Questions_and_Answers_for_Solicitation__DOL-OPS-16-Q-00033_Space_05.24.2016.pdf

QUESTIONS

for

DOL-OPS-16-Q-00033

ILAB

1. Can the existing wire and floor raceway be reused in the new configuration

a. Installation of outlets using the building trench system will be performed by in-house

DOL staff. The Contractor is only responsible for outlets installed in the walls and ceilings, which should follow the following directions from the Design Narrative:

“All electrical wiring shall run in metal clad MC cable, per code, in a pathway above the suspended ceiling back to the panel boxes in the electrical closets in S5005A and S5204.”

2. How many new circuits will they be and will the existing panels be able to supply that power

a. Each conference room, teaming room, and quiet room shall be wired on their own 120v circuit. The wall outlets for the private offices should be wired 2 offices per 120v circuit.

The new outlets in the circulation space should be wired to their own 120v circuit. Each copy room and the pantry will require two 120 v circuits.

32 positions in the panel box in S5204 will be reserved for this work, additional requirements/locations can be worked through the project manager.

3. Are the new work stations going to be fed from the floor duct or overhead

a. The GFGI installed workstations will have their electrical infeeds installed by the in-house DOL staff. Those infeeds will be fed from the floor duct system. The CFCI demountable partitions shall be fed from CFCI junction boxes above the suspended ceiling.

4. Is the work day or night

a. Per the Design Narrative:

“Availability of the construction site shall be coordinated through the DOL project manager who will, in turn, coordinate with the occupying agency. Heavy construction, the movement of materials to and from the construction site, work in the main corridor, and demolition work shall be limited to after hours: 7:00pm-6:00am, Monday through Friday, unless otherwise coordinated and approved by the DOL project manager. All materials and equipment are required to be unloaded at the DOL loading dock and taken immediately to the construction site.

The contractor will be limited to the use of the freight elevators for vertical transport.”

Any construction work not listed above can be completed during normal operating hours.

5. We do not have a door hardware schedule

a. Doors 05, 30, and 31

“These doors shall be equipped with appropriate panic hardware on the interior side, and an ADA compliant lever style handles that match the existing building hardware on the exterior side. In addition, new lock hardware with Yale GA keyways shall be installed at all three (3) entries.”

They should also be equipped with door closers.

Door 31

“The new main entry doorway between S5315 and S5313 will require an automatic door opener. See Appendix E for basis of design.”

Doors 03, 04, 25, 26, 29

“These doors will require the installation of ADA compliant lever style handles that match the existing building hardware on both sides, and locking devices that match and are keyed to the building standard: Yale GA keyway. Contractor may choose to reuse existing locksets and hardware salvaged from the demolition process if it meets the above standards.”

Door S5004 (mislabeled S5006 in design narrative):

“will require the existing knob style hardware be replaced with an ADA compliant lever style handle to match the existing building hardware.”

Doors 01, 02, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 27, and 28:

“Doors mounted in the demountable partitions must match and be supplied by the demountable partitions manufacturer. Demountable partition doors must meet the design basis and specifications listed in Appendix D. All doors must be full-lite doors with frosted glass as shown in the design basis.”

Also: Doors C5307, S5209, S5325, S5323, S5321, S5319, S5317, S5315, S5313, S5311, S5309, S5307, S5305, S5303, and S5006 will require their existing doorknobs to be removed and replaced with round, brass plate covers. In addition, the doors will need to be fixed in their frames so that they are not operable from either side.

6. Are we going to have some where to park

a. “Prospective offerors’ are notified that parking in FPB garages is limited and no parking permits shall be issued for the offeror’s personnel vehicles for parking/access to the FPB garages during working hours (Monday – Friday, 7:00 am – 7:00 pm). Material drop-off and inside delivery will be at the FPB loading dock only.

7. Is this Davis/Bacon? If so, do you have it?

A: Yes this is the Davis/Bacon Act, and it was attached during the posting of the Solicitation on

April 06, 2016.

8. Can you provide elevations for the “Casework” located in the Copy Room and Pantry.

a. The Contractor will be responsible for submitting shop drawings of case work that matches the description in the Design Narrative.

9. Can you provide details and elevations for the Architectural Drawings?

a. We will not be providing more details and elevations beyond the attachments to the provided SOW.

10. On the Door Schedule page 4 of 8, Door # 31 Vestibule 1 calls for two different door types H2 / G2.

Please clarify.

a. G2

11. Will the contractor be required to make electrical connections for the new furniture?

a. No

12. Regarding Section M, Evaluation Factors, FACTOR II-PAST PERFORMANCE, there is reference made to Past Performance Questionnaires “included in the solicitation,” but I do not see these attached to the solicitation, nor do I see them as an additional document on FBO.gov. Will these be issued via amendment?

A: Yes, there was an amendment that attach the Past Performance Questionnaires

13. Solicitation document page 28 of 30 speaks about volume 1 for technical proposal. Assuming volume

2 is for price proposal. But the solicitation document never talks about them. Can we get a full list what to include in volume 2?

A: See the revised RFQ - Section L

14. Volume 1 speaks about comparable project sizes 1 Million to 2 Million. Can projects with value bigger than 2 million be included in the technical proposal if there are not enough completed projects ranging between 1 million to 2 million dollar?

A: Yes

15. No Specifications for Electrical wall mounted data or power outlets. Will that be provided?

a. The only specification that will be provided is the one in the Design Narrative.

16. During site visit we saw cubicle and cubicle partitions. As per Scope of work DOL will be responsible for the furnishing. Should we assume the cubicles; tables and chairs will be removed by DOL and will be reinstated by DOL after the finishing work is complete?

a. DOL will remove all freestanding furniture from the work area before construction begins. The new furniture will be GFGI. However, “The construction contractor will be required to coordinate with the in-house DOL staff and the furniture contractor to make the space available for this work during the construction period. The construction contractor will also be responsible for tracking this work on the project plan.”

17. What are the security requirements to enter and work in the building?

a. “The contractor is to provide the DOL Project Manager with the names of staff and subcontractors who will require access to the building one week prior to commencement of their work.”

18. What are the working hours of the renovation?

a. Same as Question 4

19. Who is responsible for dismantling the systems furniture? Are they staying to be lifted or are they going?

a. DOL will remove all freestanding furniture from the work area before construction begins.

20. Pantry Room S5004, existing carpet is to be removed and VCT needs to be restored. What if the existing VCT is unstable? How do you want us to price that out in our proposal?

a. It will be handled as an unforeseen condition, and negotiated as a change order.

21. Is parking available for the contractors? If so, how many slots are available?

a. Same as Question 6

22. The legend for the walls (that indicates new walls or demo of walls) is incorrect, i.e. the walls indicated to demo'ed are the new walls to install, please verify.

a. The red dashed walls on page 1 of the drawing package indicate what is to be demolished. The symbol for existing door and frame to be removed is mislabeled.

23. Who will provide the power whips for the systems furniture?

a. The furniture contractor will be providing the whips, in-house DOL staff will be installing the whips.

24. Who will provide all data and phone wiring, i.e. pulling the lines?

a. DOL in-house contractors will be performing the work.

25. Is the Contractor responsible for cleaning out the existing walker duct, if so should we be concerned with biological hazards i.e., mouse droppings etc. and wearing personal protective equipment while this work is performed?

a. No. All duct work will be performed by in-house DOL staff.

26. What percentage of asbestos containing material (acm) floor tile & mastic should everyone figure into their bid as having to be abated? Some percentage of acm is bound to come up when encountered due to the age of the building and how the existing carpet is adhered to the tile or will this be treated as an unforeseen condition and become a potential change order after award?

a. DOL has revised the solicitation to include an optional CLIN for this work.

27. Will accommodations be made for access to the loading dock during normal work hours, 7am -

3:30pm?

a. “The Loading dock is open from 6:00 am- 6:00 pm, and is available on a first come first serve. After hour access will need to be coordinated with the DOL Project Manager and

DOL Security.

28. Is there an area to stage/store materials other than the work areas? If so where is it & what are the dimensions?

a. No, there is not. The contractor will be prohibited from storing materials against the construction barrier.

29.

Section M.1, Pg. 23, Evaluation factors (1st sentence) of the Solicitation references 60 days to complete the project, please correct.

A: That was a typo and should read 160 days; has been amended to reflect the correct days.

30. The Solicitation references, but does not include Appendix Basis of Design for Refrigerators, Convection/Microwave Oven, Wall mount paper towel holders and monitor mounts. Please provide.

a. They are included in SOW Part 2 of the solicitation; however the refrigerators and microwaves has been removed

31. We respectfully request a copy of the attendees sign in sheet from the Site Visit on 4/22/2016.

A: Has been posted on FBO

32. It is noted in the scope that the Electrical & Telecom wall outlets are being furnished and installed by the contractor. However, our site knowledge is that this work is typically done by the in-house DOL staff.

a. In-house staff will only be installing the floor monuments.

33. Based on the delineation of responsibilities (DOL and Contractor) it is our understanding that we would provide all breakers for the wall outlets/circuitry; but that DOL would provide the breakers for their floor monuments.

a. That is correct. The Contractor will also need to supply breakers for any ceiling circuitry.

34. It is our understanding per the scope of work that the lighting will be provided furnished & installed by the contractor. However, our site knowledge is that we furnished light fixtures and that are installed by the in-house DOL staff

a. The Contractor will be providing, relocating, and installing the light fixtures.

35. If hard wall construction Barrier dividing the space in two impacts the coverage of the fire suppression sprinklers. Will additional heads be required for the duration of the project?

a. As long as the wall is built in the location shown in the solicitation, additional sprinkler heads will not be required.

36. Based on the above requested information we ask that the bid due date be extended by one week in order to incorporate RFI responses into our proposal.

A: An amendment was done to extend the offeror due date.

37. Typically bldg. standard is ½” drywall the scope asks for 5/8” drywall. Please confirm.

a. Drywall thickness varies within the building. When patching or extending an existing wall, the Contractor shall match the existing drywall thickness. New construction shall use 5/8” drywall.

38. Is the dry erase wall coving is that paint are wall paper?

a. It is a wall covering sheet good.

39. Is the Price Proposal to be submitted in a separate binder? If so, what else do we need to include? Bid

Bond, Reps and Certs, etc.

A: Yes, Volume II… see the revised RFQ - Section L

40. What format of Past Performance Questionnaire may we use? Are DD2626 permitted?

A: see the attached Past Perfomance sheet

41. For the technical proposal, is there a page limit overall and for each factor? If so, kindly specify.

A: See the revised RFQ - Section

42. What are power\voice\data requirements for new cubicle panels?

a. Cubicle furniture is GFGI.

43. What is the lead time notification required for lock out\tag out?

a. See the requirements for utility interruptions in spec section 011400-2 Work

Restrictions.

44. What is the existing condition of VCT under existing carpet to be removed?

a. The existing condition of the VCT under the existing carpet has not been fully surveyed.

45. Door schedule calls out for doors to be installed as 3’-0” x 7’-0”. Site visit points out the existing doors are actually 3’0” x 8’-0”.

a. New doors shall be shorter to allow for a bulkhead to support gypbd ceiling in vestibule space.

46. What size is for the RFP?

A: See the revised RFQ – Section L

47. What type of noise barrier required for separation wall during construction?

a. One layer of 5/8” gypbd on either side of the wall with 31/2” R-13 insulation in-between.

48. What are the foot candela requirements?

a. Match existing.

49. 2.8 Casework Copy Room 1 (Rm 04) and the Pantry (Rm S5004) will require built in case work.

a. What’s the question?

50. The case work in Copy Room 1 will consist of a 30” deep solid surface countertop that extends the length of the south wall. The counter shall be mounted 29” AFF using wall mounted supports that provide enough open space below as to not interfere with the floor monuments shown on the Power

Plan in Appendix F. A bead of clear silicon shall be used to close the seams where the counter meets the walls. The counter shall have three (3) grommets equally spaced along its backside. In addition, 6’-6” (78”) of wall cabinet is to be provided above the counter top. The new cabinetry is required to have plastic laminate (PLAM) surfaces with melamine interiors. The upper cabinets shall have aluminum wire pulls and adjustable shelving.

a. What’s the question?

51. The Pantry will require a 24” solid surface countertop that will extend the length of its south wall.

The counter shall be mounted 32” AFF, and supported as to provide enough open space below as possible. Clear silicon shall be used to close the seams where the counter meets the walls, and three

(3) grommets shall be equally spaced along the back of the counter. In addition, 6’ (72”) of wall cabinet is to be provided above the counter top. The new cabinetry is required to have plastic laminate (PLAM) surfaces with melamine interiors. The upper cabinets shall have aluminum wire pulls and adjustable shelving.

a. What’s the question?

52. The estimated cost of this project is listed as $500K-1M. On page 28 of 30, Factor 1: Corporate

Experience it states relevant projects are defined as renovation construction projects between $1-

2M. Would DOL consider revising the similar projects experience with costs ranging from $500K-

2M?

A: the amendment will reflect the range of $500K-1M for similar projects experience

53. On page 28 of 30, Factor 1 Corporate Experience are we to include our similar projects in this section that demonstrate our corporate experience? If so how many projects are required to be listed in

Factor 1?

a. Yes; Three (3)

54. On page 28 & 28 (2) i. section 1: it states that for each project identified we’re to include items 1 through 8. Is this information to go on the Past Performance Questionnaire or do you want this in addition to the Past Performance Questionnaires?

A: Past Performance Questionnaires, has been attached

55. In the solicitation there are (2) pages listed page 28 of 30 however they included different information. Will this be corrected?

A:Yes it will. System error.

56. Please clarify what is meant by note 7 sheet 1. Remove door hardware and fix in place. Does this mean to repair door where lockset was removed or just to secure door so that it will not open?

A: The contractor will be required to secure the door so it will not open, remove the existing door knobs, and cover the existing holes with cover plates.

57. Note 5 and 6 Sheet 1. Is there any indication to the extent of work for the removal of audio/visual, speakers, fire alarm, inactive electrical, telephone panels, etc. ?

A: “The contractor will be required to partner with a NICET Level III or IV Fire Alarm Technician or a Registered Fire Protection Engineer to survey and document the existing system, identify what modifications need to be made to the existing system to meet the codes and requirements”

58. Please clarify that if Heavy Movement of material, work in main corridor, and demolition, is to be performed 7PM- 6AM and no garage parking permits will be issued 7AM-7PM that we should base our proposal on all night work?

A: The Contractor shall procure parking outside the FPB for their work and personal vehicles for both day and night work. The Contractor will be given access to the loading dock to on and offload materials.

59. Please clarify if loading dock after hour access will be coordinated for this project.

A: The loading dock is available on a first come first serve basis between the hours of 6:00 am –

6:00 pm. At this time, the Contractor will not be allowed to park their vehicles at the dock for a time longer than it takes to on or offload it. Afterhours access and parking at the dock can be coordinated through the DOL Project Manager.

60. Please provide elevations for demountable partitions.

A: See SOW Part 2.

61. Please clarify if the attached Environamics Demountable partitions are a expectable substitution for the Steelcase Demountable Partitions as long as the specification requirement is the same. (See

Attachment)

A: Not enough information was provided to make a determination. See the attached submittal requirement.

62. Are we to price the Demountable Partitions on the GSA Schedule and will a letter be issued to the contractor who is awarded this project in order for this to take?

A: No, this is open Market

63. Drawing Sheet 4 Room Schedule calls for vct/base in main corridor. Narrative does not. Please clarify if new flooring is being installed in main corridor?

A: No new flooring is to be installed in the main corridor. The existing VCT, under the carpet, in the vestibule spaces will need to be cleaned and possibly patched. New base will need to be provided in the vestibule spaces to match the main corridor.

64. Drawing Sheet 4 Room Schedule calls for ACT 1 in new offices. Narrative does not. Please clarify if all existing ceiling tile is being replaced?

A: “The existing suspended ceiling in the project space will remain intact and must be protected during construction. The contractor will be responsible for replacing any damaged ceiling tiles that are uncovered during demolition or that require replacement due to the construction requirements. Replacement ceiling tiles must match the existing tiles.”

65. Please clarify if Davis Bacon Wages are exempt from Steel Case provider as noted in their installation notes.

A: This requirement is a general construction and the Davis Bacon Wages applies.

66. Please clarify if a full time QC Manager is necessary for this project and cannot have any other duties such as superintendent.

A: The QC manager cannot have any other the duties.

67. Narrative 6 Fire Protection: Please clarify that the existing fire protection system meets current code.

A: It does not.

68. Project Management 01310-3: 1.6B10. Submit project manager and sub Design Builder leads resumes. What is meant by sub Design Builder?

A:It should read “Submit project manager’s resume for DOL review and approval with bid.”

69. The solicitation documents state that a bid bond isn't required. Will you correct that and send any pertinent information concerning bid bond %, bond forms, P & P bonds, etc.?

A: That was annotated in error and yes bid bonds are required. The P & P bonds is 100%

70. Under the demolition notes on sheet 1 of 8 it is indicated that all inactive conduits and cables / wiring intruding in to the space shall be removed and the openings patched. How many areas does this note apply to and what size should we figure for the patching at these locations?

A: The contractor will need to survey the site to make a determination of the number of openings. Openings should be expected where existing light switches need to be demolished, where wall/telecom outlets conflict with new walls, etc. Size of openings will depend on existing conditions.

71. Is the corridor wall a fire rated partition?

A: It is not

72. Will the three temporary dust barriers in the corridor need to be constructed of metal stud with drywall and be finished on the corridor side?

A: The temporary dust barriers in the corridor may be constructed of no less than 6 mil plastic sheeting, unless it is the barrier to the main construction site. When that is the case the barrier must be of a hard material that can be secured in place.

73. Will the contractor be able to leave a dumpster at the loading dock or will it be required to bring a truck nightly to remove debris.

A: The contractor will be required to bring a truck or trailer nightly to remove debris.

74. In regards to removing the carpet adhesive is the existing adhesive pressure sensitive?

A: DOL pulled tile in 3 locations within the space, and all test sections had pressure sensitive adhesive. DOL was unable to verify that all the carpet is adhered this way.

75. Under 5.2 lighting will the switches for the individual offices need to be installed in the demountable wall panels?

A: Yes.

76. Are there any as built drawings indicating how the existing lighting is currently wired in the space?

A: No.

77. Will the electrical design for the new lighting zoning need to be approved by an MEP engineer?

A: It will need to be approved by in-house electricians.

78. Under 5.3 please verify that the pathway for the future badge reader runs from the tele. / clo.

S5204 to vestibules 1, 2 & 3?

A: The pathway only runs to above the suspended ceiling.

79. Under 5.4 regarding the receptacles in the demountable panels. Are we to assume that there is adequate power in the work area to connect these units too?

A: Yes, 32 120v circuits will be reserved for just the contractor work in this project.

80. Under 2.6 doors where will the power for the ADA operator be feed from?

A: From the electrical closets.

81. In regards to the auto door opener please indicate all the options required for the opening at vestibule number 2.

A: 313-R1 Dark Bronze Anodized Finish

Presence sensor (swing area protection; prevents closed door from opening/ open door from closing).

Built-in lock-out function and support for dual-state overhead safety sensors.

Door should be activated on both sides using a 36”x6” impact resistant push plate with one-touch activation.

82. Question about Door-Indicates Modular system, is this for framing only?? Usually DRITT provides framing, doors & hdwe.

A: When doors are mounted into the demountable system, the entire door assembly (frame, door panel, hardware) should be provided by the demountable panel manufacturer.