DRAFT Attachment I Performance Work Statement 16-SEPT-26 (1).pdf

PERFORMANCE WORK STATEMENT (PWS)

PREVENTATIVE MAINTENANCE, DIAGNOSTIC INSPECTIONS, AND REPAIRS

THIRTY-NINE (39) 400 Hz CYCLE CONVERTERS

TOBYHANNA ARMY DEPOT (TYAD)

Solicitation # W51AA1-26-Q-A057

Date: September 16, 2026

PART 1 - GENERAL INFORMATION

1.1 Description of Services / Introduction

This is a non-personal service(s) contract to provide preventative maintenance, diagnostic inspections, and repairs on thirty-nine (39) 400 Hz cycle converters located throughout Tobyhanna Army Depot (TYAD). The Contractor shall inspect, test, maintain, and perform repairs on these systems to ensure they remain fully operational under load.

1.2 Background

Tobyhanna Army Depot requires regular preventative maintenance, rapid diagnostic inspections, and emergency repairs for its fleet of thirty-nine (39) 400 Hz cycle converters. These converters support critical depot-wide communications, electronics, and electronics maintenance missions.

Constant readiness of these systems is essential to safeguard uninterrupted support for military operations.

1.3 Scope

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, travel, lodging, and other items necessary to perform services as described in this Performance Work Statement (PWS) and associated contract documents, except for those items specified in Part 3 (Government Property and Services).

The Contractor shall inspect, test, and perform repairs (as approved by the Contracting Officer [KO] or Contracting Officer's Representative [COR]) to the designated 400 Hz cycle converters in accordance with manufacturer’s service and technical manuals. Before performing any emergency repairs, formal written approval must be obtained via bilateral contract modification from the Contracting Officer. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS.

1.4 Objectives

The objective of this contract is to maintain all designated 400 Hz cycle converters in a fully operational condition under load, minimizing system downtime, preventing electrical or mechanical failures, and resolving emergency breakdowns rapidly to ensure continuous depot mission readiness.

1.5 General Information

1.5.1 Quality Control Plan (QCP)

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Proposed QCP shall be submitted to the COR for review within ten (10) calendar days after the date of contract award (CDRL A001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return comments within ten (10) calendar days. If the Government has provided comments, the Contractor shall have five (5) calendar days to submit a Final QCP. Any proposed changes to the accepted QCP must be resubmitted for written acceptance by the Contracting Officer no later than thirty (30) calendar days prior to the anticipated change and before implementation. At a minimum, the QCP must address the following:

(a) An organizational chart showing lines of authority, and the names, qualifications, duties, and responsibilities of each Quality Control Team member.

(b) Monitoring procedures to ensure performance complies with all deliverables, timelines, deadlines, and goals.

(c) Monitoring procedures to ensure compliance with all technical specifications, contract clauses, and manufacturer guidelines.

(d) Verification processes to ensure staff qualifications and safety certifications remain current and valid throughout performance.

(e) Controls to ensure all keys and key cards issued remain controlled items.

(f) Inventory controls to track maintenance of any Government-provided materials or manuals.

(g) Corrective action procedures to identify, investigate, and correct non-conforming performance and prevent recurrence.

(h) Document retention procedures to file and save all Quality Control related documents for the life of the contract plus five (5) years.

1.5.1.1 Quality Control Analysis

An Analysis of Quality Control and Timeliness of Submittals (deliverables) shall be provided to the COR within thirty (30) calendar days upon completion of each option period (CDRL A002).

1.5.1.2 Issue Reporting

The Contractor shall inform the COR of issues or potential issues that might affect contract performance within two (2) hours of identifying those issues. Verbal reports shall be followed up with written reports within five (5) calendar days (CDRL A003).

1.5.2 Quality Assurance

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays

Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a holiday occurs on a Saturday or a Sunday, it is observed on the preceding Friday or following Monday, respectively.

• New Year's Day (January 1st)

• M. L. King Jr.'s Birthday (3rd Monday in January)

• Presidents Day (3rd Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19th)

• Independence Day (July 4th)

• Labor Day (1st Monday in September)

• Columbus Day (2nd Monday in October)

• Veteran's Day (November 11th)

• Thanksgiving Day (4th Thursday in November)

• Christmas Day (December 25th)

1.5.4 Operating Hours

1.5.4.1 Government Facility Office Hours

The Government facility office hours are 0700 to 1630 Monday through Thursday, and 0700 to 1530 on Fridays, following TYAD's Regular Day Off (RDO) schedule, except when closed due to federal holidays, local or national emergencies, administrative closings, or similar Government-directed closings.

1.5.4.2 Government Facility Operating Hours

The Government facility operating hours are established around the RDO schedule. The facility may close due to local or national emergencies, administrative closings, or similar Government-directed closings, which will be communicated by the Contracting Officer or COR.

1.5.4.3 Contractor Support Hours

The Contractor shall provide support during normal business operating hours (0700-1630 Monday through Thursday, and 0700-1530 on Fridays, following the TYAD RDO schedule). The Contractor shall maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS.

1.5.4.3.1 Contractor Work Plan

The Contractor shall prepare and maintain a Work Plan. The plan shall identify regularly scheduled maintenance (including location, work to be completed, and timeline) and how the Contractor intends to address emergency calls. The Contractor’s proposed Work Plan shall be submitted to the COR for review within ten (10) calendar days after the date of contract award

(CDRL A004).

The Government will review and accept or return comments within ten (10) calendar days. The Contractor shall then have three (3) calendar days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan must be resubmitted to the COR for review at least thirty (30) calendar days prior to implementation.

1.5.5 Training Holidays

RESERVED

1.5.6 Place of Performance

The work to be performed under this contract will be performed on-site at Tobyhanna Army Depot, 11 Hap Arnold Blvd, Tobyhanna, PA 18466, and remotely through web/telephone technical support as required.

1.6 Security Requirements

1.6.1 Security Program

The Contractor shall implement privacy and security controls to protect all sensitive information, complying with the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and associated clauses (52.224-1 and 52.224-2). Contractor security procedures shall adapt to changing Force Protection Conditions (FPCON). Under FPCON Bravo, normal operations apply. During FPCONs Charlie and Delta, all on-site contractor services are discontinued. Services will resume immediately when the FPCON level is reduced to Bravo or lower. Unscheduled gate closures by Security Police may occur at any time, causing access delays. Contractors are not compensated for unexpected closures or delays.

1.6.2 Personnel Security Clearance Requirements

RESERVED unless specified in an attached DD Form 254. Performance of certain classified IT tasks or access to restricted systems shall require clearances IAW AR 25-2, AR 380-67, and DoD 8570.0. All contractors with security clearances must receive initial and annual Threat Awareness and Reporting Program (TARP) training IAW AR 381-12. The Contractor must establish and maintain an Insider Threat Program consistent with E.O. 13587.

1.6.3 Installation Access

A background check and approval from TYAD Security Operations Branch is required for all contractor and subcontractor personnel prior to on-site access. The Contractor shall complete and submit ELTY Form 648-C (Request Access to Tobyhanna Army Depot) for all personnel requiring depot access. The completed form must be submitted to the COR/POC at least ten

(10) calendar days prior to the expected visit date. All contractors are subject to vehicle searches and intense processing by TYAD security. Contractor workers will not be granted access to the work site until security screening is completed and access is approved.

1.6.3.1 Installation Pass Log / Personnel Roster

The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log / Personnel Roster within seven (7) workdays after contract award. The log must contain:

Last, First, and Middle Name, Citizenship, Resident status, and validation of background status.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be submitted to the COR within five (5) days after any changes.

1.6.3.2 Individual Termination or Expiration of Employment

The Contractor shall collect the installation access passes and badges the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) calendar days of termination.

1.6.3.3 Contract Termination or Cancellation

Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes, badges, and CACs and return them to the issuing office within three

(3) calendar days.

1.6.3.4 Common Access Cards (CAC) and CAC Log

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or higher investigation. A CAC is required only if duties involve physical access and logon to DoD networks on-site or remotely, or physical access to multiple facilities on a recurring basis for over six months.

If a CAC is required, the Contractor shall provide a CAC log within thirty (30) calendar days after contract award and within five (5) days after any changes are made. For contractors not requiring a CAC, the COR will manually register personnel in the ALERT! Mass Warning Notification System (MWNS). Personnel registered in ALERT! must verify their contact details every ninety (90) days.

1.6.4 Background Checks

1.6.4.1 Resident Alien and Citizen Requirements

Resident aliens in possession of a valid Form I-551 (Green Card) must always have proper identification and their Green Card in their physical possession while at TYAD. The Contractor shall submit a copy of Form I-551 and a driver’s license or passport for each resident alien with the initial personnel roster. The Government will perform security checks within five (5) workdays of submission.

1.6.4.2 Local Nationals and Third Country Nationals

RESERVED

1.6.5 Physical Security

The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Any questions or concerns shall be directed to the COR.

1.6.6 Operations Security (OPSEC) Requirements

The Contractor shall develop an OPSEC Standing Operating Procedure (SOP) or OPSEC Plan within ninety (90) calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. The Contractor shall identify an individual to act as the OPSEC Coordinator, who must become OPSEC Level II certified.

Contractor personnel shall not discuss government operations in public or over unprotected communications. Contractor personnel shall not disclose to unauthorized third parties or post to company websites, social networks, or other media any images, data, or observed events revealing critical government information (e.g., schedules, modifications, upgrades, shipments).

A documented OPSEC review by a certified Level II individual must occur before any public release. All Government information must be properly destroyed via FIPS 140-2 validated solutions or returned to the Government at contract completion IAW NIST SP 800-88.

1.7 Key Control

The Contractor shall establish and implement methods to ensure that all keys/key cards issued by the Government are not lost, misplaced, or used by unauthorized persons. No keys shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Any lost or duplicate keys must be immediately reported to the Contracting Officer.

If keys are lost, the Contractor shall, upon KO direction, re-key or replace the affected lock(s).

The cost of re-keying or lock replacement performed by the Government shall be deducted from payments due to the Contractor. If a master key is lost, all locks and keys in that system shall be replaced by the Government at the Contractor's expense. Lock combinations must be protected and changed immediately when personnel with access leave the contract.

1.8 Post Award Conference/Periodic Progress Meetings

The Contractor shall attend a Pre-Work/Post-Award Conference convened by the COR at a time and location established after contract award. The Contracting Officer, COR, and other Government personnel will meet periodically (at least quarterly) with the Contractor to assess performance. These meetings shall be at no additional cost to the Government. The Contract

Manager or designated representative shall attend all scheduled and unscheduled meetings as requested by the Government.

1.9 Contracting Officer’s Representative (COR)

The COR monitors all technical aspects of the contract and assists in contract administration IAW DFARS 202.101 and DoDI 5000.72. The COR is appointed in writing to assure the Contractor performs technical requirements, performs inspections, maintains communication, and monitors performance. The COR is not authorized to change any terms, conditions, cost, or delivery dates, or to request new work that is outside the scope of the contract.

1.10 Key Personnel

The following are considered key personnel by the Government:

• (a) Contract Manager

• (b) Alternate Contract Manager

The Contractor shall provide a Contract Manager and an Alternate Contract Manager who shall act for the Contractor when the manager is absent. The CV for each individual shall be submitted in writing to the KO and COR for approval within five (5) days after contract award.

The Contract Manager and Alternate must demonstrate a minimum of five (5) years of experience within the past ten (10) years servicing, maintaining, and repairing 400 Hz cycle converters or similar heavy industrial power systems. Key personnel must have full authority to act for the Contractor on all daily operational contract matters.

1.11 Identification of Contractor Employees

All Contractor personnel must always identify themselves as such, including proper marking of email signature blocks, answering telephones, and wearing visible identification badges.

Contractor employees shall wear their Government-issued badges (or CAC) visibly always attached to the torso of their exterior garment above the belt and below their shoulders, except when safety dictates otherwise.

1.12 Contractor Workspace and Badges

Contractor workspaces (on-site staging, desks, offices) shall contain a sign signifying the space is occupied by Contractor employees. Visible badges containing the employee’s name, company name, photo, and assignment area shall be worn on site. Badges must be returned to the COR immediately upon employee termination or contract completion.

1.13 Contractor Travel

The Contractor shall provide all labor, supervision, tools, equipment, travel, and lodging required to successfully complete all scheduled maintenance and approved repairs on-site at TYAD.

Travel, lodging, and mobilization expenses are not separately reimbursable under this contract and must be incorporated into the Contractor's fully loaded firm-fixed-price rates.

1.14 Other Direct Costs (ODCs)

RESERVED

1.15 Data Rights

The Government has unlimited, exclusive rights to all documents, inspection sheets, engineering reviews, and materials produced under this contract. All such materials are Government-owned and may not be used, disclosed, or sold by the Contractor without written permission from the Contracting Officer.

1.16 Non-Disclosure Requirements

Contractor personnel shall not use, disclose, reproduce, or release any proprietary or Controlled Unclassified Information (CUI) developed or obtained under this contract, except to authorized Government personnel with a strict "Need-to-Know." All sensitive information shall be handled, marked, and protected in accordance with NIST SP 800-53 (for systems operated on behalf of the agency) or NIST SP 800-171 (for internal systems).

1.17 Protection of Government and Contract Information

The Contractor shall not cite or display any contract information, pictures, names, or locations obtained through this contract on any digital or hard copy marketing tools, including company websites, social media, or brochures, IAW the Defense Imagery Management Operations Center (DIMOC) limitations.

1.18 Non-Disclosure Statements

The Contractor shall provide signed individual non-disclosure agreements for all personnel to the Government no later than five (5) calendar days prior to the commencement of on-site work.

1.19 Organizational Conflict of Interest (OCI)

If the Contractor becomes aware of any actual or potential OCI (as defined in FAR Subpart 9.5), the Contractor shall notify the Contracting Officer immediately and submit an OCI Mitigation Plan.

1.20 Phase In / Phase Out Period

RESERVED

1.21 Safety

1.21.1 Safety Laws, Regulations, and TYAD Standards

The Contractor is always solely responsible and liable for job-site safety. Review of plans by Government personnel does not shift this liability. The Contractor shall comply with all OSHA (29 CFR 1910 and 1926), USACE EM 385-1-1, and TYAD Safety Regulation 385-1 (ISO 45001 certified site) safety standards.

1.21.1.1 Supervisor Qualifications

All direct on-site construction and maintenance supervisors, including subcontractor supervisors, must complete an OSHA 30-hour safety course. Certificates must be submitted to the COR and Safety Office prior to starting work.

1.21.1.2 Activity Hazard Analysis (AHA)

Before starting any phase of work, the Contractor shall prepare and submit a detailed Job Hazard Analysis (JHA) or Activity Hazard Analysis (AHA) listing the work steps, associated hazards, and risk-mitigation controls IAW EM 385-1-1.

1.21.1.3 Site-Specific Safety / Accident Prevention Plan

The Contractor shall submit a written Site-Specific Safety & Accident Prevention Plan to the Safety Office and COR before initiating any on-site activities.

1.21.1.4 Red Card Program

TYAD utilizes a "Red Card" program where any depot employee can halt unsafe actions. If a TYAD employee presents a Red Card, the Contractor shall immediately stop working. Work shall not resume until the COR and TYAD Safety Office evaluate the situation and authorize resumption.

1.21.1.5 Fossil Fuel Restrictions

TYAD restricts the use of fossil fuels inside buildings. Only electric or alternatively fueled material-movement equipment is permitted. Any proposed use of fossil-fueled vehicles inside must be documented with engineering justifications and scrubbers/ventilation plans and approved by the Safety Office prior to use.

1.21.1.6 Confined Space Permits

All confined spaces at TYAD are considered permit required. The Contractor must submit a Confined Space Entry Permit and checklist to the Safety Office and Fire Department through the COR and obtain a signed permit prior to entry.

1.21.1.7 Lockout/Tagout (LOTO)

Contractors must perform LOTO in strict accordance with 29 CFR 1910.147 (Control of Hazardous Energy) and coordinate all energy isolation events with the COR.

1.21.1.8 Crane Lift Operations

For any crane or hoist operations, a detailed Lift Plan must be submitted to the Safety Office through the COR at least fourteen (14) days prior to the lift.

1.21.1.9 Crystalline Silica Control

Contractors must establish a written Silica Exposure Control Plan matching OSHA 29 CFR

1926.1153 prior to any grinding, drilling, or concrete cutting.

1.21.1.10 Incident and Accident Reporting

All accidents resulting in injury of any type, near misses, or property damage must be reported to the COR immediately.

• Within eight (8) hours: Report any fatality, in-patient hospitalization, amputation, or eye loss.

• Within twenty-four (24) hours: Report all other accidents or near misses.

• Within five (5) working days: Submit a formal written OSHA 301 Accident/Injury Report to the COR and KO.

1.22 Environmental Standards and Programs

The Contractor shall perform all operations in strict conformance with TYAD Regulation 200-5 (Environmental Management System - EMS under ISO 14001) and NEPA guidelines (32 CFR 651).

1.22.1.1 Air Pollution and Odor Controls

The Contractor shall control fugitive dust and emissions. Any application of paint, epoxy, adhesive, or odor-producing materials must be coordinated with the COR prior to execution.

Work should be planned for off-hours to avoid disrupting depot operations.

1.22.1.2 Hazardous Materials and Safety Data Sheets (SDSs)

The Contractor must submit current SDSs for all hazardous materials (paints, solvents, adhesives, cleaners) proposed for use to the Environmental Branch through the COR at least five (5) working days prior to the materials being brought on post. Legacy Material Safety Data Sheets (MSDS) are not accepted.

1.22.1.3 Hazardous Waste and Disposal

The Contractor shall safely store and label all hazardous waste generated at designated locations. If the TYAD EPA ID is used for shipping, only the Environmental Branch is authorized to sign the manifest. The Contractor must remove all unused hazardous materials upon job completion.

1.22.1.4 Refuse and C&D Debris Recycling

The Contractor shall recycle metals, cardboard, plastics, and wood IAW the depot's general recycling program. A minimum of sixty (60) percent of all non-hazardous construction and demolition (C&D) debris must be diverted from landfills. The Contractor shall submit landfill weight slips or recycling certificates to the COR quarterly.

1.22.1.5 Asbestos and Lead Restrictions

The Contractor must ensure all new materials used are asbestos-free. If ACM or lead paint is suspected or encountered, work must cease immediately and the Environmental Branch contacted at 570-615-7098.

1.23 Required Training

1.23.1 Anti-Terrorism (AT) Level I Training

All Contractor and subcontractor employees requiring access to TYAD shall complete AT Level I awareness training prior to the contract start date or within ten (10) days of hiring new personnel. Training is available on Joint Knowledge Online (JKO) course # JS-US007.

Certificates of completion shall be submitted to the COR within ten (10) calendar days after completion. Refresher training is required every twelve (12) months.

1.23.2 OPSEC Training

All Contractor and subcontractor employees must receive OPSEC Level I Initial training from the TYAD OPSEC officer within thirty (30) days of arrival on post. The Contractor must schedule this training (in-person or via Teams) with the OPSEC branch. For annual refreshers, personnel may take continuous online training and submit certificates of completion to the COR within ten (10) calendar days of completion.

1.23.3 iWATCH Training

All Contractor and subcontractor employees shall be briefed on the local iWATCH program. This training informs employees of suspicious behaviors to watch for and how to report them. The training must be completed within thirty (30) calendar days of contract award (or hire) and results/briefing logs reported to the COR NLT sixty (60) calendar days after contract award.

1.23.4 Information Assurance (IA) Training

All Contractor employees requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training prior to system access. Certificates of completion must be submitted to the COR within thirty (30) days of award/hire and updated every twelve (12) months.

1.23.5 Personally Identifiable Information (PII) Training

Contractor employees requiring access to PII shall complete the "Identifying and Safeguarding PII" training within thirty (30) calendar days of employment and submit certificates to the COR within five (5) days of completion.

1.24 Authorization to Perform Services in Germany

RESERVED

1.25 Notice to Proceed

The effective date of the contract will constitute the date of notice to proceed. A notice to proceed letter will be issued. The date of the letter transmitting the contract will constitute the date of the notice to proceed.

1.26 Electromagnetic Compatibility Directive

1.27 Government Property and Services

For all issued Government Property (such as manuals, technical guidelines, or keys), the Contractor shall submit a Property Management Plan to the KO and Property Administrator via the COR within fifteen (15) calendar days after contract award.

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection

PART 2 - DEFINITIONS & ACRONYMS

2.1 Definitions

• Contracting Officer (KO): A person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

• Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative surveillance functions.

• Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. This term refers specifically to the Prime Contractor.

• Contractor-Acquired Property: Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

• Day: Unless otherwise specified, a calendar day.

• Defective Service: A service output that does not meet the performance standard associated with the Performance Work Statement.

• Deliverable: Anything that can be physically or electronically delivered, such as completed systems, documents, reports, logs, or training certificates.

• Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

• Government Property (GP): All property owned or leased by the Government, including both Government-Furnished and Contractor-Acquired property.

• High Level Objective (HLO): A key overarching, results-based objective for a project necessary to achieve the project’s vision.

• Physical Security: Part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

• Property Administrator: An authorized representative of the Contracting Officer appointed to administer contract requirements and obligations relating to Government property.

• Quality Assurance (QA): The various surveillance and inspection functions performed by the Government to determine whether a Contractor has fulfilled contract obligations.

• Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used to validate that the Contractor’s quality control is effective and meets contract requirements.

• Quality Control (QC): All necessary measures taken by the Contractor to ensure that the quality of an end product or service meets contract requirements.

• Statement: The specific results-based activities required to satisfy HLOs, focusing on "what" is to be accomplished rather than prescribing "how."

• Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

• Workday: The number of hours per day the Contractor provides services in accordance with the contract operating hours.

• Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms

• ACM: Asbestos-Containing Material

• AHA: Activity Hazard Analysis

• AQL: Acceptable Quality Level

• AR: Army Regulation

• ALERT!: ALERT! Mass Warning Notification System

• AT: Anti-Terrorism

• CAC: Common Access Card

• C&D: Construction and Demolition

• CDR: Contract Discrepancy Report

• CDRL: Contract Data Requirements List

• CFR: Code of Federal Regulations

• CLIN: Contract Line Item Number

• COR: Contracting Officer’s Representative

• CUI: Controlled Unclassified Information

• DFARS: Defense Federal Acquisition Regulation Supplement

• DID: Data Item Description

• DoD: Department of Defense

• EB: Environmental Branch

• EMS: Environmental Management System

• FAR: Federal Acquisition Regulation

• FFP: Firm-Fixed-Price

• FPCON: Force Protection Condition

• HM: Hazardous Materials

• HW: Hazardous Waste

• IAW: In Accordance With

• ISO: International Organization for Standardization

• JHA: Job Hazard Analysis

• KO: Contracting Officer

• LOTO: Lockout / Tagout

• MWNS: Mass Warning Notification System

• NACI: National Agency Check with Inquiries

• NFPA: National Fire Protection Association

• NIST: National Institute of Standards and Technology

• NLT: No Later Than

• ODC: Other Direct Cost

• OPSEC: Operations Security

• OSHA: Occupational Safety and Health Administration

• PM: Preventative Maintenance

• POC: Point of Contact

• PRS: Performance Requirements Summary

• PWS: Performance Work Statement

• RDO: Regular Day Off

• SCR: Service Contract Report

• SDS: Safety Data Sheet

• SLIN: Sub-Line Item Number

• SOP: Standard Operating Procedure

• STD: Standard

• TYAD: Tobyhanna Army Depot

• UOM: Unit of Measure

PART 3 - GOVERNMENT PROPERTY AND SERVICES

3.1 Services

RESERVED

3.2 Facilities

The Government will provide on-site physical access to the workspaces, buildings, and pads where the thirty-nine (39) 400 Hz cycle converters are located. This is considered incidental property access. The Contractor shall use reasonable care to avoid damaging existing buildings and equipment IAW FAR 52.237-2.

3.3 Utilities

The Government will provide necessary electricity and water at all converter sites for the Contractor's use in the performance of services under this contract. The Contractor shall instruct employees in utilities conservation practices and operate under conditions precluding waste.

3.4 Equipment

The Contractor is responsible for bringing all tools, diagnostic systems, and load-testing equipment.

3.5 Special Tooling and Test Equipment

RESERVED

3.6 Materials

The Government will provide access to manufacturers’ service and technical manuals, operating schedules, local depot regulations, and safety videos required for performance.

3.7 Training

The Government will provide on-site iWATCH training, OPSEC Level I Initial briefings, and UXO recognition training (if performing within UXO-restricted zones) at no cost to the Contractor.

3.8 Common Access Cards (CAC)

The Government will facilitate CAC issuance via the Trusted Associate Sponsorship System (TASS) to authorized personnel whose roles meet the physical and network access requirements outlined in Paragraph 1.6.3.4.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General

The Contractor shall furnish all supervision, labor, diagnostic test equipment, tools, spare parts, office supplies, PPE, transportation, travel, and lodging necessary to perform all preventative maintenance, troubleshooting, and repairs described in this PWS.

4.2 Secret Facility Clearance

RESERVED unless specified otherwise in the DD Form 254.

4.3 Materials

The Contractor shall supply all filters, fluids, fuses, indicator bulbs, cooling fans, capacitors, cables, and other replacement components required to service or repair the converters. All materials used must meet original equipment manufacturer (OEM) specifications. Materials provided for emergency repairs under CLIN 0003 shall be invoiced at cost IAW Part 5, Section

5.2.3. Routine maintenance consumables and minor repair parts under CLIN 0001 are covered under the FFP rate.

4.4 Vehicles and Equipment

The Contractor shall provide all necessary service vehicles and equipment to perform on-site work. All vehicles and trailers must be prominently marked with the company name on both sides and meet local, state, and TYAD traffic, safety, and environmental regulations. No GSA vehicles will be provided.

PART 5 - SPECIFIC TASKS

5.1 Basic Services

The Contractor shall provide preventative maintenance, diagnostic inspections, and minor repairs for thirty-nine (39) 400 Hz cycle converters to ensure they are fully operational under load.

5.2 Tasks

5.2.1 Preventative Maintenance Services

Preventative Maintenance (PM) is a Firm-Fixed-Price (FFP) service. The FFP includes all labor, travel, routine consumable materials (e.g., filters, cleaning supplies, lubricants), and the on-site replacement or repair of minor components (specifically cooling fans, capacitors, fuses, and light bulbs) necessary to execute the PM and ensure the converters remain fully operational.

During all PM visits, the Contractor shall evaluate units for potential upgrades. The Contractor shall advise the Government of any obsolescence, parts availability, or support issues, and include recommended engineering changes and associated conversion costs in the PM Inspection Report. (Note: This does not obligate or require the Contractor to upgrade any equipment under the following CLINs).

5.2.1.1 TIER I Preventative Maintenance (Quarterly / Every 3 Months)

The Contractor shall perform TIER I PM on all designated TIER I units on a quarterly basis (four visits per year per designated unit). PM must be scheduled with the COR at least one month prior to execution. Tasks include:

(a) Inspect proper operation under load and identify potential mechanical or electrical problems.

(b) Disconnect all input power and implement Lockout/Tagout (LOTO) protocols.

(c) Open all panel doors and remove covers to visually inspect for loose connections, signs of deterioration, debris, and charring. This must include power connections, cables, capacitors, transformers, semi-conductors, wiring harnesses, PCBs, circuit breakers, and power supplies.

(d) Clean or replace all filters, vacuum the interior, and perform a complete unit cleaning.

(Filters and routine cleaning supplies are included in the FFP).

(e) Re-energize the system and verify input and output voltages/wattages, ensuring all meters and indicator lights function correctly. Take corrective actions if metrics are out of tolerance.

(f) Demonstrate proper operation under load to Government representatives.

(g) Deliver a detailed, written PM and Inspection Report to the COR within fifteen (15) calendar days of service (CDRL A005).

5.2.1.2 TIER II Preventative Maintenance (Semi-Annual / Every 6 Months)

The Contractor shall perform TIER II PM on all designated TIER II units semi-annually (two visits per year per designated unit), scheduled at least one month prior with the COR. Tasks include:

(a) Perform all service steps outlined in Paragraph 5.2.1.1 (a through f).

(b) Deliver a detailed, written PM and Inspection Report to the COR within fifteen (15) calendar days of service (CDRL A006).

5.2.1.3 TIER III Preventative Maintenance (Annual / Idle Units)

The Contractor shall perform TIER III PM annually (one visit per year per designated unit) on units that are idle, in storage, or utilized as temporary units. If an idle/storage unit is pulled into active service to replace a TIER I or II unit, it shall transition to the respective active TIER schedule at the start of the next scheduled billing cycle for the remainder of the contract to prevent DFAS billing conflicts. Tasks include:

(a) Perform a visual housekeeping inspection, check the unit for working order, and complete all service steps outlined in Paragraph 5.2.1.1 (a through f).

(b) Deliver a detailed, written annual Inspection Report to the COR within fifteen (15) calendar days of service (CDRL A007).

5.2.2 Emergency Support Services

Emergency Support is triggered by any converter malfunction that threatens to cause a system to become inoperable. To ensure cost control and clear handoffs, emergency support is executed in two distinct, sequential stages.

5.2.2.1 Stage 1: Emergency Call-Out, Assessment, and Diagnostics

The Contractor shall provide an all-inclusive Firm-Fixed-Price (FFP) emergency call-out and diagnostic visit. The FFP flat rate includes all travel, per diem, mobilization, and diagnostic labor.

It explicitly excludes physical repair execution, replacement parts, and larger component replacements (such as blowers and circuit cards).

• On-Site Response: An on-site technician must arrive within forty-eight (48) hours of COR notification. The technician shall troubleshoot the failure under load.

• Diagnostics & Proposal: Within fifteen (15) calendar days of the initial call-out, the Contractor shall submit a written diagnostic report and a detailed, itemized repair price quote (labor and direct parts at cost, without markup) to the COR (CDRL A008).

5.2.2.2 Transition and Quote Validity

Following the submission of the Stage 1 diagnostic report and repair quote, the Contractor shall secure the equipment (including Lockout/Tagout procedures if necessary) and demobilize. The submitted repair quote shall remain valid for a minimum of thirty (30) calendar days to allow for Government review. The Government is under no obligation to exercise Stage 2 repairs. If the Government elects to proceed, authorization will be issued via bilateral contract modification prior to the Contractor re-mobilizing for Stage 2.

5.2.2.3 Stage 2: Approved Emergency Repairs

Repairs identified during Stage 1 diagnostics (including blower assembly or circuit card replacements) shall be executed as Firm-Fixed-Price Sub-Line Items (SLINs) via bilateral contract modification. This stage exclusively covers repair execution labor and replacement parts.

• Authorization & Execution: No physical repair work shall commence without prior written approval and funding authorization from the KO and COR. In accordance with

FAR 52.232-18 (Availability of Funds), the Government's obligation to fund and execute Stage 2 repairs under this CLIN is strictly contingent upon the availability of appropriated funds from which payment for contract purposes can be made, and no legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this modification and a formal bilateral contract modification is executed. The Contractor shall initiate approved repairs within five (5) business days of receiving the executed contract modification. All repairs shall be executed in accordance with OEM specifications and successfully load-tested prior to Government acceptance.

• Reporting: The Contractor shall submit a written repair completion report describing the failure, repairs executed, and replacement parts used to the COR within fifteen (15) calendar days of repair completion (CDRL A009).

5.2.3 Materials and Repair Invoicing Rules

All parts, materials, and equipment required for emergency repairs shall be invoiced at direct cost only. No markup, indirect costs, handling fees, or lease costs for tools/equipment not permanently incorporated into the 400 Hz converters are permitted.

(Note: Parts and labor for minor repairs—such as cooling fans, capacitors, fuses, and light bulbs—are fully encompassed within the FFP of preventative maintenance and shall not be invoiced separately).

All materials used must meet original equipment manufacturer (OEM) specifications. Landfill disposal slips, freight invoices, or shipping documents must support billing if applicable.

PART 6 - APPLICABLE PUBLICATIONS

When applicable, the following publications, manuals, and regulations are referenced in this PWS. The current editions (including all revisions/supplements in effect at the time of award) shall apply:

• 6.1 Department of Defense Contract Security Classification Specification (DD Form 254)

• 6.2 Department of Defense Security Agreement (DD Form 441)

• 6.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

• 6.4 Army Physical Security Program (AR 190-13)

• 6.5 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1- 1)

• 6.6 Information Assurance Workforce Improvement Program (DoD 8570-M)

• 6.7 Information Assurance Training Certification and Workforce Management (DoDD 8570.01)

• 6.8 Information Assurance (AR 25-2)

• 6.9 Operations Security (AR 530-1)

• 6.10 Threat Awareness and Reporting Program (TARP) (AR 381-12)

• 6.11 National Fire Protection Association (NFPA) 70E (Standard for Electrical Safety in the Workplace)

• 6.12 Occupational Safety and Health Administration (OSHA) 29 CFR Part 1910 (General Industry)

• 6.13 Occupational Safety and Health Administration (OSHA) 29 CFR Part 1926 (Construction)

• 6.14 TYAD Safety Regulation 385-1 (Safety Program)

• 6.15 TYAD Regulation 200-5 (Environmental Management System - EMS)

• 6.16 Commonwealth of Pennsylvania Act 90 and Monroe County Solid Waste Management Plan

• 6.17 American Water Works Association (AWWA) C651-14 (Disinfecting Water Mains)

PART 7 - TECHNICAL EXHIBIT LISTING

• 7.1 Technical Exhibit A – Performance Requirements Summary (PRS)

• 7.2 Technical Exhibit B – Deliverables Schedule

• 7.3 Technical Exhibit C – 400 Hz Converters and Locations

7.1 TECHNICAL EXHIBIT A - PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PRS # Performance Objective

Standard Acceptable Quality Levels (AQLs)

Method of Surveillance

PRS #1 Scheduled Preventative Maintenance & Minor Repairs

(PWS 5.2.1)

Perform scheduled PM, execute minor repairs (cooling fans, fuses, capacitors, and bulbs), clean/replace filters, and test converters IAW manufacturer specifications.

Zero deviation from the scheduled

TIER

frequency.

100% Inspection of maintenance logs, PM reports (CDRLs A005, A006, A007), and equipment status.

PRS #2 Stage 1:

Emergency On-Site Response

(PWS 5.2.2.1)

Provide qualified technicians to arrive on-site for emergency troubleshooting.

Zero deviation from the 48-hour on-site response window.

100% Inspection of

COR

notification logs and contractor dispatch records.

PRS #3 Stage 1:

Diagnostics & Quote Submission

(PWS 5.2.2.1)

Submit a comprehensive diagnostic report and detailed repair price quote.

Zero deviation from the 15-calendar-day submission window for

CDRL A008.

100% Review and acceptance of diagnostic package by the

COR.

PRS #4 Stage 2:

Emergency Repair Execution & Reporting

(PWS 5.2.2.3)

Initiate repairs within 5 business days of contract modification;

execute repairs to OEM specs and load-test.

Submit completion report within 15 days.

Zero deviation from the 5-day repair start or 15-day report submission.

Pass/Fail on successful load testing and OEM spec compliance.

100% Government inspection of repair completion report (CDRL A009) and physical load-test validation.

7.2 TECHNICAL EXHIBIT B - DELIVERABLES SCHEDULE

CDRL

ID

Deliverable Title

PWS

Ref.

Frequency # of Copies/Medi um

Submit To

A001

Quality Control Plan

(QCP) 1.5.1

Once within 10 days of award;

changes 30 days prior.

1 copy;

Electronic (Word/PDF) via email

COR

A002 Quality Control Analysis 1.5.1.1

Within 30 days of completion of each option period.

1 copy;

Electronic (Word/PDF) via email

COR

A003 Written Issue/Problem Reports 1.5.1.2

Within 5 days of identifying any performance-affecting issue.

1 copy;

Electronic (Word/PDF) via email

COR

A004

Contractor Work Plan 1.5.4.3.1

Within 10 days of award;

changes 30 days prior.

1 copy;

Electronic (Word/PDF) via email

COR

A005

TIER I PM &

Inspection Report 5.2.1.1

Quarterly; within 15 days of service completion.

1 copy;

Electronic (Word/PDF) via email

COR

A006

TIER II PM &

Inspection Report 5.2.1.2

Semi-Annually;

within 15 days of service completion.

1 copy;

Electronic (Word/PDF) via email

COR

A007

TIER III PM &

Inspection Report 5.2.1.3

Annually; within 15 days of service completion.

1 copy;

Electronic (Word/PDF) via email

COR

A008 Stage 1:

Diagnostic Report & Repair Quote 5.2.2.1

As Required (ASYR); within 15 days of call-out.

1 copy;

Electronic (Word/PDF) via email

COR

A009 Stage 2:

Emergency Repair Completion Report 5.2.2.3

As Required (ASYR); within 15 days of repair completion.

1 copy;

Electronic (Word/PDF) via email

COR

Seq # Location - Bldg/Bay Manufacturer Model # Serial # Input Volts Output Volts Output Power Port / Perm In / Out PM Tier

1 Bldg 108 NW Corner Unitron Inc. GFC-37F 697 480V 120/208V 37 kVA Permanent Indoor Tier 2 2 Bldg 4-2 Unitron Inc. PFC080 11181 480V 120/208V 100 kVA, 80 kW Permanent Outdoor Tier 1 3 Bldg 1C-1 FCX Systems PFC016 11201 208V 120/208V 20 kVA, 16 kW Permanent Indoor Tier 2 4 Bldg 18-2 MISSILE FCX Systems PFC120-V-40-FN 129920 480V 120/208V 150 kVA, 120 kW Permanent Indoor Tier 3

Bldg 18-1 EONV - NIS FCX Systems PFC120-v-40-FN 79934 480V 120/208V 15 kVA, 12 kW Permanent Indoor Tier 3

7 Bldg 1C-1 (Outside) Pillar Pwr Src AJS C11-1-R-125 9506039274 480V 120/208V 90 kVA Permanent Outdoor Tier 3

8 Bldg 1C-6 NW Corner Hobart 125SX200 305PS09346 480V 120/208V 125 kVA Permanent Indoor Tier 2 9 Bldg 1A Substation Hobart 125SX200 204PS08115 480V 120/208V 125 kVA Permanent Indoor Tier 3

Bldg 1C-6 South Stairwell Hobart 125SX200 405PS09791 480V 120/208V 125 kVA Permanent Indoor Tier 2

Bldg 49 Radome, Outside FCX Systems PFC100-H40-AN-CM4-WC 8054 480V 120/208V 125 kVA Permanent Outdoor Tier 1

12 Bldg 4A Bogue Systems FCHD24-125 5595-1 208V 208V, 3ph 90 kVA, 72 kW Permanent Indoor Tier 2 13 Bldg 4-4 West Wall Bogue Systems FCHD24-125 5595-2 208V 208V, 3ph 45 kVA, 36 kW Portable Indoor Tier 2

14 Bldg 4-4 Ramp Pillar Pwr Src AJS C11-1-R-125 9506039275 480V 120/208V 125 kVA Permanent Outdoor Tier 1

15 Bldg 4-5 FCX Systems AFC24-125 93635-001 480V 120/208V 160 kVA, 128 kW Permanent Indoor Tier 2

Bldg 4-6 SW, West Corner Bogue Systems FC-125-400-U-A (SATCON) 94147-001 480V 120/208V 125 kVA Permanent Indoor Tier 2

17 Bldg 4-6 SW, Center Pillar Pwr Src AJS C8-1-R-90 9506042790 480V 115/200V 60 kVA Permanent Indoor Tier 1 18 Bldg 4-3 Substation FCX Systems PFC100-V-40-FN 12053 480V 120/208V 125 kVA Permanent Indoor Tier 2

19 Bldg 9 FCX Systems PFC100-V-40-FN 60064 480V 120/208V 125 kVA, 100 kW Permanent Indoor Tier 1

Bldg 54 North Pad (Back) Controlled Sys EPU-5/E J10422-A6

240/380/4 80V

120/208V or 230-400V 100 kW Permanent Outdoor Tier 1

21 Bldg 54 Near Tower Controlled Sys FC1100-07-I-40-D/Y J19-1265-200 480V 208/120V 125 kVA Permanent Indoor Tier 1

Bldg 54 South Pad (Front) FCX Systems PFC100-V-40-FN 50814 480V 120/208V 125 kVA, 100 kW Permanent Outdoor Tier 3

23 Bldg 54 West Pad FCX Systems PFC100 8163 480V 120/208V 125 kVA, 100 kW Permanent Outdoor Tier 3 26 Bldg 3005 Annex FCX Systems PFC100-V-40-FN 5082 480V 120/208V 125 kVA, 100 kW Permanent Indoor Tier 1 27 Bldg 3005 Annex FCX Systems PFC100-V-40-FN 5083 480V 120/208V 125 kVA, 100 kW Permanent Indoor Tier 1 28 Bldg 3005 Unitron Inc. PFV100-v-40-FN 5064 480V 120/208V 125 kVA, 100 kW Permanent Indoor Tier 1

Bldg 3007 East Pad End Unitron Inc. GFC-125F 813 208V 120/208V 125 kVA Permanent Outdoor Tier 2

30 Bldg 3007 Unitron Inc. GFC-15F 771 208V 115/200V 15 kVA, 12 kW Permanent Outdoor Tier 2

TEIRF Zone J, West Wall FCX Systems PFC080-V-40-AN-24P 8031

208V, 88 kW 120/208V 100 kVA, 80 kW Permanent Indoor Tier 2

32 North Wall Controlled Sys EPU-G/E J7759-C20 240/380/4 80V 120/208V 50 kW Permanent Indoor Tier 3

Bldg 30 C4ISR (booths) Pillar Pwr Src AJS C30-1-R-40 950 6005 177 480V 115/200V 40 kVA Permanent Indoor Tier 1

Bldg 30 C4ISR (wash bay) Pillar Pwr Src AJS C30-1-R-40 950 6005 178 480V 115/200V 40 kVA Permanent Indoor Tier 1

37 Bldg 49 Radome FCX Systems PFC100-v-40-FN-24P 51122 480V 120/208V 125 kVA Permanent Outdoor Tier 1 38 Bldg 32 positioner ITW FC-400-125-J-125 12867C4008 480V 120/208V 125 kVA Permanent Indoor Tier 3 39 Bldg 1B-5 ITW FC-400-125-J-125 12867C4009 480V 120/208V 125 kVA Permanent Indoor Tier 2

40 Bldg 54 Inside Inet Airport Sys SSP64V 102006-01 480V 120/208V 125 kVA Permanent Indoor Tier 2

Bldg 429 Radome, Shed 2 Controlled Sys FC1100-07-I-40-D/Y J19-1265-200 480V 120/208V 125 kVA Permanent Indoor Tier 2

P1 Bldg 88 (Storage) Hobart 125SX200 305PS09347 480V 120/208V 125 kVA Permanent Outdoor Tier 3 P2 Bldg 88 (Storage) FCX Systems PFC100-H40-AN-CM4-NC 60410 480V 120/208V 125 kVA, 100 kW Permanent Indoor Tier 3 P3 Bldg 88 (Storage) FCX Systems PFC024-V-40-AM-CB-3R 10094 208V 200/115V 30 kVA, 24 kW Portable Outdoor Tier 3

The following table lists the active 400 Hz cycle converters to be serviced and maintained under this contract (with sequence numbers mapped from depot records; removed sequences 6, 24, 25, 33, and 34 are excluded from performance)

7.3 TECHNICAL EXHIBIT C - 400Hz Coverter Locations and Characteristics

Version – JUL 2026

TOBYHANNA ARMY DEPOT (TYAD) STANDARD DELIVERY, VISITOR & NEPA

LANGUAGE

DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD) - CONTRACTING OFFICER'S

INSTRUCTIONS

SCHEDULING DELIVERIES

This applies to any contract…