FINAL_Design_SOW.doc

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Statement of Work

U.S. Department of Labor

Mine Safety and Health Administration

1100 Wilson Blvd

Arlington, VA 22209

PART 1

GENERAL INFORMATION

1.0 BACKGROUND

The mission of the Mine Safety and Health Administration (MSHA) is to administer the provisions of the Federal Mine Safety and Health Act of 1977, as amended by the Mine Improvement and New Emergency Response Act of 2006.

The MSHA Coal Mine Safety and Health division (Coal) and Metal and Nonmetal division (Metal operate District and Field offices throughout the United States for the United States (US) Department of Labor. Many of the MSHA offices are in need of having furniture replaced. MSHA has acquired furniture from the Department of Justice in Johnstown, PA. This furniture is presently being stored in a storage facility owned and operated by A. Pomerantz and Company located at:

Corporate Facilities Services

313 Church Street

Swedesboro, NJ 08085

There are approximately 300 workstations that will be installed in MSHA offices throughout the country. All of this furniture is manufactured by Steelcase and has been disassembled. Please see Exhibit 2.0 for inventory list. The work stations are Steelcase series 9000 units.

1.1 PURPOSE

The purpose of this procurement is to obtain the services of a designer certified by Steelcase to create installation drawings for sixteen MSHA offices that will receive this furniture. The inventory is limited; therefore the offices are listed in the order we wish to utilize the inventory. Vendor should prepare the installation designs to match as closely as possible to the attached MSHA typicals. Using the attached inventory list and typical setup used by MSHA, the vendor will provide MSHA with a list of inventory items used and a bill of materials that will list any additional parts and pieces required to complete each installation.

1.2 SCOPE OF WORK

The excess furniture that is available and is being stored by Pomerantz is needed in various MSHA locations. It is estimated that there are approximately 300 workstations available for installation. All work stations are disassembled. A complete inventory list is attached.

Vendor will prepare installation drawings in the order listed for the following offices:

1. Using floor plans and drawing of typical workstation provided by MSHA, determine optimum usage of available furniture and parts. Computer-aided design (CAD) drawings can be provided for most offices, if necessary.

2. Vendor will prepare CAD drawings for the offices for which the drawings are unavailable. These offices are noted in the chart above.

3. Develop plan for electrical, voice and data connectivity.

4. Confer with MSHA on planned usage of furniture.

5. Provide MSHA with a list of the inventory used to complete the installation at each office.

6. Notify MSHA of any additional parts required to complete each installation and provide a bill of materials for these items.

7. After Installation drawings are completed for all offices, provide an updated inventory list in Microsoft Excel format to include the following information:

· Product description

· Total number of each product remaining

1.3 PERIOD OF PERFORMANCE: The period of performance shall not exceed 1 month from the date the contract is awarded.

1.4 DELIVERABLES:

The contractor agrees to provide the deliverables and all documentation, including technical data, created or relied on to produce the deliverables (if not already furnished by or already available to MSHA):

1. Installation drawings of how furniture will be used in MSHA spaces.

2. Plan for data and electrical connectivity.

3. List of additional parts and pieces needed for completion of installation including Bill of Material for each office.

4. List of inventory pieces expected to be used for each office.

5. CAD drawings for offices where these drawings were unavailable.

6. Update of inventory list after all installation drawings are completed.

1.5 RECOGNIZED HOLIDAYS: The contractor is not required to perform services on the following holidays:

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.5.3 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at the contractor’s facility as indicated in Part 5 of this document.

1.5.4 TYPE OF CONTRACT: The government intends to issue a firm fixed-price contract.

1.5.5 SECURITY

1.5.5.1 The Contractor shall comply with the Computer Security Act of 1987. All products and deliverables developed under this Statement of Work (SOW) shall comply with MSHA Computer Security guidelines and the guidelines contained in Office of Management and Budget Circular A-130. All Contract staff working in MSHA office space and/or using the MSHA LAN/WAN and computer systems to perform duties under this SOW will agree to and sign the MSHA Rules of Behavior for Computer Use. In addition, all Contract staff agree to sign a Non-disclosure Agreement. A copy of each signed and witnessed Non-Disclosure agreement shall be submitted to the Contracting Officer’s Representative (COR) prior to the employee performing any work under any task order.

1.5.5.2 The Contractor will be responsible for ensuring compliance by its employees with the security regulations of MSHA and other Government installations or Contractor facilities where work is performed under this Contract. This includes the safekeeping and display of a Government-provided photo ID badge for employees of the Contractor and any subcontractors while these employees are in federally owned or leased property as described in Section 4, Place of Performance. The Contractor will ensure the security of all MSHA property, building ID badges, key cards and standard keys issued to Contractor staff. For employees leaving the project permanently or for an extended period of time, the Contractor will return all badges, property, key cards, parking placards, and keys the same day the employees leave the project.

1.5.5.3. The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal information system.

1.5.5.4 Privacy - Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

1.5.5.5 Ownership - All products and deliverables developed under this SOW are the property of MSHA.

1.5.5.6 Commitment to Protect Sensitive Information - The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records).

1.6.1 CONTRACTING OFFICER REPRESENTATIVE: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.2 Employee Conduct - Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States and or the Department of Labor.

1.6.3 Conflict of Interest - The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

1.6.4 Travel - Travel may be required for those offices that do not have CAD drawings. The cost for travel will not be a separately priced line item and should be included within the job quote.

PART 2

DEFINITIONS & ACRONYMS

CAD-Computer aided design

CLIN – Contract line item number

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

US – United States DOL - Department of Labor

MSHA – Mine Safety and Health Administration Coal – Coal Mine Safety and Health

Metal – Metal and Nonmetal

OMB - Office of Management and Budget

SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Government will furnish the CAD drawings to the Awardee where available. In addition, floor plans of each office may be furnished by the Government to allow for the design and planning of workstations.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

The contractor will provide vehicles, travel, personnel, equipment, office space, electronic equipment, software, and supplies necessary for completion of the tasks identified in Part 5. .

PART 5

SPECIFIC TASKS

1. The following tasks are required under this contract:

1) Task 1 – Provide Installation drawings of how furniture listed in Exhibit 2 will be used in MSHA space

2) Task 2 – Provide CAD drawings for offices that need them

3) Task 3- Develop plan for electrical, voice and data connectivity

4) Task 4 – Confer with MSHA regarding plans

5) Task 5 – Provide bill of Materials for each office of any additional parts and Pieces required for completion of workstations

6) Task 6 – Provide a list of inventory items that will be used in each office

7) Task 7 – Provide a final inventory list after installation drawings are competed for all offices.

TECHNICAL EXHIBITS

Exhibit 1.0

TECHNICAL EXHIBIT

DELIVERABLES SCHEDULE

Copies

Exhibit 2.0

Product

Totals

42 “ Overhead Bin

45 “ Overhead Bin

60 “ Overhead Bin

30" Shelf

35" Shelf

45” Shelf

60" Shelf

25” BBF Pedestal

25”FF Pedestal

30” BBF Pedestal

30” FF Pedestal

Center Drawer Tray

Key Board Tray

35 x 25" Surface

42" x 25" Surface

45” x 25” Surface

60” x 25” Surface

65" x 25" Surface

30" x 30" Surface

60” x 30” Surface

42” x 42” Corner Surface

42" x 42" Panel—NP

42" x 42" Panel---P

60" x 42" Panel---NP

25” x 53” Panel--NP

25” x 53” Panel--P

30" x 53" Panel----NP

30” x 53” Panel--P

35" X 53" Panel--P

42” x 53” Panel--NP

45” x 53” Panel--P

60” x 53” Panel--P

25 x 65 Panel--NP

25 x 65 Panel--P

30"x 65" Panel--NP

30"x 65" Panel--P

35" x 65" Panel--NP

42” x 65” Panel--NP

42” x 65” Panel--P

45' x 65" Panel---NP

60” x 65” Panel--P

60” x 65” Panel--NP

Exhibit 3.0

The following pages are the MSHA typical workstations. Two files are included; one for the Coal program area and one for the Metal/Non- Metal program area. Program areas for each location are identified within section 1.2 of the SOW.

Exhibit 3.0

Exhibit 3.0

Exhibit 4.0

CLIN List

Exhibit 5.0

Floor Plans are included in file name MSHA Furn Plans.PDF as a separate attachment due to size.

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