SF30_AMENDMENT_No__2r_to_RFP-Detroit20003.doc

Amendment 01 Excelsior Springs JCC

RFP No. DOLJ12RA00044

Page Of Pages

U.S. Department of Labor

Employment and Training Administration (ETA)

Office of Contracts Management (OCM)

230 S. Dearborn Street

Suite 668 Chicago, IL 60604

SAME

DOLJ12RA00044

FORMCHECKBOX

9B. DATED (SEE ITEM 11)

February 158, 2012

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10A. MODIFICATION OF CONTRACT/ORDER NO.

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10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

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The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers FORMCHECKBOX is extended, FORMCHECKBOX is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified

12. ACCOUNTING AND APPROPRIATION DATA (If required)

Not Applicable

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

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B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

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C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor FORMCHECKBOX is not, FORMCHECKBOX is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Purpose: 1) To incorporate the Not-To-Exceed (NTE) ceiling costs for capital items; 2) Clarify certain provisions of the RFP; and 3) Provide potential bidders the questions and responses and other pertinent information, including the list of attendees from the Pre-proposal Conference held on Thursday, November 12, 2012. All potential bidders not in attendance at the Pre-proposal Conference who require copies of any of the attachments must request this information in writing to the Contracting Officer. See attached Pages for specific modifications to RFP and the question(s) and response(s) from the Pre-proposal Conference.

Modification: Changes in Section B. Supplies or Services and Prices/Costs; Section G. Contract Administration Data, G.2 Funding and Financial Administration, A. Estimated Cost, Fixed and Incentive Fee; Section G. Contract Administration Data, G.4 Option Year Costs; Section J, Attachment J-8 Past Performance Questionnaire, Attachment J-10 Computerized Property Management Listing, Attachment J-16 Performance Report Cards, and Attachment J-17 Davis Bacon Wage Determination; Section K.1 Representations and Certifications; and Section L. Instructions, Conditions, and Notices to Offerors or Respondents, L.7 Instructions to Offerors, B. Specific Instructions – Proposal, Part 2: Past Performance, b. All Other Firms, 3) Past Performance Questionnaires

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

FORMTEXT

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jillian Matz, Contracting Officer Office of Contracts Management

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1. SECTION B. SUPPLIES OR SERVICES AND PRICES/COSTS

Pages 3 and 4 - Replace the Table with the following:

COST

NOT TO

EXCEED

COST

ESTIMATE*

$800,000

$68,000

$60,000

$0

$34,000

$30,000

$0

$34,000

$30,000

$0

$34,000

$30,000

2. SECTION G. CONTRACT ADMINISTRATION DATA

G.2 FUNDING AND FINANCIAL ADMINISTRATION

A. Estimated Cost, Fixed and Incentive Fee Page 26 – Replace the capital items Table with the following:

3. SECTION G. CONTRACT ADMINISTRATION DATA

G.4 OPTION YEAR COSTS

Page 32 – Replace the capital items Table with the following:

OY 1

10/01/2015 through 09/30/2016

OY 2

10/01/2016 through 09/30/2017

OY 3

10/01/2017 through 09/30/2018

4. SECTION J. LIST OF ATTACHMENTS

Attachment J-10 – Computerized Property Management Listing Page 57 – The Vehicle Log Report listed as part of Attachment J-10 is revised and attached electronically to Amendment No. 2 of the RFP on the FBO website.

5. SECTION J. LIST OF ATTACHMENTS

Attachment J-16 – Performance Report Cards Page 58 – Add the following information:

The following reports are attached electronically to Amendment No. 2 of the RFP on the FBO website:

· MPO35 – Monthly Center Summary Report

· MSO 20 – Educational Attainment Report

· CTTRC – Career Technical Training Report Card

6. SECTION J. LIST OF ATTACHMENTS

ATTACHMENT J-17 – DAVIS BACON WAGE DETERMINATION

Page 58 – Replace Davis Bacon Determination General Decision Numbers MI120101 and MI120075 with the following:

“General Decision Number MI130101 dated 01/04/2013

General Decision Number MI130075 dated 01/04/2013”

7. SECTION J. LIST OF ATTACHMENTS

ATTACHMENT J-8 – Past Performance Confirmation Questionnaire

Page 88 – Replace the date of “October 26, 2012” with “January 15, 2013”.

8. SECTION K.1 REPRESENTATIONS AND CERTIFICATIONS

Page 95 – Add the following to the end of Paragraph C., (d):

“Representations and certifications have been transferred form ORCA to a new website system, System for Award Management (SAM). Offerors must complete annual representations and certifications electronically via SAM at https://www.sam.gov/portal/public/SAM/

9. SECTION L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.7 Instructions to Offerors B. Specific Instructions – Proposal Part 2: Past Performance

b. All Other Firms

3) Past Performance Questionnaires

Page 113 – Replace the references to Attachment “J-9” with “J-8”

10. SECTION L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.7 Instructions to Offerors C. Specific Instructions – Proposal

Part 3: Cost Proposal

a. Business Management Data Page 114 – Replace Paragraph 5) with the following:

“5) An Accounting System Certification, which is a statement certifying that the offeror has an established accounting system with internal controls adequate to safeguard their assets, insure that funds are accounted for by cost categories, check the accuracy and reliability of the accounting data, promote operating efficiency, and permit compliance with Government requirements and accounting procedures with respect to cost-reimbursement type contracts. The statement shall be executed by a certified public accountant (CPA), licensed public accountant, a bona-fide accounting or audit organization such as Defense Contract Audit Agency (DCAA) or an entity of equivalent status acceptable to the Government.”

QUESTIONS FROM PRE-PROPOSAL CONFERENCE HELD NOVEMBER 15, 2012 AT DETROIT JOB CORPS CENTER

Question(s) from Potential Offerors

Question 1:

Page 12 - Section C.3, C.13. The Certified Nursing Assistant (CNA) program of 50 slots is listed as being offered as an Off-Center trade. What is the location of this CTT program? Is there a MOU for this program? What is the cost of this training? Who currently provides the training services and facility for this trade and will an MOU or other agreement be provided on fedbizopps.gov?

Answer:

The Center has MOUs with two different local institutions. It is the responsibility of each contractor to establish its own MOUs. A copy of the MOUs will not be provided on FBO. The cost varies depending on the program. The offeror may propose how it wishes to deliver CNA training, On-Center or Off-Center, with estimated costs.

Question 2:

Page 12 - Section C.3, C.13. The RFP indicates that there are 24 ACT slots off-center. Where is this ACT program offered? Is there a MOU available? How many students are currently enrolled? Do students attend night classes? Who provides the transportation for the students enrolled in the ACT program (center vehicles or public transportation)?

Answer:

The ACT program is offered at Local Community Colleges under MOUs. However, it is the responsibility of each contractor to establish its own MOUs and a copy of the current MOUs will not be provided on FBO. Currently there are 15 students enrolled. Some students attend nights/weekend classes. Transportation for the students enrolled in the ACT program is primarily public transportation. However, the center does provide transportation for evening classes.

Question 3:

The EPMS reports provided for the Detroit RFP indicate that there are DOL computers, monitors, storage cabinets, and RSA security tokens assigned to Highland Park High School. Requesting the regional approved MOU for the Highland High School and the Detroit Job Corps Center be provided.

Answer:

It is the responsibility of each contractor to establish its own MOUs. A copy of the MOU will not be provided.

Question 4:

Page 12 - Weatherization is listed as an Advanced Training program. Are there any prerequisites for entry into this Advanced Training program? Do students transfer from other centers for this Advanced Training program?

Answer:

The prerequisite for entry into the Weatherization Advanced Training program is completion of a CTT program. Yes, students do transfer from other centers for this Advanced Training program.

Question 5:

Performance Report Cards - Please provide the following reports: MP035, MS020, & CTTRC.

Answer:

The reports are incorporated into to this Amendment No. 2 as attachments.

Question 6:

Are there any day care services provided to the non-residential students? Is there are, is there a MOU for these services? Is there any cost to the center contract?

Answer:

There is no day care services provided to non-residential students.

Question 7:

Does the center offer a high school diploma in affiliation with a Detroit-area high school?

Answer:

Yes.

Question 8:

Please provide the mileage usage for each center vehicle utilized.

Answer:

Per Job Corps Information Notice 12-26: “Effective October 1, 2012, GSA will bill DOL directly for all contract center-leased vehicles and the Office of Job Corps will no longer fund contracts for regular-leased vehicles charges.” Therefore, the contractor will not be responsible for these charges.

Question 9:

There is no sewer cost listed on the Utility and Fuel Usage report, only water. Is the sewer cost included in the cost for water? If not, what is the sewer cost for the center?

Answer:

Yes. The sewer cost is included in the cost for water.

Question 10: Page 115 - Is there an Inflationary rate required for this RFP, or is it at the discretion of the offeror?

Answer:

As stated in the RFP, “the inflationary rate used in projecting costs shall be announced by the offeror”.

Question 11: Facility Survey - It is indicated that the Outreach and Admissions/Career Transition Services Offices (2600 NSF which are sub-contracted) are located on center. What center operational costs should be allocated to the subcontractor?

Answer:

Currently, there are no operational costs allocated for these offices. However, the estimate for utilities to house the OA/CTS office is approximately $920.00 monthly.

Question 12: What will be the stipulations for requesting facility upgrades for dorms and classroom buildings?

Answer:

The Government has plans in place to address dormitories and classroom buildings; however, the plans are subject to change based on budgetary constraints. The Government will always consider emergency or contingency funding requests.

Question 13: What was the rating of the current provider?

Answer:

Per OMS-10 report, the center’s rating for the 12-month period ending 10/31/2012 is 105.2%.

Question 14: Is the current provider in a partnership or Joint Venture?

Answer:

Offerors are responsible for proposing how they will respond to the RFP.

Question 15: Even though the RFP does not call for subcontracting, will it be considered in the evaluation (i.e., women and HUB firms)?

Answer:

The proposal will be evaluated in accordance with the criteria set forth in the RFP.

Question 16: Can subcontractors be brought in for placement (employment, transportation & training)?

Answer:

The offeror is responsible for proposing how it will run the center, within legal and PRH limitations.

Question 17: Can training for specific trades be done on site?

Answer:

With the exception of ACT, OCT and part of Weatherization, training for specific trades is done on site.

Question 18: What does the Government consider Placement Success as far as the amount per hour the client makes?

Answer:

Amount per hour is model-based and can be found on the OMS-10 report. Currently, the Graduate Wage goal is $9.29 and 6-Month Earning goal is $394.00.

Question 19: Are all aspects of running the center (i.e., janitorial, food services . . .) subcontracted out or in-house staff?

Answer:

The offeror is responsible for proposing how to run the center.

Question 20: Can employment training be brought in-house (i.e. Chrysler with packaging systems)?

Answer:

It is unclear what is meant by “employment training”; however, most of CTT programs are in-house.

Question 21: Are background checks for employees done by the contractor or Government?

Answer:

Background checks are done by the contractor.

Question 22: Is there a standard for each position on contractors’ staff?

Answer:

Yes.

Question 23: What is the review of current contractor’s performance?

Answer:

This is proprietary information.

Question 24: What exactly is performance based on?

Answer:

Performance is based on multitude of factors from high school/GED completion rates to long-term placement outcomes and many others. Refer to the OMS-10 report.

Question 25: Reference Page 24, reimbursement for GSA rental charges is described. Please confirm that in accordance with PIN 12-26, the national office will process payments directly to GSA for the center GSA vehicle-related charges; therefore, the contractor is not responsible for these types of charges and should not propose operations costs related to GSA vehicle mileage.

Answer:

Per Job Corps Information Notice 12-26: “Effective October 1, 2012, GSA will bill DOL directly for all contract center-leased vehicles and the Office of Job Corps will no longer fund contracts for regular-leased vehicles charges.” Therefore, the contractor will not be responsible for these charges.

Question 26: Reference page 33, based on the PRH Change Notice No. 12-03, issued October 19, 2012 regarding Student Allowance and Allotment System, the graduate transition pays are reduced for students enrolled on or after November 1. According to the PRH change, will the contract liquidated damages for academic and CTT credits in Section G.8 be modified?

Answer:

The Government is in the process of reviewing these changes. Any resulting determinations will be incorporated into a modification to the contract.

Question 27: Reference pages 114 & 115, both the Accounting System Certification and ETA 2110 Financial Display by Year are referenced as Attachment J-3. The Accounting System Certification Attachment J-3 has not been provided. Please clarify.

Answer:

The 2110 Financial Display by Year is Attachment J-3. The Accounting System Certification is a separate statement and has been corrected as part of this Amendment No. 2.

Question 28: Based on the national conference call on Friday, October 19, 2012, changes are expected to the payment of utilities from Job Corps contracts. Are contractors expected to propose utilities costs for this proposal?

Answer:

Please refer to the RFP requirements. We have no further instructions on this at this time.

Question 29: Section L.7.B.Part 3, d. 2, Page 115 - The RFP states that detailed narratives for second base year costs are required for those costs that exceed the OMB inflationary rate. Please provide the OMB inflationary rate.

Answer:

The inflation rate determination may be found on the OMB website at: http://www.whitehouse.gov/omb/circulars_default (Reference OMB Circular No. A-94 Revised – Appendix C) Question 30: Section L.8 Page 121. This section shows the deadline for submission of questions as December 19, 2012, which is only 20 days before the due date for the proposals. Will the Department of Labor publish the answers to the requests for clarification through amendments as they are received prior to the December 19, 2012 deadline?

Answer:

Answers to the request for clarifications are provided in this Amendment No. 2.

Question 31: Section L.B Page 110 Key Personnel. This is listed as part of the requirements for the staff resources proposal. Please clarify what is required and if it is included in the page count.

Answer:

Requirements are as stated in the RFP. Per page 109, the page limitation excludes the staffing chart, resumes, staff schedules and position descriptions.

Question 32: There is a discrepancy between the EPMS property listing for GSA vehicles and the Vehicle Log Report. Please confirm that the EPMS report includes the correct number and make of vehicles. Although the contractor may not be responsible for GSA mileage costs, this information is critical for auto insurance purposes.

Answer:

Please disregard the EPMS property listing and refer to the updated Vehicle Log, which is attached as part of this Modification No. 2.

Question 33: What are the average operational costs associated with Jobs Corps Centers?

Answer:

Operational costs for Job Corps Centers depend on the size and location of the center as well as the contractor. The total average annual operational cost for a center the size of Detroit is approximately $9.7 Million dollars (not including capital items).

Question 34: If an organization has a federally negotiated rate, is it acceptable to utilize that rate, concerning Jobs Corps Center operational cost?

Answer:

Yes.

Question 35: Of the following, which programs are currently affiliated with the Detroit Jobs Corp Center?

a) Home Builders Institute (HBI) sponsored program at their center?

b) International Masonry Institute (IMI)

c) International Union of Operating Engineers (IUOE)

d) International Union of Painters and Allied Trades (IUPAT)

e) National Plastering Industry’s Joint Apprenticeship Trust Fund (NPIJATF)

f) United Brotherhood of Carpenters, National Job Corps Training Fund, Inc. (UBC)

g) Transportation Communications International Union (TCU)

h) UAW-Labor Employment and Training Corporation (UAW-LETC) Answer:

The center does not have affiliation with any of the entities mentioned above.

Question 36: Do Centers have the ability to have multiple affiliated programs?

Answer:

Yes, the centers do have the ability to have multiple affiliated programs.

Question 37: Is it possible to view the RFP for the current contract holder?

Answer:

No. This is a separate stand-alone procurement and all requirements are included in the RFP.

LIST OF ATTENDEES FROM PRE-PROPOSAL CONFERENCE HELD NOVEMBER 15, 2012 AT DETROIT JOB CORPS CENTER

Individuals participating in the pre-proposal conference were as follows:

Jay Bivens, Estimates/Superintendent, A&H Contractors

Brian Caldwell. Vice President, A&H Contractors, (313) 874-3910, brianc@aandhcontractors.com Kimberly Addair, Alutiiq, (904) 885-0148, kaddair@alutiiq.com

Brian Burnett, Center Director – Detroit JCC, Alutiiq, (313) 852-0366, burnet.brian@jobcorps.org

Modesto Gloria, Alutiiq, (301) 938-2666, mgloria@alutiiq.com

Nataki Perdue, Alutiiq, (810) 955-8634, nperdue@alutiiq.com Louis Johnson IV, COO, Auxecutive Arrington-Johnson, LLC, 888-410-3910, Louis@auxecutive.com

Aaron Jordin, CEO, AS Legacy, (248) 497-7138, 625group@gmail.com

Jack Krois, Consultant, Alutiiq, (283) 908-2027, jackrois@aol.com Lauren Morales, CHP International, (708) 848-5311, LaurenMorales@CHPInternational.com

M.L. Draper, Education & Training Resources (ETR) (585) 798-7055, merle.draper@etrky.com Virleen Ferre, VP CA, Management & Training Corp. (MTC), (801)693-2751, vferre@mtctrains.com

Jon Pedersen, Sr. VP, MTC, (801) 693-2820, john.pedersen@mtctrains.com

Cato W. Howard, VP Operations, MINACT, Inc., (616) 862-3244, catohoward@msn.com

Jason Wagnon, E. Director, Human Resources, MINACT, Inc., (601) 362-6231, jwagnon@minact.com

Samantha Scott, Premier City, (248) 835-5311, Samantha@premiercitymgt.com

David Comer, Executive Director, Sirco Education & Training, (530) 252-4209, dcomer@sircooperation.com

Ilene Robinson, Sparkle, (313) 831-1535, Ilene.robinson@sparklejani’s.com

Representative from UAW-LETC, (270) 389-5311

Jamie Fletcher, PM, UBT, (616) 802-8767, Jamie.fletcher@ubtus.com

Representative PM, UBT, (586) 770-4978

Kimberly Wright, CEO, Wrightway Employment & Training, (313) 869-7404, wrightway.psp@sbcglobal.net

Individuals representing the Government at the pre-proposal conference were as follows:

Denise Morrissey, Contract Specialist, OCM, Chicago Regional Office

[End of Amendment No. 2]

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