highest past performance rated quote to achieve a best-value contract award. The Government intends to award one firm-fixed-price contract for this acquisition.

b. By submission of its quote, the quoter agrees to all solicitation requirements, including terms and conditions, representations and certifications, in addition to those identified as evaluation factors. The tradeoff will occur only between the past performance factor and the price factor. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The determination to eliminate an offeror from further evaluation, for failure to adhere to solicitation requirements, is at the Government’s sole discretion. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The evaluation process shall proceed as follows:

1. Compliance with Solicitation Requirements. All quotes will initially be reviewed for compliance with the solicitation requirements, as identified in the Instructions to Offerors (Addendum to FAR 52.212-1). Quotes that do not comply with the solicitation requirements may not be considered. Quotes that comply with the solicitation requirements will be evaluated as shown below.

2. Price Evaluation. Initially, the government shall place all acceptable proposals in order by price beginning with the lowest total evaluated price (TEP) as indicated on Attachment 2 – AD_EventSupportServices_Price_Schedule. The TEP is the sum indicated in cell M4849 of Attachment 2. An award will be made based on the contract line-item prices proposed by the offeror. The extended amounts will be added together to determine the total evaluated price, minus the phase-in if required. The unit price of the offeror’s quote shall control any conflict between the unit price and the extended amount submitted in response to this solicitation. No advantage will accrue to an offeror who proposes to perform the work for an unrealistically low price. The lowest priced quote may not necessarily be selected. Failure to propose for any item in the Price Schedule may cause the offeror’s quote to be rejected.

The Government will then evaluate the lowest total evaluated priced offer to determine if it is fair and reasonable, complete, and balanced. Offers should be sufficiently detailed to demonstrate completeness and balance. The burden of proof for credibility of proposed prices rests with the offeror. The Government may also determine a proposal unacceptable should the proposed prices be materially unbalanced.

i. Completeness: The extended amounts for all contract line-item numbers (CLINs) in the Supplies or Services & Prices or Costs sections will be added together to determine the total evaluated price. The unit price of the offeror’s quote shall control any conflict between the unit price and the extended amount submitted in response to this solicitation.

Failure to complete all elements of the price Schedule may cause the offeror’s quote to be considered incomplete and ineligible for award.

ii. Balance: The Offeror’s quote will be evaluated for balance. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more CLINs is significantly over or understated as indicated by the application of price analysis techniques. Evaluated offers that are determined to be unbalanced may be deemed ineligible for award.

Offerors whose total evaluated price is unreasonable (in accordance with FAR 15.404 and FAR 31.201-3) and/or unbalanced (in accordance with FAR 15.404-1) may not be considered for award.

3. Past Performance Assessment. Next, the Government will evaluate all offeror’s past performance in order to assign an overall performance confidence assessment rating. The past performance evaluation results in an assessment of the Government’s confidence in the offeror’s probability of meeting the solicitation requirements.

The past performance evaluation also includes applicable subcontractors, joint ventures, teaming partners’ and/or mentor protégé partners’ demonstrated recent, relevant, and quality record of performance provided by the offeror. Performance confidence is assessed at the overall Past Performance factor level after evaluating aspects of the offeror’s recent and relevant past performance. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance proposal volume, information submitted via Past Performance Questionnaires (Attachment 5 – Past Performance Questionnaire), and information obtained from other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment reporting System System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Government will evaluate the quality and extent of the offeror’s performance deemed recent and at least somewhat relevant to the requirements of this solicitation. The evaluation of past performance will consider past performance information regarding management of quality of work under previous contracts, contract management, and subcontractors who will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

i. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in providing services that meet the contract’s requirements. The currency and relevancy of the information, source of the information, context of the data, and general trends in the contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each offeror.

ii. Contractor past performance will be evaluated IAW FAR 13.106. Recency is defined as past performance on contracts with period of performance dates within the last three years from the closing date of this solicitation. Past performance not considered recent will not be evaluated. Offerors are cautioned to submit sufficient information following the format specified in the quote preparation instructions to permit a meaningful assessment of past performance.

iii. Relevancy will be rated as either “Relevant,” “Somewhat Relevant,” or “Not Relevant,” as indicated in the table below.

Past Performance Relevancy Rating Method

Adjectival Rating Description Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

More than 32,000 event attendees, more than 12,200 vehicles parked for a single event, and at least 6 months experience as a prime/subcontractor.

Similar Scope will include, as a minimum, the following areas:

Traffic, Coning, Signage, and Parking encompassing the requirements of

PWS Sections 1.7.1.3., 1.7.1.4., 1.7.2.3., 1.7.3.4., 1.7.4.3., and 1.7.4.4.

Patron Bag Screening/Venue Entry Procedures encompassing the requirements of PWS Sections 1.7.1.6., 1.7.2.4., and 1.7.4.6.

ROD/Vehicle Access Control encompassing the requirements of PWS

Sections 1.7.1.5, and 1.7.4.5., and Training and Providing Trained Personnel encompassing the requirements of

PWS Section 1.6.6.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

23,000 – 31,999 event attendees, with 8,000-12,199 vehicles parked for a single event, and at least 6 months experience as a prime/subcontractor.

Some of the Scope will include at least the following areas;

Traffic, Coning, Signage, and Parking encompassing the requirements of

PWS Sections 1.7.1.3., 1.7.1.4., 1.7.2.3., 1.7.3.4., 1.7.4.3., and 1.7.4.4.

Patron Bag Screening/Venue Entry Procedures encompassing the requirements of PWS Sections 1.7.1.6., 1.7.2.4., and 1.7.4.6., and ROD/Vehicle Access Control encompassing the requirements of PWS

Sections 1.7.1.5, and 1.7.4.5.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Less than 23,000 event attendees, less than 8,000 vehicles parked for a single event, and less than 6 months experience as a prime/subcontractor.

Little or None of the Scope will include little to none of the requirements of PWS Section 1.

A relevancy determination of the offeror’s past performance will be made based upon the Past Performance Relevancy Rating Method, shown above. Where a relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. The Government is not bound by an offerors’ opinion of a project’s relevancy. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, subcontractor, joint venture partner, teaming partner, or mentor-protégé partner whose contract is being reviewed and evaluated.

With respect to relevancy, past performance of greater relevancy will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

4. Performance Confidence Assessment (Quality Record of Performance). The Government will consider the performance quality of recent, relevant, and somewhat relevant efforts (how well the contractor performed on the contracts) in determining the overall performance confidence assessment rating. The quality assessment consists of an evaluation of all past performance information available, regardless of its source. Performance information from any source will be incorporated into the performance confidence assessment. The quality assessment may result in positive or adverse findings. Adverse is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comment received from sources without a formal rating system. For adverse information identified, the evaluation will consider the number and severity of the problem(s), mitigating circumstances, and the effectiveness of corrective actions that have resulted in sustained improvements.

5. Assigning Performance Confidence Ratings. As a result of the relevancy and quality assessments of the recent contracts evaluated, all offerors will receive an integrated overall performance confidence assessment rating. The Performance Confidence Assessment ratings include Substantial Confidence, Satisfactory Confidence, Limited Confidence, or No Confidence, as defined in as defined in the Performance Confidence Assessments Rating Method table, shown below. Past performance regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement will be rated as highly as past performance information for the principal offeror. The resulting performance confidence assessment rating is made at the factor level and represents an overall evaluation of contractor performance. In the case of offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror may not be evaluated favorably or unfavorably on the past contract performance factor. In this case, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral”. A strong record of relevant past performance may be considered more advantageous to the Government than a "Neutral Confidence" rating. Likewise, a more relevant past performance record may receive a higher confidence rating and be considered more favorable than a less relevant record of favorable performance.

Performance Confidence Assessments Rating Method

Adjectival Rating

Description

Substantial Confidence

Based on the offeror's recent performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offer’s recent performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort.

Limited Confidence

Based on the vendor’s recent performance record, the Government has a low expectation that the vendor will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the vendor’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

No Confidence Based on the vendor’s recent performance record, the Government has no expectation that the vendor will be able to successfully perform the required effort.

6. Best Value Decision. If the lowest priced quote is judged to have a “Substantial Confidence” performance confidence assessment rating and is determined to be responsible, that quote represents the best value for the government and the evaluation process stops at this point. Award shall be made to that quoter without further consideration of any other quotes.

If the lowest priced quote is not judged to have a “Substantial Confidence” performance confidence assessment rating, the next quote will be evaluated utilizing the methodology above, and the process will continue until an acceptable offeror is judged to have a “Substantial Confidence” performance confidence assessment rating or until all quotes are evaluated. At that point, whichever occurs first, the Contracting Officer will then make an integrated assessment best value award decision. The Contracting Officer performs this assessment by comparing the performance confidence and the cost/price of all evaluated, acceptable quotes to determine which quote represents the best value to the Government.

Offerors are cautioned to submit sufficient information and in the format specified in the proposal preparation instructions to permit a meaningful assessment of past performance. Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

The government intends to award a contract without interchanges with respective offerors. The government, however, reserves the right to conduct interchanges if deemed in its best interest. The government reserves the right to award one or no contract at all, depending on the quality of quotes submitted.

(End of Addendum)

Attachments:

Attachment 1 - PWS Event Support 2024 – 06272024 Attachment 2 - _AD_EventSupportServices_Price_Schedule Attachment 3 - Solicitation - FA700024Q0060 - Provisions and Clauses Attachment 4 - Past Performance Citations Attachment 5 - Past Performance Questionnaire Attachment 6 - SCA WD 2015-5417 Rev 27 07222024 DRAFT