Complete ITB Package.pdf

STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

INVITATION TO BID

DOT-ITB-23-8006-MM

COMPREHENSIVE JANITORIAL CLEANING SERVICES AT

SUNTRAX TEST FACILITY

CITY OF AUBURNDALE, POLK COUNTY, FLORIDA

FPID: 437300-8-81-01

ESTIMATED QUANTITIES CONTRACT

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two

(72) hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Table of Contents

ITEM PAGE NOs.:

Advertisement. ........................................................................................... ADV-1 – ADV-2

Invitation to Bid Registration Form

Invitation to Bid Special Conditions……………………………... .................. SC-1 – SC-10

Forms ........................................................................................................... 1 – 7

Standard Written Agreement ........................................................................ 1 – 7

Exhibit "A," Scope of Services ..................................................................... A-1 – A-9

Attachments ................................................................................................. A – E

Exhibit "B," Method of Compensation............................................................B-1 – B-4

Exhibit "C," Bid Blank ....................................................................................C-1 – C-5

TOC - 1

ADV-1

ADVERTISEMENT

INVITATION TO BID

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FLORIDA'S TURNPIKE ENTERPRISE

Bids must be received by the State of Florida, Department of Transportation, Florida's Turnpike

Enterprise, Contractual Services Office, via electronic submission (see Section 25 of the Invitation to Bid

Special Conditions), on or before Tuesday, October 4, 2022, at 2:30 P.M. (EDT) for this project.

INVITATION TO BID NO.: DOT-ITB-23-8006-MM

SCOPE OF SERVICES: The services specified under this Contract shall consist of providing all labor, supplies, materials, equipment, and incidentals necessary to provide comprehensive routine and non-routine, multi-functional janitorial, and other specialized services such as interior window and window frame cleaning, ceramic and porcelain tile and grout cleaning, carpet cleaning, and other building janitorial services as.

BIDDER QUALIFICATIONS

See page SC5 section 9 in the Invitation to Bid Special Conditions.

All Bidders, Proposers, and Respondents must be registered in the State of Florida’s

MyFloridaMarktPlace system. All prospective Bidders, Proposers, and Respondents that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete online registration or call

1-866-352-3776 for assisted registration.

For service contracts, all out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida.

For authorization, contact:

Florida Department of State

Tallahassee, Florida 32399

(850) 245-6051

For service contracts, all Bidders, Proposers, and Respondents must be properly licensed if the business being provided requires that individuals be licensed by the Florida Department of

Business and Professional Regulation.

For licensing information, contact:

Florida Department of Business and Professional Regulation

(850) 487-1395

NOTE: In accordance with Section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended award, excluding

Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Public Meeting Notices and Meeting Agendas:

Notice of the public meetings scheduled for this solicitation is provided in the Timeline of the attached

Invitation to Bid Special Conditions with agendas for the public meetings.

MFMP Transaction Fee:

All payment(s) to the Vendor(s) resulting from this competitive solicitation WILL be subject to the

MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition

#14. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

Scrutinized Companies Lists:

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if the company is on the

Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes or is engaged in a boycott of Israel. Section 287.135, Florida Statutes also prohibits a company from https://vendor.myfloridamarketplace.com/

ADV-2

bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of

$1,000,000 or more, if the company is on either the Scrutinized Companies with Activities in Sudan

List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which are created pursuant to Section 215.473, Florida Statutes or is engaged in business operations in Cuba or

Syria.

Title VI of the Civil Rights Act of 1964:

COMPLIANCE WITH NONDISCRIMINATION STATUTES AND AUTHORITIES: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real

Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of

1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and

Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of

1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights

Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and vendors, whether such programs or activities are

Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§

12131 - 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and

38; The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal

Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with

Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70

Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

INSPECTOR GENERAL:

The Contractor/Consultant/Vendor agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes.

MANDATORY PRE-BID CONFERENCE AND SITE VISIT:

Refer to Introduction Section 2, Timeline, of the Invitation to Bid Special Conditions.

HOW TO APPLY: Prospective Bidders may obtain a complete Invitation to Bid (ITB), including specifications and general bid conditions for the above-referenced project by copying the link below into your browser:

https://vendor.myfloridamarketplace.com/search/bids

The Department reserves the right to reject any or all bids.

NOTE: All of the Department’s ITB/RFP/ITN ADVERTISEMENTS appear on the Internet at website:

https://vendor.myfloridamarketplace.com/search/bids

Click on the Drop menu for “Organization” and Select "Department of Transportation"

Scroll down and Click on "Search"

Locate the “ITB” number

We encourage all Bidders to regularly check this site.

State of Florida

Department of Transportation

Florida’s Turnpike Enterprise

Contractual Services Office

INVITATION TO BID - REGISTRATION FORM

PLEASE COMPLETE AND RETURN THIS FORM ASAP

via e-mail to Marsha.Marcella@dot.state.fl.us

Bid Number: DOT-ITB-23-8006-MM

Title: Comprehensive Janitorial Services for SunTrax Test Facility

Bid Due Date & Time (On or Before): Tuesday, October 4, 2022, at 2:30 pm (EDT)

Prospective Bidders should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail this sheet only to the Florida Department of

Transportation Procurement Office to marsha.marcella@dot.state.fl.us. Check the box below and indicate the reason if you Do Not intend to bid on this project.

THE INVITATION TO BID IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the

Vendor Information Portal at:

Click on the Drop menu for “Organization” and Select "Department of Transportation"

Scroll down and click on “Search”

Locate the “ITB” number.

It is the responsibility of all Prospective Bidders to monitor this site for any changing information prior to submitting a Bid.

Entity Name:

Address:

City, State, Zip:

Telephone: Fax Number:

Contact Person:

E-Mail Address:

We Do Not intend to bid on this project.

Reason:

For further information on this process, e-mail, or telephone: Marsha Marcella at marsha.marcella@dot.state.fl.us or (407-264-3604).

mailto:marsha.marcella@dot.state.fl.us mailto:marsha.marcella@dot.state.fl.us

FPID:437300-8-81-01

ITB SHELL SERVICES

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State of Florida

Department of Transportation

INVITATION TO BID SPECIAL CONDITIONS

PROCUREMENT OFFICER CONTACT INFORMATION:

Marsha Marcella

Phone: (407) 264-3604 Fax: (407) 264-3058

E-MAIL ADMINISTRATIVE AND TECHNICAL QUESTIONS TO:

Marsha Marcella marsha.marcella@dot.state.fl.us

SUBMISSION OF ELECTRONIC BIDS:

Bids shall only be submitted via electronic submission to TP.Purch@dot.state.fl.us.

It is the Bidder's responsibility to ensure that the Bid is received by the Department at the proper email address on or before the Bid due date, time, and manner (See Introduction Section 2, Timeline, of the Invitation to Bid (ITB) Special

Conditions). Bids which for any reason are not so received, will not be considered.

mailto:marsha.marcella@dot.state.fl.us mailto:TP.Purch@dot.state.fl.us

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INTRODUCTION SECTION

1) INVITATION TO BID AND DEFINITIONS

The State of Florida Department of Transportation, Florida’s Turnpike Enterprise (hereinafter referred to as the

"Department"), is soliciting written Bids from qualified Bidders to establish a Contract to provide all labor, supplies, materials, equipment, and incidentals necessary to provide comprehensive routine and non-routine, multi-functional janitorial, and other specialized services such as interior window and window frame cleaning, ceramic and porcelain tile and grout cleaning, carpet cleaning, and other building janitorial services at the SunTrax Test Facility which is located at

100 Transformation Way Auburndale, FL 33823. The Department intends to award the Contract to the lowest responsible and responsive Bidder who submits the lowest responsive Bid. A “Bidder” means any entity, however organized, that submits a Bid in response to this Invitation to Bid for the purpose of seeking to enter into a Contract for the services described herein. The terms “Bid” and “Bid Package” are interchangeable and shall mean the complete response of a

Bidder to this Invitation to Bid (ITB). The “Vendor” means the awarded Bidder under this ITB with whom the Department has entered into a Contract for the services described herein. The “Invitation to Bid” means all documents, including the

Advertisement, the ITB Special Conditions, the Forms, a Department issued Standard Written Agreement, and any exhibits or attachments which are advertised to the public for the purpose of seeking Bids from qualified Bidders. The term

"Contract" and “Agreement” are interchangeable and shall mean the entire and integrated agreement resulting from this competitive solicitation between the Department and the Vendor (hereinafter collectively referred to as the "Parties").

It is anticipated that a Notice to Proceed (NTP) will be issued by the Department within sixty (60) calendar days after

Contract execution. Work shall commence upon the start date identified in the NTP and shall continue for a period of one

(1) year, or the date of termination, whichever occurs first. There are renewal options for this Contact.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/search/Bids , Click on the

Drop menu for “Organization,” and Select "Department of Transportation,” Scroll down and Click on “Search,” Locate the

“ITB” number. It is the responsibility of all prospective Bidders to monitor this site for any changing information prior to submitting a Bid Package.

ACTION / LOCATION DATE EDT

MANDATORY PRE-BID CONFERENCE (See Note 1) 09-20-2022 11:30AM

In-Person only to be held at the location below

SunTrax Test Facility

100 Transformation Way

Building 8050, Room 06

Auburndale, FL 33823

MANDATORY SITE VISIT 09-20-2022 Following Mandatory

Pre-Bid Conference

DEADLINE FOR TECHNICAL QUESTIONS - 09-27-2022 05:00PM

Via email to Marsha.Marcella@dot.state.fl.us

Reference “DOT-ITB-23-8006-MM” in the subject line.

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) 10-04-2022 02:30PM

SUBMIT BIDS VIA ELECTRONIC

SUBMISSION ONLY TO: (TP.Purch@dot.state.fl.us)

See Section 25 of the Invitation to Bid Special Conditions

Reference DOT-ITB-23-8006-MM in the subject line.

PUBLIC OPENING (See Note 1) 10-04-2022 03:15PM

Florida’s Turnpike, MP 263

Turkey Lake Service Plaza, Bldg. 5315

Ocoee, Florida 34761

ANTICIPATED POSTING OF INTENDED

DECISION/AWARD - 10-11-2022 05:00PM THROUGH

Via the Vendor Information Portal (VIP) 10-14-2022 05:00PM [Note 1: All meeting(s) listed above are open to the public.] https://vendor.myfloridamarketplace.com/search/bids mailto:Marsha.Marcella@dot.state.fl.us

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3) PUBLIC MEETING AGENDAS

a) MANDATORY PRE-BID CONFERENCE AGENDA

Opening remarks – Approximate time of two (2) minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of fifteen (15) minutes total for public input related to the ITB.

Procurement Package Overview – At the conclusion of public input or fifteen (15) minutes, whichever occurs first, The Department will conduct a review of the project requirements.

Adjourn - After the project overview and a time for questions and responses, the meeting will be adjourned.

b) PUBLIC OPENING AGENDA

The Bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the

Timeline above. The Public Opening will be conducted according to the following agenda:

Opening remarks – Approximate time of two (2) minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of fifteen (15) minutes total for public input related to the ITB.

Bids opened – At the conclusion of public input or fifteen (15) minutes, whichever occurs first, Bids received timely will be opened with Bidder’s name and prices to be read aloud.

Adjourn - After all Bids received timely have been opened, the meeting will be adjourned.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a Pre-Bid Conference, public meeting, and/or opening shall contact the Procurement Officer at the phone number or e-mail address provided on the title page at least five

(5) working days prior to the event. Hearing or speech impaired individuals may contact this office by using the Florida

Relay Services which can be reached at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE SYSTEM BY

THE TIME AND DATE OF THE PUBLIC OPENING OR THEY MAY BE CONSIDERED NON-RESPONSIVE (see

Special Condition 21). All prospective Bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete online registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the Vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or

FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with Section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended decision/award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement

Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the Procurement Officer identified below.

Questions must be received no later than the time and date reflected on the Timeline above. The Department’s written response to written inquiries submitted timely by Bidders will be posted on the VIP at https://vendor.myfloridamarketplace.com/search/Bids, Click on the Drop menu for “Organization,” and Select

"Department of Transportation,” Scroll down and Click on “Search,” Locate the “ITB” number. It is the responsibility of all prospective Bidders to monitor this site for any changing information prior to submitting a Bid.

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

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WRITTEN TECHNICAL QUESTIONS shall be submitted to: Marsha Marcella, Email:

Marsha.Marcella@dot.state.fl.us

Questions regarding administrative aspects of the Bid process shall be directed to the Procurement Officer in writing at the email address above or by phone: (407) 264-3604.

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a Bidder as a result of any oral discussions with a

State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the VIP at https://vendor.myfloridamarketplace.com/search/Bids, Click on the Drop menu for “Organization,” and Select "Department of Transportation, "Scroll down and Click on “Search,” Locate the “ITB” number. It is the responsibility of all prospective Bidders to monitor this site for any information changes prior to submitting a Bid. Bidders are required to acknowledge receipts of all Addenda through execution of the Addenda

Acknowledgement Form (Form 6) to be submitted with the Bid Package.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of

Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all Bidders that the Department will affirmatively ensure that in any Contract/Agreement/Purchase Order entered into pursuant to this advertisement, minority, and disadvantaged business enterprises will be afforded the full opportunity to submit Bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department solicitations, both as “Vendor” and as sub-vendors. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform work for the Department in a non-discriminatory environment. Bidders shall indicate MBE participation on Form 2. The Vendor will be asked to submit payment certification for MBE sub-vendors used.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management

Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/.

6) EXHIBIT “A,” SCOPE OF SERVICE

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit "A," Scope of

Services, attached hereto and made a part hereof.

7) INTENDED DECISION/AWARD

The Department intends to award a Contract to the responsive and responsible Bidder who submits the lowest responsive

Bid. If the Department is confronted with identical pricing from multiple Bidders, the Department shall determine the order of decision/award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statutes; Drug-Free Workplace

3. Section 287.057(12), Florida Statutes; Minority Business Enterprise

In the event that the application of the above-referenced preferences does not resolve the identical Bids, the Department shall determine the decision/award by means of random drawing.

mailto:Marsha.Marcella@dot.state.fl.us http://www.osd.dms.state.fl.us/

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8) MANDATORY PRE-BID CONFERENCE & SITE VISIT

A MANDATORY Pre-Bid Conference will be held at the date, time, and location in the Timeline above. The purpose of this meeting is to provide an open forum for the Department to review Exhibit “A,” Scope of Services, and respond to questions from prospective Bidders regarding Exhibit “A,” Scope of Services, ITB requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, affect the work to be performed.

Any changes and/or resulting Addenda to the ITB will be the sole prerogative of the Department.

Attendance at this Pre-Bid Conference is MANDATORY. Failure by a Bidder to attend or be represented at this

Pre-Bid Conference will constitute a non-responsive determination of the Bid Package. Bids found to be non-responsive will not be considered.

A MANDATORY SITE VISIT WILL BE HELD IMMEDIATELY FOLLOWING THE MANDATORY PRE-

BID CONFERENCE (SEE TIMELINE ABOVE).

9) BIDDER QUALIFICATIONS

9.1 Submit the following with the Bid Package

• Submit Form No 1 to certify that the Bidder has been in business for a minimum of the past five (5) years from the month of the Bid Opening and had the experience to perform the services requested herein.

• Submit all other required forms contained herein.

• Submit a current and valid Business Tax Receipt which states the name of the Bidder and the street address of the business location.

Failure by the Bidder to submit the above item(s) may constitute a non-responsive determination (See the ITB Special

Conditions, Section 21 Responsiveness of Bids). Bids found to be non-responsive will not be considered.

9.2 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with Sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of

Florida. This authorization, if not obtained by the Bid due date and time, must be obtained prior to the award of the

Contract. For authorization, contact:

Florida Department of State

(850) 245-6051

9.3 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the Department’s service contracts require that individuals be licensed by the Department of Business and Professional

Regulation, a copy of such licenses shall be submitted in accordance with 9.1 above

For licensing information, contact:

Florida Department of Business and Professional Regulation

Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) calendar days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the Bid or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

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Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the

Vendor.

All items provided found to be poorly manufactured will not be accepted, but returned to the Vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

11) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any sub-vendor to commence work on this project until all similar insurance required of the sub-vendor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Transportation, Procurement Office, Marsha

Marcella, Florida’s Turnpike HQ, MP 263, Turkey Lake Service Plaza, Building 5315, Ocoee, Florida 34761 within ten (10) calendar days after the ending date of the period for posting the intended decision/award.

The Vendor must carry and keep in force during the period of this Contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $ (200,000 minimum) per person and $ (300,000 minimum) each occurrence, and property damage insurance of at least $ (200,000 minimum) each occurrence, for the services to be rendered in accordance with this

Contract.

WORKERS’ COMPENSATION. The Vendor shall also carry and keep in force Workers’ Compensation insurance as required for the State of Florida under the Workers Compensation Law.

With respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty (30) days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or sub-vendor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

12) PERFORMANCE BOND

A Performance Bond is not required for this project

13) METHOD OF COMPENSATION

Refer to Exhibit “B,” Method of Compensation

14) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the Contract resulting from this solicitation. In submitting a Bid, the

Bidder agrees to be legally bound by these terms and conditions.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the Bid due date and prior to Contract execution, the Department reserves the right to perform or to have performed, an on-site review of the Bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the Bidder and may be used to determine whether the Bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the Bidder has financial capabilities adequate to meet the Contract requirements.

Should the Department determine that the Bid Package has material misrepresentations or that the size or nature of the

Bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the Bid.

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16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days after the date the written notice of protest is filed.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under

Chapter 120, Florida Statutes.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any vendor is considered a violation of Section 274A(e) of the Immigration and

Nationality Act. If the vendor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the Contract.

18) SCRUTINIZED COMPANIES LISTS

Section 287.135, Florida Statutes, prohibits a company from Bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if the company is on the Scrutinized Companies that Boycott Israel

List, created pursuant to Section 215.4725, Florida Statutes or is engaged in a boycott of Israel. Section 287.135, Florida

Statutes also prohibits a company from Bidding on, submitting a proposal for, or entering into, or renewing a contract for goods or services of $1 million or more, if the company is on either the Scrutinized Companies with Activities in Sudan

List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which are created pursuant to

Section 215.473, Florida Statutes or is engaged in business operations in Cuba or Syria.

With respect to a contract for goods or services of $1 million or more, the Department may terminate such contract if the company is found to have submitted a false certification under Section 287.135, Florida Statutes, been placed on the

Scrutinized Companies with Activities in Sudan List or Scrutinized Companies with Activities in the Iran Petroleum

Energy Sector List, or been engaged in business operations in Cuba or Syria. Additionally, the Department may terminate such contract if the company is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all Bids received and reserves the right to make an award without further discussion of the Bids submitted. Therefore, the Bidder should make sure that the Bid Package submitted is complete and accurate and submitted to ensure it is received by the Department on or before the Bid due date, time, and manner specified in Section 2, Timeline, of the Introduction Section of the ITB. It is understood that the Bid will become a part of the Department's official file.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the Bidder. Any conditions placed on any aspect of the Bid by the Bidder may result in the Bid being rejected as a conditional Bid (see “RESPONSIVENESS OF BIDS”). DO NOT

WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to Bid Opening will be a written Addenda issued by the Department.

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21) RESPONSIVENESS OF BIDS

A responsive Bid is an offer to provide the services specified in accordance with all requirements of this ITB. Bids will be deemed non-responsive if not received by the Department on or before the date, time, and manner specified in Section 2, Timeline, of the Introduction Section of the ITB. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A Bid may be found to be irregular or non-responsive for reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the Bid requirements, submitting conditional Bids or incomplete Bids, submitting indefinite or ambiguous Bids, or executing forms or the Bid Blank with improper and/or updated signatures. Other conditions which may cause rejection of Bids include, evidence of collusion among Bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. Bids found to be non-responsive will not be considered. All determinations of responsiveness will be the responsibility of the Department’s Procurement Office.

22) EXHIBIT ‘C,” BID BLANK

The Bidder must use the attached Exhibit “C,” Bid Blank to submit its Bid. The Exhibit “C,” Bid Blank must be signed and dated by a representative who is authorized to contractually bind the Bidder

23) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a Bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

24) SUBMITTAL OF CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes

(Public Record Law), in a separate document labeled with the following information The ITB number - Bidder’s name -

Confidential Material. The Bidder must identify the specific statute that authorizes exemption from the Public Records

Law. Any claim of confidentiality, if not made by the Bid due date and time, will be waived by the Bidder.

25) ELECTRONIC SUBMISSION OF BIDS

Please follow the instructions below for the Electronic Submission of Bids. Non-responsive Bids will not be considered.

a) Subject line must show: The ITB number – Bidder’s Name.

b) Email shall contain one (1) file attachment (The Bid Package) marked as the following: The ITB number –

Bidder’s name - Bid Package. If the Bid Package exceeds 20MB the Bidder shall split their Bid Package into separate PDF files. Bid Package files shall be marked as The ITB number – Bidder’s name - Bid Package - file 1 of…, 2 of… etc.

c) The body of the email shall not contain any information

d) Bids shall be submitted to: TP.Purch@dot.state.fl.us. A confirmation notice will be sent to each Bidder when a Bid is received. Do not copy anyone on your submittal email.

It is the Bidder’s responsibility to ensure that the Bid is received by the Department at the proper email address on or before the date, time, and manner specified in Section 2, Timeline, of the Introduction Section of the ITB. Bids which for any reason are not so received by the Department, will not be considered.

26) REVISED BIDS

The Bidder may submit a revised Bid at any time prior to the Bid due date and time by submitting the revised Bid in its entirety in a separate email to: TP.Purch@dot.state.fl.us which will replace the original Bid and be opened at the Public

Opening. The subject line of the email must show ITB number - Bidder's Name – REVISED. The e-mail shall contain the entire Bid Package and conform to the submission requirements above.

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27) POSTING OF INTENDED DECISION/AWARD

27.1 - General:

The Department’s intended decision/award will be posted on the Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/search/Bids, on the date and time in the Timeline, and will remain posted for a period of seventy-two (72) hours. Any person who is adversely affected by the Department's intended decision/award must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605

Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after posting of the intended decision/award, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days after the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent

(1%) of the estimated Contract amount based on the price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter

120, Florida Statutes.

27.2 - Inability to Post:

If the Department is unable to post as described above, the Department will notify all Bidders by electronic notification on the Vendor Information Portal (see Special Condition 27.1, above) and/or telephone. The Department will provide notification of any future posting in a timely manner.

27.3 - Request to Withdraw Bid:

Written requests for withdrawal that are received by the Department prior to the intended award posting date will be considered and may be granted upon proof of the impossibility to perform based upon an obvious error on the part of the

Bidder.

28) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the Contract:

A Standard Written Agreement executed by both Parties, and a standard written Notice to Proceed, issued by the

Department’s Project/Contract Manager.

29) RENEWAL

Upon mutual agreement, the Department and the Vendor may renew the Contract for a period that may not exceed three (3) years or the term of the original Contract, whichever is longer. The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial Contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the Bid Package except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

30) ATTACHED FORMS

Form 1 – Minimum Qualifications Statement

Form 2 – Drug Free Workplace Program, Vehicle Operator License & Vehicle Registration, Notice of Intent to Sublet

Form 3 – Vendor Notification Form

Form 4 – Vendor Certification Regarding Scrutinized Companies Lists

Form 5 – Corporate Resolution

Form 6 – Addenda Acknowledgement Form

Form 7 – E-Verify

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31) TERMS AND CONDITIONS

31.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the

PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this Invitation to Bid:

Paragraph 31, Dispute Resolution - PUR 1000

Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

31.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001

Paragraph 4, Terms and Conditions – PUR 1001

Paragraph 5, Questions – PUR 1001

32) ORDER OF PRECEDENCE

All Bids are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Standard Written Agreement

Exhibit “A,” Scope of Services

Attachments

Introduction Section and Special Conditions

Exhibit “B,” Method of Compensation

Exhibit “C,” Bid Blank

33) LIQUIDATED DAMAGES

Refer to Exhibit “A,” Scope of Services, section 4.15 Performance Measures.

34) ESTIMATED QUANTITIES

The Department anticipates purchasing the estimated quantities shown on the Exhibit “C,” Bid Blank. The estimated quantities are given only as a guideline for preparing a Bid and should not be construed as representing the actual quantities to be authorized under this Contract. The Vendor(s) shall supply the actual quantities authorized regardless of whether the total of such quantities is more or less than anticipated, and the unit rate shall remain unchanged. The Bid and the resulting

Contract will be subject to annual appropriated funding.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

FORMS

FORMS

COMPREHENSIVE JANITORIAL CLEANING SERVICES AT SUNTRAX

TEST FACILITY

Minimum Qualifications Statement - FORM 1

MINIMUM QUALIFICATIONS STATEMENT

I, , , of (Print/Type Name) (Title)

, hereby certify that this Bidder has been in business (Name of Bidder) for a minimum of the past five (5) years from the month of the Public Opening and has the experience to perform the services requested herein. (See note below.)

As I have indicated experience above, I now submit the following list of business and client references that will attest to our services and business relationships for the periods indicated, and I hereby give permission to the Department to inquire for references as to our performance.

Signature: Date:

Name of Bidder:

Note: In addition to being in business for the minimum number of years indicated above, the entity, however organized, shall have been actively involved in the type of business specifically related to the scope and volume of work to that specified in the scope of work for the minimum number of years indicated above. Submit this documentation of the work experience with the Bid Package.

The Department will review carefully to determine if the Bidder(s) is responsive, responsible, and qualified in the area of work contemplated by this Contract.

Describe your work experience in detail for the minimum period required, beginning with your current or most recent project. Use a separate block to describe each project. (Print out additional copies of the form or attach additional sheets as necessary.)

Date: (Mo. & Yr.): From To Dollar Value of Project: $

Client Name: Client's Project Manager:

Address: City:

State: Zip: Phone: ( ) - Fax: ( ) -

Project Description:

Address: City:

Address: City:

Minimum Qualifications Statement - FORM 1

Address: City:

Address: City:

Name of Bidder:

FORM MUST BE EXECUTED AND SUBMITTED WITH BID PACKAGE

Form 2

DRUG-FREE WORKPLACE PROGRAM,

VEHICLE OPERATOR LICENSE & VEHICLE REGISTRATION,

NOTICE OF INTENT TO SUBLET

I, , (Name) Owner, President, Vice President, or Designated Officer (Corp. Resolution*) (Title) of , hereby certify that;

A. Drug-Free Workplace Program Certification

This Bidder ____ (has) ____ (has not) implemented a Drug-Free Workplace Program in accordance with the provision of

Section 287.087, Florida Statutes.

B. Vehicle Operator License & Vehicle Registration

All operators driving Bidder vehicles are properly licensed in the State of Florida, for the type of vehicle being operated, in accordance with Chapter 322 Florida Statutes, and further states that all vehicles operated, or caused to be operated by said Bidder,

- Meet the financial responsibility requirements in accordance with Chapter 324 Florida Statutes and shall remain so for the duration of the Contract.

- Registered in the State of Florida, in accordance with Section 337.11 Florida Statutes, and insured in the State of Florida to the limits required within the Contract and in accordance with Sections 320.02, 316.646, and 627.733 Florida Statutes, and shall remain so for the duration of the Contract.

C. Notice of Intent to Sublet

We ____ (do) ______ (do not) intend to sublet a portion of the work on this project.

If I have indicated above that a portion of the work will be sublet, then I hereby further certify that we have taken affirmative action to seek out and consider Minority Business Enterprises as potential sub-vendors and/or suppliers. The classes of work I intend to sublet, and the firms considered as potential sub-vendors are as follows:

Class of Work Potential Sub-Vendors Percent MBE (Y) or (N)

The percentage must not be more than 60% of the Contract total.

Signature: Date:

Owner, President, Vice President, or Designated Officer (Corp. Resolution*)

*If the person signing the form is someone other than the Owner, President or Vice President, a copy of the Corporate Resolution granting signature authorization must be furnished in the Bid Package.

FORM MUST BE EXECUTED AND SUBMITTED WITH THE BID PACKAGE

Form 3

VENDOR NOTIFICATION

TO: All Vendors

FROM: Turnpike Asbestos Coordinator

(954) 975-4855 Pompano Beach, Florida

SUBJECT: ASBESTOS-CONTAINING MATERIALS IN TURNPIKE FACILITIES

It is possible that you may encounter Asbestos-containing materials (ACM) while working in State-owned buildings since ACM are present in many of these buildings. The presence of ACM does not necessarily mean that a hazard exists. However, a hazard may be created when ACM is disturbed, and asbestos fibers become airborne. The best way to maintain a safe environment is to avoid disturbance of ACM.

Prominently posted in each building is an "Occupant Notification" which summarizes known locations of ACM in that building. An Operations and Maintenance (O & M) plan has been developed for these known locations of ACM. Since the known locations may or may not include all ACM, workers must exercise caution and be watchful for materials that might contain asbestos. You must avoid inadvertently disturbing ACM or suspected ACM as you carry out your work.

If you need additional information regarding ACM in…