DOT bid envelope[1].pdf

This is a bid envelope document for the Maine Military Authority's solicitation for rebuilt HMMWV steering gear assemblies. The contract requests bids for NSN 2530-01-423-1796 (AM General part number 12460232) under a one-year fixed-price agreement, with bids due August 2, 2011. Projected annual quantities range from 25 to 50 units, though actual delivery volumes will depend on production and supply needs at the MMA-Limestone Facility in Limestone, Maine. Bidders may propose flexible order sizes, including quantities as small as one unit. Delivery orders will be transmitted via email, and shipments must arrive within two weeks of stated delivery dates, with unmet schedules subject to contract modification or cancellation at MMA's discretion. The State of Maine reserves the right to extend the contract with contractor consent and may cancel with thirty days' written notice.

Pricing must be submitted as net F.O.B. destination with all transportation and delivery charges prepaid by the contractor. Bidders must provide separate pricing for both "with core exchange" and "without core exchange" options, with the contractor responsible for all freight and pickup costs associated with cores. The contractor must maintain modest inventory to support 24 to 48-hour delivery capabilities. Prices remain fixed throughout the contract term unless periodic adjustments are agreed to in writing. All prospective bidders must pass federal debarment screening through the Excluded Parties List System (EPLS) and certify compliance with Executive Order 12549 and 29 CFR Part 98, including certification of no convictions, indictments, or prior terminations of public contracts within three years. Bidders must submit complete legal company names, DUNS numbers, and CAGE codes, and warranty details and quality control information will receive added weight in the evaluation process.