DNR_RFB_Itasca_State_Park_Re-Keying_Project.pdf

Event Description

VENDORS MUST RESPPOND TO LATEST VERSIN OF THE PROJECT EVENT.

THIS EVENT HAS BEEN AMENDED TO (VERSION 2). THE SPECIFIFCATIONS HAVE BEEN REVISED AND ADDENDUM 1 HAS BEEN

ADDED IN EVENT COMMENTS AND ATTACHMENTS.

BID OPENING DATE HAS BEEN EXTENDED.

2026-934 Itasca State Park Re-Keying Project

The Department of Natural Resources is seeking bids for all labor, equipment, materials, tools, transportation, and incidentals necessary to provide and replace existing door cylinders, locks and hardware for all buildings to update the keying system at Itasca State Park located in Hubbard and Clearwater Counties.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1

A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule Failure to do so may result in bid rejection.

You must enter a bid amount in the Your Unit Bid Price Field.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Per Minn. Stat. § 326B.701, unless exempt, any Person, as defined by Minn. Stat. § 181.723, subd. 1(a), who performs public or private building construction or improvement services must be registered with the Department of Labor and Industry (DLI). Registration is required prior to receiving a contract award. For additional information and to register go to www.dli.mn.gov/register or contact DLI at 651-284-5074 or email:

dli.register@state.mn.us

Event Details

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 1 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Comments

- Bid specifications and terms - UPDATED 5/21/2026

Price Schedule - You must submit all responses electronically through the SWIFT PORTAL. See the price schedule in the attachments section. Email or faxed responses will not be accepted. Please be aware there may be other attachments included in this event. The bidder is responsible to review all attachments. Responders must download, complete and upload the attached price schedule found in the comment’s attachments.

Attachment A First Tier Subcontractor List

Solicitation Bond - Required only if bid is over $50,000

Addendum 1 - added 5/21/2026

General Questions Question Response

GENERAL TERMS AND CONDITIONS:

Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 2 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

SPECIFICATIONS:

Can you meet the specifications called for in the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

CONTRACT OBLIGATION:

Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.

Response Comments

PREPARED BY:

Name, Title, e-mail, phone and fax numbers of individual who prepared the response.

Response Comments

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 3 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No entity or organization.

Yes

Response Comments

PLACING ORDERS:

Enter the name, phone number, fax number, and e-mail address of your contact person for during the project.

Response Comments

COMPLETION DATE REQUIREMENT:

Can you meet the completion date requirement as stated in the solicitation?

Yes

Response Comments

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 4 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE

CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET

FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN

YOUR BID OR PROPOSAL SUBMISSION

Yes

Response Comments

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One

Options: Independent Contractor Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 5 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

SUBCONTRACTORS:

Will you be subcontracting any of the services called for? If yes, provide the name, address, phone and fax number and what services the subcontractor(s) will provide, for each proposed subcontractor.

No

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 6 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 7 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Response Comments

Upload all required or requested attachments here.

1. Price Schedule.

2. Attachment A First Tier Subcontractor List

3. Solicitation Bond if bid is over $50,000

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule.

You must ‘upload/attach’ the completed Price Schedule to the Event.

Enter a quantity of 1, and a unit price of .01 for the event line(s) where a price schedule is used as the response.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 8 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

A file attachment is required to satisfy this question.

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event. Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 9 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

REGISTERED WITH DLI:

Per Minn. Stat. § 326B.701, unless exempt, any Person, as defined by Minn. Stat. § 181.723, subd. 1(a), who performs public or private construction services must register with the Department of Labor and Industry (DLI). Registration is required prior to receiving a contract award. For additional information, and to register, go to www.dli.mn.gov/register or call

651.284.5074. What is your company’s registration

number?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 10 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: 2026-934 Itasca State Park Re-Keying Project Per Bid Specification BIDDERS MUST DOWNLOAD, COMPLETE AND UPLOAD THE ATTACHED PRICE SCHEDULE FOUND IN COMMENTS &

Question Response

BIDDERS MUST DOWNLOAD, COMPLETE AND UPLOAD THE

ATTACHED PRICE SCHEDULE FOUND IN COMMENTS &

ATTACHMENTS.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 11 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 12 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: 2026-934 Itasca State Park Re-Keying Project

Per Bid Specification BIDDERS MUST DOWNLOAD, COMPLETE AND UPLOAD THE ATTACHED PRICE SCHEDULE FOUND IN COMMENTS & ATTACHMENTS.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR PAT ITASCA STATE PARK

36750 MAIN PARK DR

PARK RAPIDS MN 56470-9722

United States

Quantity: 1 Due Date: 08/31/2026 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 13 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000018305 Sell RFx 14 Event Round Version 1 2 Event Name DNR RFB Itasca State Park Re-Keying Project Start Time Finish Time 05/12/2026 08:00:00 05/27/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No