DPO Exhibit 4 - Product Pricing - FINAL.xlsx

This is a pricing exhibit template for a Request for Proposal (RFP) issued through the PRP ITN (ITN SJAA 2026), requiring contractors to submit comprehensive cost proposals for a software system implementation project. The solicitation encompasses multiple service components including software purchase, system implementation, implementation training, data conversion, annual support and maintenance across a ten-year period, third-party licensing, and additional professional services such as project management, development, database administration, business analysis, and testing/training. Contractors are required to structure their pricing to accommodate cost recovery through per-transaction fees during the initial implementation years, with a transition to maintenance-focused fee structures in subsequent years.

The pricing structure requires contractors to itemize costs as either one-time expenses or recurring costs, with payment terms established at Net 45 Days and opportunities for prompt payment or ACH/EFT discounts. The exhibit provides a ten-year cost projection table beginning from the implementation year, with annual cost tracking and a total project cost calculation. Notably, the document specifies that build-out and implementation costs must be recovered through per-transaction fees in concert with system implementation, scheduled to occur evenly across the first several years of system functionality before transitioning to maintenance-only cost structures. Contractors are also permitted to submit additional cost savings options using the same pricing format, and the template indicates that delivery state and specific payment terms should be clearly identified in contractor responses.