ITNSHELL. – Revised 8/29/2025

State of Florida Department of Transportation

INVITATION TO NEGOTIATE

District Five Appraisal, Appraisal Review, Right-of-Way Cost Estimates, Right-of-Way Design Support, and

Miscellaneous Valuation Support Services

DOT-ITN-27-5001-ROW

CONTACT FOR QUESTIONS:

D5.ProcurementQuestions@dot.state.fl.us

Florida Department of Transportation District Five

719 S. Woodland Boulevard DeLand, Florida 32720-6834

386-943-5000

State of Florida Department of Transportation

District Five 719 S. Woodland Boulevard DeLand, Florida 32720-6834

INVITATION TO NEGOTIATE REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO D5.ProcurementQuestions@dot.state.fl.us

ITN Number: __________________DOT-ITN-27-5001-ROW________________________

Title: District Five Appraisal, Appraisal Review, Right-of-Way Cost Estimates, Right-of-Way Design Support, and Miscellaneous Valuation Support Services_________________

Reply Due Date & Time: Wednesday, September 30, 2026_____________________

Vendors should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and to D5.ProcurementQuestions@dot.state.fl.us .

THE INVITATION TO NEGOTIATE DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Negotiate, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address: __________________________________________________

FORM No. 1

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 11/25

Contract No: DOT-ITN-27-5001-ROW

Financial Project No(s): Various

Project Description: District Five Appraisal, Appraisal Review, Right-of-Way Cost Estimates, Right-of-Way

Design Support, and Miscellaneous Valuation Support Services

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

FORM No. 2

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

OGC – 08/25

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

FORM No. 3

DOT-RFP-27-5001-ROW

PUR 1355 (10/23) Page 1 of 1 Rule 60A-1.020, F.A.C.

FOREIGN COUNTRY OF CONCERN ATTESTATION

(PUR 1355)

This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental

Entity which would grant the entity access to an individual’s Personal Identifying Information.

Rule 60A-1.020, F.A.C.

____________________________________ is not owned by the government of a Foreign a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name: __________________________

Title: __________________________________

Signature: ______________________________ Date: _______________

Name of Entity

Country of Concern, is not organized under the laws of nor has its Principal Place of Business in

DOT-ITN-27-5001- ROW

FORM No. 4 https://flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.020

375-040-40

09/25

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TERMS FOR FEDERAL AID CONTRACTS (APPENDIX I):

CONTRACT (Purchase Order) #

During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “Contractor”) agrees as follows:

A. It is understood and agreed that all rights of the Florida Department of Transportation (“Department”) relating to inspection, review, approval, patents, copyrights, and audit of the work, tracing, plans, specifications, maps, data, and cost records relating to this Agreement shall also be reserved and held by authorized representatives of the United States of America.

B. It is understood and agreed that, in order to permit federal participation, no supplemental agreement of any nature may be entered into by the parties hereto with regard to the work to be performed hereunder without the approval of U.S. Department of Transportation (hereinafter “USDOT”), notwithstanding anything to the contrary in this Agreement.

C. Compliance with Regulations: The Contractor shall comply with the regulations related to nondiscrimination in Federally-assisted programs of the USDOT, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the “Regulations”), which are herein incorporated by reference and made a part of this Agreement.

D. Nondiscrimination: The Contractor, with regard to the work performed during this Agreement, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

The Contractor shall not participate either directly or indirectly in the discrimination prohibited by section

21.5 of the Regulations, including employment practices when the Agreement covers a program set forth in Appendix B of the Regulations.

E. Solicitations for Subcontractors, including Procurements of Materials and Equipment: In all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this Agreement and the Regulations related to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status.

F. Information and Reports: The Contractor shall provide all information and reports required by the

Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Department, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, U.S. Department of Transportation’s Inspector General, the Comptroller General of the United States, and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to the Department, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, U.S. Department of Transportation’s Inspector General, the Comptroller General of the United States, and/or the Federal Motor Carrier Safety Administration as appropriate, and shall set forth what efforts it has made to obtain the information.

G. Sanctions for Noncompliance: In the event of the Contractor’s noncompliance with the nondiscrimination provisions of this Agreement, the Department shall impose such contract sanctions as it or the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may determine to be appropriate, including, but not limited to:

a. withholding of payments to the Contractor under the Agreement until the Contractor complies, and/or

b. cancellation, termination or suspension of the Agreement, in whole or in part.

H. Incorporation of Provisions: The Contractor shall include the provisions of paragraphs (C) through (I) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Department, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a Contractor becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction, the Contractor may request the Department to enter into such litigation to protect the

Attachment "A"

09/25

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TERMS FOR FEDERAL AID CONTRACTS (APPENDIX I):

interests of the Department, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

I. Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil Rights Act of 1964 (42

U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);

and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. § 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-259), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by USDOT regulations at 49 C.F.R. Parts 37 and 38; Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

J. Interest of Members of Congress: No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefit arising therefrom.

K. Interest of Public Officials: No member, officer, or employee of the public body or of a local public body during his tenure or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof. For purposes of this provision, public body shall include municipalities and other political subdivisions of States; and public corporations, boards, and commissions established under the laws of any State.

L. It is mutually understood and agreed that the willful falsification, distortion or misrepresentation with respect to any facts related to the project(s) described in this Agreement is a violation of the Federal Law.

Accordingly, United States Code, Title 18, Section 1020, is hereby incorporated by reference and made a part of this Agreement.

M. It is understood and agreed that if the Contractor at any time learns that the certification it provided the

Department in compliance with 49 CFR, Section 26.51, was erroneous when submitted or has become erroneous by reason of changed circumstances, the Contractor shall provide immediate written notice to the Department. It is further agreed that the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction" as set forth in 2 CFR Parts 180 and 1200, shall be included by the Contractor in all lower tier covered transactions and in all aforementioned federal regulation.

N. The Department hereby certifies that neither the Contractor nor the Contractor's representative has been required by the Department, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this Agreement, to

1. employ or retain, or agree to employ or retain, any firm or person, or

2. pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind;

The Department further acknowledges that this Agreement will be furnished to a federal agency, in connection with this Agreement involving participation of Federal-Aid funds, and is subject to applicable State and Federal Laws, both criminal and civil.

O. The Contractor hereby certifies that it has not:

1. employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person to solicit or secure this contract (except a bona fide employee or Agency); or

2. agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this contract; or

3. paid, or agreed to pay, to any firm, organization or person any fee contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the contract (except a bona fide employee or Agency).

09/25

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TERMS FOR FEDERAL AID CONTRACTS (APPENDIX I):

The Contractor further acknowledges that this Agreement will be furnished to the Department and a federal agency in connection with this contract involving participation of Federal-Aid funds, and is subject to applicable State and Federal Laws, both criminal and civil.

P. Federal-aid projects for highway construction shall comply with the Buy America provisions of 23 CFR 635.410, as amended, and with Buy America Sourcing Preferences of the Build America, Buy America Act (BABA) provisions in 2 CFR 184 and 2 CFR 200.322, as amended (where applicable).

Q. Clean Air Act: The Contractor agrees to comply with applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401-7671q), as amended.

The Contractor agrees to report each violation to the Department and understands and agrees that the

Department will, in turn, report each violation to the Federal Emergency Management Agency, Federal Highway Administration, and the Regional Office of the Environmental Protection Agency.

The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance.

R. Federal Water Pollution Control Act: The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended.

The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

S. Byrd Anti-Lobbying: Contractors awarded a contract exceeding $100,000 shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.

CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES ON FEDERAL AID CONTRACTS:

(Compliance with 49CFR, Section 20.100 (b)) (1) The Contractor certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence either directly or indirectly an officer or employee of any state or Federal agency, a member of the Florida Legislature, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, the Contractor shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities". (2) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (3) The Contractor also certifies by signing this contract that the Contractor shall require the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

District Five Appraisal, Appraisal Review, Right-of-Way Cost Estimates, Right-of-Way Design

Support, and Miscellaneous Valuation Support Services

Attachment "B"

Price Proposal Billing Rates

Provide the hourly rates charged by your firm for the listed services. Unless negotiated differently these rates will be used as the basis for Task Work Order Fee Calculation. If a particular position does not apply indicate N/A. Items of work for which a unit rate is not provided will be negotiated prior to issuing a TWO.

APPRAISAL SERVICES

JOB CLASSIFICATION BILLING RATE

Appraiser of Record $ Associate Appraiser $

Review Appraiser $

Research Assistant $ Clerical Assistant $

NOTE: These unit rates are inclusive of all expenses, travel, overhead and operating margin.

MFMP Transaction Fee All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT

I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation. (Please sign and provide the required information at the top of the next page).

Bidder: ______________________________________ FEID#: ___________________________

Address: ____________________________ City, State, Zip: _______________________________

Phone: Fax: Email:

Authorized Signature: ________________________________ Date: _______________________

Name Printed/Typed: _____________________________ Title: ___________________________

C-1

DISTRICT FIVE APPRAISAL, APPRAISAL REVIEW, RIGHT-OF-WAY COST

ESTIMATES, RIGHT-OF-WAY DESIGN

SUPPORT, AND MISCELLANEOUS VALUATION SUPPORT SERVICES

Appraiser of Record

A. The performance of the services set forth herein requires the expertise of an individual appraiser and the exercise of his or her independent judgment. Therefore, it is understood and agreed by and between the Department and the Vendor that the Vendor shall appoint:

1. a primary Appraiser of Record (AOR), ____________________________, to personally perform all appraisal services requiring the exercise of an appraiser’s judgment, conclusion, or opinion; and

2. a pre-designated secondary Appraiser of Record (if available), ____________________________, who may assume AOR responsibilities only if the primary AOR is no longer employed by the Vendor.

Both the primary and secondary Appraiser of Record must be State Certified General Real Estate Appraisers in Florida and must possess three years of Eminent Domain experience, or equivalent experience deemed acceptable to the District.

Nothing herein shall be construed to prevent the Vendor from utilizing the services of other persons to assist in performing the services to the extent such assistance does not require the exercise of an appraiser’s judgment, conclusion, or opinion.

B. The Vendor recognizes that continuous, uninterrupted performance of appraisal services is essential to the Department’s functions. In the event that the primary AOR leaves the Vendor’s employ, the Vendor shall immediately notify the Department to ensure continued performance of proper appraisal services.

If a qualified Secondary Appraiser of Record is available, the Department may direct the Vendor to activate the pre-designated secondary AOR as the replacement AOR, subject to approval by the District’s Deputy Right of Way Manager prior to completing any assignments and subject to compliance with all requirements of the original Agreement.

If no qualified Secondary Appraiser of Record is available or acceptable to the District at the time the primary AOR leaves employment, the Vendor shall immediately notify the Department. Upon such notification, and at the Department’s discretion and directive, the Vendor shall either:

Attachment “C”

C-2

1. appoint a qualified replacement Appraiser of Record who meets all requirements of this Agreement, including being a State Certified General Real Estate Appraiser in Florida with three years of Eminent Domain experience or equivalent experience deemed acceptable to the District; or

2. assign this Agreement, utilizing FDOT Form 375-040-05A without limitation, to the former Appraiser of Record or the company employing the former Appraiser of Record, whichever the case may be.

No appraisal assignments may be performed until the Department has approved the replacement Appraiser of Record.

Vendor’s Executory Signature: ______________________________________

Primary Appraiser of Record’s Signature: ______________________________

Secondary Appraiser of Record’s Signature: ____________________________

ATTACHMENT "D"

APPRAISAL AND APPRAISAL REVIEW STATUS REPORT

FM #: Appraiser: Reviewer:

PARCEL

NO#

Task Work Order

Number Purpose

APPRAISAL

DUE DATE

REVISED

APPRAISAL

DUE DATE

APPRAISAL

ON HOLD

Certificate of Value to

FDOT

APPRAISAL

RECEIVED BY

FEE REVIEWER

CALCULATED

RAS DUE

DATE

REVIEW

STARTED

CORRECTIONS

REQUESTED

CORRECTIONS

DUE PER FDOT

CONTRACT

CORRECTIONS

RECEIVED

APPRAISAL

APPROVED

APPRAISAL

UPLOADED

TO FTA

Review Statement

(RAS) TO

DOT

D-1

INTRODUCTION SECTION

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written replies from vendors interested in participating in competitive negotiations to establish a term contract to provide valuation services on an as needed basis including, but not limited to, appraisal reports, appraisal reviews, right-of-way cost estimates, right-of-way design support, surplus property appraisals, and other miscellaneous valuation related services. The Service Area will include Brevard, Flagler, Lake, Marion, Orange, Osceola, Seminole, Sumter, and Volusia Counties. It is anticipated that the term of the agreement will begin on the date of contract execution and be effective for five years from that date. The Department intends to execute up to_20_ contracts with the responsive and responsible Proposer(s) whose proposals are determined to provide the best value to the Department. Once a contract is executed the Proposer shall be known as the “Vendor.”

Vendors that hold District Five Appraisal, Appraisal Review and Miscellaneous Support contracts, awarded from solicitation DOT-ITN-22-5001-ROW that expires later this year are eligible to bid on this project.

Vendors that hold District Five Appraisal, Appraisal Review and Miscellaneous Support contracts, awarded from solicitation DOT-ITN-26-5001-ROW are not eligible to bid on this project.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this ITN number. It is the responsibility of all potential vendors to monitor this site for any changing information prior to submitting your reply.

All Public Meetings below will be held at the District Five Office at 719 S. Woodland Boulevard, DeLand, Florida, 32720

ACTION / LOCATION DATE LOCAL TIME_____

ADVERTISEMENT DATE September 15, 2026

DEADLINE FOR VENDOR QUESTIONS September 22, 2026 10:00 AM

DEADLINE FOR POSTING RESPONSES TO ALL

QUESTIONS

September 25, 2026 10:00 AM

QUALIFICATIONS QUESTIONNAIRE AND

WORK PRODUCT SAMPLE REPLIES DUE ON

OR BEFORE

September 30, 2026 11:00 AM

PUBLIC OPENING OF REPLIES September 30, 2026 2:00 PM

PUBLIC MEETING TO AVERAGE SCORES October 20, 2026 11:00 AM

PUBLIC MEETING OF SELECTION COMMITTEE

TO DETERMINE INTENDED AWARD

October 26, 2026 8:30 AM

POSTING OF INTENDED AWARD

(Must post for 72 hours)

October 26, 2026 By 2:00 PM

3) PUBLIC MEETING AGENDA

Agenda – Public Opening of Replies Agenda for Public Opening of replies to DOT-ITN-27-5001-ROW:

Starting Time: see “Timeline” in ITN solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the ITN solicitation.

- At conclusion of public input period, the replies received timely will be

Opened and the respondent’s name read aloud.

- Adjourn meeting.

Agenda – Meeting to Summarize & Determine Intended Award Agenda for Meeting to Summarize and Determine Intended Award for DOT-ITN-27-5001-ROW:

Starting Time: see Timeline in ITN solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the ITN solicitation.

- At conclusion of public input period, Calculate the average score for each proposal

- Announce Proposer(s) scores.

- Announce time and date of Selection meeting

- Adjourn meeting.

Agenda – Selection Committee Meeting to Summarize & Determine Intended Award Agenda for Meeting to Summarize and Determine Intended Award for DOT-ITN-27-5001-ROW:

Starting Time: see Timeline in ITN solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the ITN solicitation.

- At conclusion of public input period, Review the average scores for each proposal

- Announce Proposer(s) scores and ranking.

- Announce firms for Anticipated Award and continuation with Negotiation Process

- Announce Time for posting to Vendor Information Portal

- Adjourn meeting.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-reply conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number or e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

VENDORS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE THE SEALED REPLIES ARE DUE OR

THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 15). All prospective vendors that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #7d. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 INITIATIVE

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Negotiate must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by vendors will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this ITN number. It is the responsibility of all potential vendors to monitor this site for any changing information prior to submitting their reply.

ALL QUESTIONS should be submitted to:

D5.ProcurementQuestions@dot.state.fl.us

4) CHANGES TO THE INVITATION TO NEGOTIATE (ADDENDA)

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this ITN number. It is the responsibility of all potential vendors to monitor this site for any changing information prior to submitting your reply. All Addenda will be acknowledged by signature and subsequent submission of Addenda with reply when so stated in the Addenda.

5) BEST VALUE SELECTION & PUBLIC MEETINGS

The Department intends to contract with the responsive and responsible Vendor whose proposal is determined by the Technical Review Committee to provide the best value to the Department. "Best value", as defined in Section 287.012(4), F.S., means the highest overall value to the state based on objective factors that include price, quality, design, and workmanship.

Specific events in the competitive negotiation process will be conducted at a public meeting of the Technical Review Committee. The specific events are noted in the Timeline (see Section 2 of Introduction Section).

Minutes will be taken at all Public Meetings and will be retained in the procurement file.

6) TECHNICAL REVIEW COMMITTEE (TRC)

The Technical Review Committee (TRC) will be composed of at least three (3) persons who collectively have experience and knowledge in contract procurement and the program area for which the commodities and/or contractual services are sought. Due to the complexity of certain procurements, the TRC is authorized to consult with subject matter experts during the course of the procurement process for the purpose of gathering information. The team leader, usually the project manager, will ensure consistent scoring and documentation to facilitate and support a consensus decision for the intended award. A consensus decision is a collaborative general agreement among the members of the group that does not have to be unanimous but meets the concerns of all members as much as possible. The team leader will provide a short plain statement for the procurement file that explains the basis of vendor selection for the intended award and how the vendor's deliverables and price will provide the best value to the state.

7) SCOPE OF SERVICES

Exhibit “A”, Scope of Services and Exhibit “B”, Method of Compensation attached hereto will form the basis for the work to be provided, and the method of payment for the work perfomed under the contracts that will result from this Invitation to Negotiate

8) PRE-REPLY CONFERENCE:

A PRE-REPLY CONFERENCE WILL NOT BE HELD.

9) QUALIFICATIONS

9.1 Qualifications Questionnaire and Work Product Sample

Interested vendors must complete and submit the "Qualifications Questionnaire and Work Product Sample" to show that they have the necessary qualifications, prior relevant experience, and capabilities to meet the requirements of the Department in providing the services as specified herein. The replies to the "Qualifications Questionnaire and Work Product Sample" in their submittals will be reviewed and evaluated to determine the vendors that are best able to meet the requirements of the Department.

9.1.1 Certification and Registration

The Vendor shall be currently licensed and hold a certification or registration issued by the Florida Department of Business and Professional Regulation as a State Certified Real Estate Appraiser. The class of license shall be applicable to the work specified in the Contract. All sub-vendors shall be properly licensed meeting the requirements of Chapter 489 Florida Statutes under the respective trade category for the work to be performed under this Contract. The Vendor shall have a minimum of (3) three years’ experience in the appraisal industry and shall submit documentation in accordance with the Qualifications Questionnaire.

9.2 Authorized To Do Business in the State of Florida

In accordance with sections 607.1501, 605.0902, and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the reply due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.3 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the reply due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

9.4 E-VERIFY

Vendors/Contractors:

1. shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and

2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term;

and

3. Shall adhere to requirements in section 448.095, Florida Statutes.

10) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a reply, the vendor agrees to be legally bound by these terms and conditions. The contract documents are defined as:

Standard Written Agreement, Form no. 375-040-19 Exhibit “A”, Scope of Services, including Form No. PUR 1000 Exhibit “B”, Method of Compensation Attachment “A” Appendix I, Terms for Federal Aid Contracts Attachment “B” Price Proposal Billing Rates Attachment “C” Appraiser of Record Form

All written Amendments, Supplemental Agreements, Work Orders, and other documents modifying or supplementing the Contract Documents

11) REVIEW OF VENDOR'S FACILITIES & QUALIFICATIONS

After the reply due date and prior to contract execution, the Department reserves the right to perform or have performed, an on-site review of the Vendor's facilities and qualifications. This review will serve to verify data and representations submitted by the Vendor and may be used to determine whether the Vendor has an adequate, qualified, and experienced staff, and can provide overall management facilities. The review may also serve to verify whether the Vendor has financial capability adequate to meet the contract requirements.

Should the Department determine that the reply / proposed negotiations have material misrepresentations or that the size or nature of the Vendor's facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the reply / proposal.

12) PROTEST OF INVITATION TO NEGOTIATE SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to negotiate must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

13) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

14) SCRUTINIZED COMPANIES LISTS

Responses must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

If the Department determines the Vendor submitted a false certification under Section 287.135, Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135, Florida Statutes, or maintain the Contract if the conditions of Section 287.135, Florida Statutes are met.

15) RESPONSIVENESS OF REPLIES

15.1 Responsiveness of Replies

Replies will not be considered if not received by the Department on or before the date, and time specified as the due date for submission.

15.2 Other Conditions

Other conditions which may cause rejection of replies include, but are not limited to, evidence of collusion among Vendors, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the General Services Administration Excluded Parties List.

16) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of the reply or a negotiation session only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

17) ATTACHMENT TO ITN SUBMITTALS - CONFIDENTIAL MATERIAL

The Vendor must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Invitation to Negotiate, Number DOT- ITN-27-5001-ROW - Confidential Material". The Vendor must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Vendor asserts to be exempt from public disclosure and placed elsewhere in the reply will be considered waived by the Vendor upon submission, effective after opening.

18) COSTS INCURRED IN RESPONDING

This Invitation to Negotiate does not commit the Department or any other public agency to pay any costs incurred by an individual firm, partnership, or corporation in the submission of a reply or subsequent negotiations or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

19) ELECTRONIC SUBMISSION OF PROPOSALS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITN-27-5001-ROW

b) Email shall contain 2 files attachment marked as the following:

QUALIFICATIONS QUESTIONNAIRE & WORK PRODUCT SAMPLE with Vendors Name

c) Documents shall be submitted in portable document format (PDF) and have a size limit of 25MB.

d) The body of the email shall not contain any information

e) Bids shall be submitted to: D5.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the proper place on or before the Bid Due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

20) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Vendors may modify submitted replies at any time prior to the reply due date. Requests for modification of a submitted reply shall be in writing and must be signed by an authorized signatory of the vendor. Upon receipt and acceptance of such a request, the entire reply will be returned to the vendor and not considered unless resubmitted by the due date and time. Vendors may also send a change in a sealed envelope to be opened at the same time as the reply. The ITN number, due date and time should appear on the envelope of the modified reply.

21) OPENING OF REPLIES

All reply openings are open to the public. Replies will be opened by the Department at the date, time and location in the Timeline (See Introduction Section 2 Timeline). The public may attend the opening but may not review any replies submitted until they become public records in accordance with Section 119.07, Florida Statutes.

22) QUALIFICATIONS QUESTIONNAIRE AND WORK PRODUCT SAMPLE

The Proposer must submit responses required by the Qualifications Questionnaire and Work Product Sample which is to be divided into the sections described below. Since the Department will expect all proposals to be in this format, failure of the Proposer to follow this outline may result in the rejection of the proposal. The responses to the criteria below for the Qualifications Questionnaire and Work Product Sample should be submitted per the instructions in Special Condition 19. Responses to the Qualifications Questionnaire and Work Product Sample are limited to the number of pages specified for each section below.

Responses to the Qualifications Questionnaire and Work Product Sample shall be limited to a page size of eight and one-half by eleven inches (81/2" x 11") with one half inch margins on all sides. Pages shall be single sided. Page limits for each section are shown below. Only the Staffing Chart may be submitted on 11”X17” paper. All other pages must be 81/2” x 11”. Type size shall not be less than 10-point font. The responses should be indexed and all pages sequentially numbered. No cover page is allowed. Plain page dividers will not be counted towards any page count unless they contain additional information or drawings. Page dividers that contain any marketing, project information or drawings will be counted towards the total amount of pages for that section.

Unnecessarily elaborate special brochures, artwork, and expensive visual and other presentation aids are neither necessary nor desired.

Proposers should submit their responses to the Qualifications Questionnaire and Work Product Sample corresponding to the sections outlined below. Responses to the Qualifications Questionnaire and Work Product Sample will be evaluated qualitatively, and points will be assigned for each section as shown below. The review/evaluation of the responses to this questionnaire will determine the list of vendors to proceed in the ITN process. The Intended Award will be made to the responsive and responsible vendors which are determined to be capable of providing the best value and best meet the needs of the Department.

Responses to the Qualifications Questionnaires and Work Product Samples will be evaluated based on the criteria and point…