DOT-ITB-23-8006-MM-QA1.pdf
PDF 105 KB Posted
- Solicitation number
- ITB-02611
- Issued by
- Polk County, Florida
About this file
This document is an Invitation to Bid (ITB) issued by the State of Florida Department of Transportation for comprehensive janitorial services at the SunTrax Test Facility. The scope of services includes providing all labor, supplies, materials, equipment, and incidentals necessary for routine and non-routine, multi-functional janitorial, and other specialized services such as interior window and window frame cleaning, ceramic and porcelain tile and grout cleaning, carpet cleaning, and other building janitorial services. Bids must be received by October 4, 2022, at 2:30 P.M. EDT. Only vendors who attended the mandatory pre-bid conference on September 20, 2022, will be able to submit bids for this procurement.
The ITB provides details on the number and types of restrooms, the frequency of special services such as floor, carpet, and exterior cleaning, and the expected daily traffic in the buildings. Pricing information, including the use of pay items for monthly cleaning products/supplies services, is also included. The ITB notes that the make and model of some fixtures, as well as the projected daily traffic in each building, are not currently available.
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Other files
| File | Type | Posted |
|---|---|---|
| Complete ITB Package.pdf | ||
| Complete Addendum No. 1.pdf | ||
| Complete Addendum No. 3.pdf | ||
| Complete Addendum No. 2.pdf |
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Text version
State of Florida
Department of Transportation
Invitation to Bid
DOT-ITB-23-8006-MM
Comprehensive Janitorial Services for SunTrax Test Facility
RESPONSE TO QUESTIONS: GROUP 1
Question 1:
Does the company give an initial payment to start the project? If it does, what is the percentage?
Response:
No.
Question 2:
When can be submitted the invoices? Weekly, bi-weekly, monthly? ?
Monthly. Refer to Page A-7 of Exhibit “A,” Scope of Services, section 4.15 Performance Measures.
Question 3:
Do the Payments are made 15NET or 30NET? What is the avg of days to receive payments?
Refer to page 2 of 7 of the Standard Written Agreement, Section 3, Compensation and Payment.
Question 4:
Does the company pay on time? If not, does the company pay the late fee imposed by our company
Refer to the above response to question No. 3.
Question 5:
If the facility is temporally closed due to catastrophic weather or US government decisions, such as retentions of funds to gov facilities?
The Department does not understand your question.
Question 6:
The Exhibit C table does not include the option to add the Tax Rate, Does the tax rate should be added when our invoices are submitted?
Refer to page B-2 of Exhibit “B,” Method of Compensation, Pay Item No.15, Monthly Cleaning Products/Supplies
Services for each month.
Question 7:
Please provide make and model of all toilet paper holders, paper towel dispensers, automatic hand soap dispensers for supply ordering purposes
Currently, the make and model of all the toilet paper holders, paper towel dispensers, and automatic hand soap dispensers are not available at this time.
Question 8:
How much daily traffic is expected in every building?
Currently, the projected daily traffic in each building is not available.
Question 9:
Porters - please specify number of FTEs and/or daily hours are desired.
This is an estimated quantity contract refer to page C-3 of Exhibit “C,” Bid Blank, Pay Item No. 16 .
Question 10:
Exhibit A - 4. - windows - please clarify frequency for all bidders to use for pricing purposes.
The expectation is to spot clean the interior side of the windows under daily work. Pay Item No. 17 is expected to be used every other month and cleaning would include completed cleaning of windows on the interior and exterior side.
The only windows not to be cleaned under this line item will be the exterior side of the Observation deck at the
Observation Tower.
Question 11:
Garage bay doors - please clarify the cleaning frequency for all bidders to use for pricing purposes.
The interior of the garage bay doors shall be cleaned once per month. Exterior garage bay doors will be cleaned utilizing another contract.
Question 12:
Observation center exterior windows of observation deck - please clarify that we do not have to clean them and that is in the power washing scope of work
This service will be utilized with another contract.
Question 13:
Observation center - please clarify that sweeping & policing stairs is the maximum expectation - no pressure washing.
The stairs shall be swept and clear of debris.
Question 14:
As of 4:00 p.m. September 27, 2022 we were unable to find any changing information according to the Timeline instructions on page SC2. Please clarify that nothing has been posted that bidders need to know about.
See Addendum No. 1.
Question 15:
How many rest rooms in every building and fixtures for each?
Estimated Number of Restroom per building are as follows:
• Operations Building - 2
• Storage Building - 3
• Administration Building - 4 (2 large restrooms and 2 small ones)
• Arrival and Conference Building - 2
• Workshop “A” Building - 10
• Workshop “B” Building - 10
• Sector Support Buildings – 8 (1 per building)
• Central Utility Plant - 1
• Maintenance Building - 2
• Observation Tower - 2
Question 16:
Please clarify frequency for all special services : Floors, carpet , interior and exterior frequency (Florida weather you may want exterior done more than interior ?
Refer to Page A-2, of Exhibit “A,” Scope of Services, Section 4.0, Vendor’s Responsibilities (Scope of Work).
File details come from the government source that posted it. Updated .