DOA 21-12 Addendum 2 w attachments.pdf

Addendum No. 2 – DOA 21-12 October 8, 2021 Page 1 of 3

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

PALM BEACH COUNTY DEPARTMENT OF AIRPORTS

PROJECT NAME: DOA 21-12 AIRPORT GENERAL ENGINEERING CONSULTANT

SERVICES (Local EBO Program)

ADDENDUM NUMBER 2

Date of Issue: October 8, 2021

This addendum modifies or interprets the proposal documents by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents.

Proposers, upon receiving addenda, shall insert same into the Proposal Documents.

It is required that this Addendum Number 2 be signed in the Acknowledgement of Receipt below, and attached to the Proposal and become part of the Proposal.

Acknowledgement of Receipt of Proposer

October 8, 2021 Page 2 of 3

ADDENDUM NO. 2

ISSUED October 8, 2021

This addendum includes the following:

Questions/Clarifications/Corrections

1. Consultant Questionnaire Workload percentage The maximum workload percentage reflected in the RFP (revised in Addendum No. 1) shall be used as the basis for the consultant participation in Attachments F, G and H. No other workload percentage shall be used unless issued as part of an addendum.

Questions:

1. Question: Should a MEP firm apply as a Prime on this or would you recommend we pursue this as a sub to an architect?

Response: The prime consultant for this RFP is to be CCNA certified in Engineering. It is incumbent on each firm to make the determination to submit as a prime or a subconsultant based on the selection criteria.

2. Question: In the RFP it states Five (5) verifiable references for work of a similar nature completed in the last ten (10) years. This can be accomplished in the Standard Form 330.

On the pre-proposal call today References was listed a separate section. Is it okay to just utilize the 330 for the references or does the DOA prefer separate section with only the 5 references?

Response: The 330 forms can be used to meet both the reference requirements and the resumes.

3. Question: The RFP state requirements of the insurance a minimum of $5,000,000 liability applies to Prime and Subconsultants. Can the Ssubconsultants fall under the umbrella of the prime's insurance or is the expectation that all subconsultants are also required to maintain $5,000,000 of liability insurance.

Response: Yes. The subconsultants can fall under the umbrella of the Prime’s insurance.

4. Question: Respectfully, we believe that the indemnity provision in Article 11 on Page 8 of Addendum Number 1 dated October 4, 2021 is not in compliance with FL Statute 725.08 which declares that an indemnity not written as required by the statute is void and unenforceable. Please consider rewording same to conform with the statute. Suggested language per FL Statutes 725.08: “The Consultant shall indemnify and hold harmless the agency, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the Consultant in the performance of the contract.

Response: The document provided is a draft document that will be reviewed by Palm Beach County Legal Department prior to execution with the selected firm. The language related to FL Statute 725, 08 is under review.

October 8, 2021 Page 3 of 3

5. Question: Section II Scope of Work, on page 2 of the base solicitation, itemizes 11 tasks contemplated by the Department under the DOA 21-12 agreement. However, during the pre-proposal meeting held on October 7th the same list appeared in the presentation with the addition of the PBI Turnage Boulevard Rehabilitation/Reconstruction project. Was this a typo in the presentation or will this project be included by addenda as a twelfth task to be considered?

Response: Due to the funding source for the PBI Turnage Boulevard project it will not be one of the tasks that may be assigned under this contract. It was inadvertently listed in the presentation.

Attachments to this Addendum:

• Pre-Proposal presentation and virtual attendance list

END OF ADDENDUM 2

Copyright [insert date set by system] by [CH2M HILL Entity] • Company Confidential

Request for Proposals Design Professionals

DOA 21-12

Airport General Engineering Consulting Services

(Local EBO Program)

October 7, 2021

Palm Beach County Department of Airports Planning & Development Division

Agenda

Introductions - DOA

Brief Overview of Services Desired

OEBO/SBE Participation

CCNA Certification Requirements

Contents of Submittal

Submittal Date

Selection Process

Questions

Palm Beach County Department of Airports

The Palm Beach County Department of Airports operates and maintains the following airports:

• Palm Beach International Airport (PBI)

• North Palm Beach County General Aviation Airport (F45)

• Palm Beach County Park Airport (LNA)

• Palm Beach County Glades Airport (PHK) Policy is established by the Board of County Commissioners

Operates as an enterprise fund, no ad valorem tax support

Operations are funded by user fees to airlines, businesses and passengers

All tasks under this contract will be funded with local revenue

Department of Airports

North Palm Beach County General Aviation Airport (F45)

Palm Beach County Glades Airport (PHK)

Palm Beach County Park Airport (LNA)

Palm Beach International Airport (PBI)

Location of Airports Within Our System

Key Palm Beach County Glades

North Palm Beach County GA

Palm Beach International

Park

Scope of Services Horizontal infrastructure design, such as general civil and airfield electrical design of runways, taxiways and aircraft parking aprons, as well as site development and roadway facility planning and design

Vertical facility design, such as architectural, mechanical, electrical, structural and landscaping design of airport-related and ancillary facilities

Facilities Inspection Stormwater and environmental planning, design, permitting and agency coordination Environmental Permit Compliance with the Environmental Protection Agency National

Pollutant Discharge Elimination System (NPDES);

Construction management, administration and coordination, as well as construction engineering and inspection (CEI) services Quality assessment and quality assurance reviews Pavement management system development and support Aviation/airport information technology (IT) and Geographic Information System (GIS) services Permitting Services – securing all permits and agency coordination necessary to support the development.

It is anticipated that one (1) firm will be selected for two (2) years, with an option of two (2), one-year renewal options at the sole discretion of the County.

Possible Tasks

General Consultant tasks may include, but are not limited to, the following:

Annual Facilities Inspection Report Campus Wide Signage & Wayfinding Improvements Terminal Elevator Replacement Parking Toll Plaza Canopy Replacement Security Camera Improvements Annual Airfield Pavement Repairs Environmental Compliance – Stormwater Pollution Prevention Plan (SWPPP) Landside Pavement Management System Development & Rehabilitation PBI Turnage Boulevard Rehabilitation/Reconstruction PBI Air Handler Replacement Phase 2 Airfield Drainage Infrastructure Assessment Construction Administration/Construction Management/Construction Engineering Inspection

Services

Note: There is no guarantee on the number of tasks that will be completed under this agreement.

EQUAL BUSINESS OPPORTUNITY (EBO) PROGRAM

Policy. It is the policy of the Board of County Commissioners of Palm Beach County, Florida, (the Board) that all segments of its business population, including, but not limited to, small, local, minority and women owned businesses, have an equitable opportunity to participate in the County’s procurement process, prime contract and subcontract opportunities. To that end, the Board adopted an Equal Business Opportunity Ordinance which is codified in Sections 2-80.20 through 2-80.30 (as may be amended) of the Palm Beach County Code, (EBO Ordinance) which sets forth the County’s requirements for the EBO program, and which is incorporated in this solicitation. A Proposer must comply with the requirements contained in this section for a Proposer to be deemed responsive to the solicitation requirements. The provisions of the EBO Ordinance are applicable to this solicitation, and shall have precedence over other provisions of this solicitation in the event of a conflict.

API Waiver Requests/Good Faith Efforts. If Proposer is unable to comply with the API requirements as set forth in this solicitation, such Proposer shall submit a request for a waiver or partial waiver at least (7) days prior to the proposal due date as stated in the solicitation. If a Proposer requests a waiver from an API from the Office of EBO at least 7 days prior to the proposal due date, then the proposal due date will be extended pending the outcome of a waiver request. Additionally, if the waiver is granted, the solicitation will be amended accordingly and the due date extended again. See Attachments B and C for Waiver Request Form and Good Faith Efforts form. Fillable pdfs of all EBO forms can be found on the OEBO website at http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx.

Affirmative Procurement Initiatives (APIs). The APIs approved for this solicitation, including any applicable include:

1. SBE Subcontracting: Mandatory 20% SBE

2. M/WBE Evaluation Preference – 15 points shall be awarded based on the level of

M/WBE dollar committed to on the prime respondents team.

Proposal Submission Documentation. In order to be deemed responsive to this solicitation, all Proposers are required to submit with their proposal the Consultant Questionnaire and the Subconsultant Questionnaires on all subconsultants intended to be used for performance of the contract, if awarded.

S/M/WBE Certification. Only those firms certified by Palm Beach County at the time of proposal opening shall be counted toward an S/M/WBE goal. Upon receipt of a complete application, IT TAKES UP TO NINETY (90) DAYS TO BECOME CERTIFIED AS AN S/M/WBE WITH PALM BEACH COUNTY. It is the responsibility of the Proposer to confirm the certification of any proposed S/M/WBE; therefore, it is recommended that Proposers visit the Office of EBO on-line Vendor Directory at http://discover.pbcgov.org/oebo/Pages/default.aspx to verify S/M/WBE certification

Post Proposal Waiver Request. After submission of a proposal, if Proposer, through no fault of its own, is unable to meet the S/M/WBE participation specified in its proposal, then Proposer must immediately seek substitute S/M/WBEs to fulfill the requirements and obtain the approval of the EBO Director. If, after reasonable Good Faith Efforts, the Proposer is unable to find an acceptable substitute S/M/WBE, a post-proposal submission waiver may be requested. The request shall document the reasons for the Proposer’s inability to meet the goal requirement.

See Section IV and Attachment A of the RFP for more information for SBE Plan requirements.

Consultant’s Competitive Negotiations Act (CCNA) Certification

Firms must be Consultant’s Competitive Negotiations Act (CCNA) certified prior to submission of qualifications, if required by Florida Statute

“Firm” means any individual, firm, partnership, corporation, association or other legal entity permitted by law to practice architecture, landscape architecture, engineering or land surveying and mapping in the State.

For information on CCNA certification contact:

Holly B. Knight, P.E.

Palm Beach County Engineering/Roadway Production Division

Telephone (561) 684 – 4150

Proposal Contents – Section VI (D)

Section #1 – Letter of Interest/Program Approach/Executive Summary Section #2 – Proposal Certification Form (per Attachment D) Section #3 – A team organizational chart clearly indicating each subconsultant, their role in the work, and key personnel of the consultant (and subconsultants, if applicable) assigned to the work. Provide a resume for each of the key personnel also identifying work/projects of a similar nature in which the staff member has been involved and their role

Section #4 – Provide current Standard Form 330 Part I and Part II for each member of the team.

Section #5 – Five (5) Verifiable references for work of a similar nature completed in the last ten (10) years

Section #6 - Conflict of Interest Disclosure Form for each member of the team (Attachment E)

Section #7 Completed Consultant Questionnaire (Attachment F) Section #8 Completed Subconsultant Questionnaire for each subconsultant

(Attachment G).

Section #9 Completed Summary of Questionnaires (Attachment H) Section #10 Copies of S/M/WBE certificates for firms that are certified as S/M/WBEs Section #11 Other information that may be appropriate

Submittal Date

Submittals are due at the Department of Airports on or before:

3:00 P.M., Local Time, on Thursday, October 28, 2021

Submit one (1) original and six (6) copies for a total of seven (7) along with (1) electronic copy in Portable Document Format (PDF) on a flash drive.

Direct all questions and comments, in writing, to:

Javier A. Gamboa

Airport Planner Department of Airports jgamboa@pbia.org

(561) 656-5989

Last day for questions/clarifications is Thursday, October 21, 2021 at 3:00 P.M.

Selection Process/Criteria

Each proposal will be evaluated based on the criteria contained in CW-O-048 and summarized below:

Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the technical requirements of the project, including the following areas of consideration:

Professional qualifications of proposed project team to perform the work Demonstrated knowledge of design criteria for similar projects Demonstrated past performance of the firms and project team in completing similar projects

Selection Process/Criteria (continued)

Approach to the project, understanding of the project and quality of presentation, including meeting time/budget requirements, including the following areas of consideration:

Demonstrated understanding of the project and County’s goals and objectives Demonstrated innovation in project approach Demonstrated ideas for cost-effectiveness Quality and clarity of proposal and/or presentation Demonstrated ability to meet time and budget constraints

Volume of previous work awarded by the County

State Certified MBE

Location of firm’s offices

EBO Program Evaluation

Selection Process/Preliminary Timeline

Following submittal on October 28, 2021, packages will be reviewed by members of the Shortlist Committee

Shortlist Committee will convene in December to “shortlist” a minimum of three (3) of the most qualified firms

Shortlisted firms will receive notification that they have been selected for an interview, consisting of a presentation followed by Q & A

The CCNA A/E Selection Committee will convene in Feb/Mar to hear presentations/Q&A and to make final ranking/selection

Most qualified firms will be chosen and submitted to Board of County Commissioners for final approval

All information related to this Request, as well as all forms to be included in the submittal, can be found on Palm Beach County’s Self Service Vendor website at:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

NOTE: All amendments and/or addenda to this Request for Letters of Interest/Statements of Qualifications will also be posted on this website. It is incumbent upon the interested individuals or firms to ensure they have all of the current information by visiting this website prior to the submittal date.

Important Information

Thank You!

DOA 21-12

Airport General Engineering Consultant Services (Local EBO Program)

Pre-Proposal Meeting Oct 7, 2021 at 10:00am Attendance

2021.10.07 DOA 21-12 Pre-Proposal Attendance List10/7/2021 1 of 3

Note: This was a virtual meeting. Not all the information on attendees was provided unless a meeting invite was requested.

Company Name/Point of Contact Email Address Phone Number Requested Invite Invited to WebEx Invited on Accepted Invite Attended

PBCDOA Cindy Portnoy cportnoy@pbia.org 561-471-7411 - Yes

- X

PBCDOA Gary Sypek gsypek@pbia.org 561-471-7474 - Yes

- X

PBCDOA George Santos gsantos@pbia.org 561-681-5121 - Yes

- Yes X

PBCDOA Javier Gamboa jgamboa@pbia.org 561-656-5989 - Yes

- Yes

PBC OEBO Allen Gray AGray@pbcgov.org 561-616-6842 - Yes

- Yes

AVCON Meghann Kriss mkriss@avconinc.com 407-599-1122 9/20/2021 Yes

9/21/2021 at 7:22 a.m.

AVCON Sandeep Singh ssingh@avconinc.com

- Invited by Others -

Invited by Others Yes

AVCON Mark Waller mwaller@avconinc.com

- Invited by Others -

Invited by Others Yes Yes

HDR Cody Parham cody.parham@hdrinc.com 561-209-6641 9/20/2021 Yes

9/21/2021 at 7:22 a.m. Yes Yes

Masse Consulting Services Fenson Masse fmasse@masseconsultingfirm.com 561-577-3482 9/20/2021 Yes

9/21/2021 at 7:23 a.m. Yes Yes

Keith Kristen Lawlor klawlor@keithteam.com 954-788-3400 9/20/2021 Yes

9/21/2021 at 7:23 a.m.

Keith Alex Lazowick alazowick@keithteam.com

- Invited by Others -

Invited by Others Yes

JLRD Kevin Gomez kgomez@jlrdinc.com 561-689-2303 9/21/2021

EXP Marcos Souza marcos.souza@exp.com 954-999-8292 9/21/2021 Yes

9/22/2021 at 8:06 a.m. Yes

EXP Arturo Martinez arturo.martinez@exp.com

- Invited by Others -

Invited by Others Yes Yes

EXP Giovanni Cortes giovanni.cortes@exp.com

- Invited by Others -

Invited by Others Yes

EXP David Castaneda david.castaneda@exp.com

- Invited by Others -

Invited by Others Yes

EXP Adam Koziol adam.koziol@exp.com

- Invited by Others -

Invited by Others

EXP Kyle Henry kyle.henry@exp.com

- Invited by Others -

Invited by Others

EXP Jose Cano Diaz jose.cano@exp.com

- Invited by Others -

Invited by Others

EXP Gino Valderrama gino.valderrama@exp.com

- Invited by Others -

Invited by Others Yes

EXP Bri Gagliardi bri.gagliardi@exp.com

- Invited by Others -

Invited by Others

KKCS World Raymond Saavedra raymond.saavedra@kkcsworld.com 305-537-0027 9/23/2021 Yes

9/27/2021 at 10:35 a.m.

AID Alicia Vanderpool avanderpool@aidinc.us 813-374-2200 9/24/2021 Yes

9/27/2021 at 10:35 a.m.

AID Inc Mohsen Mohammadi mohsen@aidinc.us - Invited by Others - Invited by Others Yes Yes mailto:cportnoy@pbia.org mailto:gsypek@pbia.org mailto:gsantos@pbia.org mailto:jgamboa@pbia.org mailto:mkriss@avconinc.com mailto:ssingh@avconinc.com mailto:mwaller@avconinc.com mailto:cody.parham@hdrinc.com mailto:fmasse@masseconsultingfirm.com mailto:klawlor@keithteam.com mailto:alazowick@keithteam.com mailto:kgomez@jlrdinc.com mailto:marcos.souza@exp.com mailto:arturo.martinez@exp.com mailto:giovanni.cortes@exp.com mailto:david.castaneda@exp.com mailto:adam.koziol@exp.com mailto:kyle.henry@exp.com mailto:jose.cano@exp.com mailto:gino.valderrama@exp.com mailto:bri.gagliardi@exp.com mailto:raymond.saavedra@kkcsworld.com mailto:avanderpool@aidinc.us mailto:mohsen@aidinc.us

Pre-Proposal Meeting Oct 7, 2021 at 10:00am Attendance

2021.10.07 DOA 21-12 Pre-Proposal Attendance List10/7/2021 2 of 3

Note: This was a virtual meeting. Not all the information on attendees was provided unless a meeting invite was requested.

Company Name/Point of Contact Email Address Phone Number Requested Invite Invited to WebEx Invited on Accepted Invite Attended

AID Inc Sabina Mohammadi sabina@aidinc.us - - Yes 9/28/2021 at 3PM Yes

Aero Systems Engineering Rob Brethauer rob.brethauer@aerosys.net 770-423-4200 9/24/2021 Yes

9/27/2021 at 10:35 a.m. Yes Yes

Earthology Environmental Consulting Raj Kamthe raj.kamthe@earthology.info 561-315-1085 9/27/2021 Yes

9/28/2021 at 3PM Yes

Kimley-Horn Wendy Ettorre wendy.etorre@kimley-horn.com 407-789-2208 9/27/2021 Yes

9/28/2021 at 3PM

Swanson Rink Kisa Hanlon khanlon@swansonrink.com 303-839-2968 9/27/2021 Yes

9/28/2021 at 3PM Yes

ACAI Associates Melvern Atencio matencio@aecmworld.com 954-484-4000 9/17/2021 Yes

9/28/2021 at 3PM Yes

Kimley-Horn Tom O'Donnell tom.odonnell@kimley-horn.com 9/28/2021 Yes

9/28/2021 at 3PM Yes Yes

Smith Engineering Consultants Larry Smith larry@smithengineeringconsultants.com 561-818-3600 9/28/2021 Yes

9/28/2021 at 3PM Yes

Jacobs Ryan Forney ryan.forney@jacobs.com 561-882-5009 9/28/2021 Yes

9/28/2021 at 3PM Yes Yes

FICE Design June Adams jadams@ficedesign.com 561-702-5355 9/30/2021 Yes 9/30/2021 at 1:36PM Yes

ADCI John Thompson jthompson@adci-corp.com 410-465-9600 9/30/2021 Yes

10/4/2021 at 7:05AM Yes

Greywood Consulting Lorna Anderson lorna.anderson@greywood.us 678-612-2446 9/30/2021 Yes

10/4/2021 at 7:05AM Yes

HBC Engineering Michael O'Krepky mokrepky@hbcengineeringco.com 561-899-4438 10/1/2021 Yes

10/4/2021 at 7:05AM

Craig Smith Associates Dimitrios Scarlatos dscarlatos@craigasmith.com 561-400-2811 10/1/2021 Yes

10/4/2021 at 7:05AM Yes

Keshavarz Associates Amir Keshavarz amir@keshavarz.com 561-236-7592 10/4/2021 Yes

10/4/2021 at 3:25PM Yes

Apple Designs Kalyn Huffman kalyn@apple-designs.com 301-434-4500 10/4/2021 Yes

10/4/2021 at 3:25PM Yes

Michael Baker John Neff john.neff@mbakerintl.com 561-812-6403 10/6/2021 Yes

10/7/2021 at 6:55AM Yes

AECOM Mark Minnery mark.minnery@aecom.com 305-804-6689 10/7/2021 Yes

10/7/2021 at 9:29 a.m. Yes

Rodriguez and Quiroga Architects Mirtha Albeirus malbeirus@rodriguezquiroga.com 305-448-7417 10/7/2021 Yes

10/7/2021 at 9:53AM Yes

Andrew Kacer Yes

Anthony Gregory Yes

AERO Chris Britton Yes

Clint Martin Yes

Shannon McKenzie Yes

Ted Leshiniski Yes mailto:sabina@aidinc.us mailto:rob.brethauer@aerosys.net mailto:raj.kamthe@earthology.info mailto:wendy.etorre@kimley-horn.com mailto:khanlon@swansonrink.com mailto:matencio@aecmworld.com mailto:tom.odonnell@kimley-horn.com mailto:larry@smithengineeringconsultants.com mailto:ryan.forney@jacobs.com mailto:jadams@ficedesign.com mailto:jthompson@adci-corp.com mailto:lorna.anderson@greywood.us mailto:mokrepky@hbcengineeringco.com mailto:dscarlatos@craigasmith.com mailto:amir@keshavarz.com mailto:kalyn@apple-designs.com mailto:john.neff@mbakerintl.com mailto:mark.minnery@aecom.com mailto:malbeirus@rodriguezquiroga.com

Pre-Proposal Meeting Oct 7, 2021 at 10:00am Attendance

2021.10.07 DOA 21-12 Pre-Proposal Attendance List10/7/2021 3 of 3

Note: This was a virtual meeting. Not all the information on attendees was provided unless a meeting invite was requested.

Company Name/Point of Contact Email Address Phone Number Requested Invite Invited to WebEx Invited on Accepted Invite Attended

Vanessa Bermudez Yes

Steve Yes

SS Yes