.03 ACH Provisions.pdf
PDF 44 KB Posted
- Attached to
- Greene County Uniform Services -
- Solicitation number
- 6100066303
- Issued by
- Fulton County, Pennsylvania
About this file
This is an Automated Clearing House (ACH) Network Provisions document issued by the Commonwealth of Pennsylvania, applicable to all contractors conducting business with state agencies, including the Pennsylvania Department of Transportation (PennDOT) for the Greene County Uniform Services contract. The document establishes mandatory payment procedures and requirements for all contractors seeking reimbursement from the Commonwealth. Contractors must submit ACH banking information to the Commonwealth's Master Database within ten days of contract execution to enable direct deposit payments. Each invoice submitted must include a unique invoice number that will be referenced on the Commonwealth's ACH remittance advice to facilitate proper payment application and reconciliation.
Contractors are responsible for maintaining accurate and current ACH information in the Commonwealth's Master Database, as incomplete or outdated banking details may result in payment delays. The Commonwealth has designated ACH as its preferred payment method and requires contractors to comply with Pennsylvania Management Directive 310.40, effective July 16, 2021, which governs the Electronic Payment Program. Contractors may also elect to receive remittance information electronically through e-Remittance and email notifications. Additional information regarding ACH enrollment and e-Remittance registration is available through the Pennsylvania Department of Budget's vendor services portal at https://www.budget.pa.gov/Services/ForVendors/Pages/Direct-Deposit-and-e-Remittance.aspx.
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Text version
Version 10.2023
Automated Clearing House Network Provisions (2021)
For the purpose of these provisions, the term Contractor is defined as any person, including, but not limited to, a bidder, offeror, loan recipient, grantee or lessor, who has furnished or performed or seeks to furnish or perform, goods, supplies, services, leased space, construction or other activity, under a contract, grant, lease, or reimbursement agreement with the Commonwealth of Pennsylvania (Commonwealth). A
Contractor may include a permittee, licensee, or any agency, political subdivision, instrumentality, public authority, or other public entity in the Commonwealth.
Submission of invoices for purposes of reimbursement, shall be made in accordance with Commonwealth
Management Directive 310.40 issued July 16, 2021, relating to the Pennsylvania Electronic Payment
Program and the establishment of the Automated Clearing House Network (“ACH”) as the
Commonwealth’s preferred method of payment. The following provisions are hereby added to the
Agreement:
(a) The Commonwealth will make payments to the Contractor through ACH. Within ten days of the execution of this Agreement, the Contractor must submit or must have already established its ACH information in the Commonwealth’s Master Database. The Contractor will also be able to enroll to receive remittance information via electronic addenda and email (e-Remittance). ACH and e-Remittance information is available at https://www.budget.pa.gov/Services/ForVendors/Pages/Direct-Deposit-and-e-
Remittance.aspx.
(b) The Contractor must submit a unique invoice number with each invoice submitted. The unique invoice number will be listed on the Commonwealth’s ACH remittance advice to enable the Contractor to properly apply the state agency’s payment to the respective invoice or program.
(c) It is the responsibility of the Contractor to ensure that the ACH information contained in the Commonwealth’s Master Database is accurate and complete. Failure to maintain accurate and complete information may result in delays in payments.
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