DOH24-022_QAs.pdf
PDF 581 KB Posted
- Solicitation number
- ITB-11947
- Issued by
- Clay County, Fruitville CDP, Florida
About this file
This document is an Addendum 2 Questions and Answers (Q&A) for Invitation to Bid (ITB) DOH24-022 issued by the Florida Department of Health for Window Tint Services for the Clay County Health Department. The addendum provides detailed responses to 43 vendor questions regarding the window tinting project, which involves applying 3M Prestige window film with 20 Visible Light Transmission (VLT) to Buildings 400 and 600. The project requires exterior film application for most windows and interior film for entry doors with existing decals, with a site visit having been conducted on 3/25/25 to allow vendors to take measurements. The contract period is from April 15, 2025, or the purchase order date until June 30, 2025, with work to be completed within 30 business days of the purchase order.
The Q&A clarifies critical project specifications, including the use of tempered single-pane glass, solar control film (not safety film), and an attachment system if security film is required. The Department specifies that no substitutions to the 3M Prestige film will be accepted, and work cannot be performed on weekends or outside building hours. Payment will be made by check or ACH, with the Department potentially allowing completion date extensions for bad weather. The bid requires both a paper copy and an electronic copy on a storage device, and the contract will be awarded to the lowest responsive and responsible bidder, with the total project involving approximately 294 windows and doors across multiple building sides.
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Other files
| File | Type | Posted |
|---|---|---|
| DOH24-022_Window Tint Services_Final.pdf | ||
| DOH24-022 Addendum 1 Timeline.pdf |
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Text version
Mission:
To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.
Ron DeSantis Governor
Joseph A. Ladapo, MD, PhD
State Surgeon General
Vision: To be the Healthiest State in the Nation
Florida Department of Health Division of Administration • Bureau of General Services 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399
PHONE: 850-245-4199
FloridaHealth.gov
Accredited Health Department Public Health Accreditation Board
Addendum 2 Questions and Answers
ITB DOH24-022
Window Tint Services for Clay County Health Department
(REBID)
DATE: April 2, 2025
TO: Prospective Vendors
FROM: Chris Lowery, Procurement Officer
Florida Department of Health Central Purchasing Office
SUBJECT: Addendum 2
The purpose of this addendum is to answer questions received in accordance with Section 2.6, Questions, of the Invitation to Bid (ITB). Please see the Department’s response to questions below.
A. Responses to Questions received pursuant to Section 2.6, Questions: Please see the
Department’s response to questions received by the due date outlined in Section 2.4, Timeline, of the ITB, below:
Questions and Answers
ITB DOH23-040
Electronic Oral Health Record
# Question Answer
I need how many panels/windows/doors with their exact measurements and the spec for the film needed.
See to Section 4.1.1.3 in the Attachment A, Scope of Work.
Addendum 1 which provided notice of a site visit held on 3/25/25 during which perspective vendors had an opportunity to take measurements.
In this advertisement, I did not see a day or time to conduct a site visit. Are you there person to coordinate that event?
See Answer to Question 1.
What is the square footage of the project? If this will not be provided, is there a time we can measure the panes on site?
Building 400 and 600 are both is approx. 16,000 sq. ft. each.
Addendum 1 provided notice of a Site Visit held on 3/25/25, during which perspective vendors had an opportunity to take measurements.
The ITB specifies you'd like 3M Prestige Film, however what VLT are you looking for?
20 Visible Light Transmission (VLT) window film.
Will you accept substitutions as long as they meet the same performance specifications?
No.
The ITB states interior and exterior film, will every window pane have an interior and exterior installation? If not, how do we know which will be exterior, and which will be interior?
All windows will have exterior film. All entry doors with existing decal on them will have interior film.
Can you please send the measurements of windows and glass to be covered?
See Answer to Question 1.
I received the ITB for your project and appreciate the opportunity to review it. While going through the bid package, I noticed that it includes the quantity of windows but does not specify the measurements or total square footage.
Would you happen to have this information available? If not, would it be possible to schedule a site visit or walkthrough?
See Answer to Question 1.
Will the tint be applied to the window on the inside and outside?
See Answer to Question 6.
What would be the luminosity density of the film? Since we will be using the 100% 3M product, do you have the average measurements of the doors and windows so that I can have an average size?
See Answer to Question 4 and Answer to Question 1.
Can you please provide the reason for the REBID along with what Terms and or Scope of Work have changed from the original Bid?
The reason for rebid cannot be provided at this time. The years of experience requirement was modified.
In this advertisement, I did not see a day or time to conduct a site visit. Will there be a site visit scheduled and if so, are you there person to coordinate that event? If there is no site visit planned, can you provide the dimensions of all the windows requiring tint?
See Answer for Question 1.
What level of Visible Light Transmission (VLT) window film are you looking to apply to the windows (20,40,50,60,70) for the 3M Prestige film?
See Answer to Question 4.
What percent level of reflectivity is the maximum acceptable for the exterior reflection? Looking at the buildings on line, the exterior reflection is very high currently.
Is there existing tint on the windows? If so, is it interior or exterior and what is the approximate number of windows requiring tint removal?
See answer to Question 4.
There is no tint currently on the windows.
The Advertisement mentions exterior application of tint.
What are the driving factors to exterior application of tint or can all the tint for this advertisement be applied internally?
Due to interior spaces being occupied by staff, furniture and equipment, exterior application is required.
Approximately how many windows would require exterior tint?
See Answer to Question 6. Refer to Section 4.1.1.3. in Attachment A, Scope of Work.
What type of glass is currently installed, tempered, laminated, annealed?
Tempered single pane glass.
Are the windows insulated glass, dual pane, or a single piece of glass?
See answer to Question 17.
Is there a Low-e coating on thew windows, if so, what surface?
No.
The product is listed as 3M Prestige interior and exterior window film... What shade of film is desired? Are there more specifics for the film requirements?
See answer to Question 4.
Is this to be a safety film installation or just a solar control film?
Solar control film.
Is there a site visit scheduled? See Answer to Question 1.
Which windows and doors require interior film and which ones require exterior film?
See Answer to Question 6.
Are there any panes which have existing film which will need to be removed first?
See Answer to Question 14.
Are there original blueprints which would allow someone to scale the exact window sizes?
No. See Answer to Question 1.
If I went to the location of the proposed project, is there a facilities director or someone onsite who knows which product, interior or exterior, goes where?
No. See Answer to Question 1 and 6.
I need how many panels/windows/doors with their exact measurements and the spec for the film needed.
See Answer to Question 1.
Will the tint be applied to the window on the inside and outside?
See Answer to Question 6.
What would be the luminosity density of the film? See answer to Question 4.
Do you have the average measurements of the doors and windows so that I can have an average size?
See Answer to Question 1.
Can you provide the sizes of the windows and doors needing window tint/film?
See Answer to Question 1.
Which shade / VLT "visible light transmission" film is being selected in the 3M Prestige Exterior Series ? PR20X -
PR40X - PR50X - PR60X - PR70X - PR90X
See answer to Question 4.
Confirming that only the panels with existing exterior applied graphics to receive interior applied window film ; all other panels without any graphics / decals to receive exterior applied window film.
See Answer to Question 6.
Is it possible to discuss the submission of a "material / mobilization invoice" once the ITB has been awarded, with the outcome being a payment to the awarded firm with materials being onsite confirmed not prior.
No.
The confirmation of payment terms once invoice is received, regarding payment to the vendor for work completed. NET 15 / Wire Transfer : Please advise
Please refer to Section 5. Method Payment, in Attachment A, Scope of Work. Payment can be made by check or ACH.
Is there a timeframe to complete the job once work is started?
Please refer to Section 4.1.1.1 in Attachment A, Scope of Work.
Since it’s mostly an exterior application, can work be done on weekends and outside of the working hours of the building?
No. Please refer to Section 4.1.1.1 in Attachment A, Scope of Work.
If it is a bad weather day, does the completion date extend day for day since this is an exterior application and weather sometimes prevents work.
Yes. The Department would consider an extension under those circumstances.
Section 3.2.4 states bids cannot be submitted electronically; however an electronic copy of the bid is required along with the paper copy. Is this information still accurate and the bid needs to be paper copy and on a storage device?
Yes. See Section 3.2, Instructions for Submittal in the solicitation.
What specific film type is needed? See answer to Question 4.
Will the window measurements be posted, not just number of panes?
See Answer to Question 1.
Are you wanting film on the interior and exterior? See Answer to Question 6.
If film is security film, are you wanting an attachment system, or edge sealant?
Attachment system.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
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