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Shreveport Job Corps Center with OA/CTS Questions & Answers – DOL-ETA-16-R-00024
| 1. |
| Reference |
| RFP, page 10 Section B.1 |
| 2. |
| Question |
| Please clarify whether the contract requires Outreach and Admissions activities throughout the state of Louisiana or only the Shreveport and surrounding area. And which centers are to be served by the contract. Section C.3.A.2 states, “Youth screened for the Shreveport Job corps Center shall come from: Shreveport and surrounding areas.” While section B.1 states, “The contractor shall provide Outreach and Admissions services in the State of Louisiana…” |
| 3. |
| Government Response |
| This contract is to provide Outreach and Admissions services within the state of Louisiana, specifically in the following parishes: Caddo, Bossier, Webster, Claiborne, Union, Morehouse, West Carroll, East Carroll, Lincoln, Bienville, Jackson, Ouachita, Richland, Madison, Franklin, Caldwell, Winn, Red River, De Soto, Sabine, Natchitoches, Grant, La Salle, Catahoula, and Concordia. |
The Shreveport JCC is the only GAP center assigned to this contract; however, the operator is to be compliant with the requirements of the PRH in the assignment of applicants to centers.
| 2. |
| Reference |
| RFP, page 10 Section B.1 |
| 5. |
| Question |
| Please clarify whether the contract requires Career Transition Services throughout the state of Louisiana or only the Shreveport and surrounding area. B.1 states, “The contractor shall provide Post-Center Career Transition Services annually for 399 youth returning to the state(s) of Louisiana.” While section C.3.D states, “The contractor shall provide or arrange for post-center career transition services for all eligible students: enrolled at Shreveport Job Corps center, Returning to Shreveport, Louisiana, and Relocating to Shreveport, Louisiana. |
| 6. |
| Government Response |
| The contractor shall provide Post-Center Career Transition Services annually for 399 youth returning/relocating to the following Louisiana parishes: Caddo, Bossier, Webster, Claiborne, Union, Morehouse, West Carroll, East Carroll, Lincoln, Bienville, Jackson, Ouachita, Richland, Madison, Franklin, Caldwell, Winn, Red River, De Soto, Sabine, Natchitoches, Grant, La Salle, Catahoula, and Concordia. |
| 3. |
| Reference |
| RFP, page 27 Section F.3 |
| 3. |
| Question |
| The Period of Performance for the Transition and Operations periods are shown as TBD in the RFP. Please provide the periods for these activities as there are cost implications due to leap years in labor calculations, indirect administrative cost calculations due to overlapping calendar year periods, etc. |
| 4. |
| Government Response |
| Base Periods: Two 1-year base periods commence upon award of the contract |
Option Periods: Three 1-year options After the contract is awarded, the contract begins when the Notice to Proceed is issued.
Transition In Period occurs during the first month of the contract base period.
| 4. |
| Reference |
| RFP, page 65 Attachment J-1 |
| 6. |
| Question |
| The Attachment J-1 provided does not include the following tables: |
Option to Extend Services table for providing the pricing for a possible six month extension period.
SY Cost table providing the daily rate for the calculation of liquidated damages.
Indirect Costs table providing the indirect rates for each Contract Year period as well as the contractor’s G&A ceiling rate.
This is inconsistent with recent RFP Attachment J-1’s. Is the Attachment J-1 provided correct or will a new Attachment J-1 be provided?
| 7. |
| Government Response |
| The Attachment J-1 is revised to include the Option to Extend Services table, SY Cost table, Indirect Costs table in Amendment 4 to the RFP. |
| 5. |
| Reference |
| RFP, page 65 Attachment J-5 |
| 8. |
| Comment |
| The table provided for Attachment J-5 includes Culinary Arts, Certified Nursing Assistance, Office Administration and ACT as CTST eligible vocations. Please revise. |
| 10. |
| Government Response |
| Shreveport’s career technical training programs that are eligible for CTST funding: |
| Facilities Maintenance |
| 24 |
| 6. |
| Reference |
| RFP, page 65 Attachment J-10 |
| 1. |
| Comment |
| Please provide an updated EPMS Master Itemized Property Report as the one provided is dated March 27, 2015 and is now 11 months old. |
| 3. |
| Government Response |
| See attached Property Report |
| 7. |
| Reference |
| RFP, page 65 Attachment J-12 |
| 1. |
| Comment |
| Please provide an updated Utilities and Fuel Usage report as the one provided is for Calendar Year 2014 and is over one year old. |
| 3. |
| Government Response |
| See attached Energy Report |
| 8. |
| Reference |
| RFP, page 80 Section L.6.A.1.g |
| 4. |
| Comment |
| Please provide a renovation plan so that we can sufficiently respond with appropriate details to the question, “The offeror will provide detailed documentation of how they would operate the Center during a multi-year, multi-million dollar renovation of the Center to include demolition of buildings, relocating students all without a disruption of services.” |
| 6. |
| Government Response |
| All available information may be found in the Facility Survey attached to the RFP. |
| 9. |
| Reference |
| RFP, page 85 Section L.6.H.A.5.c |
| 8. |
| Question |
| Please clarify the maximum cost incentive fee percentage. The instruction in Section L.6.H.A.5.c. sets a maximum cost incentive fee of 3.6%, while in Section G.3.2 of the RFP the maximum cost incentive fee is set at 4.0%. |
| 9. |
| Government Response |
| The maximum cost incentive fee is 4.0%. |
| 10. |
| Comment |
| Please provide information on the Shreveport Job Corps Opportunity Center to include staffing and equipment/supplies provided by the school board, and please provide a copy of the cooperative agreement. |
| 12. |
| Government Response |
| See attached cooperative agreement: |
| 13. |
| Comment |
| Please provide a listing of the current GSA vehicles in use on the center. This information is needed for liability insurance pricing purposes. |
| 15. |
| Government Response |
| See attached Shreveport Vehicle Lease Report. |
| 17. |
| Question |
| Typically we include the section K in its entirety in the BMP. Given the page limitations, can we extract the portion of section K that contain the applicable certifications, and cost accounting standards notices and certifications. Alternatively, can we include section K as an attachment whereby it does not count toward the page limits? |
| 18. |
| Government Response |
| There is no page limit for the BMP. |
| 20. |
| Question |
| With respect to the 100 page limit of the BMP, can you please consider increasing the page limitation given the fact this contract includes both OA and CTS? |
| 21. |
| Government Response |
| There is no page limit for the BMP. |
| 22. |
| Comment |
| Given the changes to Section L please define the evaluation factors for award, i.e. section M. |
| 24. |
| Government Response |
| The evaluation criteria in Section M have not changed. The Oral Presentation will be evaluated for the proposed Technical Approach, Staff Resources and Relevant Experience. |
| 26. |
| Question |
| Can we assume that every contractor who submits an initial proposal and slides will be given the opportunity to make an oral presentation? If not, what is the criterion to determine which contractor makes an oral presentation? |
| 27. |
| Government Response |
| Each offeror must conduct an Oral Presentation of their proposed Technical Approach, Staff Resources and Relevant Experience. |
| 28. |
| Comment |
| Please confirm that the Relevant Experience section contains only slides and no written content to support the slides. |
| 30. |
| Government Response |
| Yes, only 5 slides. |
| 32. |
| Question |
| The RFP asks for an original and one CD of the Past Performance section and the BMP requires four copies and one CD. However, it appears these 2 sections are to be bound together. As a result, should we submit the same number of copies of the BMP and Past performance (bound together) or should we bind them separately and provide the number of copies specified in the RFP amendment? |
| 33. |
| Government Response |
| The Past Performance and BMP should be a written submission, bound separately, as described in the RFP. |
| 35. |
| Question |
| Should we submit the slide presentation in PDF format? |
| 36. |
| Government Response |
| It is recommended that PowerPoint 2010 format is used because that format is viewable on government computers. |
| 38. |
| Question |
| Offeror Attendees – If the proposer is not the incumbent, are they required to have the Security Officer as one of the presenters? |
This question is asked in light of the fact that only the proposed Center Director is considered key personnel (reference page 8 of the amendment). Similarly, can proposers who are not the incumbent include the Corporate Director of Safety and Security in the place of the Center Security Officer?
| 39. |
| Government Response |
| Yes, the Security Officer should be one of the presenters. |
Yes, either the Security Officer or the Corporate Director of Safety and Security can be a presenter.
| 20. |
| Reference |
| Page 3 and 4 |
| 41. |
| Question |
| As to the 25 slides for technical approach; 10 slides for staff resources; and 5 slides for relevant experience, does the font size requirement apply? |
| 42. |
| Government Response |
| Font type and size is the decision of the presenter. The Presentation must be legible for the audience to read during the Oral Presentation. |
| 44. |
| Question |
| Are offerors permitted to develop presentation slides using Prezi software? |
| 45. |
| Government Response |
| Yes, but PowerPoint 2010 is recommended. |
| 47. |
| Question |
| Are offerors permitted to develop and utilize presentation slides containing embedded video and/or audio capabilities? |
| 48. |
| Government Response |
| No. |
| 50. |
| Question |
| Does an offeror provide twenty pages of past performance information if past performance information is posted in the past performance information retrieval system (PPIRS-RC)? |
| 51. |
| Government Response |
| The information in PPIRS-RC is accessible by the Government provided there is past performance information for an offeror being evaluated. See Section L.6.H.A.4 of the RFP. |
| 53. |
| Question |
| Does the Government expect the oral presentation to be limited solely to information printed on the slides as well as printed in the written narrative? |
Please clarify how the written proposal can synopsize the oral presentation if the written proposal must be submitted prior to the oral presentation?
| 54. |
| Government Response |
| Yes, the Oral Presentation must cover only information on the Presentation Slides and Written Narrative. The Presentation Slides and Written Narrative must be included with the complete proposal which should be submitted on or before the closing date of the RFP. |
| 56. |
| Question |
| Given the written Technical Approach and Staff Resources sections will be reviewed but not evaluated by the Government, is the Government evaluation limited to the information contained on slides and presented orally? |
| 57. |
| Government Response |
| Yes. |
| 59. |
| Question |
| It states that “If there are any conflicts between the oral presentation and the written proposal, the written proposal will take precedence”. How does the Government reconcile perceived conflicts if the written documents are not evaluated? How will the Government determine if there is a “conflict” between the written proposal and the oral presentation? |
| 60. |
| Government Response |
| The written documents will be reviewed for consistency with the oral presentations. Oral presentations will be documented by the Government. |
| 62. |
| Question |
| It states Offerors should provide “a description of the approach for integrating applied academics and contextualized learning.” Given contextualized learning is not contained in the scope of work, can the Government provide additional information to ensure all Offerors are responsive to the question? |
| 63. |
| Government Response |
| Offerors should be able to discuss integrated applied academics and contextualized learning in the classroom. This should also be delivered through a combination of center-based and work-based learning experiences and delivered in the context of projects and workplace situations using workplace materials. |
| 64. |
| Comment |
| It states Offerors should provide “A description of how evidence-based, innovative strategies will be used to improve student outcomes.” In the current PRH, the use of evidence-based instructional approaches is referenced for career technical trades offered by National Training Contractors. It further indicates that evidence-based instructional approaches are identified by Job Corps to support standards-based training to the extent funding is available. |
| 65. |
| Question |
| Can the Government provide the identified evidence-based instructional approaches expected for the operation of a Job Corps center? |
Does the Government intend to use “innovative strategies” identified by consultants it has used who may be competitors in this procurement to evaluate proposals?
| 66. |
| Government Response |
| This question is not clear. We are not aware of any “innovative strategies” from consultants required in the RFP. Offerors may propose “innovative strategies” as an approach to delivering the requirements outlined in the RFP. Offerors’ proposals will be evaluated against the requirements using the factors provided in Section M. |
| 29. |
| Reference |
| Page 14 Oral Presentations Time Limit |
| 68. |
| Question |
| Who is responsible for ending the presentation after fifty (50) minutes? Who is responsible for restarting the presentation after the ten (10) minute break? |
For the question and answer period following the oral presentation, from the Offerors presentation team, may all presenters be present in the presentation room at the same time?
It states that the question and answer period will follow and may cover the entire proposal. Are questions limited to the information presented orally or may questions be asked about any aspect of the proposal submitted?
Please clarify and explain the basis on which the RFP states that the Q and A portion of the oral presentation does not constitute “discussions”.
| 69. |
| Government Response |
| The Government will be the timekeeper during the Oral Presentations. On the day of the Oral Presentation, the Government and the offeror will set ground rules for the presentation and the breaks. Space may be limited to three presenters in the Conference Room. The size of the Conference Room will determine how many presenters may be in the room. Questions will be limited to only clarifications on the Presentation Slides utilized. See FAR 15.306 |
| 30. |
| Reference |
| Oral Presentations - Offeror Attendees |
| 71. |
| Question |
| The position title of Security Officer is general and usually refers to a number of individuals on a Job Corps center. Can the Government provide clarity as to the individual expected to serve as a presenter? The individual in charge of the day-to-day operation of the Safety and Security function at the Center. |
Based on the request for the “Security Officer” to serve as presenter, does the Government expect an Offeror to provide a position description for such position as well as provide information about the individual as if the person is part of “key personnel” for the operation of the Job Corps center. No.
If a person on the list of attendees is unavailable to participate in the oral presentation, can offeror’s make a substitution? If not, how will the Government evaluate that particular part of the oral presentation? Yes.
| 31. |
| Reference |
| Oral Presentations - Recording the Presentation |
| 74. |
| Question |
| It states that “the Oral Presentation will be videotaped [deleted] audio taped by the Government, be available to the TEP for their review during the source selection, and be maintained as part of the source selection record.” What is the Government intention relating to video and/or audio taping the presentation? |
Given video and/or audio tape recording will not be provided, may Offerors tape their own presentation?
| 75. |
| Government Response |
| No. Offerors may not record their own presentation. |
| 32. |
| Reference |
| Oral Presentations - Scheduling |
| 77. |
| Question |
| What is the expected timeframe between notification and delivery of the oral presentation? |
| 78. |
| Government Response |
| Two to three weeks. |
| 33. |
| Reference |
| Other Related Questions |
| 80. |
| Question |
| In Amendment One, potential Offerors were informed that there would be substantive changes to the solicitation in Sections L and M. Does the Government intend to issue any changes in Section M? If not, please clarify how the current Section M can be used to evaluate this new form of proposal. |
Given there is no reference to the establishment of a competitive range, is it the intention of the Government to invite all Offerors to make an oral presentation? See FAR 52.215-1
Given questions will not constitute “discussions” as defined in FAR 15.306, is it the intention of the Government to make an award based on the initial proposal which includes written as well as oral information? See FAR 52.215-1
| 81. |
| Government Response |
| The evaluation criteria described in Section M will be utilized to evaluate the proposed Technical Approach, Staff Resources and Relevant Experience. The Oral Presentation will be evaluated instead of a Written Proposal. Each proposal will be evaluated in accordance with FAR Part 15. |
| 34. |
| Reference |
| Section F.3 |
| 83. |
| Question |
| What is the Period of Performance? |
| 84. |
| Government Response |
| The period of performance consists of two base years with three one-year option periods. |
| 35. |
| Reference |
| Section F.3 |
| 86. |
| Question |
| What is the Transition Period? |
| 87. |
| Government Response |
| The duration of the Transition Period is one month upon issuing the Notice to Proceed to the Awardee. |
| 36. |
| Reference |
| Amendment 2, Oral Presentation – page 2 |
| 89. |
| Question |
| In section b. it states A maximum of 3 presenters will be allowed into the presentation room at any one time. Does this include a person to operate the electronic slides? |
| 90. |
| Government Response |
| This will depend upon the size of the Conference Room in the Dallas Regional Office. Space for more than three presenters may not be available. |
| 37. |
| Reference |
| Amendment 2, Oral Presentation – page 2 |
| 92. |
| Question |
| In section b. it also states that the Center Director and the Security Officer must be a presenter. The Security Officer is not listed as key personnel in the Staff Resources section d. Are you requiring in the Staff Resources to identify a Security Officer for the submission of the procurement, or are you requesting the Contactor’s Security Officer? Please clarify the requirement. |
| 93. |
| Government Response |
| The offeror must make their own determination as to who is their proposed Security Officer who will be insuring the security of the Shreveport Job Corps Center. |
| 38. |
| Reference |
| In Amendment 0002, page 4, Section H. Proposal Format |
| 95. |
| Question |
| The Technical Approach (presentation slides and written narrative), Staff Resources (presentation slides and written narrative), and Relevant Experience (presentation slides) sections shall be bound separately as well as the Past Performance and the Business Management Proposal section shall be separately bound. |
| 96. |
| Government Response |
| Yes. |
| 39. |
| Reference |
| In Amendment 0002, page 14, Section 6. e. Oral Presentation |
| 97. |
| Comment |
| Paper and Electronic Copies – The offeror shall submit a final version of their planned Oral Presentation materials as part of their written submission. Four (4) printed color copies of the final presentation shall be provided to the Government. |
| 98. |
| Question |
| Are the Presentation slides to be bound with the Written sections and an additional set of the Presentation Slides bound separately? |
| 99. |
| Government Response |
| Four hard copies of each Oral Presentation for the Technical Approach, Relevant Experience and Staff Resources (and one CD with electronic proposal) must be submitted on or before the closing date of the RFP. |
| 40. |
| Reference |
| In Amendment 0002, page 14, Section 6. e. Oral Presentation |
| 101. |
| Question |
| If the Technical Approach and Staff Resources Presentation Slides are bound with the Written, what is the order, which is first, the Presentation Slides or the Written? |
| 102. |
| Government Response |
| The Oral Presentation is first. |
| 41. |
| Reference |
| In Amendment 0002, page 14, Section 6. e. Oral Presentation |
| 104. |
| Question |
| Proposal Format box on Page 4 states Pages consecutively numbered within each section. Does the page number continue from the Written to the Presentation Slides or vice versa |
| 105. |
| Government Response |
| The written narrative for the Technical Approach and the Staff Resources are separate documents from the Presentation Slides. Page numbers should be numbered consecutively. Each Presentation Slide should identify which pages are being described in the Written Narrative. |
| 42. |
| Reference |
| In Amendment 0002, page 14, Section 6. e. Oral Presentation |
| 107. |
| Question |
| B.1 states the contractor shall provide Outreach and Admissions services in the State of Louisiana and Post-Center Career Transition Services for youth returning to the State of Louisiana. However, section C.2 1.b. states direct Outreach and Admissions services will screen for the Shreveport Job Corps Center from Shreveport and the surrounding area and D. states Poster Center Career Transition Services will be provided for eligible student enrolled at the Shreveport Job Corps center, returning to Shreveport, Louisiana, and relocating to Shreveport, Louisiana. Please identify by parish which area(s) is to be serviced by Outreach and Admissions and Career Transition Services and if this is a change from the current DOL territories contracted to be serviced for the Shreveport OA/CTS contract. |
| 108. |
| Government Response |
| The contractor shall provide Post-Center Career Transition Services annually for 399 youth returning/relocating to the following Louisiana parishes: Caddo, Bossier, Webster, Claiborne, Union, Morehouse, West Carroll, East Carroll, Lincoln, Bienville, Jackson, Ouachita, Richland, Madison, Franklin, Caldwell, Winn, Red River, De Soto, Sabine, Natchitoches, Grant, La Salle, Catahoula, and Concordia. |
| 43. |
| Reference |
| Oral Presentation |
| 110. |
| Question |
| Are we required to answer the questions in the order in which they are presented in the Amendment, Section L? |
| 111. |
| Government Response |
| Yes. The questions in the RFP are the sequential order which the Technical Evaluation Panel will be evaluating each offeror’s Technical Approach and Staff Resources. |
| 44. |
| Reference |
| Oral Presentation |
| 113. |
| Question |
| Will there be any breaks during the oral presentation? If so, do they count against the time limit of 5 hours or are they in addition to the 5 hours? |
| 114. |
| Government Response |
| Yes, as stated in Section L of the RFP, the five hours are inclusive of a 10 minute break every hour.. |
| 45. |
| Reference |
| Oral Presentation |
| 116. |
| Question |
| With respect to the Question and Answer session following the oral presentation, is it allowable to have all presenters in the room for that portion of the process (rather than just 3)? |
| 117. |
| Government Response |
| This will depend upon the size of the Conference Room in the Dallas Regional Office. Space for more than three presenters may not be available. |
| 46. |
| Reference |
| Page 3-4 Proposal Format |
| 119. |
| Question |
| What criteria will be used to evaluate the slides? |
| 120. |
| Government Response |
| The offeror’s Oral Presentation will be evaluated based on quality and likelihood of success in accordance with the following: |
1) the extent to which the offeror’s proposal demonstrates a strong understanding of the work to be accomplished and the extent to which the offeror’s strategies and methods are consistent with the Workforce Innovation and Opportunity Act and the PRH;
2) the degree to which the offeror’s strategies and methods are tailored to operate in the context of the eligible population, the local and regional labor market, and any other data provided by the Contracting Officer; and
3) the degree to which the offeror proposes evidence-based innovative, yet feasible approaches to improve efficiency and effectiveness in achieving Job Corps’ specified outcomes and quality indicators.
| 47. |
| Reference |
| Page 5 Section A.1.a |
| 122. |
| Question |
| Given there are other OA/CTS contracts in the state of Louisiana, will there be a geographical area plan for this OA/CTS contract in order to prevent overlap of services? |
| 123. |
| Government Response |
| Yes. |
| 48. |
| Reference |
| Page 14 Oral Presentation |
| 125. |
| Question |
| Is there a certain order for the oral presentation? Can relevant experience be presented first and then the technical approach? |
| 126. |
| Government Response |
| Oral presentation should follow the order as the factors appear in Section L |
| 49. |
| Reference |
| Page 14 Oral Presentation |
| 128. |
| Question |
| The amendment states the security officer must be a presenter. Does this individual be proposed to work at the center or can it be a corporate staff with a security background? |
| 129. |
| Government Response |
| The Security Officer presenter must be that individual in charge of the day-to-day operations versus the Security functions at the Center. Corporate staff may present if that individual’s sole function is Safety and Security. |
The security officer may be a current or proposed security officer of the offeror.
| 131. |
| Question |
| Given that the statute, WIOA, must take precedence, please clarify exactly what portions of the PRH offerors are expected/required to follow in their proposal strategies and methods? |
Please clarify exactly how an offeror and/or DOL is permitted to “deviate” from the statutory requirements of WIOA, as suggested in the amended instructions to the Technical Approach Section of Proposal Section Content, as outlined on Page 5.
| 132. |
| Government Response |
| Each offeror must determine how their own proposal will address all of the requirements described in RFP DOL-ETA-16-R-00024 and related Amendments. |
| 51. |
| Reference |
| Page 3, 4, 5 and 6 |
| 134. |
| Question |
| Based upon Amendment Two, offerors are now being given just 25 slides within which to set out, in detail, their technical approach. These slides, according to Amendment Two, must address “specifically” and “in detail” over 25 separate topics set forth on Pages 5 and 6 covering a multitude of offerings/descriptions/opportunities/relationships/ strategies/plans/implementations/documentation. Please clarify how the agency expects offerors to cover the myriad of required topics in 25 slides? |
| 135. |
| Government Response |
| The offeror must decide and provide detailed documentation of how they will operate the Job Corps Center. |
| 137. |
| Question |
| With respect to offerors’ Staff Resources proposals, offerors now are capped at 10 slides yet there are more than 10 items/topics which Amendment Two expressly requires offerors to address. Please clarify how the agency expects offerors to cover the required elements within the 10 slide limitation. |
| 138. |
| Government Response |
| The offeror must decide and describe the offeror’s experience and the results obtained for the population served through the Offeror’s experience. It is the offeror’s responsibility to structure their proposal based on the page limitations outlined in the RFP. |
| 140. |
| Question |
| Amendment Two provides that the agency will not evaluate written proposals. Please clarify: will only slides and the oral presentation be evaluated? If so, how can the written proposal “control” in the event of a conflict; and please clarify/explain the purpose of the 30-page written proposal. |
| 141. |
| Government Response |
| The Oral Presentation is the offeror’s proposed Technical Approach, Staff Resources and Relevant Experience. The Oral Presentation is the proposal that will be evaluated. Written proposals (written narrative) must be a written distillation of the Offeror’s oral presentation. Each presentation slide must identify the corresponding page(s) within the written narrative. |
| 143. |
| Question |
| Are the criteria on pages 5-6 of Amendment Two from WIOA? If so, do these criteria include all of the required elements of WIOA? If not, please clarify what elements/consideration/criteria have been omitted. |
| 144. |
| Government Response |
| Yes, some of the criteria is from WIOA as it pertains to the education and training. |
| 146. |
| Question |
| Does the criteria on pages 5-6 of Amendment Two include any criteria/requirements/ specification from the PRH? If so, please identify. |
| 147. |
| Government Response |
| Yes, and also from the goals established by the Employment Training Administration each year in the Outcome Measurement system. |
