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COST DETAIL TEMPLATE – ATTACHMENT J-1
A. Pricing Schedule
| LINE ITEM (CLIN) |
| DESCRIPTION |
| PROPOSED |
ESTIMATED
COST
Transition-in – Period of Performance:
| 0001 |
| Transition In Period (A)[footnoteRef:1] [1: Transition in shall be provided by offerors as directed in Section L.6, Instructions for Proposal Submission. However, the costs of the Transition in will not be a part of the offeror’s evaluated cost for the purpose of the Government’s Best Value, Trade-off determination. ] |
Base Period – Period of Performance:
| 0002 |
| Center Operations (A) |
| 0003 |
| Center Operations Technical Performance Incentive Fee (A) |
2.4% of CLIN 0002
| 0004 |
| Center Operations Cost Incentive Fee (A) |
4.0% of CLIN 0002
| 0005 |
| Outreach/Admissions (C1) |
| 0006 |
| Outreach/Admissions Technical Performance Incentive Fee (C1) |
2.4% of CLIN 0005
| 0007 |
| Outreach/Admissions Cost Incentive Fee (C1) |
4.0% of CLIN 0005
| 0008 |
| Career Transition Services (C2) |
| 0009 |
| Career Transition Services Technical Performance Incentive Fee (C2) |
2.4% of CLIN 0008
| 0010 |
| Career Transition Services Cost Incentive Fee (C2) |
4.0% of CLIN 0008
| LINE ITEM (CLIN) |
| DESCRIPTION |
| PROPOSED |
Option Period #1 – Period of Performance:
| 1002 |
| Center Operations (A) |
| 1003 |
| Center Operations Technical Performance Incentive Fee (A) |
2.4% of CLIN 1002
| 1004 |
| Center Operations Cost Incentive Fee (A) |
4.0% of CLIN 1002
| 1005 |
| Outreach/Admissions (C1) |
| 1006 |
| Outreach/Admissions Technical Performance Incentive Fee (C1) |
2.4% of CLIN 1005
| 1007 |
| Outreach/Admissions Cost Incentive Fee (C1) |
4.0% of CLIN 1005
| 1008 |
| Career Transition Services (C2) |
| 1009 |
| Career Transition Services Technical Performance Incentive Fee (C2) |
2.4% of CLIN 1008
| 1010 |
| Career Transition Services Cost Incentive Fee (C2) |
4.0% of CLIN 1008
| LINE ITEM (CLIN) |
| DESCRIPTION |
| PROPOSED |
Option Period #2 – Period of Performance:
| 2002 |
| Center Operations (A) |
| 2003 |
| Center Operations Technical Performance Incentive Fee (A) |
2.4% of CLIN 2002
| 2004 |
| Center Operations Cost Incentive Fee (A) |
4.0% of CLIN 2002
| 2005 |
| Outreach/Admissions (C1) |
| 2006 |
| Outreach/Admissions Technical Performance Incentive Fee (C1) |
2.4% of CLIN 2005
| 2007 |
| Outreach/Admissions Cost Incentive Fee (C1) |
4.0% of CLIN 2005
| 2008 |
| Career Transition Services (C2) |
| 2009 |
| Career Transition Services Technical Performance Incentive Fee (C2) |
2.4% of CLIN 2008
| 2010 |
| Career Transition Services Cost Incentive Fee (C2) |
4.0% of CLIN 2008
| LINE ITEM (CLIN) |
| DESCRIPTION |
| PROPOSED |
Option Period #3 – Period of Performance:
| 3002 |
| Center Operations (A) |
| 3003 |
| Center Operations Technical Performance Incentive Fee (A) |
2.4% of CLIN 3002
| 3004 |
| Center Operations Cost Incentive Fee (A) |
4.0% of CLIN 3002
| 3005 |
| Outreach/Admissions (C1) |
| 3006 |
| Outreach and Admissions Technical Performance Incentive Fee (A) |
2.4% of CLIN 3005
| 3007 |
| Outreach and Admissions Cost Incentive Fee (A) |
4.0% of CLIN 3005
| 3008 |
| Career Transition Services (C2) |
| 3009 |
| Career Transition Services Technical Performance Incentive Fee (C2) |
2.4% of CLIN 3008
| 3010 |
| Career Transition Services Cost Incentive Fee (C2) |
4.0% of CLIN 3008
Transition-Out[footnoteRef:2] [2: Transition out shall be provided by offerors as directed in Section L.6, Instructions for Proposal Submission. However, the costs of the Transition out will not be a part of the offeror’s evaluated cost for the purpose of the Government’s Best Value, Trade-off determination. ]
MODEL CENTER WRITTEN TECHNICAL RFP
COST DETAIL TEMPLATE – ATTACHMENT J-1
B. Cost Detail – Center Operations, Outreach and Admissions and Career Transition Services
COST DETAIL – CENTER OPERATIONS
| Cost Category |
| 1st Base Year |
| 2nd Base Year |
| Base Period Total Estimated Cost |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Five Year Total Estimated Cost |
| 1 |
| Staff Salaries Excluding Fringe |
| 2 |
| Fringe Benefits for Staff |
| 3 |
| Staff Travel & Per Diem |
| 9 |
| Total Estimated Direct Costs |
| 10 |
| General and Administrative Costs (____%) |
| 11 |
| Total Estimated Direct/Indirect Costs |
| 12 |
| Technical Performance Incentive Fee |
| 14 |
| Total Estimated Cost Including Technical Performance and Cost Incentive Fees |
COST DETAIL – OUTREACH AND ADMISSIONS
| Cost Category |
| 1st Base Year |
| 2nd Base Year |
| Base Period Total Estimated Cost |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Five Year Total Estimated Cost |
| 1 |
| Staff Salaries Excluding Fringe |
| 2 |
| Fringe Benefits for Staff |
| 3 |
| Staff Travel & Per Diem |
| 9 |
| Total Estimated Direct Costs |
| 10 |
| General and Administrative Costs (____%) |
| 11 |
| Total Estimated Direct/Indirect Costs |
| 12 |
| Technical Performance Incentive Fee |
| 14 |
| Total Estimated Cost Including Technical Performance and Cost Incentive Fees |
COST DETAIL – CAREER TRANSITION SERVICEES
| Cost Category |
| 1st Base Year |
| 2nd Base Year |
| Base Period Total Estimated Cost |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Five Year Total Estimated Cost |
| 1 |
| Staff Salaries Excluding Fringe |
| 2 |
| Fringe Benefits for Staff |
| 3 |
| Staff Travel & Per Diem |
| 9 |
| Total Estimated Direct Costs |
| 10 |
| General and Administrative Costs (____%) |
| 11 |
| Total Estimated Direct/Indirect Costs |
| 12 |
| Technical Performance Incentive Fee |
| 14 |
| Total Estimated Cost Including Technical Performance and Cost Incentive Fees |
C. Fringe Benefits
| FRINGE BENEFITS – CENTER OPERATIONS |
| % |
| 1st Year Pay Base |
(a) 2nd Year Pay Base (b) Fringe 1st Year (%*a) Fringe 2nd Year (%*b)
| 9 |
| Total Costs of Fringe Benefits |
ADDITIONAL INFORMATION
| 10 |
| Estimated Overtime/Holiday Premium Pay |
| 11 |
| Estimated Night Differential |
| 12 |
| Number of Staff Paid Holidays |
| 13 |
| Estimated Total Number Staff Vacation Days |
OY1 Pay Base
Fringe
OY 1
Fringe
OY 2
Fringe
OY 3
| 9 |
| Total Costs of Fringe Benefits |
ADDITIONAL INFORMATION
| 10 |
| Estimated Overtime/Holiday Premium Pay |
| 11 |
| Estimated Night Differential |
| 12 |
| Number of Staff Paid Holidays |
| 13 |
| Estimated Total Number Staff Vacation Days |
| FRINGE BENEFITS – OUTREACH AND ADMISSIONS |
| % |
| 1st Year Pay Base |
(a) 2nd Year Pay Base (b) Fringe 1st Year (%*a) Fringe 2nd Year (%*b)
| 9 |
| Total Costs of Fringe Benefits |
ADDITIONAL INFORMATION
| 10 |
| Estimated Overtime/Holiday Premium Pay |
| 11 |
| Estimated Night Differential |
| 12 |
| Number of Staff Paid Holidays |
| 13 |
| Estimated Total Number Staff Vacation Days |
OY1 Pay Base
Fringe
OY 1
Fringe
OY 2
Fringe
OY 3
| 9 |
| Total Costs of Fringe Benefits |
ADDITIONAL INFORMATION
| 10 |
| Estimated Overtime/Holiday Premium Pay |
| 11 |
| Estimated Night Differential |
| 12 |
| Number of Staff Paid Holidays |
| 13 |
| Estimated Total Number Staff Vacation Days |
| FRINGE BENEFITS – CAREER TRANSITION SERVICES |
| % |
| 1st Year Pay Base |
(a) 2nd Year Pay Base (b) Fringe 1st Year (%*a) Fringe 2nd Year (%*b)
| 9 |
| Total Costs of Fringe Benefits |
ADDITIONAL INFORMATION
| 10 |
| Estimated Overtime/Holiday Premium Pay |
| 11 |
| Estimated Night Differential |
| 12 |
| Number of Staff Paid Holidays |
| 13 |
| Estimated Total Number Staff Vacation Days |
OY1 Pay Base
Fringe
OY 1
Fringe
OY 2
Fringe
OY 3
| 9 |
| Total Costs of Fringe Benefits |
ADDITIONAL INFORMATION
| 10 |
| Estimated Overtime/Holiday Premium Pay |
| 11 |
| Estimated Night Differential |
| 12 |
| Number of Staff Paid Holidays |
| 13 |
| Estimated Total Number Staff Vacation Days |
D. Indirect Costs
The proposed indirect costs under this contract are as follows:
Indirect Cost
Base of Allocation Rate for each Contract Year
| G&A |
| In accordance with contractor’s negotiated and approved Indirect Cost Rate Agreement, also excluding CRA, equipment, and CTST. |
Overhead Applicable Not Applicable Total Direct Salaries and Wages (including/excluding fringe benefits)
Ceiling Indirect Rates or Ceiling Amounts - The Contracting Officer will impose the contractor’s administrative cost limitations (ceilings) regarding the contract based on the documentation received. Please note that these “ceilings” do not exclude your organization from the responsibility of submitting an indirect cost rate proposal(s) for approval.
The contractor’s proposed G&A ceiling rate: ___%.
E. Option to Extend Services
In the event that the Government chooses to exercise contract clause 52.217-8, Option to Extend Services, estimated costs for each month of the six month Option are as follows below. Please note that under the Option to Extend Services, the contractor shall receive a technical performance incentive fee and a cost incentive fixed fee on total direct and indirect costs, excluding CRA, equipment, CTST, and demonstration projects:
52.217-8, Option to Extend Services
| Description |
| Month 1 |
| Month 2 |
| Month 3 |
| Month 4 |
| Month 5 |
| Month 6 |
Center Operations (A)
Center Operations Technical Performance Incentive Fee 2.4%
Center Operations Cost Incentive Fee 4.0%
Outreach/Admissions (C1)
Outreach/ Admissions Technical Performance Incentive Fee 2.4%
Outreach/ Admissions Cost Incentive Fee 4.0%
Career Transition Services (C2)
Career Transition Services Technical Performance Incentive Fee – 2.4%
Career Transition Services Cost Incentive Fee – 4.0%
Total, all costs including fees
F. Liquidated Damages
The following table shall be used for the purpose of calculating the Student Per Year Cost and Student Per Day Cost, as applied in Section G.8, Liquidated Damages for Failure to Comply with Regulations for Separating Students/Issuing Leaves and Section G.9, Liquated Damages for Ineligible Enrollment.
Period of Performance
Total Estimated Cost (excluding OA, CTS, CRA, equipment, and CTST)
OBS
Student Per Year Cost (Total Estimated Cost/OBS)
Student Per Day Cost (Student Year Cost/365*15%)
G. Incentive Fees
The following table shall be used for the purpose of proposing the technical and cost incentives.
Center Operations:
| Contract Year |
| Minimum Cost Incentive Fee |
(3.0%)
| Minimum Technical Performance Incentive Fee (0%) |
| Average Technical Performance Incentive Fee (1.2%) |
| Maximum Performance Incentive Fee |
(2.4%) Maximum Technical Performance Excellence Bonus (0.5%)
Outreach/Admissions (OA):
| Contract Year |
| Minimum Cost Incentive Fee |
(3.0%) Minimum Technical Performance Incentive Fee (0%) Average Technical Performance Incentive Fee (1.2%) Maximum Technical Performance Incentive Fee (2.4%) Maximum Technical Performance Excellence Bonus (0.5%)
Career Transition Services (CTS):
| Contract Year |
| Minimum Cost Incentive Fee |
(3.0%) Minimum Technical Performance Incentive Fee (0%) Average Technical Performance Incentive Fee (1.2%) Maximum Technical Performance Incentive Fee (2.4%) Maximum Technical Performance Excellence Bonus (0.5%)
Cost Incentive Fee:
| Term |
| Definition of Term |
| Center Operations |
| OA |
| CTS |
| Target Cost |
| Contractor’s current contract year’s estimated operations cost (i.e., that contract year’s approved operations budget as shown on form 2181 within FMS), excluding fees, CRA, equipment, CTST, and demonstration projects. |
| Base Year One: |
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
| Actual Cost |
| The actual operations costs incurred by the contract as a result of contract performance (i.e., as shown on form 2110), excluding fees, CRA, equipment, CTST, and demonstration projects. |
| Base Year One: |
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
| Definition of Term |
| Center Operations |
| OA |
| CTS |
Minimum Cost Incentive Fee
Minimum Cost Incentive Fee = 3.0% of total direct and indirect costs, excluding fees, CRA, equipment, CTST, and demonstration projects.
Please note that the minimum cost incentive fee operates in the same way as a fixed fee and therefore, the dollar amount of the minimum fee does not increase as the contractor’s costs increase, unless approved by the Contracting Officer.
Contractor’s minimum cost incentive fee of 3.0% may be unilaterally reduced to 0% by the Contracting Officer if the contractor’s actual costs exceed the target cost by greater than 10%.
Base Year One:
Base Year Two:
Option Year One:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Maximum Cost Incentive Fee Maximum Cost Incentive Fee Possible = 4.0% of total direct and indirect costs, excluding fees, CRA, equipment, CTST, and demonstration projects.
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Target Cost Incentive fee
This is the cost incentive fee that the contractor earns if the contractor’s actual costs are equal to the Target Cost 3.5% of total direct and indirect costs, excluding fees, CRA, equipment, CTST, and demonstration projects.
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
| Term |
| Definition of Term |
| Center Operations |
| OA |
| CTS |
Cost Overrun and Cost Underrun variances A cost overrun variance occurs when actual operations cost is more than the budgeted cost in a given contract year.
A cost underrun variance occurs when actual operations cost is less than the budgeted cost in a given contract year.
The contract year’s variance will be reported on the form 2110.
Fee Adjustment Formula – used to calculate Cost Incentive Fee Earned Cost Sharing Ratio for cost overruns = 50% Government / 50% Contractor
Benefit Ratio for cost underruns = 50% Government / 50% Contractor
Calculation of the Final Cost Incentive Fee earned (see Note 2) Final Cost Incentive Fee = Target Cost Incentive Fee + /- (Cost Underrun or Cost Overrun variance * Contractor Share) (see Note 2) Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Option Year Two:
Option Year Three:
Base Year One:
Base Year Two:
Option Year One:
Note 1: In accordance with cost reporting requirements as found in Appendices 502 and 503 of the PRH.
Note 2: The Final Cost Incentive Fee earned will not be less than 3.0% of total direct and indirect costs (minimum cost incentive fee) and not more than 4.0% of total direct and indirect costs (maximum cost incentive fee). Contractor’s minimum cost incentive fee of 3.0% may be unilaterally reduced to 0% by the Contracting Officer if the contractor’s Actual costs exceed the Target cost by greater than 10%.
